HomeMy WebLinkAboutMINUTES Town Board 1998-06-09Town of Estes Park,Larimer County,Colorado,June 9,1 998
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 9th day of June,1998.
Meeting called to order by Mayor Robert L.Dekker.
Present:Robert L.Dekker,Mayor
Susan L.Doylen,Mayor ProTem
Trustees Jeff Barker
John Baudek
Lori Jeffrey
William J.Marshall
Also Present:Gary F.Kiaphake,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:George J.Hix,Trustee
Mayor Dekker called the meeting to order at 7:30 p.m.
PUBLIC COMMENT:
None.
TOWN BOARD COMMENTS:
None.
CONSENT CALENDAR:
1.Town Board Minutes dated May 26,1998.
2.Bills.
3.Committee Minutes:
A.Light and Power,May 28,1998 -Approval of
Expenditures:
1.3—Reel Wire Trailer.
2.Meadowdale Hills &The Retreat 3-Phase
Conversion Projects.
3.Settlement Agreement/PCB,Inc.
4.Estes Substation Transformer.
B.Public Safety,June 4,1998.
C.Planning Commission,May 19,1998.
D.Board of Adjustment,June 2,1998 (acknowledgment
only).
Mayor Dekker opened the Public Hearing for the following Amended
Plat,and asked if there were any persons who would like to speak
to this Amended Plat.As there were none,the Plat remained on
the Consent Agenda.
4.Amended Plat of Lot 2,Arapaho Estates,Second Filing,
Robert Koehler/Applicant.
Board of Trustees -June 9,1998 -Page 2
5.Amended Plat of a Portion of Lot 13,South Saint Vram
Addition,Robert &Carolyn Strom/Applicants -Continue to
July 14,1998.
6.Special Review #98—04 for Portion of Lots 3 and 4,Riverside
Subdivision,first Christian Church/Applicant -Withdrawn by
Applicant.
It was moved and seconded (Doylen/Barker)the Consent Calendar be
approved,and it passed unanimously.
ACTION ITEMS:
1.Resolution #7-98-CDOT Enhancement Fund Contract for Lake
Estes/Wapiti Meadows,Phase V,$95,000 Grant.Public Works
Director Linnane advised that this $95,000 grant between
CDOT,the EVRPD and the Town includes a minimum 20%match
(EVRPD &Town).Certain CDOT deadlines are critical to
ensure construction can begin by August 10,1998 and
completed prior to winter.Staff anticipates presenting the
construction bids at the July ;4th Town Board meeting.The
Resolution was read in full,and it was moved and seconded
(Baudek/Marshall)Resolution #7-98 for the CDOT Enhancement
Fund Contract -Lake Estes/Wapiti Meadows,Phase V Project
be approved,and it passed unanimously.Administrator
Klaphake commended Director Linnane for preparing the grant
application under a short time—frame;EVRPD Executive
Director Gengler also received credit for achievement.
2.Engineering Scope of Services for Hwy.34/36 Intersection
Project —RNC.The cost for the preliminary design scope of
services submitted by RMC is $30,350.Public Works Director
Linnane reported that information contained in the
preliminary scope will overlap for some information needed
for final design,such as survey,final design base map,
etc.Staff reviewed the $1.1 Million Dollar CDOT Project
and presented sketches for the “base project”which includes
the bridge,pedestrian underpass and acceleration lane,and
alternative add—on’s 1—4.Staff has reviewed all options,
and believes all of the alternatives deserve thorough
review.Administrator Kiaphake confirmed “phasing”could be
implemented for construction.The $1.1 Million should be
available 10/1/98,and the bid should be awarded by 10/1/99.
This time-frame should allow the Town Board an opportunity
to make their funding choices for the 1999 Budget.
Following discussion,it was moved and seconded f3audek/
Doylen)the RMC Scope of Services for $30,350 be approved,
and it passed unanimously.
3.Presentation of Estes Park Area Museum Facility Study -
Aller-Lingle Architects.Administrator Klaphake introduced
David Steiner,Museum Board Member,who offered a history of
the Museum building itself and reasoning behind the facility
study.Brad Massey/Aller—Lingle,noted that the Study is an
ambitious project which includes additions over 4 phases for
completion by 2004.The Phase I Addition includes a
vestibule,corridor,public restrooms,bookstore remodel,
and rear entry door and sidelite installation;Phase II
Addition includes a multi-purpose meeting room,kitchen
area,storage,mechanical,exterior covered patio and
Board of Trustees -June 9,1998 -Page 3
exhibit addition,new roof and exterior finishes,and
expanded parking lot;the Phase III Addition includes
exhibit storage addition,and remodel of the offices,and
exhibit preparation remodel;and the Phase IV Addition
includes exhibit storage and exterior covered exhibit
addition.A schematic drawing was presented and reviewed.
