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Home My WebLink AboutMINUTES Town Board 1997-03-25Town of Estes Park,Larimer County,Colorado, Regular Minutes of a meeting of the Board of Trustees of the Town of Estee Park,Larimer County,Colorado.Meeting held in the Municipal Building in 25th March 97 said Town of Estee Park on the day of ,A.D.,19. at regular meeting hour. Robert L.Dekker Meeting called to order by Mayor Present:Mayor Robert L.Dekker Trustees:Susan L.Doylen, Mayor ProTem William J.Marshall, J.Donald Pauley Richard D.Widmer, Also Present:Ass’t.Town Administrator Vickie O’Connor, Town Clerk Gregory A.White, Town Attorney Absent:Jeff Barker,Trustee John Baudek,Trustee George J.Hix,Trustee Mayor Dekker called the meeting to order at 7:32 p.m. PUBLIC INPUT. Al Wasson &Linda Stinnett,representing Sunrise Rotary,gave the official announcement of Duck Fest ‘97 (9th Annual).Proceeds from the 1996 event totaled $63,520 for support to community organizations.The “Waddle Off’is scheduled April 7th from 4:30-6:30 p.m.where organizations will pickup their tickets.This event includes prizes,a special surprise and all are urged to attend.A golf tournament is scheduled May l7th.A total of 48 organizations will be selling tickets this year. Louis O’Riordan addressed the Board on ramifications of being a “community activist” (un-marked mail relating to the concealed weapons permit),and he commented on the list of his community activities which include:low-income housing,new swimming p 001,Stanley Village,Knoll Property,Local Food Tax repeal (voluntarily withdrawn), and defeat of the EVRPD Recreation Center. CONSENT CALENDAR. 1.Town Board Minutes dated March 11,1997. 2.Bills. 3.Committee Minutes: A.Light &Power,March 13,1997. B.Public Safety,March 20,1997. C.Planning Commission,March 18,1997 (acknowledgment only). 4.Police Dept.Complaint -East Side Food Store,3.2%Retail Beer License -Set “Show Cause HearinW’for April 8,1997 (alleged sale to a minor). It was moved and seconded (DoylenlPauley)the consent calendar be approved, and it passed unanimously. Board of Trustees -March 25,1997 -Page 2 ACTION ITEMS: 1.Light &Power/Purchase Bucket Truck.-Approval of Budget Expenditure. Ass’t.Administrator Widmer briefed the Trustees on the low bid in the amount of $101,486.29 for a Versalift Bucket Truck from Mountain States Ford Truck,and the sale of the existing truck to Estes Valley Electric for $10,500.It was moved and seconded (MarshalUDoylen)the low bid submitted by Mountain States Ford Truck for $101,486.29 be accepted,including .the sale of the existing truck to Estes Valley Electric for $10,500.00,and it passed unanimously. 2.Light &Power/Trenching Contract with Chiefs Landsèaping -Approval of Budget Expenditure.This contract is to install 1,190’±of primary trench and conduit from the Towns Marys Lake Substation to the BOR’s Marys Lake Power Plant.The Bureau of Reclamation will reimburse the Town for this expenditure, and due to the size of the Project,siaff negotiated,rather than bid,a contract.It was moved and seconded (Doylen/Pauley)the Contract with Chief’s Landscaping,not-to-exceed $6,792.50 be accepted,and it passed unanimously.- 3.Light &Power/Ordinance #5-97 -Approval of Aerial Easement Vacation for Lot 2.Mountain Man Subdivision.The property owner has requested the Town vacate an aerial easement for Lot 2,Mountain Man Subdivision.The easement is currently vacant and the Town has no plans to use it as electricity is now provided by underground service.Attorney White read the Ordinance,and it was moved and seconded (Doylen/Pauley)Ordinance #5-97 be approved,and it passed unanimously. 4.Community Development/Ordinance #6-97 Regulating Banners Approval. Special Events Director Hinze reviewed the Ordinance designating the island east of the former Coffee Bar (20’x 3’),and right-of-way area west of the Highway 34/36 Intersection (30’x 3’)for banner locations.Pursuant to Trustee floylen’s request, Director Hinze reported the Ordinance could be amended to add the north face of the Chamber of Commerce Building until such time as the Coffee Bar island is available.The Chamber sign would be limited to one sign at a time.Banner pole installation at the island will most likely be postponed as underground services must be relocated.Trustee Doylen stated that the maximum sq.footage for the Chamber sign should be addressed in the regulations.Attorney White read the Ordinance and