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Home My WebLink AboutMINUTES Public Buildings and Parks Committee 1969-01-30Co RECORD OF PROCEEDINGS Public Buildings and Parks Committee January 30,1969 Committee:Chairman Petrocine;Trustees Steele and Swanson Attending:Chairman Petrocine;Trustee Steele Also Attending:Town Administrator Hill,Street Supt.McCracken Absent:Trustee Swanson The Committee reviewed the proposed package insurance specifications. This insurance plan will consolidate almost all of the Tow&s insurance into one package.The Committee feels this consolidation will provide the Town with more coverages and less total cost.The Committee recom mends the Board of Trustees order the publication of the invitation to bid on February 14,1969,and that the Board of Trustees open said bids at their regular meeting of April 14,1969.A copy of the invita tion to bid and the specifications are attached to and made a part of these proceedings. Mr.Kenneth Harger submitted a request to lease a one acre site at the Town Dump for use as a wood yard.The Committee rejected this request because of the contract now in effect with the firm of Parker-Makinster. The Committee recommends to the Board of Trustees that bids be advertised for two twenty-stall horse barns.The bids will be awarded subject to the contract approval of the Colorado Arabian Horse Association.The Board of Trustees will receive the bids at their meeting of March 10,1969. It is suggested the two barns be placed adjacent to the barns now located in the most south-easterly portion of Stanley Park.This is an effort to save the greatest amount of parking and also maintain the most efficient traffic flow. There being no further business,the meeting adjourned. Dale G.Hill,Town Administrator on INVITATION TO BID The Town of Estes Park,Colorado will receive sealed bids at the office of the Town Clerk in the Town Hall in Estes Park,Colorado, until 5:00 P.M.,Pylik Zj -‘‘)(Mountain Standard Time)on Monday,April 14,1969,for the following insurance on the Town: Building and Contents General Liability Auto Liability and Physical Damage Specifications,data sheet and bid forms may be obtained at the office of the Town Clerk. All bids must be submitted in writing and on the bid form entitled “Premium Bid”and signed by the duly authorized agent and must include the address of the agent. Bids will be opened at the regular meeting of the Board of Trustees of the Town of Estes Park,Colorado on April 14,1969 at 7:30 P.M. Bidders are invited to inspect the Town property and determine values beyond those submitted by the Town.Consideration may be given to any bidder who submits justification that values outlined within the specifications should be either increased or decreased,but only after his bid has been received on the values set forth in the specifications. The following qualifications have been placed on bidders:Bidder shall have their offices within the corporate limits of the Town of Estes Park,Colorado.Bidder shall have at least five (5)years’ex perience in the insurance business.Bidder shall maintain and staff a full-time insurance office with telephone and secretarial service. The Town of Estes Park reserves the right to reject any and all bids and to waive any informality in the bidding. TOWN OF ESTES PARK,COLORADO BY DALE C.HILL,TOWN CLERK Publish:February 14,1969 SPECIFICATIONS GENERAL: 1.All proposals shall indicate the name of the insuring company. Company submitting the bid must be rated A+AAAAA in Best’s Insurance Guide for the current year. 2.Company must state the location of claim facilities. 