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HomeMy WebLinkAboutMINUTES Town Board 1997-07-08Town of Estes Park,Larimer County,Colorado,July 8,1997 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 8 day of July,1997.Meeting called to order by Mayor Robert I.Dekker. Present:Mayor Robert L.Dekker George J.Hix Mayor Pro Tern Susan L.Doylen WilliamJ.Marshall John Baudek J.Don Pauley Also Present:Gary F.Kiaphake,Town Administrator Roger Clark,Asst.Town Attorney Deputy Clerk Kuehi Absent:Trustee Barker Mayor Dekker called the meeting to order at 7:32 p.m. PUBLIC INPUT. Al Sager questioned whether the Town Board will respond to the request from the Colorado State Association of Letter Carriers, which was sent to all Estes Park residents.Administrator Kiaphake explained that since the letter dealt with labor issues,the Town will not respond,but will continue its efforts to install cluster boxes. CONSENT CALENDAR. 1.Town Board Minutes dated June 10,1997. 2.Bills. 3.Committee Minutes: A.Public Safety,June 19,1997. B.Planning Commission,June 17,1997 (acknowledgment only). 4.Resolution #7-97 -Setting public hearing date of July 22, 1997 for New 3.2%Retail Beer License,On/Off Premises for application filed by Tiny Town Texaco,Inc.,dba Tiny Town 1 Stop,860 Moraine Ave. It was moved and seconded (Hix-Pauley)the consent calendar be approved,and it passed unanimously. ACTION ITEMS. 1.Fire Dept.-Memorandum of Understanding with the Glen Haven Volunteer Fire Dept.-Approval.Fire Chief Dorman explained that since the Glen Haven Fire Dept.is not recognized by the State,a Mutual Aid Agreement is not possible.Chief Dorman met with Glen Haven Fire Chief Housewright and the Town Attorney,who prepared the proposed Memorandum of Understanding.It was moved and seconded (Doylen-Hix)the Memorandum of Understanding with the Glen Haven Volunteer Fire Dept.be approved ,and it passed unanimously. 2.Public Hearing:mended Plat of Lots 1 and 2,Lee &Alps Addition,and of the .Amended Plat of Lots 5A and 9,Prospect Village Subdivision,Lynn W.Kinnie and Town of Estes Park/Applicant.Trustee Marshall declared a conflict of interest and did not participate in the discussion nor vote. Mayor Dekker opened the Public Hearing.Senior Planner Joseph explained this proposal will consider the Combining of lots and that a Special Review will follow to discuss the proposed Board of Trustees,July 8,1997 -Page 2 expansion of the miniature golf course.The four existing lots will be combined into two,one on the north side of the river and one on the south side.As part of the original go- cart development,the Town was deeded a parcel of land on the south side of the river.That parcel will be exchanged for a 10’wide pedestrian access easement along the south side of Lot 1A running the length of the lOt for the future hike/bike trail.Two buildings and a corner of the slide,will be removed as property is developed.A 50’radius at the northeast corner of Lot 1A will be available for future Hwy. 36/Crags Dr.intersection improvements,but this is not related to the current proposal.The former Outlot A will be transferred from the Town to the Applicant;however the existing 30’wide public access easement will be retained along with an additional access easement on Lot 5A.The new miniature golf course will be constructed on the west side of Lot lA and will include a portion of the former Outlot A, reducing the public parking 13 spaces.A 30’strip along the river on Outlot A will remain as a public access easement. The plat will be recorded following completion of an ordinance vacating two segments of the public street R-O-W which serve two adjacent businesses (Brewery and Pizza Hut).Staff recommends that wording on the label explaining the remaining public parking area be revised to clarify intent of use and should read:public access parking and utility easement privately maintained.There is an attorney letter verifying required signatures.Trustee Baudek questioned if 30 additional parking spaces is sufficient.Planner Joseph explained that since the amusement users share the parking area and that at peak loading last summer not all spaces were filled,it was concluded that sufficient parking is being proposed.Trustee Hix expressed concern regarding shared parking if a portion of the property is sold.Bill Van Horn, Applicant’s representative,assured the Board that the parking north and south of the river are equally divided with no restrictions.Further discussion regarding parking will occur during the Special Review and will be included in all future development of the property.Van Horn stated that the westerly part of the property is blighted and this proposal will allow use of that portion as well as provide public pedestrian access.The slide will be removed as future development is completed.There was no one speaking in opposition to the project.Mayor Dekker closed the Public Hearing.It was moved and seconded (Doylen-Pauley)the Amended Plat of Lots 1 and 2,lee Alps Addition,and the Amended Plat of Lots 5A and 9,Prospect Village Subdivision be approved,and it passed unanimously,with one abstention. 