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Home My WebLink AboutMINUTES Town Board 1997-12-09Town of Estes Park,Larimer County,Colorado,November 12,1997 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 12th day of November,1997. Meeting called to order by Mayor Robert L.Dekker. Present:Susan L.Doylen,Mayor ProTem Trustees Jeff Barker John Baudek George J.Hix William J.Marshall J.Donald Pauley Also Present:Gary F.Kiaphake,Town Administrator Vickie O’Connor,Town Clerk Gregory A.White,Town Attorney Absent:None Mayor Dekker called the meeting to order at 7:31 p.m.and announced that the Agenda would be shifted slightly to accommodate a scheduling conflict for Administrator Klaphake. Administrator Kiaphake confirmed that he has spoken with National Geographic/Destination Cinema (NG/DC)and encouraged them to show other styles of the renovated Municipal Building.NG/DC have agreed and there will be a citizens task force to explore a community-compatible building.Administrator Klaphake vacated the meeting at 7:33 p.m. Mayor Dekker and Street $upt.Speedlin recognized Mike Hulbert and Robert Hirning for receipt of their Competition Awards (3rd and 5th place respectively)from APWA.Each employee was given an Employee Appreciation Award and $50.00 from the Town. PUBLIC COMMENT: None. TOWN BOARD COMMENTS: None. CONSENT CALENDAR: 1.Town Board Minutes dated October 28,1997. 2.Bills. 3.Committee Minutes: Board of Trustees -November 12,1997 -Page 2 A.Community Development,November 6,1997. 4.Planning Commission,October 21,1997 (Acknowledgment only). 5.Board of Adjustment,November 4,1997 (Acknowledgment only). 6.Public Hearing:Final Flat of Prospect Highlands Subdivision,a Portion of Tract A,Prospect Estates Addition,Stephen $oloman and Cynthia Curry/Applicant -Plat was continued to November 12th;Applicant must request to be placed on future Town Board Agenda. It was moved and seconded (Hix/Doylen)the consent calendar be approved,and it passed unanimously. ACTION ITEMS: 1998 Budget.Mayor Dekker opened the public hearing,and Finance Officer Vavra presented the following 199$Budget documents: A.Highway User’s Trust Fund.A memorandum explained how the Highway Users Trust Fund revenues are proposed to be expended for highway-related projects. B.Resolution #12-97 -Setting Mill Levy.The mill levy for 1998 is 2.70865 mills.The mill levy in 1997 was 2.795. C.Resolution #13-97 -Adopting the Budget.On November 3 and 7 the Town Board held study sessions to review the 199$Budget and receive public comments.At the November 7 meeting,consensus was reached to propose the following changes:additional $10,000 for Crossroads—this additional amount to be used only for food (total funding =$20,000),and an additional $2,500 for the Salud Clinic (total funding = $5,000)-both increases to be funded from the General Fund Balance.Finance Officer Vavra announced that both of the recommended amendments have been made to the budget documents. D.Resolution #14-97 -Appropriating Sums of Money. Mayor ProTem Doylen noted that approval of the 1998 Budget is a culmination of several months’work by Staff. The Town Board appreciates their work in accomplishing this task.Trustee Marshall noted that the Town’s mill levy is most likely the lowest in the State of Colorado. As there was no public comment,Mayor Dekker closed the public hearing.It was moved and seconded (Hix/Marshall)the Board of Trustees -November 12,1997 -Page 3 proposal for the expenditure of the Highway Users Trust Fund be approved,and it passed unanimously. It was moved and seconded (MarshalllPauley)Resolution #12- 97 be approved,and it passed unanimously. It was moved and seconded (Baudek/Hix)Resolution #13-97 be approved,and it passed unanimously. It was moved and seconded (Pauley/Hix)Resolution #14-97 be approved,and it passed unanimously. 2.Feasibility Study with AllerLingle Architects,P.C.- Approval of Budget Expenditure.The Museum Advisory Board has suggested acceptance of this proposal to conduct a thorough analysis of the current facility,including an evaluation of age,condition,structural integrity and expected service lift, compliance with current building,fire,life safety and handicapped accessibility codes,renovation and space utilization options, suitability for expansion,adequacy of the site for expansion,site location,parking,mechanical/utility systems,community image, and other aesthetic issues.It was moved and seconded (Hix/Doylen)the Aller•Lingle Architects proposal in the amount of $9,700 be accepted,and it passed unanimously. Trustee Baudek questioned the time-frame for the study,however, it could not be confirmed during the meeting. 