HomeMy WebLinkAboutMINUTES Town Board 1997-08-12Town of Estes Park,Larimer County,Colorado,August 12,1997
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,
Lañmer County,Colorado.Meeting held in the Municipal Building in said Town of
Estes Park on the 12th day of August,1997.Meeting called to order by Mayor
—Robert L.Dekker.
Present:Robert L.Dekker,Mayor
Susan L.Doylen,Mayor ProTem
Jeff Barker
John Baudek
George J.Hix
William J.Marshall
Also Present:Gary F.Kiaphake,Town Administrator
Gregory A.White,Town Attorney
Vickie O’Connor,Town Clerk
Absent:J.Donald Pauley,Trustee
Mayor Dekker called the meeting to order at 7:32 p.m.
PUBLIC COMMENT.
Todd Mendon,Co-Chair of the Partnerships in Quality Education Committee
announced this Committee works on school district issues,and commented on the
upcoming ballot question for the Park School District.Mr.Mendon read their
Mission Statement,stated the primary issue is overcrowding in the schools,and
they are working on informing all voters for a successful election.Mr.Mendon
asked for support of the upcoming ballot question-
Louis O’Riordan commented on repeal of the grocery tax,suggested a bedlpfflow tax
be imposed,and commented on the School District ballot question.
Mayor Dekker announced the agenda order would be amended,however,for record-
keeping purposes,the minutes will follow the printed Agenda.
CONSENT CALENDAR:
1.Town Board Minutes dated July 22,1997,and Special Meeting dated
August 4,1997.
2.Bifis.
3.Committee Minutes:
A.Public Works,July 24,1997.
B.Community Development,August 7,1997.
C.Board of Adjustment,August 5,1997 (acknowledgment only).
D.Nytes Replat of a Portion of Lot 37,White Meadow View Place
Addition,Steve R.&Barbara J.Nytes/Applicant -Continue to
September 9,1997.
Board of Trustees -August 12,1997-Page 2
It was moved and seconded (Hix/Doylen)the consent calendar be approved,
and it passed unanimously.
ACTION ITEMS.
Mission Statement.This item was continued July 22,1997.Police Chief
Repola distributed an amended version prepared by Trustee Baudek.
Trustee Marshall commended Chief Repola on the “communication”portion.
It was moved and seconded (Hix/Marshafi)the Mission Statement for
the Estes Park Police Department,as amended by Trustee Baudek be
approved,and it passed unanimously.
2.Ordinance #11-97 Pertaining to Open Burning.This ordinance
amendment requires that an attendant be present,a fire extinguishment
method be available at all times,,and the flame height be limited to 4 feet.
As there was a sentence erroneously omitted from the proposed ordinance,
Chief Dorman requested it be re-inserted.Town Attorney White confirmed
that the amendments and subsequent omission were valid,and it was
moved and seconded (Doylen/Baudek)Ordinance #11-97 be approved,
and it passed unanimously.
3.One-Ton Snowplow -Approval.The Public Works Committee
recommended approval to purchase a one-ton snowplow from the lowest
bidder,Burt Chevrolet,for $38,840.41.It was moved and seconded
(Doylen/Hix)Burt Chevrolet’s bid in the amount of $38,840.41 be
accepted (no trade-in),and it passed unanimously.
4.RMC Scope of Services for Big Horn Drive Water Line -Approval.
Public Works Director Linnane reviewed the project for replacement of an 8”
water main with a 12”line at the upper portion of Big Horn Dr.RMC’s scope
of services is $7,270;total construction cost is $51,400,and the project was
budgeted in 1997.It was moved and seconded (Hix/Doylen)RMC’s Scope
of Services in the amount of $7,270 be accepted,and it passed
unanimously..
5.RMC Water Rights Group Scone of Services for Augmentation Plan -
Approval.Staff reviewed this Scope of Services to obtain a decree from the
Water Court for approval of the Augmentation Plan.RMC’s estimate is
$23,600.A question and answer period followed,with staff noting that the
Plan should be approved by the Water Court this Fall or early 1998.It was
moved and seconded (Doylen/Barker)the Scope of Services for RMC
in the amount of $23,600 be accepted,and it passed unanimously.