3.Public Hearing:Special Review #97-2 for Lots 1A and 5A, Amended Plat of Lots 1 and 2,lee &Alps Addition,and of the Amended Plat of Lots 5A and 9,Prospect Village Subdivision, Lynn W.Kinnie/Applicant.Trustees Hix and Marshall declared conflicts of interest and did not participate in discussion nor vote.Mayor Dekker opened the Public Hearing.Senior Planner Joseph explained that the new miniature golf course will be built between the river and Hwy.36 and will replace the current course.The statement of intent addressed issues such as suitability,nearby land uses,adequacy of roads, environmental characteristics,and public safety.The details of the lighting fixtures,including height,style,and illumination,have been added to the design plan.Prior to obtaining a building permit,the developer is to provide Staff samples of color schemes and materials and a detailed irrigation design.There is an attorney letter verifying required signatures.Bill Van Horn,Applicant’s representative,stated that the Applicant recognizes the concerns expressed and is willing to abide by those requests. Board of Trustees,July 8,1997 -Page 3 This golf course design is currently proceeding through franchise review process,and will include real and synthetic rock,shrubbery,and trees.The lighting will be low post, 12’and less range,shaded,and directed,particularly the area on the north side of river which is lower elevation to the highway;the features and will not block the view or interfere with traffic.The water system will be closed circuit similar to a swimming pool system to provide clear water.The entry to the new course will be located in the vicinity of the existing go-cart entry.An additional foot bridge will be placed across the river.The physical size of the course is larger than the original course.The hours of operation will be 10:00 a.m.to 10:00 p.m.Trustee Doylen expressed concern about the water overflow onto the property when the river is high.An overflow high water channel will be constructed using a defined stream bed that will allow the water to re-enter the river.Trustee Baudek suggested that, although the Town cannot mandate its removal,the slide be removed as soon as possible.Van Horn replied that the slide will be removed in the foreseeable future;an exact date will rely on the success of this portion of the development. Scenarios for redevelopment of that portion of the property where the slide rests have been submitted,including multiple housing.Steve Komito,resident and business owner for 26 years,stated that the slide is an offensive intrusion and denigrates the community.As the Applicant stated he would remove the slide if the go-cart track was approved,Mr.Komito requested the Board insist the slide be removed as a condition of approval of this Special Review.A visitor from Kansas City agreed that the slide is out of place.Hearing no other statements for or against the proposal,Mayor Dekker closed the Public Hearing.Administrator Klaphake reviewed the history of the slide adding that this plan will expedite changes,with the abandoned golf course and slide possibly taking on new uses.Mayor Dekker stressed that the Board cannot make the removal of the slide a condition but it is hoped it will be a consideration.It was moved and seconded (Doylen-Pauley)Special Review #97-2 be approved,encourage the limitation of lights beyond reasonable hours,and use light designs compatible with the area and illumination to ground,and it passed unanimously,with two abstentions. Mayor Dekker thanked Mr.Komito for his comments. Administrator Klaphake expressed appreciation to the Planning Commissioners for being thorough in reviewing the many details of this proposal,allowing the Town Board to analyze the proposal in an expedient manner. 4.Public Hearing:Nytes Replat of a Portion of Lot 37,White Meadow View Place Addition,Steve R.&Barbara J. Nytes/Applicant.It was moved and seconded (Doylen-Pauley) this item be continued to July 22,1997,and it passed unanimously. 