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Home My WebLink AboutMINUTES Town Board 1997-03-11Town of Estes Park,Larimer County,Colorado,.. . .,19. Minutes of a RuaF..meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in11thMarch97 said Town of Estes Park on the day of ,A.D.,19. at regular meeting hour. Robert L.Dekker Meeting called to order by Mayor Present:Mayor Robert L.Dekker Trustees:Susan L.Doylen, Mayor ProTem Jeff Barker, John Baudek, George J.lix, William J.Marshall,Also Present:Gary F.Klaphake,J.Donald Pauley Town Administrator Vickie O’Connor, Town Clerk sent:Gregory A.White,Town Attorney Mayor Dekker called the meeting to order at 7:33 p.m. PUBLIC COMMENT Larry Wexler,President/Chamber of Commerce reported on the election results on the merger of the Chamber of Commerce and Accommodations Association:Accommodations Members voted 97%in favor,and Chamber of Commerce members voted 88%. Louis O’Riordan addressed the Town Board stating:in luncheon meetings,agenda items should not be discussed;elected officials should not spend public funds on their personal meals—money could be better spent on the poor;in a recent local newspaper article, Mr.O’Riordan took exception to a report of his comments concerning his request for information on applications for concealed weapons permits;four teenagers were arrested on Elkhorn Ave.and the newspaper stated same were “high school students”—use of “high school”reflects poorly on the school, thus such reporting should be revised;an EVRPD meeting was scheduled during this Town Board meeting,and all agencies should coordinate their schedules to avoid conflicts for residents;and complained on the lack of communication/training concerning after—hours meeting access to the second floor of the Municipal Building for the disabled/elderly. CONSENT CALENDAR: 1.Town Board Minutes dated February 25,1997. 2.Bills. 3.Committee Minutes: A.Public Works,February 27,1997. B.Community Development,March 7,1997. C.Planning Commission,February 18,1997 (acknowledgment only). 4.Resolution #5-97 -Intent to Annex Beaver Point,Third Addition;refer to Planning Commission. It was moved and seconded (Hix/Doylen)the consent calendar be approved,and it passed unanimously. Board of Trustees -March 11,1997 -Page 2 ACTION ITEMS: 1.Hall’s Roofing Contract for Police Garage Roof Replacement - Approval of Budget Expenditure.Administrator Kiaphake reported that the 1997 Budget was modified to include $25,000 for roof replacement of the Police Dept.parking garage due to water leakage.Staff is recommending a sole— source contract with Hall’s Roofing due to the contractor’s quality and competitive pricing.It was moved and seconded (Doylen/Hix)the Contract with Hall’s Roofing in the amount of $21,000 be approved,retaining $4,000 for contingency, and it passed unanimously. 2.Street Dept.Loader and Water Dept.Backhoe -Approval of Budget Expenditure.The Public Works Committee recommended approval of the low bid in the amount of $69,909.00 with trade-in submitted by Colorado Machinery for a loader.The low bid for the backhoe,also submitted by Colorado Machinery,was $96,848.00 with trade-in.Both bids are slightly over budget,however,the additional funds can be reallocated from other line items.It was moved and seconded (Doylen/Hix)the bids from Colorado Machinery ($69,909 for the Loader,and $96,848 for the Backhoe plus trade-ins)be approved.Staff responded to a life expectancy question raised on the loader (15-20 years).The motion passed unanimously. 3.Black &Veatch Scope of Services for Commercial Tap Fee Amendment Study.Staff requested this item be withdrawn as the Scope of Services is being revised which should result in a Contract totaling less than $5,000.Director Linnane will brief the Public Works Committee when pertinent information is available. 4.Felsburg,Holt &Ullevig Scope of Services for School Campus Traffic and Pedestrian Analysis -Approval of Budget Expenditure.The scope of services includes a study of the traffic and pedestrian patterns in the vicinity of the school campus,including Brodie Ave.,Community Dr.,and Nanford Ave.The firm will predict the effect of the proposed future additions in the area,including the traffic signal light at Hwy.7,the School “swing”building,Lone Tree Apartment Complex,and Elk Ridge Subdivision. Particular attention will be given to the sidewalk from Hwy. 7 to the campus,and the realignment of the Community Dr./Manford Ave.intersections.Trustee Baudek questioned how traffic patterns could be predicted at this time when most likely these same patterns will significantly change in the Fall,and that perhaps this project should be delayed. Trustee Doylen commented that the School District and the Town have been discussing this item for some time,and that the Town has stated they are working on a solution to address congestion/safety issues.Administrator Klaphake noted that the consultant is highly experienced in the field and they will conduct interviews and gather all pertinent information.Following additional discussion,it was moved and seconded (Doylen/Marshall)staff meet with the consultant to determine whether a 2-phase school analysis could be incorporated and possibly addressed after school is in session in the Fall.Staff is to return to the Public Works Committee following the meeting with the consultant. The Public Works Committee requested a meeting with the consultant following construction of the school building. The Town Board requested the study conclude in October. Board of