6.Southern Interconnect Prolect -Cost Participation Agreement.Staff
also reviewed this Agreement with Prospect Highlands Subdivision to
construct a water line that would interconnect with the Marys Lake Water
Treatment Facifity pressure zone into the Prospect Estates and Peak View
areas.The construction cost estimate for 1,000 l.f.is $55,000 of which
$47,000 would be funded by the Water Dept.The cost-savings to the Town is
an additional $10,000.It was moved and seconded (Doylen/Marshall)the
Agreement,as presented,be approved,and it passed unanimously.
7.Spur Lane Water Line Extension/Reimbursement Agreement.This
Agreement would allow five original property owners (second party)to
receive reimbursement in the amount of $2,834.50 from each additional
potential property owner (maximum of five)desiring to connect to the new
line installed by the second party.It was moved and seconded
Board of Trustees -August 12,1997-Page 3
(Doylen/Ilix)the Water Line Extension/Reimbursement Agreement be
approved,and it passed unanimously.
8.Resolution #7-97 Sidewalk Sale Days -Approval.Special Event
Director Hinze presented the standard resolution for the Sixth Annual
Sidewalk Sale scheduled October 11 and 12,1997.The nine established
guidelines remain in place.It was moved and seconded (Doylen/Hix)
Resolution #7-9 7 be approved,and it passed unanimously.
9.Town Administrator’s Report:
A.Administrator lUaphake responded to Mr.O’Riordan’s comments
concerning the repeal of sales tax on food,adding that perhaps the
federal guidelines for low income (threshold)could be reviewed.The
legal opinion concerning the tax increment bonds relative to repealing
the grocery tax would also need to be reviewed.
B.CIRSA &Workers Comp Insurance -Ass’t.Town Administrator
Widmer reported on CIRSA’s background,policy coverages,Town
claims,CIRSA insurance premiums,and final CIRSA audit scores.
Review of work injuries from 1991 -1996,work-related injury costs,
lost time injury costs,and worker’s comp insurance premiums
followed.The Town Board complimented Ass’t.Widmer for his
presentation.
C.Stanley Hall Update -In memorandums dated August 6,1997,
Contract Officer Anderson briefed the Trustees on Stanley Hall
Preservation:existing-condition photographs and qualifications of
consultants have been submitted to the Colorado Historical Society,
and the Society has approved all consultants.The advance payment of
35%of the multi-year grant ($35,000)has been requested from the
Society,and the Stanley Hotel has given permission to utilize an
existing transformer to provide power to Stanley Hail.
The following bids for architectural services were received:
Aller-Lingle Archlitects,PC &
Bruce McMillan,MA,Architects (Team)$7,050-9,300
Thorp Associates $11,000
Based upon experience and cost of services,Officer Anderson is
recommending the Team’s bid be accepted.
A structural engineer is required to evaluate the structural
condition of the Stanley Hall foundation.The foundation appears to
have suffered water damage,and the balcony,stage,and south porch
exhibit structural bowing/sagging..Jon Giltner and Associates has
previously consulted on buildings in the Stanley complex and staff
requested authorization to contract with Mr.Giltner for $1,500 plus
reimbursable expenses to provide building structural evaluation and
provide an evaluation report.
An electrical engineer is required to design the electrical service to
Stanley Hall,and internal building service for building operation and
stage lighting.Walt Steige has examined the building and is familiar
with existing conditions.Mr.Steige has extensive experience in
Board of Trustees -August 12,1997 -Page 4
building electrical design and have previously worked with EPURA on
other design work.Staff requested authorization to enter into a
contract with Steige and Associates to provide electrical design
services to include demolition and construction drawings for replacing
wiring inside the building at a not-to-exceed cost of $8,860,plus
reimbursable expenses billed “at cost.”Site observation during
construction will be bified at an hourly rate of $70.00.
It was moved and seconded (Baudek[Marshall)all three
components be approved/accepted:Contract with Aller-Lingle
Architects,Planning Commission and Bruce McMillan,AlA,
Architects not-to-exceed $9,900;Jon X.Giltner and Associates
for $1,500 plus reimbursable expenses,and Steige and
Associates not-to-exceed $8,860,plus reimbursable expenses
billed “at cost”,and it passed unanimously.
D.Copies of the Budget Calendar for 1998 were presented and
reviewed.The formal public hearing for adoption of the 1998 Budget
is November 12,1997.
Following completion of all agenda items,Mayor Dekker adjourned the meeting at
9:02 p.m.
Robert L.Dekker,Mayor
Vickie O’Connor,Town Clerk