5.Public Hearing:Proposed CDBG Grant Application for Estes Park Senior Center.Administrator Klaphake explained that the Town submitted a letter of intent for a Block Grant to renovate and remodel the Senior Center for handicap accessibility,Meals on Wheels program,and general purposes. The Block Grant program is directed toward low and moderate income programs.The State has committed $100,000 providing the application is submitted and a public hearing is conducted.Mayor Dekker opened the Public Hearing and asked for comments from the audience.Robert Wands,222 Virginia Dr.:His parents enjoyed the Center in the past and he has been attending since 1985.Alfred Wands,710 Laurel Ln.: Improvements are needed,particularly a larger kitchen.Barb George,2517 Long View Dr.:Kitchen is inadeciuate;needs to Board of Trustees,July 8,1997 -Page 4 be renovated to remain open and many Seniors need a place to eat.Don Tebow,238 EL Riverside Dr.,President of the Senior Center:Have been working for 5 years to be in compliance; provides 30-35 Meals on Wheels a day,allowing Seniors in need of nutrition to remain in their homes;meals are provided to anyone in need,with a request for donations only;need improved facilities to continue these programs.June Tebow, 238 E.Riverside:The Center does help low and moderate income people,and provides meeting rooms for many groups in town.Maryella Pearson,570 Highland Ln.:Need to expand Center in order to help low and moderate income people.Dick Lange,514 Grand Estates Dr.,Board of Directors member and Co-chairman of Building Committee:There is a need for programs directed toward the low and middle income people and the Senior Center helps fill that need.Betty McBride,753 Big Horn Dr.,summer resident:Center is growing yearly in the number of people it serves;many activities and good meals are enjoyed by everyone.Henry Poole,1017 Pine Knoll Dr.:Handicapped accessibility improvements are necessary or the Center will be shut down.Corrien Poole,1017 Pine Knoll Dr.:A larger building is needed because of the increased activities;Estes Park has a large number of retired people on fixed incomes who are in need of the services offered;the kitchen needs improvements.Al Sager,911 S.St.Vram Ave.: The Meals on Wheels Program is invaluable to those citizens who cannot leave their homes;a larger and improved kitchen is necessary to continue this program.Joyce Sager,911 S.St. Vram Ave.,coordinator of the Meals on Wheels Program:The Meals on Wheels program is needed in the community and is supported by 40 dedicated men and women.Elaine Hostmark, 1252 Community Dr.:Have watched the kitchen expand into offices and lounge in order to have the room necessary to make meals;a larger kitchen is needed.Patrick Cipolla,632 Aspen Ave.:The renovation is the best investment in our people. Alva Whitehouse,514 Grand Estates Dr.,Building Committee Member:Have been attending for 11 years,the food is great but expansion of the kitchen is needed;meeting rooms are overcrowded,often with more than one meeting being conducted in the same room.Evelyn Kochevar,1155 S.St.Vram:Would very much appreciate the grant.Virginia Page,861 Raven: The meals served at the Center made a difference in the life of her mother;there is a need for services directed to the low income citizens.Raymond Culp,E.Riverside Dr.,summer resident:Watched the Center grow over 4 years,and it has outgrown its space.Eva Cuip,E.Riverside Dr.,summer resident:Enjoy the Center and the people;great way to get acquainted;need expanded facilities,particularly a larger kitchen.Faye Doane,1085 Middle Broadview:Have watched the Center grow over the years,and know that many people need help with nutritious meals.Tobi Hale,Center Director: Stressed the need for ADA standards;approximately 30%of the clients are under federal poverty guidelines and another 30% are moderate income;in some cases the Meals on Wheels Program is the only meal of the day and the only contact with the outside;an average of 100 meals a day are served and people are often turned away in the summer because of the lack of space to cook and sit;more room is needed for activities as the Center serves as a community meeting center.Mary Faiella,112 Hummingbird Hill in Glen Haven:The Senior Center is used by Estes Valley residents,not just Estes Park; everyone enjoys the fellowship which is important to Seniors. Frank Faiella,112 Hummingbird Ln,Glen Haven,volunteer for Meals on Wheels Program:The Senior Center building is a modular structure that was originally the school;the Seniors appreciate the meals and would lack proper nutrition without them.Beverly Todd,1352 Marys Lake Rd.:Seniors anguish over the decision to pay for medicine or food;they are out there and need our help.Bill