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HomeMy WebLinkAboutMINUTES Administrative Committee 1985-02-250 BRADFORD PUBL.ISHING CO.,DENVER R E C 0 R D 0 F P R 0 C E E D I N G S /Administrative Committee February 25,1985 Committee:Chairman Hix,Trustees Graves and Laing Attending:All Also Attending:Mayor Dannels,Town Administrator Hill, Finance Officer Vavra,Town Attorney White, Clerk O’Connor INSURANCE: The Town’s 3—year insurance package becomes due in June,1985. Finance Officer Vavra submitted a list of insurance policies which included the type of policy,coverages and limits,carrier and expiration date of policy period.Officer Vavra also submit ted a memorandum regarding the reference investigation of the Colorado Intergovernmental Risk Sharing Agency (CIRSA).CIRSA is an “insurance pooi”which contains 25 members.By filing an application,the Town can become a member.In checking four member cities (Aspen,Delta,Fort Lupton and Grand Junction), Finance Officer Vavra found all four agencies were satisfied with the claims adjustment and service they had received.CIRSA submitted a 1985 Proposed Contribution for the CIRSA Property and Liability Program for the Town in the amount of $36,911.This figure compares to our present premium of $53,397.Attorney White has reviewed the proposed contribution program.Following discussion,the Committee recommends entering into the CIRSA Insurance Pool contingent upon Town Attorney White obtaining pertinent information regarding enrollment dates,ratings,etc. and advising Staff,and also that,in the interim period,the current Town’s insurance policies be extended approximately six months to ensure coverage. INFORMATION DESK -LOBBY: Finance Officer Vavra submitted a request to establish an “information desk”to be located in the main lobby outside the Finance Office and that a position be created to staff the information desk.The position would become the telephone switchboard operator for the Town.Use of a volunteer program was considered to staff the position;however,further research has determined use of volunteers was not possible.The amount budgeted in 1985 included $1,600 for lobby furniture and relocat ing the telephone cable.The position established would be a “clerical aid”with the employee’s total cost,including benefits,being $11,676.00 The position would be filled as soon as the desk,etc.is in place.This expense would be shared by the General,Light and Power,and Water Funds.The Committee recommends approval of the lobby information desk and staffing the desk with the position of clerical aid. EDUCATIONAL PROGRAMS FOR EMPLOYEES -ESTABLISH POLICY: Administrator Hill advised the Committee,Department Supervisors have requested the Town establish a formal educational policy for employees.Two types of policies need to be established: educational and training.Following discussion the Committee recommends Staff prepare proposed Educational and Training Policies and submit them to the Committee for their review and a recommendation to the Town Board. cD BRADFORD PUBLISHING CO.,DENVER R E C 0 R D 0 F P R 0 C E E D I N G S Administrative Committee -February 25,1985 -Page two EMPLOYEE INCENTIVE AWARDS -ESTABLISH POLICY: Town Administrator Hill advised the Committee Department Supervi sors have also requested the Town consider employee incentive awards.The Committee recommends Staff research the employee incentive award program and return to the Committee for their review and a recommendation to the Town Board. 1986 WAGE AND SALARY PROGRAM: The Committee discussed whether or not to continue using the firm of Arthur Young and Company for the Wage and Salary Program. Discussion followed with the Committee recommending Administrator Hill contact Arthur Young and Company (on a preliminary basis) and requesting a representative of the Company to meet with the Committee. EMPLOYEE-OPERATED VEHICLES -IRS REGULATIONS: The Internal Revenue Service has adopted new regulations regard ing employee-operated vehicles to ensure that the employee is “acting in the scope of their employment.”The Committee recom mends Staff establish a policy describing the method in which employees are allowed to take home Town vehicles,have it re viewed by the Town Attorney,and submit the proposed policy to the Committee for their review and recommendation to the Town Board. SUPERVISORY TRAINING: Town Administrator Hill presented a January 23,1985 memorandum submitted by Public Works Director Widmer regarding supervisory training.Mr.Richard Putney has provided a proposal in the amount of $500 to provide a one-day intensive training session in essential supervisory skills and one additional day for “on—the—job”consultation for eight employees.Discussion followed with the Committee recommending approval of the proposal submitted by Richard Putney to provide supervisory training. There being no further business,the meeting adjourned. Vickie O’Connor,Town Clerk ,\ FEB261985’ , •‘ LL34 J