HomeMy WebLinkAboutMINUTES Town Board 1998-01-13Town of Estes Park,Larimer County,Colorado,January 13,1998
Minutes of a Regular meeting of the Board of Trustees of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Municipal
Building in said Town of Estes Park on the 13th day of January,1998.
Meeting called to order by Mayor ProTem Susan L.Doylen.
Present:Trustees Jeff Barker
John Baudek
George J.Hix
William J.Marshall
J.Donald Pauley
Also Present:Gary F.lUaphake,Town Administrator
Vickie O’Connor,Town Clerk
Gregory A.White,Town Attorney
Absent:Robert L.Dekker,Mayor
Mayor ProTem Doylen called the meeting to order at 7:30 p.m.and
announced that the meeting would not be televised due to
technical difficulties with Intermountain Cable Comm.
PUBLIC COMMENT:
None.
TOWN BOARD COMMENTS.
None.
CONSENT CALENDAR:
1.Town Board Minutes dated December 9,1997.
2.Bills.
3.Committee Minutes:
A.Light and Power,December 11,1997 and January 8,1998.
3.Planning Commission December 16,1997 (acknowledgment
only).
C.Community Development,January 7,1998.
4.Amended Plat of Lots 26 and 27,Block 9,Country Club Manor
Addition,Ruth Goetzel/Applicant -Motion to withdraw,
Applicant to request future placement on Agenda.
5.Amended Plat of a Portion of the SW of Section 25,T5N,
R73W of the 6th P.M.,and Lots 4,5 and a Portion of Lot 3,
High Pines Subdivision,John &Marcia Henry/Applicant -
Continue to February 10,1998.
It was moved and seconded (Hix/Pauley)the consent calendar be
approved,and it passed unanimously.
Board of Trustees —January 13,1998 —Page 2
ACTION ITEMS:
1.Estes Park Volunteer Fire Department 1997 Annual Report.
Fire Chief Dorman and Secretary Landkamer presented the
Election results,and Training and Run Reports.Election
results were:Scott Dorman,Chief,Ed Ford,1st Assistant
Chief,Daryl McCown,2d Assistant Chief,Secretary Jon
Landkamer.and Doug Deats,Treasurer.It was moved and
seconded (Hix/Marshall)the Election of Officers,as
presented,be approved,and it passed unanimously.
There were 31 full—time volunteers in 1997,for a total of
1,302 hours,resulting in an average of 42 hours/volunteer.
Secretary Landkamer reviewed specific areas of training.
Chief Dorman reviewed the “run report”tally which indicated
there were 299 calls with 143 inside,and 156 outside Town
limits.The Chief presented the financial report for the
last six months of 1997 and the report was made a part of
the record by reference thereto.
2.Automatic Meter Reading (AIvIR)-Approval of Budget
Expenditures and Procedure/Policy Manual Amendment -Light
and Power Director Matzke reported on the 2MR Employee QI
Team findings and recommendations for the Automatic Meter
Reading f2MR)Study.It was moved and seconded (Hix/Barker)
the AMR Project be approved,authorizing staff to expend
$24,798 for the Itron System with radio frequency remote
reading capability,$14,956 for 192 electric meters,$15,593
for 100 water meters and an additional Itron Read-One
device,$41,070 for 222 Emetcom Pole Line Carrier electric
meters,and remote reading meters,a 5-year annual budget of
$70,000/yr.,and an amendment of the Light and Power Dept.
Procedure/Policy Manual relating to connect fees,and it
passed unanimously.Trustee Hix commented that lie was
impressed with the QI Team study and presentation at the
Light and Power Committee meeting.Patrick Cipolla
questioned the accuracy of the meters,and staff responded
that 100%accuracy had occurred in the pilot test program.
Director Matzke recognized Gary O’Connor,QI Team Leader who
was in attendance.
