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Home My WebLink AboutMINUTES Town Board 1998-07-28Town of Estes Park,Larimer County,Colorado,July 28,1 998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 28th day of July,1998. Meeting called to order by Mayor Robert L.Dekker. Present:Robert L.Dekker,Mayor Susan L.Doylen,Mayor ProTem Trustees Jeff Barker John Baudek George J.Hix Lori Jeffrey William J.Marshall Also Present:Gary F.Klaphake,Town Administrator Vickie O’Connor,Town Clerk Gregory A.White,Town Attorney Mayor Dekker called the meeting to order at 7:31 p.m. PUBLIC COMMENT: Patrick Cipolla addressed the following issues:(1)the Town Attorney should be directed to put an end to those businesses that are arbitrarily applying a 1%fee (betterment assessment) for goods and/or services—the fee is unfair to tourists and residents alike.(2)proposed the adoption of a “pooper—scooper” law.Mayor Dekker noted that the betterment fee is managed by the Chamber Resort Association,not the Town,and Administrator Kiaphake reported that the Town will respond in writing to Mr. Cipolla relating to the betterment fee,and the dog waste ordinance.Trustee Mix noted that an ordinance has already been adopted,and Trustee Baudek responded that he had previously requested staff to investigate the possibility of providing individual waste collectors and trash receptacles—this item will be reviewed at an upcoming Public Works Committee meeting. TOWN BOARD COMMENTS: Trustee Baudek requested and received an update on the Town’s position on the “Year 2000”issue. CONSENT CALENDAR: 1.Town Board Minutes dated July 14,1998. 2.Bills. It was moved and seconded (Hix/Doylen)the Consent Calendar be approved,and it passed unanimously. ACTION ITEMS: 1.1997 Comprehensive Annual Financial Report—Yanari,Watson, Lyons &Co.,P.C.Finance Officer Vavra introduced the firm’s auditing team of Don Gruenler and Mike Campbell who presented the 1997 Audit.In summary,Mr.Gruenler’s comments were:Steve Jackson/Boudreaux &Jackson,CPA’s who previously conducted Town audits did an excellent job,and Board of Trustees -July 28,1998 -Page 2 made his job very easy;Town staff is very knowledgeable about the budget and they easily provided all documentation; the Town’s audit is complex and unusual for a Town of this size;the “auditor’s opinion”states that Estes Park is a well—run Town,and compliments were issued to Town staff;it is evident the Trustees take an interest in running the Town which in turn provides audit control;there were no incidents where the Town violated any accounting standards; and all funds are healthy.A brief question and answer period followed,with Mr.Gruenler concluding that “Estes Park is one of the best-run towns in the State.”Mayor Dekker expressed the Board’s appreciation for the presentation. 2.Resolution #9-98 for 1998 Budget Supplement.Mayor Dekker opened the public hearing,and Finance Officer Vavra presented the Resolution supplementing the 1998 Budget which is amending the General,Special Events,Community Reinvestment,Park Entrance Estates Construction,Park Entrance Estates Debt Service,Open Space,and Senior Center Fund Budgets.Discussion followed on assets v.liability relative to the Community Reinvestment Fund fBikle property),and the Special Events Fund fund-balance.There being no public testimony,Mayor Dekker declared the public hearing closed.It was moved and seconded (Hix/Doylen) Resolution #9-98 be approved,and it passed unanimously. 3.Liquor Licensing: A.Special Event Malt,Vinous and Spirituous Liquor Permit filed by the American Legion Post #119 for a public dance scheduled August 15,1998,7:00 p.m.—1:45 a.m., 850 N.St.Vram Ave.The Clerk noted that the application is in order and that this request will total eight such permits for the year (the maximum special events allowed is 10/yr.).It was moved and seconded (Marshall/Jeffrey)the Special Event Permit for the American Legion for a dance scheduled August 15,1998 be approved,and it passed unanimously. 4.Town Administrator’s Report: A.Estes Park Senior Center Addition: 1.Change Order #2 for the Kitchen Equipment Contract,additional $3,309.00. 2.Change Order #4 for the Remodel Contract, additional $612.00. Adequate funding is available in the Project’s Contingency Fund;however,the Seniors will reimburse the $3,309.00 to the Town.It was moved and seconded (Mix/Marshall)both change orders as described above be approved,and it passed unanimously. B.C.I.R.S.A.Loss Prevention Award.The Town’s Safety Team (Jeff Boles,Ron Hersh,Robert Miming,Jeff Sigler,Mark Swallow and Rich Widmer)recently accepted C.I.R.S.A.’s Loss Prevention Award “For Outstanding Accomplishments In The Management of A Successful Loss Prevention Program”for 1997. Board of Trustees -July 28,1998 -Page 3 C.Open Space Purchases.Administrator Kiaphake displayed a GIS map identifying all Town—owned open space (investment of over $1 Million Dollars).Trustee Hix confirmed that the Larimer County Open Space Fund will issue a $5,000 check to the Town towards the recent purchase of the Bickle property.The Town’s GIS mapping capabilities are very helpful for numerous applications.Judy Lamy reported that the “Cox Property”(between Tiny Town and the Ingersoll Property)is now available. 0.Fall River Hydro Plant Project.The Town has received a Planning Grant in the amount of $46,965 from the State Historical Society. E.Snow &Ice Conference Brochure.The Trustees reviewed a brochure produced in-house by Conference Services staff for the upcoming Snow &Ice Conference 9/29—10/2. F.Larimer County Landfill Committee.Administrator Klaphake briefed the Trustees on the current 640-ac. landfill site located on Taft Hill Rd.between Loveland and Ft.Collins.Projections indicate the landfill may reach capacity in six years,and the Committee is investigating options. G.Light and Power Outage Report.Light &Power Director Matzke presented a summary of recent electrical outages beginning 10/26/97 through July 28,1998,and correctives measures taken with each.Sample electric equipment which was burned in the 7/28 outage was displayed.There have been no further failures of equipment at the Estes Substation since it was returned to service following the 10/26/97 outage;however, relay settings during the repair process have resulted in two extended outages totaling 46 minutes. Substation and transmission construction has caused or contributed to six of the outages.Aged installations are being brought up to current standards,and staff will pursue hiring a contractor to perform an infra-red scan of the underground equipment to identify any potential problems.In summary,isolated occurrences, not growth,have resulted in outages.Unlike other PRPA member cities,Estes Park’s peak demand occurs during the winter heating season.Discussion followed on outage procedure relative to the news media, reinvestment plans associated with Estes Substation, and capital improvement projects. Following completion of all ag the meeting at 9:04 p.m. ) Vickie O’Connor,Town Clerk items,Mayor Dekker adjourned Mayor