The study confirmed the building is lacking in support
facilities.Trustee Doylen noted that the Museum stores a
significant portion of their collection in the former Light
and Power shop facility,and this site is not necessarily
acceptable,collection items are difficult to move,and it
is not efficiently utilized.The cost estimate for all four
phases is $635,629;if the building were newly constructed,
the cost is estimated at $996,721.Staff noted that if the
exhibit storage addition and exterior covered exhibit
addition area were subtracted (Ph.4),the cost is similar
to what is being paid for the Senior Center Addition;the
“shared campus”with the Senior Center is ideal relative to
peak loading;and it is important to achieve curb—side
appeal at this entrance to Estes Park.Mr.Massey confirmed
that the price of $120.00/sq.ft.is reasonable.
Administrator Kiaphake also reported that there are
substantial opportunities for the Friends of the Museum to
fund this project due to private partnering;however,
donations cannot be secured without benefit of a Plan.Mr.
Steiner pointed out that the multi—purpose room,etc.truly
perform a tremendous function as there is a need to secure
space to showcase what the Museum is,what they do,etc.In
addition,the building could be made available to the
community.Mr.Steiner confirmed that the community,not
only the Friends,have met funding challenges in the past,
and they expect the same to occur in future fund drives.
Mr.Massey confirmed that the Study does verify that the
Museum can stay and utilize its existing site,and the
building is viable for at least another 30 years.Mayor
Dekker commented that the Museum should be “first class,
something to be proud of”,and Trustee Jeffrey noted that
the Town should not miss this opportunity to support the
Museum.Mayor Dekker thanked all the presenters and
accepted the Study on behalf of the Town.
4.Resolution #8-98 Support of the Estes Valley Land Trust
Conservation Easement for the Smitherman property.Town
Administrator Klaphake reported that Larimer County,the
EVLT and State have reached goal congruence,further details
will be released by the EVLT,and the Town’s Resolution is
no longer necessary.
5.Transfer of Ownership from John and Donna Sinnott to Donna
Sinnott,ciba MAMA’S ROSE’S RESTAURANT,Hotel and Restaurant
License,338 E.Elkhorn Ave.It was moved and seconded
(Doylen/Barker)the Transfer of Ownership be approved,and
it passed unanimously.
6.Real Estate Contract for Lot 1,Birch Resubdivision (Bikie
Property).Town Attorney White briefed the Trustees on this
Contract:the site is approximately .9 acres,and the
purchase price is $135,000.Closing is scheduled July 10,
1998,subject to Mr.Bikle providing title insurance.
Administrator Kiaphake reported that funding will be
provided by the Town’s portion of the County’s Open Space
Board of Trustees -June 9,1998 -Page 4
Tax Fund,and this expenditure will consume the Town’s
allotment for the 8—yr.tax commitment.The property was
listed for $170,000 and the Town offered $135,000.Attorney
White confirmed the owner has executed the Purchase
Agreement.It was moved and seconded (Marshall/Jeffrey)the
Real Estate Contract between Fred Bikie and the Town for Lot
1,Birch Resubdivision,for $135,000 be approved,and it
passed unanimously.Staff reported that the Finance Officer
will include this expenditure in upcoming 1998 Budget
Amendments.
7.Town Administrator’s Report:
A.Estes Park Senior Center Remodeling Project -Approval
of Change Order #1 for Kitchen Equipment Contract =Net
Deduct of $5,937.00,and Change Order #2 for Addition
Contract =Net Addition of $3,746.00.It was moved and
seconded (Marshall/Jeffrey)the change orders as
identified above be approved,and it passed
unanimously.Construction is running ahead of
schedule,and staff does not expect any further change
orders.The Mayor’s Contingency Fund will be
reimbursed by the Seniors.At the July 14th Town Board
meeting,Senior Center representatives and staff will
present operating budgets for the last half of 1998 and
all of 1999.
B.Food Tax Refund Report.Clerk O’Connor reported that
there were a total of 141 Food Tax Refund Applications
this year:58 families,22 disabled,and 61 elderly.
The 1998 Budget was $21,180,and $21,000 was expended.
Customer service was improved by modifying the
application forms.Single-parent income has
significantly decreased over the Program’s life—span;
Trustee Doylen expressed her concern with the family
income reported for the working needy.
8.It was moved and seconded (Doylen/Barker)the Board enter
Executive Session to receive an update on land negotiations,
and it passed unanimously.
NOTE:Due to a Town Board scheduling conflict,the June 23
Town Board meeting has been canceled.
Following completion of all ageflda items,Mayor Dekker adjourned
the meeting at 8:45 p.m.to Exfc tive Session.
Town Clerk