3.Lease Agreement with Minolta Business Systems.Senior
Planner Joseph explained the 3-yr.lease with Minolta for a
Model EP-4000 Copy Machine,and it was moved and seconded
(Pauley/Marsliall)the lease in the amount of $384.11/mo.be
approved,and it passed unanimously.
4.Amendment to M.O.U.between the Town,Rooftop Rodeo
Committee and Top Hands Organization,Inc.Special Events
Director Hinze reported on the amendment that deletes “only
during the week of Rooftop Rodeo”and “during the Rooftop
Rodeo”from the Memorandum of Understanding dated January
23,1996.The amendment allows support events to take place
anytime during the year.It was moved and seconded
(Hix/Baudek)the Amendment be approved,and it passed
unanimously.
5.Final Plat of Prospect Highlands Subdivision.This item was
continued December 9,1997 as Condition #10 (erosion
control)was incomplete.The Board of Trustees met January
6th to receive additional information.At that meeting,RMC
presented a solution to increase the detention volume to
12,000 cubic ft.,almost doubling the volume PNC had
Board of Trustees —January 13,1998 —Page 3
previously determined to be acceptable.Public Works
Director Linnane reported that the detention calculations
were applied correctly,the calculation method meets Town
specifications,staff thoroughly reviewed said calculations,
and the flow rate was reviewed and there are no negative
impacts downstream.Senior’Planner Joseph confirmed that
the erosion and re—vegetation reports have been received.
Joseph requested the motion include a condition that
dimensions be added to the plat prior to recording said
plat.John Phipps,attorney representing a homeowner’s
association,had no further comment.Audience comments were
heard from George Hockmän regarding street standards (in his
opinion,Curry Dr.does not meet Town standards on two
points and staff should advise the Board of Trustees when
they (staff)have granted a variance from Town -standards,
and geologic hazards,specifically relative to the Tarragon
and Foundation Engineering Reports.Mr.Hockman urged the
Board not to approve the plat until such time as detailed
information/studies on rock hazard are complete.Planner
Joseph stated that a geologic hazard report from Foundation
Engineering was reviewed by the’Planning Commission,and
that potential geologic-problems would be mitigated.Annual
site reconnaissance/inspection is planned.Staff confirmed
that the Planning Commission did not come to a unanimous
recommendation on this proposal.Separate development plan
review on each new structure is being required.Tom
Scobel/RMC confirmed that his firm is satisfied with
Foundation Engineering’s repor-t,and responded -to various
comments pertaining to building envelopes which will be
determined by topography.Mitigation procedures will be
professional and constant monitoring will occur during
development.There were no further óomments from the
audience.-
Trustee comments followed on maintenance of the detention
pond,future conformance relative to geologic hazard,and
slope.Attorney White stated that Town regulations do not
include geologic hazard standards,and that the plat cannot
be judged solely on such potential hazard.The Town Board
can,however,consider safety concerns.Planning
Commissioner Pohl noted that the Planning Commission merely
forwards a recommendation on subdivision plats—the
Commission cannot approve or deny such plats;the Planning
Commission minutes state that this particular plat was
favorably recommended with 16 conditions,however,the
recommendation was not unanimous.Stating that BNC has
placed their professional reputation on the geologic hazard
report,and have volunteered to have on-site supervision for
development,and that drainage issues have been addressed,
it was moved and seconded (Barker/Mix)the Final Plat of
Prospect Highlands Subdivision be approved,however,the
plat will not be recorded until the dimensions for the
drainage easement and access easement located on Lot 10 have
been added to the plat,and it passed with the following
votes:Those voting “Yes”Trustees Barker,Doylen,Hix,
Marshall and Pauley.Those voting “No”Trustee Baudek.
6.Special Review #97-01,Block 1-4,Amended Plat of Thirteenth
Fairway Subdivision,Rainbow Lake Investments LLC/Applicant.