3.Agreement with E.V.R.P.D.for Operation of the In-Line Skating Program -Approval for 1997-1998.Special Event Director Hinze presented the standard agreement (3rd year)with EVRPD for their inline skating program covering the period of December,1997 to April 1,1998.Adults,as well as students participate in this program,and adequate insurance is provided by the Rec.Dist.It was moved and seconded (DoylenlPauley)the Agreement be approved,and it passed unanimously. 4.Estes Valley Joint Planning Commission -Appointment of Town of Estes Park Commissioners.Mayor Dekker reported on a meeting with the Larimer County Commissioners to review all applications for the Estes Valley Joint Planning Commission. The following names were submitted for appointment from the Town of Estes Park:Cherie Pettyjohn,term expiring 12/31/98, Edward Pohi and Al Sager,terms expiring 12/31/2000.It was moved and seconded (Hix/Pauley)the appointments as itemized above be approved,and it passed unanimously. Wendell Amos,William Baird,Joyce Kitchen,and Dominick Taddonio have been appointed by the Larimer County Commissioners.Among their tasks,this new Commission will develop the regulations for the new Estes Valley Comp Plan. Board of Trustees -November 12,1997 -Page 4 5.Resolution #15-97 for the Abandonment of the Hydro Power Water Right of the Hondius Cascade Pipeline.Pursuant to the M.O.U.with the NPS and BOR,Town Attorney White read the Resolution whereby the Town would permanently abandon and relinquish any right,title and interest it may have to the hydro power water right for the Hondius Cascade Pipeline.This is a “non-consumptive water right.”It was moved and seconded (Hix/Barker)Resolution #15-97 be approved,and it passed unanimously. 6.Resolution #11-97 -Setting Show Cause Hearing for November 25,1997 for the American Legion Club,Inc. Mayor ProTem Doylen declared a conflict of interest,thus she would not participate in discussion nor vote.Police Chief Repola briefed the Trustees on this case which requires setting a show cause hearing.The State Liquor Code provides that if a Licensee agrees to the violations,they can execute a Stipulation Agreement. Staff is meeting with the Licensee to review such an Agreement on November 14th.If the Stipulation Agreement is executed by the Licensee,it will be presented to the Town Board for their consideration.If the Town Board agrees with the Stipulation,the Show Cause Hearing would be canceled.Trustee Marshall questioned the status of a Trustee if they are a Legion member, and Attorney White responded he would meet with any Trustee if requested.It was moved and seconded (Baudek/Barker) Resolution #11-97 be approved,and it passed with Doylen Abstaining. Administrator Klaphake rejoined the meeting at 8:09 p.m. 7.Town Administrator’s Report: A.Mayor Dekker reported that if negotiations are successful with National Geographic/Destination Cinema (NG/DC),a new Municipal Building must be constructed.Time constraints to locate a building site are critical,and,following negotiations,a Lease/Option to Purchase Agreement is being presented for Lot 4,Stanley Historic District owned by Stanley View Ltd.This 6.88 acre site was originally $925,00,and the Owner has accepted the Town’s offer of $807,000.The Mayor reviewed the site map,and Attorney White reviewed the Lease/Option,and read Ordinance #15-97.The sale of the Municipal Building will require an election;if the vote is unfavorable,or,if the Town does not receive sufficient funds from the sale of the Building, the project would be null and void.Additional facts will be presented as obtained.Town Attorney commented that the term for the Lease/Option is 9 years;the interest rate is 6%;and the Town can terminate the Lease/Option at any time.The Town’s risk prior to election are two lease payments of $2,500/ea.for a total of $5,000.Attorney White is in receipt of a faxed signature from the Stanley View Ltd.owner.Administrator Klaphake Board of Trustees -November 12,1997 -Page 5 stated that,concerning construction of a new Municipal Building,the intent is to collect the proceeds from the sale of the building,plus use funds that were to be allocated toward remodeling the Police Dept.($1 Million).The fire hail will be paid for in mid-’98 and the Town’s resources would then be allocated to the new building.Pauley:Attorney White responded that development on the new site could begin July 1, 1998.Judy Nystrom,Sales Agent,reported that the seller is very pleased and happy the property will be used in this manner.Public comment was heard from E.H.Meyer questioning the lease,relative to long-term debt without an election.Attorney White responded,and Mayor Dekker added that the key to this project is a favorable election to sell the building.There being no further discussion,it was moved and seconded (Hix/Pauley)Ordinance #11-97 be approved,and it passed unanimously. Following completion of all agenda items,Mayor Dekker adjourned the meeting at 8:20 p.m. J/z // Bobert L.Dekker,Mayor /Z Vickie O’Connor,Town Clerk 0