Trustees —March 11,1997 -Page 3 5.Amended Plat of Lot 6B,Kappely Subdivision.Harold G.and Sandra s.Messer/Applicant.Mayor Dekker opened the public hearing to consider a request for a building envelope modification.Director Stamey reported that the lot is 2.9 acres in size.A lot split occurred on Lot 6 in 1995 and at that time,without benefit of a house design,a building envelope was identified.The resultant Lot 6B has been sold,and the Applicant desires to build a home and place it in the saddle between two rock outcroppings,thus the original building envelope must be modified.Director Stamey confirmed that the other existing requirements of the original lot split are still in effect.A shared access between Lot 6A and 6B is planned,and a note addressing maintenance has been added to the plat.The Planning Commission favorably recommended the plat with two dissenting votes;the dissentions were based on neighborhood objections based on view corridor,size,shape and footprint.Staff confirmed that the Applicant is attempting to retain the two rock outcroppings,and that the preliminary building envelope designation was considered the “best guess”at the time. Applicant’s Representative Bill Van Horn reported that a significant amount of screening does take place,the Applicants have proposed a plan that is considerate of the neighborhood,while working with the natural features of the site,and the house design flows with the land rather than destroying it. Audience comments were heard from:George Hockman,1625 Prospect Estates Dr.who requested clarification on the actual difference between the designated and proposed building envelope sites.Mr.Van Horn confirmed that the original building envelope is merely being altered/extended. Trustee comments were expressed relative to:confirmation that if approved,construction would actually occur as presented on the plat,and clarification on the concerns of the neighborhood.The Applicant complied with Trustee Marshall’s request for photographs,and various slides were presented. There being no further testimony,Mayor Dekker declared the public hearing closed.It was moved and seconded (Hix/Doylen)the Amended Plat of Lot 6B,Kappely Subdivision be approved with the condition that the house be constructed on the site as identif led on the plat,and it passed unanimously.Trustee Doylen commented that this is an example of development that is consistent with existing land form. 6.Amended Plat of Lots 1 and 2,Tiny Town Subdivision,Gary Mitchell/Applicant.Mayor Dekker opened the public hearing. Director Stamey advised that the request is to adjust the lot line to relocate a gasoline pump island,add a parking deck on the upper level and add self-storage units to the lower level,beneath the parking deck.A 30’access easement serves the eastern edge of the site as an entrance,with the exit at the southwest portion of the building.In a separate action,the Planning Commission approved the Development Plan.The Planning Commission recommended approval of the Plat by a unanimous vote,and all conditions have been met.Staff clarified the note on the Dedication Statement relative to recreation areas as requested by Town Attorney White,and there being no pubic testimony,Mayor Dekker closed the pubic hearing.It was moved and seconded Board of Trustees -March 11,1997 -Page 4 (Hix/Baudek)the Amended Plat of Lots 1 and 2,Tiny Town Subdivision be approved,and it passed unanimously. 7.New Beer and Wine Liquor License application filed by Boardwalk Pizza.Inc.,dlia BOARDWALK PIZZA.153 E.Elkhorn Mayor Dekker opened the public hearing.Administrator Klaphake reviewed the public ‘hearing procedure and application.Larry Pollock,Boardwalk Pizza,Inc.President addressed the Board -of Trustees stating that he believes lie lost O-l5%of his customers as they desired beer and wine. Approval will expand their sales,and thus increase the tax base.Mr.Pollock has been in business for 15 years,he provides a family atmosphere,and lie intends tolimit liquor sales per customer.Trustee Baudek stated the Town Board and Police Dept.take liquor-licensing very seriously, particularly -relative to the sale to minors.The Applicant assured the Board security methods are in place to avoid any violations.As there were no comments from the audience, Mayor Dekker closed the public hearing.Finding that the reasonable,requirements of the neighborhood are not met by the present liquor outlets in the neighborhood,and that the desires of.the adult inhabitants are for the granting of this liquor license,it was moved and seconded (Hix/Marshall)the New Beer and Wine Liquor License Application filed by Boardwalk Pizza,Inc.153 F.Elkhorn Ave.be approved,and it passed-unanimously.- 8.Administrator Kiaphake requested an Executive Session to discuss personnel matters,advising that’the Town Board would return to Open Session for action.It was moved and seconded (Doylen/Pauley)the Board of Trustees enter Executive Session as requested,and It passed unanimously. Whereupon Mayor Dekker adjourned the meeting to Executive Session at 8:33 p.m.- Mayor.Dekker reconvened the meeting at 9:20 p.m. Administrator Kiaphake presented the proposed annual organizational plan for 1997.The overall chart,as well as each departmental chart was reviewed,and it’was moved and seconded (Marshall/Doylen)the 1997 Organizational Plan be approved,and it passed unanimously. There being,no further business,Mayor Dekk-er adjou-rned the meeting at 9:25 p.m. }eh 0r AâLk Robert L.Dekker,Mayor --.-.. —/I) Vickie O’Connor,Town Clerk