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Home My WebLink AboutMINUTES Town Board 1999-11-23“Town of Estes Park,Larimer County,Colorado,November 23,1999 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 23rd day of November, 1999.Meeting called to order by Mayor Robert L.Dekker. Present:Robert L.Dekker,Mayor Susan L.Doylen,Mayor ProTem Trustees Jeff Barker John Baudek Stephen W.Gillette George J.Hix Also Present:Rich Widmer,Town Administrator Vickie O’Connor,Town Clerk Gregory A.White,Town Attorney Absent:Trustee Jeffrey Mayor Dekker called the meeting to order at 7:00 p.m. PUBLIC COMMENT None. TOWN BOARD COMMENTS None. 1.CONSENT CALENDAR: 1.Town Board Minutes dated November 9,1999. 2.Bills. 3.Committee Minutes: A.Light &Power,November 18,1999: 1.Kiowa Ridge Underground Project. 2.Rocky Mtn.National Park Trenching Contract. B.Public Works,November 18,1999: 1.1999 Water Line Project —Change Order and Bridge Crossing. 2.Bulk Water Dispenser Relocation. 3.Parks Dept.irrigation SCADA System. 4.Highway 34/36 Project Bids. 4.Board of Adjustment,November 2,1999 (acknowledgement only). 5.New Tavern Liquor License Application filed by Appenzéll Corp.—Continue public hearing to December 14,1999. 6.Bylaws —Estes Valley Planning Commission. It was moved and seconded (Hix/Gillette)the consent calendar be approved,and it passed unanimously. Board of Trustees —November 23,1999 —Page 2 2.ACTION ITEMS: Ordinance #12-99 —Ordinance to Issue Bonds for New Estes Park Substation.Monte Vavra,Finance Officer,and Jim Manire/Financial Advisor,presented an Ordinance relating to the issuance of Light &Power Revenue Bonds in the principal amount of $3,135,000 for the new Estes Substation.This is a “parameters”ordinance that will set a maximum interest rate 01(6%)that the Town will pay.The bond rating has received an “A”rating from Standard and Poors,and insurance has been secured. Staff is also requesting the Mayor be authorized to execute the municipal bond commitment and municipal bond debt service reserve insurance commitment letters.Staff intends to submit a Supplement Resolution on December 14th that finalizes the bond sale.Attorney White read the Ordinance title.It was moved and seconded (Hix/Barker)Ordinance #12- 99 be approved,and it passed unanimously. It was moved and seconded (Hix/Doylen)the Mayor be authorized to execute both insurance commitment letters with the Financial Security Association,and it passed unanimously.Town Administrator Widmer complimented Finance Officer Vavra,Jim Manire and Light &Power Director Matzke for their commendable effort on this project. 2.Proposed 2000 Pay Plan.Town Administrator Widmer reviewed the proposed 2000 Pay Plan that was favorably recommended by the Town Board at their study session held November j9th The plan is comprised of four components:Merit Pay (2%-6%),Re-graded Positions (Museum Curator &Water Supt.),Seasonal Pay Rate ($8.00/hr.,maintaining signing bonus), and Compensation Study (complete).Staff confirmed that if the Compensation Study verifies the need,mid-year adjustments may be made. Trustee Baudek commented that other pay plans have step increases that are above the merit or cost of living;there is nothing hidden in the proposed Town pay plan—the merit pay increase is 2-6%period.Trustee Doylen added that the pay for performance tool is very well defined,and it gives the employee the ability to understand what their goals are,i.e.customer service—this plan is a good and fair tool for the evaluation of employees.Mayor Dekker reiterated that employees are the Town’s most important resource.It was moved and seconded (Doylen/Gillefte)the 2000 Pay Plan be approved, and it passed unanimously. 3.Estes Park Public Library Board of Trustees ReappointmenUAppointment.Mayor Dekker announced the reappointment of Al Wasson,and appointment of Dennis McHenry,each for 4-yr.terms expiring 12/31/03. 4.Kiowa Ridge Annexation.Town Attorney White reported that the public hearing for the Kiowa Ridge Annexation was scheduled this date.However, the annexation has been changed with the addition of land necessary to provide for dedicated street right-of-way to neighboring properties.Due to these changes,it is necessary that the current Annexation Petition,etal,be withdrawn,and the Town Board adopting a new Intent to Annex Resolution. The Planning Commission reviewed the annexation request with the proposed changes at their meeting November 16th,and they have favorably recommended annexation and E-Estate zoning.Thus,it was moved and seconded (Hix/Doylen)Intent to Annex Resolution #35-99 be approved, setting the Town Board public hearing for January 11,2000,and it passed unanimously. Board of Trustees —November 23,1999 —Page 3 5.Special Event Liquor Permit Application —Art Center of Estes Park,Inc. Clerk O’Connor reported that the Art Center is seeking approval for nine receptions to be held in 2000:1/7,2/18,3/31,5/12,6/23,8/4,9/15,10/27, and 12/8/00.The permit application is in order.It was moved and seconded (Hix/Barker)the Special Event Permit be approved,and it passed unanimously. 6.Resolution #36-99 —Adopting policy for preparation of “Action”Minutes for Board of Trustees and Standing Committees.Clerk O’Connor reported that staff currently takes what is known as summary minutes.This practice is time-consuming and is extremely dependent upon the subjective interpretation of the minute preparer as to which comments should be reflected in the record.A Resolution was presented that identifies/clarifies what information will be reflected in the Action Minutes;the effective date is January 1,2000.Following additional clarification,it was moved and seconded (Baudek/Hix)Resolution #36-99 be adopted,and it passed unanimously. 3.TOWN ADMINISTRATOR’S REPORT. 1.Town Administrator Widmer reported that Museum Director Kilsdonk was asked to provide assistance with the Hallet House grant application to replace the roof.The Colorado Historical Society has since approved the application, due in part to Director’s Kilsdonk expertise.This assistance was “above and beyond”her duties,and the Town is proud for her efforts in this regard. Following completion of all agenda items,Mayor Dekker requested an Executive Session to discuss legal mailers with the Town Attorney.Thus,it was moved and seconded (Doylen/Hix)the Board enter Executive Session.Trustee Hix stated that the Town Board will not take any action during the Executive Session and will reconvene in Open Session immediately following the Executive Session.The motion passed unanimously.Mayor Dekker adjourned the meeting to Executive Session at 7:32 p.m. Mayor Dekker reconvened the Open Meeting at 7:52 p.m.and there being no further business,the meeting was adjourned. Note:due to scheduling conflicts,the December 28,1999 Town Board Meeting has been cancelled. Robert L.Dekker,Mayor / Vickie O’Connor,Town Clerk