Mayor ProTem Doyle-n opened the public hearing,and Senior
Planner Joseph stated the proposal is to reduce the total
dwelling units from 53 to 45 as the applicant desires to
reconfigure the unit layout into primarily two-family
buildings.All prior conditions of approval have been
Board of Trustees -January 13,1998 -Page 4
satisfied.As there were no comments from the audience,
Mayor ProTem Doylen closed the public hearing.It was moved
and seconded (Hix/Marshall)Special Review #97-01 be
approved,including the 2 conditions listed in the Planning
Commission minutes dated December 16,1997,and it passed
unanimously.The Board commended the developer on the
appearance of the site.
17 Amended Plat of Lots 1 and 2,Schuster Subdivision,Robert
Sunderlund/Applicant.Mayor ProTem Doylen opened the public
hearing,and Senior Planner Joseph reported that the
Applicant desires to combine two lots into one lot to allow
construction of a garage.All Plannin,g Commission
conditions have been met,and the Attorney’s letter has been
received.There were no comments from the audience,and
Mayor ProTem Doylen closed the public hearing.It was moved
and seconded (Hix/Pauley)the Amended Plat of Lots I and 2,
Schuster Subdivision be approved,and it passed unanimously.
8.Ordinance #1-98 -Amending Section 2.52.020 Municipal Judge
Salary.Administrator Kiaphake noted that the Municipal
Judge last received a salary increase in 1994,effective in
1995.The proposed increase is for $1,280 for a total
salary of $14,080.Attorney White read the Ordinance,and
it was moved and seconded (Marshall/Hix)Ordinance #1-98 be
approved,and it passed unanimously.The Board commended
Judge Brown for superior service.
9.Ordinance #2-98 -Conservation Easement to the Land Trust
for Tract A,The Reserve,First Filing.Administrator
Kiaphake reviewed the Ordinance deeding a Conservation
Easement to the Land Trust,in exchange for a Special
Warranty Deed (10.94 acres)—all in accordance witli the
wildlife and view corridor provided by the Developer and
approved by the Board of Trustees.The Land Trust will
receive the open space,and the Town will provide site
maintenance.AttorneyWhite read the Ordinance.Discussion
followed on how public access will be negated—this would be
enforced by the Town with assistance from the neighborhood.
Additional open space (26 acres)will be forthcoming in the
Second Filing.The Developer,Gary Nordic,was commended on
providing the open space.It was moved and seconded
(Hix/Pauley)Ordinance #2-98 be approved,and it passed
unanimously.Attorney White expressed his.appreciation to
Kenneth Oldham,Land Trust Attorney for drafting the
easement documents.
10.Liquor Licensing:
A.Transfer of Ownership from Surrey Restaurant,Inc.to
Phoenix Rocky Mountain Ventures LLC,dba L CASA OF
ESTES PARK,222 E.Elkhorn Ave.,Hotel and Restaurant
License.John Taylor,Owner and Tom DeLeo,Manager
addressed the Town Board stating they intend to restore
the restaurant to what it once was,and they are
anxious to become good community citizens.Trustee
Baudek noted that the Town Board takes liquor licensing
seriously,and that liquor laws are strictly enforced.
Mr.Taylor stated they intend to participate in the
TIPS program for liquor licensees.It was moved and
seconded (Baudek/Hix)the Transfer of Ownership to
Board of Trustees —January 13 1998 —Page 5
Phoenix Rocky Mountain Ventures LLC be approved,and it
passed unanimously.