3.II proposal is from,or includes a Mutual or Reciprocal Company, the policy must be Non-Accessible and sufficient evidence of Non- Accessibility must be submitted with bid. L.Effective date of coverage is to be June 1,1969 .Term of coverage shall be three (3)years with premium payable annually. 6.A specimen policy stating details of coverage should be in cluded with each bid. 7.All policies must provide for at least a fifteen (l)day notice of cancellation. 8.The successful bidder shall process the cancellation of all existing policies. BUILDINGS AND CONTENTS: 1.Coverage shall be provided by Public and Institutional Property Forms based upon values as per attached schedule (90%co-insurance). 2.Perils insured against for the following:fire,extended coverage and vandalism and malicious mischief. 3.All losses,except fire or lightning subject to $100.00 deductible. L.Statement of values (Form MLB-2L1.)must be submitted annually. All proposals shall be accompanied by a statement of the extent to which the agency can perform regular service for the town as follows: (a)Valuation -give name of person or persons available and method used. (b)Loss prevention and Engineering Service -indicate ability to provide regular inspection and recommendation service. COMPREHENSIVE GENERAL AND AUTO LIABILITY: 1.Comprehensive liability policy with Water Works Products coverage;and the existence hazard of streets and sidewalks included.Also,optional will be coverage for the explosion, collapse and underground exposures.The policy will cover the Town of Estes Park and Town employees driving non-owned vehicles. oQ 2.Limits of Liability $100,000.00 -Bodily Injury per person $300,000.00 -Bodily Injury per occurrence $100,000.00 -Property Damage per occurrence Actual cash value comprehensive with $50.00 deductible and actual cash value collision with $100.00 deductible on all vehicles valued over $2,000.00;all other vehicles listed shall be insured for fire and theft only per stated values indicated on attached list. Attached is an up to date list of vehicles and values for rating pur poses.Also,attached is up to date list of all locations and exposures to be covered under General Liability. OPTIONAL QUOTES: **1.Boiler and machinery coverages:Broad perils including mechanical breakdown.Schedule of all equipment attached hereto. **2.Blanket bond and broad form $5,000.00 inside and outside coverage on money and securities.Schedule of Employees attached. **3.Umbrella Liability Coverage in the amount of Blanket $1,000,000.00. *Necessary forms to be completed and be made part of contract if desired. 00 0 PREMIUM BID: Building and contents - FIRE: _______________________ E .C..: _____________________ V &MM: _____________________ General Liability - Bodily Injury Liability: ________ Property Damage Liability: ______ Explosion: ________________________ Collapse: _________________________ Underground: _____________________ Auto Liability and Physical Damage - Bodily Injury Liability: _______ Property Damage Liability: _____ Comprehensive $50.00 Deductible: Collision $100.00 Deductible: Fire and Theft: ________________ By________________ Address SCHEDULE OF BUILDINGS AND STRUCTURES Item No.Description and Location Actual Cash Value 1.Town Hall Building $32,000.00 Contents 14,000.22 2.Library Building 24,800.00 Contents 18,333.33 3.Fire House,Police Station Jail and Office Building 19,500.00 Contents 1,111.11 4.Public Comfort Station Building 2,500.00 Contents 111.11 5.Elec.Warehouse,Office and Shop Building 16,500.00 Contents 13,333.33 6.Storage of Electric Supplies Building 2,500.00 Contents 44,444.44 7.Settling Basin -Big Thompson Building 5,000.00 Contents 5,555.55 8.Settling Basin -Glacier Building 2,000.00 Contents nil 9.Water Filter and Treatment Plant -Fall River Building 42,000.00 Contents 14,444.44 10.Settling Basin -Black Canyon Building 6,400.00 