HomeMy WebLinkAboutMINUTES Administrative Committee 1987-06-04n
RECORD OF PROCEEDINGS
/Administrative Committee
June 4,1987
Committee:Chairman Hix,Trustees Aldrich and Brown
Attending:All
Also Attending:Trustee Barker,Town Administrator Hill,
Finance Officer Vavra,Clerk O’Connor
Absent:None
REVISION TO PERSONNEL POLICIES MANUAL CONCERNING SICK LEAVE -
DISCUSSION:
The Committee reviewed existing sick leave policy whereby employ
ees are allowed to convert all sick leave hours beyond 480 hours
to annual leave on a 2—for—i basis.Such a conversion however,
is not allowed to occur until the employee’s anniversary date.
An employee will be retiring before his anniversary date and has
requested he be allowed to receive his six days of sick
leave/vacation conversion.Stating the policy manual did not
address this situation,the Committee recommends amending the
Manual which includes the underlined portion of the paragraph
below to read as follows:
S.Leave -a..Sick Leave
•.anniversary date”or termination.Upon termina
tion,only the hours accrued since the last anniversary
date in excess of 480 can be coverted to annual leave.
The conversion will not apply to the balance of hours
transferred to the “sick leave bank”as of January 1,
1985.
The employee in question,therefore,will be allowed to receive
his six days of sick leave/vacation conversion on a prorated
basis.
WAGES AND SALARIES —1988:
Town Administrator Hill advised the Town will participate in the
Longmont Study Salary Analysis for 1988 and requested the Town
obtain the services of Arthur Young Company to prepare the wage
and salary schedules.Following discussion,the Committee
recommends approval of the request,authorizing Arthur Young
Company to prepare the schedules for 1988 at a not—to—exceed fee
of $4,000.00.
DEATH AND DISABILITY COVERAGE -REVIEW:
Pursuant to Trustee Habecker’s request,Finance Officer Vavra
prepared and submitted a summary of the Town’s Death and Disabil
ity Coverage.The summary indicated coverage contained in the
Fire and Police Pension Association,Public Employees Retirement
Association,Worker’s Compensation and Social Security.Dis—
cussion followed,with the Committee recommending the Arthur
Young Company review the aforementioned coverage and advise.
CIRSA -UPDATE:
The Committee reviewed comments submitted by Town Attorney White
concerning the Lloyd’s of London and Northland Insurance Company
Policies presented by CIRSA (Colorado Intergovernmental Risk
Sharing Agency).Attorney White’s letter primarily addressed
exclusions with regard to employer’s liability.In an effort to
determine whether the Town is adequately insured in areas of
employer’s liability should an employee sue the Town and the Town
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RECORD OF PROCEEDINGS
Administrative Committee —June 4,1987 -Page two
is found to be negligent,and desiring a definition on “deposi—
tors forgery”,the Committee recommends Town Attorney White be
prepared to discuss his comments and advise the Board of Trustees
during the Study Session scheduled June 9th,following the Town
Board meeting.
ERRORS AND OMISSIONS COVERAGE -UPDATE:
Finance Officer Vavra reported the Errors and Omissions Coverage
with CIRSA will expire June 27,1987.CIRSA is in the process of
soliciting such coverage.Finance Officer Vavra is also discuss
ing the E &0 coverage with local agents.No further action was
taken at this time pending a report from CIRSA.
The Committee recommends Town Attorney White also be prepared to
discuss the E &0 coverage June 9th.
Following completion of all agenda items,Trustee Barker request
ed the Town discuss existing telephone services.Pursuant to
recommendations made during the recent Economic Development
Conference and local complaints to upgrade service,the Committee
recommends Town Attorney White review the Mountain Bell Franchise
Agreement and advise.
There being no further business,the meeting adjourned.
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Vickie O’Connor,Town Clerk
JUN 91987