B.History of Show Cause Hearings.As an informational
item,Clerk O’Connor presented this report that listed
State and Local Show Cause Liquor Hearings beginning
with 1990.-
C.Proposed Liquor License Stipulation Guidelines.In
cooperation with the Police Dept.,Clerk O’Connor
presented said guidelines that would formalize how
staff could negotiate Stipulation Agreements with
liquor licensees facing violations of the State Liquor
Code.The Town Board may amend,approve,or dehy any
Stipulation Agreement;if denied,the Town Board would
proceed with a Show Cause Hearing.The proposal listed
the regulation number,code violation,total suspension
allocation,and actual time served.Clerk O’Connor
requested the proposed guidelines be approved,
including adding said guidelines to the.Town Clerk’s
Policy/Procedure Manual.It was moved and seconded
(Baudek/Hix)the Stipulation Guidelines be.approved,
including amendment to the Policy/Procedure Manual,and
it passed unanimously.Trustee Baudek stated that the
guidelines will be very helpful.
11.Town Administrator’s Report:
A.National Geographic Update.Administrator Klaphake
reviewed a letter dated December 30,1997 written by
Kimball Rogers,Director of Development/Destination
Cinema,announcing DCI opted to withdraw from the
theater/interpretive center -in Estes Park.The
withdrawal was based on economics and timing.National
Geographic is reorganizing.Administrator Klaphake
advised there will not be a ballot question for the
sale of the Municipal Building on the April 7th
election;however,the Town does intend to continue
discussion with National Geographic’s new CEO.Dale
Vrabek,Koral Heights,requested the Town expand on the
Town’s desire to relocate the Municipal Building.
Mayor ProTem Doylen noted that the only reasonthe sale
of the building was considered was due to Destination
Cinema’s approach for the theatre/interpretive center.
Staff reported that the Municipal Building may have a
higher and better use,however,Town offices could
survive at their present site.
B.Stanley Hall Preservation Project.The Trustees
reviewed the Contract with the State Historical Society
for Phase II.Administrator Klaphake reviewed Phase I,
stating that all 1997 funds were not expended.For
budget purposes,staff is requesting authorization to
carry—over the $30,000 from the 1997 budget into 1998.
The Phase II construction plan was reviewed,including
the grant with the Historical Society,Town and Stanley
Hotel.The Town’s funding remains at $30,000.It was
moved and seconded (Pauley/Marshall)the 1997 Budget of
$30,000 be carried-over to the 1998 Budget,and that
the Mayor be authorized to execute the Contract for
Phase II,and it passed unanimously.
Board of Trustees -January 13,1998 -Page 6
C.Senior Center Renovation Project.Bids for the
renovation were received,as the bids were higher than
the engineer’s estimate,staff is analyzing the budget
for financial options.A special meeting may be
necessary to consider the bids and funding.The seniors
have done a marvelous job in fundraising efforts.
Staff will distribute a bid summary prior to the Town
Board meeting.
Planning Commissioner Ed Pohi offered a brief report on the
newly-appointed Estes Valley Planning Commission.Al Sager was
appointed Chairman,and Wendell .mos was appointed Vice Chairman.
12.Request to enter Executive Session to discuss land
negotiations.At Administrator Kiaphake’s request,it was
moved and seconded (Barkr/Hix)the Board of Trustees enter
Executive Session to discuss land negotiations.Mayor ProTem
Doylen reported that the Town Board will reconvene to open
session immediately following the Executive Session.
Following completion of all agenda items,Mayor ProTem Doylen
adjourned the meeting to Executive Session at 9:40 p.m.
(‘/
Vickie O’Connor,Town Clerk
77 /2.
Susan L.Doylen,ayor ProTein
Mayor ProTem Doylen reconvened the meeting at 10:11 p.m.
jTract 4,Stanley Historic District Land Purchase.Mayor
ProTem Doylen read -a memorandum from Mayor Dekker,which,in
summary,the Mayor urged the Town Board to continue with the
land purchase option.The total land price was $807,000,
and the next payment is due February l.A genuine offer
has been made to Mr.Findley,and 40 condominium units are
planned.It was moved and seconded (Pauley/Baudek)the Town
continue with the purchase option for potential future
public use,and it passed unanimously.
There being no further business,Mayor ProTem Doylen adjourned
the meeting at 10:15 p.m.
Vickie O’Connor,Town Clerk
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