HomeMy WebLinkAboutMINUTES Town Board 1998-09-22I Town of Estes Park,Larimer County,Colorado,September 22,1 998
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 22d day of September,
1998.Meeting called to order by Mayor Robert L.Dekker.
Present:Robert L.Dekker,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker
John Baudek
George J.Hix
Lori Jeffrey
William J.Marshall
Also Present:Rich Widmer,Town Administrator
Vickie O’Connor,Town Clerk
Absent:Gregory A.White,Town Attorney
Mayor Dekker called the meeting to order at 7:31 p.m.
Stuart Van Meveren,Larimer County District Attorney,presented
and read a “Turn off the Violence”Proclamation.Mr.Van Meveren
is seeking support of designating October 8,1998 as “Turn off
the Violence Day”for the purpose of encouraging the community to
resolve conflict by communicating;by supporting,trusting,and
respecting each other;by spending time together and
strengthening our families through clear rules and high values;
by using positive non-violent ways to resolve conflict;and by
being aware of and selective in our choices of entertainment.
Mayor Dekker executed the proclamation and noted the Board’s
appreciation to Mr.Van Meveren for his effort on this program.
PUBLIC COMMENT:
None.
TOWN BOARD COMMENTS:
Trustee Baudek reminded everyone of the Short—Term Rental Town
meeting September 24th at 7:00 p.m.in the Board Room.
Mayor Dekker reminded the Trustees of the CML District 2 Meeting
in Greeley on September 23.
CONSENT CALENDAR:
1.Town Board Minutes dated September 8,1998.
2.Bills.
3.Committee Minutes:
A.Light &Power,September 10,1998,approval of:
1.Christmas Decoration Installation Contract.
2.Tree Trimming Service Contract.
3.1998 Underground Project Trenching Contracts.
Board of Trustees -September 22,1998 -Page 2
Light and Power Director Matzke clarified Trustee Marshall’s
questions regarding tree—trimming:privatization is being
considered as it allows the lineman to perform their technical
duties.The increasing workload has made it difficult to
maintain the same level of tree—trimming as in past years.The
contractor will concentrate on the Pine Valley/Allenspark area.
Trustee Barker confirmed that the Town is realizing a savings due
to privatization (economically beneficial).Although this is the
first time privatization was considered for tree—trimming,such a
contract will free-up the lineman to do work needing to be done.
Christmas Decoration installation is in its third year of
privatization and it has proven to be very successful.Staff is
reviewing other areas where privatization could be economically
beneficial.Administrator Widmer noted that the Light and Power
Dept.has contained the same number of personnel for
approximately 15 years,while growth has increased 3.5%/yr.
It was moved and seconded (Hix/Doylen)the Consent Calendar be
approved,and it passed unanimously.
ACTION ITEMS:
1.Special Event Liquor Permit Application filed by ?‘merican
Legion Post 119,850 N.St.Vram Ave.Clerk O’Connor
stated that the Legion is requesting approval of two Special
Event Permits for two public dances scheduled 10/31/98 and
12/31/98.With approval of these two applications,the
Legion will have used their allotment of ten permits/yr.
Staff added that these permits are necessary due to the
Legion’s “Club Liquor License”which allows liquor sales
only to their membership;when the Legion plans public
events,they must have a Special Event Permit.It was moved
and seconded (Baudek/Hix)the Special Event Liquor Permits
for October 31 and December 31,1998 be approved,and it
passed unanimously.
2.Lease/Purchase Financing for Two Dump Trucks.Town
Administrator Widmer reported that at the February 26,1998
Public Works Committee meeting,two dump trucks were
approved:Water Dept./$94,902 and Street Dept./$95,371.At
the time the 1998 Budget was prepared,staff anticipated
that the trucks would be financed through a lease/purchase
spread over four years.Bids were solicited and staff is
recommending accepting the First National Bank interest rate
of 5.525%for a four-year period.Town Attorney White has
yet to review and prepare the lease agreement.Trustee
Doylen commented that both trucks can be used for
snowplowing,and a lease appears to be the best financial
plan at this time.Trustee Marshall requested clarification
on the Town’s vehicle purchasing policy,and Administrator
Widmer responded that Fleet Dept.repair records,etc.are
monitored and thoroughly reviewed.Stating that the bid
award is based on a savings of $663.00 over four years,it
was moved and seconded (Doylen/Jeffrey)the Lease/Purchase
Agreement with First National Bank for two dump trucks at an
interest rate of 5.525%be accepted,contingent upon Town
Attorney White’s review/approval of the lease documentation,
and it passed unanimously.
Trustee Marshall added that the lease/purchase program was
successful for the purchase of three tents for Special
Events,and he questioned if additional tents were being
budgeted.Administrator Widmer stated that staff will
Board of Trustees -September 22,1998 -Page 3
present the preliminary budget to the Town Board next week;
although there are no additional tents being considered,the
preliminary budget does contain other new items.
3.Town Administrator’s Report:
A.Stanley Hall Renovation Project:While the Contractor,
Mountain Plains Constructors,was installing the new
sewer line for Stanley Hall,he encountered bedrock
which needed to be drilled and blasted.Staff is
recommending approval of a change order for said
additional work in the amount of $450.00.The revised
total contract value will be $4,579.00.Trustee Baudek
confirmed that this contract was a budgeted item and
part of a grant.It was moved and seconded
fDoylen/Marshall)the change order for an additional
$450.00 as defined above be approved,and it passed
unanimously.
B.The July Sales Tax statistics have been received:the
Town realized an increase of almost 9%over July,1997,
and the year-to—date revenue is approximately 12%.
Following completion of all agenda items,Mayor Dekker adjourned
the meeting at 7:48 p.m.
Robert L.Dekker,Mayor
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Vickie O’Connor,Town Clerk
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