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HomeMy WebLinkAboutMINUTES Administrative Committee 1986-10-300 0 RECORD OF PROCEEDINGS V’Administrative Committee October 30,1986 Committee:Chairman Hix,Trustees Aldrich and Laing Attending:All Also Attending:Mayor Dannels,Town Administrator Hill, Finance Officer Vavra,Clerk O’Connor Ansent:None 1987 BUDGET REQUESTS: The Committee heard the following budget requests: Estes Park Historical Museum:The Museum presented a revised budget request in the amount of $47,550 in lieu of the original request in the amount of $50,220.The revised figure is the minimum required to operate the museum at an adequate and professional level.The only revision from 1986 is that of increasing an hourly employee to 70%time (13 weeks at an hourly rate and nine months at a monthly rate).The Museum experienced a slight increase in visitors in 1986.Approximately 16.6%were Estes Park area resi dents. Estes Park Public Library:The Library’s 1987 budget request is $181,790 which indicates a 5%increase in ex penses in the general fund transfer.The entire budget increase is 1.62%over last year’s budget.Larimer County has advised they do not anticipate increasing funds for 1987.Director Hoxsey presented the new informational brochure listing hours of operation,services,etc.The Library incurred additional expenses in their effort to establish a library district;however,Director Hoxsey reported the bond counsel will not be charging for legal fees due to failure of securing the district. Estes Park Senior Center:The Senior Citizens’Center has requested $5,000 for 1987.Over the past ten years,the Town has contributed a total of $34,000.The center is attempting to increase their membership to achieve maximum use of the facility.In the past,the Town has supported the Center through Revenue Sharing. Estes Park Urban Renewal Authority:EPURA submitted a revised budget request which included dedication of one cent ($0.01)of sales tax revenues to URA projects,and funding for repaving of the Post Office and Dark Horse Parking Lots. An estimate of $117,000 was indicated for the repaving project.EPURA also requested the Town equally share the cost of undergrounding utilities in the river confluence area.An estimate for the cost-share approach is $25—35,000. Larimer County Human Development:Human Development re quested $10,000 from the Town for support of the programs offered in 1987.There has been a considerable increase in the number of clients served this past year and a decrease in Community Services Block Grant funds available.Approxi mately 70-75%of the clients are located inside Town limits, 30-25%located in the County and 5-8%transient.The new “Saint”program is offering a valuable transportation service whereby a driver and vehicle are provided.The driver is paid 20/mile.Federal funding is diminishing. Larimer County will not be increasing funds for Human Development during the 1987 budget year.The Town supported 0 0 RECORD OF PROCEEDINGS Administrative Committee -October 30,1986 —Page two Human Development by funding $6,000 during 1986.These funds were available through Revenue Sharing. Retired Senior Volunteer Program (RSVP):In a very thorough presentation,the RSVPs requested $1,750 for the 1987 budget year.RSVP provides a volunteer coordinating service in Estes Park to match the skills of retirees to the needs of local community agencies.Estes Park now has 99 RSVP volunteers,a 10%annual increase.The Town also funded RSVPs through the Revenue Sharing Program. Town Administrator Hill advised the Revenue Sharing Program will end in 1986.The Committee expressed appreciation to all the volunteers who offered their many hours of service during 1986. All budget requests were taken under advisement. PERFORMANCE EVALUATION PROPOSAL -REVIEW: Pursuant to the Committee’s request dated October 9,1986 the Arthur Young Company submitted a proposal to develop a perfor mance evaluation form and associated procedures.Existing procedure and forms are outdated (10/12 years old)and in need of upgrading.Following discussion,the Committee recommends accepting the not-to-exceed proposal in the amount of $4,500 submitted by Arthur Young Company.The new procedure will become effective January 1,1987. PERSONNEL POLICIES MANUAL REVISION -DISCUSSION: The Committee reviewed paragraph 3.-Suspension included in the Personnel Policies Manual.Suspension must be approved by the Town Administrator.Under the “Appeals Process”,an appeal shall be submitted to the Town Administrator.The appeal action is in conflict with paragraph 3.Following discussion,the Committee recommends the following sentence be deleted from paragraph 3. Suspension:This action must be approved by the Town Administra tor. PAYROLL SCHEDULE -DISCUSSION: Finance Officer Vavra outlined current payroll schedules whereby the majority of employees are paid twice/month.Officer Vavra requested authorization to revise the payroll schedule by propos ing a payday every two (2)weeks,occurring on Fridays.Advan tages and disadvantages were defined as follows: Advantages •Equalize hours of pay on hourly employees to 80 every payday,plus overtime. •Stabilize the number of days between pay periods for employees’budgets. •Easier compliance to the Fair Labor Standards Act. •All employees,including the Museum and Municipal Court,will be paid on the same basis. •Advantages in data processing. Disadvantages •26 pay periods versus 24 which will result in smaller net pay/check. •This action may require an amendment to the pay period definition in the newly—revised Personnel Policies Manual. •Employees’adjustment to the new pay cycle. a RECORD OF PROCEEDINGS Administrative Committee —October 30,1986 -Page three The “cut—off”date for every pay cycle would be Wednesday,with payday occurring on Friday.Finance Officer Vavra reported the majority of employees are in favor of being paid every two weeks. The Committee recommends approval of Finance Officer Vavra’s request,authorizing paydays every two weeks,effective January 1,1987. There being no further business,the meeting adjourned. Vickie O’Connor,Town Clerk I 4 N0V121986