Marshall,Town Board Liaison: The Senior Center staff work hard to provide the services Board of Trustees,July 8,1997 -Page 5 needed and have raised $100,000 for this expansion;he commended Administrator Kiaphake,Senior Center Director Tobi Hale,and Senior Center President Don Tebow for their efforts. Trustee Pauley:Commended the attendance at this Public Hearing.Trustee Mix:The needs of the Center are real and the need for a workable Center is now.Trustee Baudek:This Center is not a luxury;it is necessary for the community. Trustee Doylen:The Meals on Wheels Program was important to her father-in-law,many groups meet at the Center,providing a component of socialization which helps alleviate depression, prevalent in the Senior population.Mayor Dekker:Commended the dedication to the future of the Center,and added that the grant will provide the continued operation of the Center. Hearing no other comments,Mayor Dekker closed the Public Hearing.It was moved and seconded (Marshall-Hix)the CDBG grant be prepared for submittal to the State in the amount of $100,000,and it passed unanimously.Administrator Klaphake added the a final budget will be presented at the July 22, 1997 Board meeting. 6.Special Event Liquor License Permit filed by Long Peak Scottish Highland Festival.This special event is scheduled September 6 &7,1997,from 8:00 a.m.to 10:00 p.m.This application contains a change from previous years in the serving.Administrator Klaphake noted this application was in order.It was moved and seconded (Hix-Pauley)the Special Event Permit for September 6 &7,1997,be approved,and it passed unanimously. 7.Town Administrator’s Report. A.Stanley Hall Preservation Contract:On March 11,1997, the Town entered into a lease agreement for this structure.The State Historical Society has submitted to the Town for signature a contract to provide a grant of $116,905 for restoration of Stanley Hall in the Stanley Historic District.This grant will be used to upgrade the building to ADA and electrical standards.Community volunteers will be responsible for the furnishings.It was moved and seconded (Marshall-Doylen)the Stanley Hall Preservation Contract be accepted and signed by the Mayor,and it passed unanimously. 3.Stanley Hall Management:Administrator Kiaphake requested that EPURA Director Anderson be appointed contract officer,that bills be processed through the Town accounts payable register.The State requires all interest earned on State funds be returned to the State. It was moved and seconded (Doylen-Pauley)that EPURA Director Anderson be appointed contract officer of Stanley Hall Preservation,all bills will be processed by the Town,and that State funds be held in a separate account in order to return interest earned to the State, and it passed unanimously. C.Food Tax Refund Analysis:Administrator Klaphake reviewed the Food Tax Refund program,stating that the Town Clerk’s office manages this program,requiring no additional staff or expenses.The analysis comparing the last two years follows: Board of Trustees,July 8,1997 -Page 6 Average Income by Category Year Total Total Total Total Total Family Disabled Elderly Aps Refunded Families Disabled Elderly 1995 155 $24,250 75 17 50 $14,907 $8,488 $10,863 1996 122 $20,250 65 9 49 $15,795 $7,756 $10,760 ID.Comprehensive Plan Update:At the request of Trustee Baudek,Administrator Kiaphake and Community Development Director Stamey provided an update of the Comprehensive Plan.Trustee Doylen,Kiaphake and the County Commissioners are preparing Draft 5 of the Intergovernmental Agreement,which is expected to be presented to the Board in early Fall.The advisory planning function is the only concept that is being combined.Clarion Associates has been selected to assist Staff in the preparation of the development regulations. Public workshops will be conducted in the Fall.The process of code development will take approximately 12 months,and the adoption process may start in the Fall of 1998.After the Board has adopted the combined Planning Commission,expected to be presented in August, applications will be accepted for positions on the Commission.The Estes Valley is the first in the State to establish combined Planning Commission and zoning regulations.Administrator Klaphake stated that project updates will be added to the agenda whenever Town Board requests. Trustee Marshall reviewed the activities of Rooftop Rodeo and Western Heritage Days. It was moved and seconded (Hix-Pauley)the Town Board enter Executive Session to discuss personnel issues,and it passed unanimously.Mayor Dekker adjourned/—he meeting at 9:25 p.m. Mayor Deputy Town Clerk