Contents 1,666.66 11.Garage -Street &Water Building 12,000.00 Contents 2,222.22 12.Skeleton Steel Grandstand Building 7,500.00 Contents nil 13.Eleven Stables ($3,490.91 each)Building 38,400.00 Contents nil 14.Cinder Block Restroom Building 1,000.00 Contents nil 15.Hay Barn Building 7,000.00 Contents nil 16.Museum Buildings 9,500.00 Contents 7,500.00 17.North Gate House Building 750.00 Contents nil 18.South Gate House Building 750.00 Contents nil 19.Block House Building 750.00 Contents nil 20.Bucking Shutes,Corrals and Judging Stand Building 3,000.00 Contents nil 21.Dwelling -Fall river Building 12,000.00 Contents nil 22.Private Garage -Fall River Building 500.00 Contents nil 23.Cottage -Fall River Building 4,000.00 Contents nil 24.Outside Sub Station -Fall River Building 7,500.00 Contents nil 25.Electric Generating Station -Fall River Building 10,000.00 Contents 12,500.00 26.Gicier Creek Pump House Building 7,500.00 Contents 1,000.00 27.3 Office Buildings (325,325A and 333 Moraine Avenue)Buildings 75,420.00 Contents nil ALL OF THE ABOVE VALUES ARE 9O7 OF ACTUAL CASH VALUE LIABILITY SCHEDULE (a)Area (sq.ft.)(d)Miles (b)Frontage (e)Acres (c)Renumeration (f)Receipts Premium Bases Premises -Operations Code No.General Liability Stanley Park Parks or Playgrounds-N.O.C.(3013)Flat Charge Grandstands or Bleachers-N.O.C.(3OlAs)Flat Charge Streets -including Sidewalks, Bridges,etc.(379)(d)11.727 Comfort Station Buildings or Premises -Mercantile or Mfg.,not occupied by insured - N.O.C.(Lessor’s risk only)(129)(a)5Lo Horse Shows (3l6s)(1)1500 Automobile Parking Areas -md.drive-in areas used for !!curb?!or tray service,etc.(125)(a)30,625 Automobile Parking Areas,etc.(125)(a)29,600 Lots 5,6,7 &8 Buenna Vista Terrace,Estes Park,Colorado Automobile Parking Areas,etc.(125)(a)21,780 City Office Building Buildings or Premises -bank or office -N.0.C.(178)(a)1,396 Library Libraries or Museums (132)(a)l,7L7 Town Hall Buildings or Premises -bank or office -N.0.C.(178)(a)2,591 Rodeos -including parades (3 days)(fOSs)Flat Charge Contractors’Permanent Yards - maintenance or storage of equip ment or material.Mill operations or fabrication to be separately rated (2L86)(c)If any Street or Road Paving or repaving, etc.,Clearing of right-of-way, earth or rock excavation etc.to be separately rated (5506)(c)18,000 Street Cleaning -including snow removal etc.(2L82)(c)If any Policemen (3L1i5)(c)20,000 Firemen (3L1l5)(c)2,600 Bldg.Inspectors rated as In spection Companies:(Inspection Companies -inspecting for insurance or valuation purposes)(2L75)(c)3,000 00 Waterworks -all operations, including outside salesmen,etc.(72OXcu)(c)10,000 Electric Light or Power Companies N.O.C.-all operations including outside salesmen,etc.(7539Xcu)(c)66,000 OQ SCHEDULE OF EQUIPNENT FOR BOILER AND MACHINERY COVERAGE Item No.Description and Location Actual Cash Value 1.One American Standard Redf lash Sectional- oil fired Hot Water Boiler.$1,000.00 Located in Police and Fire Department building. SCHEDULE OF EMPLOYEES FOR BlANKET BOND nfl NAME Henry D.Dannels Dale G.Hill William C.Wilson Louis G.Fonda POSITION Treasurer Town Clerk Police Magistrate Municipal Court Clerk AMOUNT $5,000.00 5,000.00 3,000.00 1,000.00 BLANKET COVERAGE Victor I.McCracken Leon H.Sweetland,Jr. Donald E.Engelhardt Lloyd A.Duncan Norma M.Green Roberta E.Porter Linda M.Niebur Estelle M.Sunderland Robert W.Daniels 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 8 Police -Blanket Coverage 8,000.00 VEHICLE SCBEDULE TOWN OF ESTES PARK as of January 1,1969 Light &Power Vehicles Present Valuation TAP 7 Pole Trailer $50.00 TAP 9 Pole Trailer 100.00 TAP 12 Ford —1 Ton 500.00 TAP 14 Chevrolet ACV TAP 17 TAP 18 Willys ACV TAP 21 Ford —Air Comp.3,100.00 TAP 22 Home Made Trailer 350.00 