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HomeMy WebLinkAboutMINUTES Town Board 1997-05-27Town of Estes Park,Larimer County,Colorado,May 27,1997 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park,Larirner County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the 27 day of May,1997.Meeting called to order by Mayor Robert L.Dekker. Present:Mayor Robert L.Dekker George J.Mix Mayor Pro Tern Susan I.Doylen WilliamJ.Marshall Jeff Barker I.Donald Pauley John Baudek Also Present:Gary F.Klaphake,Town Administrator Deputy Clerk Kuehl Absent:Gregory A.White,Town Attorney Mayor Dekker called the meeting to order at 7:32 p.m. PUBLIC INPUT. No public input. CONSENT CALENDAR. 1.Town Board Minutes dated May 13,1997. 2.Bills. 3.Committee Minutes: A.Public Works,May 22,1997. B.Planning Commission,May 20,1997 (acknowledgment only). It was moved and seconded (Hix-Pauley)the consent calendar be approved,and it passed unanimously. ACTION ITEMS. l.A.Lake Front St.&Parking Lot Reconstruction -Approval of Budget Expenditure.Public Works Director Linnane explained the budget contains $55,000 for paving of the Fisherman’s Nook Parking Lot including the portion of Lake Front St.at the entrance to the 1t next to the Lake Estes Trail.This design has been approved by Staff and EVRPD.To complete this project by July 4,Staff requested a design-build contract and contacted Connell Resources to supply unit prices.Connell has provided competitive,quality work on many Town projects during the past eight years.Administrator Kiaphake noted this area,included in the negotiations for the Fire Station location,belongs to the Bureau of Reclamation.The Town agreed to pave the lot,and the Recreation District will maintain the lot,including snow removal.Trustee Doylen added the design includes drainage improvements and three handicapped parking spaces,which exceed the ADA requirements. Per Trustee Hix’s suggestion,street lights will be included in this project.It was moved and seconded (Marshall-Pauley) the agreement with Connell Resources be approved for $49,560, plus contingency equal to $55,000 for construction of the parking lot on Lake Front St.and Lake Estes Trail,and it passed unanimously. 1.3.Parks Dept.Vehicles -Approval of Budget Expenditure. Director Linnane requested approval for the purchase of two vehicles:a Cushman three-wheel truckster and a Cushman f our wheel drive truck.Bids were received from the only Cushman Board of Trustees -May 27,1997 -Page 2 franchised dealer in the area,L.L.Johnson Distributing Co.: Bid Budget 3-wheel Truckster $12,604.00 $13,500.00 4-wheel drive truck $18,818.00 $19,500.00 with Trade-in $1,800.00 Due to the minimal trade-in on the truckster,the current truckster will be retained and retrofitted with a spreader box and sprayer.Parks Supt.Speedlin presented the requirements for these vehicles,including horsepower,payload,and maneuverability.After comparison with similar styles and models,it was concluded that Cushman produced the specialty vehicles required.It was moved and seconded (Doylen-Hix)the purchase of the turf truck at $12,604.00 and the full cab truck at $18,818.00,less $1,800.00 trade-in,from L.L. Johnson Distributing be accepted,and it passed unanimously. l.C.Water Dept.Policy and Procedure Manual -Approval.Director Linnane reported that the Water Dept.Policy and Procedure Manual consists of items removed from the Municipal Code in an effort to streamline the Code.The proposed manual was reviewed noting some of the proposed changes.It was moved and seconded fBarker-Hix)the Water Dept.Policy and Procedure Manual be approved and adopted by reference during the Municipal Code revision process,and it passed unanimously. Administrator Klaphake explained that each department head is responsible for keeping manuals current,and that official copies of all manuals will be located in the Town Clerk’s office. 1.D.Street Dept.Chip Seal -Request to Proceed with Test Project. Director Linnane requested the 1997 Street Improvement Project include a 21,500 sq.yd.test of Chip Seal on the following streets:Aspen Ave.,Castle Mountain Rd.,Driftwood Ave., First St.,Fourth St.,Hillside Ln,and Park View Ln.Chip Seal has been used in the past,and provides extra traction using a larger rock aggregate size.Technology improvements in this process have eliminated the flying rock problem through a fogseal process which bonds the rock to the asphalt. Bids were requested from three contractors including Bestway Paving and Western Mobile,and one bid was received from A-l ChipSeal Co.,Broomfield.Original price was $1.40 sq.yd. and negotiated to $1.10 per sq.yd.,which is competitive with slurry seal.The work will be completed by late June.It was moved and seconded (Doylen-Hix)the bid from A-i ChipSeal Co. for $23,650 be accepted,and it passed unanimously.The remaining budget,$73,650,will include the overlay portion of the Street Improvement Project in September. 2.Estes Park Senior Center Renovation -Grant Award Submittal. Mayor Dekker reported a letter of intent was submitted to the State of Colorado for renovation of the Senior Center. Trustee Marshall,the Board’s liaison to the Senior Center, reported that the request was for $150,000.The State confirmed they may grant $100,000,which is to be matched by the Town and the Senior Center for a total of $300,000 (actual dollar share will be defined at a later date).Total cost of the project,including furnishings and kitchen,is estimated to be $400,000 to $450,000.Administrator Klaphake added that the grant is contingent upon the submittal of the proper grant application and the scheduling of public hearings.Work cannot begin until these requirements are met.Mayor Dekker commended Senior Center President Don Tebow,Trustee Marshall, and Administrator Klaphake for their diligence in pursuing this grant. Board of Trustees -May 27,1997 -Page 3 3.A.Special Event Liquor License Permit filed by American Legion Post 119.Administrator Kiaphake noted this application was in order.It was moved and seconded (Doylen-Hix)the Special Event Permit for July 4,1997,be approved,and it passed unanimously. 3.3.Special Event Liquor License Permit filed by the Lions Club. Administrator Kiaphake noted this application was in order. It was moved and seconded (Nix-Doylen)the Special Event Permits for July 8,12,&13,1997,be approved,and it passed unanimously. 4.Town Administrator’s Report.The June 10 meeting will include several public hearings,and the June 24 meeting is canceled. The Fire Station construction contract remains open pending niinor change orders and warranty work along with the landscaping. Trustee Mix announced his completion of the Citizen Police Academy, commended the Police Department for their efforts both on the street and in the classroom,and urged all citizens to participate in this valuable program.Trustee Marshall received CPR certification through classes offered by the Fire Department,and recommended involvement in this life-saving training. Mayor Dekker adjourned the - f__Q& Deputy Town Clerk r