stated it could not pass with an emergency clause (as prepared),as five positive votes are required.If approved,the Ordinance would take affect 30 days after publication.Directoi Hinze acknowledged receipt of a leIter from Jim Durward expressing his concern with the new Ordinance as banner advertising will eventually be removed from the Chamber,-and the Chamber is a major Scottish Festival ticket outlet.A question and answer period followed,with Trustee Doylen suggesting the banner installations be re-evaluated at the end of summer.It was moved and seconded (MarshalllPauley)Ordinance #6-97 be approved, directing staff to ascertain the maximum square footage to be allowed on the Chamber of Commerce Building,and it passed unanimously. 5.Police Vehicle -Approval of Budget Expenditure.Capt.Filsinger briefed the Trustees on a new Ford Crown Victoria with Police Package.The low bid in the amount of $16,754.00 was submitted by Academy,Inc.,and the bid is within budget. It was moved and seconded (DoylenlPauley)Academy’s low bid for $16,754.00 with trade-in be accepted,and it passed unanimously. 6.Community Development/Clarion Associates Agreement for Estes Valley Unified Development Codes Phase III -Approval.Community Development Director Stamey gave an overview of this Agreement,including the work proposal. Clarion will produce a Unified Development Code that will implement the Town’s Board of Trustees -March 25,1997 -Page 3 new Comprehensive Plan.RNL Associates will serve as the Design Firm Consultant.Attorney White has reviewed the Agreement and his language changes have been added.The total Agreement is for $109,442 (Clarion and RNL),and the Town and Larimer County are each contributing $50,000;EPURA will have a separate contract for the downtown district.Approximately $10,000 will be included in the Town’s 1998 Budget to complete the project.Discussion followed on the timetable which indicates Clarion will commence work April 1,1997,with an expected completion date of April 1,1998.It was moved and seconded (DoylenlMarshall)the Agreement with Clarion Associates in the amount of $109,442.00 be approved,and it passed unanimously. 7.Second Amendment to Intergovernmental Agreement with EPURA.In a memorandum dated March 19,1997,Administrator Kiaphake reported on a letter from Auditor Steve Jackson and Finance Officer Vavra outlining their recommendation that any EPURA revenues in excess of $600,000 annually be transferred to the Town.EPURA would also retain sufficient funds needed to pay their debt service.On March ;9th,EPURA unanimously approved the Second Amendment which begins in 1998 through 2003.Ass’t.Administrator Widmer reviewed TABOR implications that affect the budget (base)and the need for the Town to keep in stride with operational expenses.Any excess funds pursuant to this Agreement will be transferred into the Community Reinvestment Fund.Staff noted that the Town may have to revise the IGA again prior to the term of this Amendment.Ass’t.Administrator Widmer confirmed that this Second Amendment does not terminate EPURA’s ability to continue any potential projects as their net available for operations and projects will be $600,000/yr.It was moved and seconded (Doylen/Pauley)the Second Amendment to the Intergovernmental Agreement between EPURA and the Town be approved,and it passed unanimously. 8.Special Event Liquor License Permit for the Museum.It was moved and seconded (DoylenlMarshall)the Special Event Liquor License Permit filed by the Museum for events scheduledMay 2,June 20 and November 21, 1997 be approved,and it passed unanimously. 9.Town Administrator’s Report:Ass’t.Administrator Widmer read a letter dated March 13,1997 from the Colorado Historical Society confirming that the Society has approved a grant in the amount of $220,505.00 for the Preservation of Stanley Hall. EPURA Executive Director Anderson was commended for his effort in preparing and submitting the grant application.Staff anticipates that bid documents will be prepared as soon as possible.It was moved and seconded (DoylenlMarshall) EPURA Director Anderson be authorized to complete the “Grant Award Acceptance Form”(merely an authorization to begin work),and that the Mayor be authorized to execute the formal Contract upon receipt,and it passed unanimously.. Following completion of all agenda items,Mayor Dekker adjourned the meeting at 8:32 p.m. Robert L Dekker,Mayor )‘i-’ Vickie O’Connor,Town Clerk