TAP 23 Home Made Trailer 600.00 lAP 24 TAP 25 Ford F—750 7,500.00 TAP 26 Ford F—iCC ACV lAP 27 Ford F—iCC ACV TAP 28 Ford F—hO ACV lAP 29 Ford F—bC ACV TAP 30 Ford F—753 (2-Ton Derrick)19,400.00 General Fund Vehicles G 3 Rotary Sf0 Go 1,350.00 G 7 Ford Tractor 400.00 G 9 GMC —Tractor,2 ton 500.00 O 10 Harley—Davidson N/C 200.00 G 12 Home Made Lowboy 400.00 0 13 13 Gallion Roller 800.00 0 20 Austin—Western Street Sweeper 50.00 G 21 G 22 Allis—Chalmers HD6 5,400.00 G 26 Ford B.I.ACV 0 28 Ford F—850 Fire 11,000.00 G 29 Ford F—600 Sprinkler 6,000.00 G 30 Willys Jeep Fire ACV 0 31 Ford F—fCC C (Dump)ACV O 32 0 33 G 34 Ford F—iCC ACV O 35 G 36 Ford F—850 Fire 12,000.00 G 37 Willys Jeep Fire ACV O 38 G 39 Dodge D—500 2 ton Dump 2,800.00 G 40 Plymouth 2 Dr.Sed.ACV O 41 Ford Flat Bed 300.00 G 42 FWD 3 ton 700.00 O 43 Austin—Western 12,000.00 G 44 Plymouth 2 Dr.ACV G 45 Ford 1951 200.00 Water Dept.Vehicles frI 2 Reo —Welder 1,000.00 W 8 Willys Jeep ACV W9 frI 10 Ford F—iCC ACV VEHICLE SCHEDULE TOWN OF ESTES PARK as of January 1,1969 General Fund Vehicles G 3 Rotary Sno Go G 7 Ford Tractor 9 GMC 10 Harley-Davidson M/C 12 Home Made Lowboy 13 13 Gallion Roller 20 Austin-Western Dodge D500 Plymouth 2Dr.Sed FD Austin-Wes tern Plymouth 2dr. Ford Pickup G 21 G 32 G 33 G 34 G 35 G 36 G 37 G 38 Snow Machine Loader 2 Ton Tractor Police Unit 3½Ton Unit No.809 Street Sweeper Pickup Fire Truck Pickup 2 Ton-Cab &Chassis Police Car Flat Bed 3½Ton Dump Grader-Super 300 Police Car Pickup Date Idenitification Year Acquired R 61 15210 9N 288670 A 270 746 391 52G 2699 ST 31660 VP4D 199 7345 P 3366 FlOCK 501242 F85 RU 579 494 ND 65234 71492 1932 5—16—52 1947 4-30-47 1949 12—9—52 7—31—52 12-9-53 3—19—53 10—17—57 1964 2—17—64 1965 11—1—64 1953 10-8—64 2-21-68 3—23—67 8—1—66 5—15-68 Water Dept.Vehicles Thawing Machine C35 Model 8305 lO8A 64360 8305 164742 1949 Unknown 1964 11—14—63 Light &Power Vehicles Model L&P 7 Pole Trailer (Light)none 1940 12-1-44 L&P 9 Pole Trailer (Heavy)none 1948 7-1-48 L&P 12 Ford -1 Ton Ladder Truck F4D2KC 10203 1952 4—1—52 L&P 14 Chevrolet ½Ton Pickup H54K 025 374 1954 6-30-54 L&Pl7 L&P 18 Willys Jeep 57548 101765 1960 10—21—59 L&P 21 Ford 1 Ton—air compres.F35 CK 131878 1961 1-23-61 L&P 22 Home Made Trailer 2-Wheel(Generator)Home Made 1962 4—1—62 L&P 23 Home Made Traile 2-Wheel(Welder)Home Made 1962 4—1-62 L&P 25 Ford F-700 2½Ton Aerial Bucket F70l U42 0645 1963 6-18—63 L&P 26 Ford F-lOO ½Ton Pickup F1O CK 492 044 1964 1-20-64 L&P 27 Ford F-lOO ½Ton Pickup FlO CK 565 678 1964 7-14—64 L&P 28 Ford F-hO 115 Flare Pickup F11YK 810168 1966 2-28-66 L&P 29 Ford F-lOO ½Ton Pickup F1OYK 835953 1966 4—4—66 L&P 3D Ford F-573 2½Ton Truck Derrick F75FUD 69673 1968 11-21-68 Date Removed 12—26—68 4—24—67 Allis-Chalmers HD6TractorG22 G 26 G 28 G 29 G 30 G 31 ½Ton Pickup Fire Truck Model D-6 ½Ton 2½Ton Dump Ford Ford F850 Ford F600 Willys Jeep Ford F 700 C Ford F-100 Ford F850 Willys Jeep 1952 1953 1953 1941 1958 1960 1961 1961 1953 1962 9509 No9523 F1OJOK 45394 F850 U 141312 F60 CK192715 6Ell53l ND46363 F7OCU 303246 11—14—58 4—25-60 4-8-61 7—27—61 4-17—62 6—28—62 Ford G 39 G 40 G 41 G 42 G 43 G 44 G 45 1581 727803 1967 3—15—67 PK21 H742O6769 1967 3-23—67 F25V5K21619 1955 4—7—67 60246 422775 1937 10—10-67 366 2684 1959 2—21—68 PK21H8D 284183 1968 5—15—68 F1H1KC 114 76 1951 6—3—68 w W 2 Reo 8 Willys Jeep W 9 1—25—68 W 10 Ford F100 ½Ton Pickup F1OYKC 73741 1968 1—25—68 ADDENDUM NO.1 Specifications -Town Insurance Amendment and Addition to Liability Schedule Premium Bases Premises -Operation Code No.General Liability Waterworks -all oper ations,including out side salesmen,etc.(75201cu)fc)10,000 (Completed operations and products) Gallons consumed annually (51OS)1O,OO0,OO0 Town Dump Garbage or Refuse Dump (d)2L.7