The URL can be used to link to this page

Home My WebLink AboutMINUTES Town Board 1996-11-26Town of Estes Park,Larimer County,Colorado,.OYmt,e.r.2 •,19.96 Minutes of aRegular....meeting of the Board of Trustees of the Town of Estee Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estee Park on the ..day of 0yeulç,A.D.,19. at regular meeting hour. Robert L.Dekker Meeting called to order by Mayor Susan L.Doylen, Mayor ProTem Jeff Barker, John Baudek, George I.Hix, William I.Marshall, I.Donald Pauley Absent:Gregory A.White,Town Attorney Absent: Mayor Dekker called the meeting to order at 7:35 p.m. PUBLIC COMMENT. On behalf of the youth of the Estes Valley,Ryan Shippy and David Burton presented a banner in recognition and appreciation of the Town’s support of youth through the creation of the Estes Valley Youth Center. CONSENT CALENDAR: 1.Town Board minutes dated November 12,1996. 2.Bills. 3.Committee Minutes: A.Light and Power,November 14,1996. B.Public Safety,November 21,1996. C.Town Board Study Session,November 25,1996. D.Board of Adjustment,November 12,1996 (acknowledgement only). E.Planning Commission,November 19,1996 (acknowledgement only). 4.Ordinance #21—96 Rezoning Lots 1—4,7-50,7B—16B,Buenna Vista Terrace Subdivision,Lots 1 and 2,Schuster Subdivision,and Lots 1 and 2,Hess Subdivision to E-Estate (public hearing conducted November 12,1996). It was moved and seconded (Hix/Doylen)the consent calendar be approved,and it passed unanimously. ACTION ITEMS: 1.Light and Power Service Building Telephone System -Approval of Budget Expenditure.Light and Power Director Matzke reported that the 1996 Budget includes $5,000 to replace the existing telephone system.Executone submitted a proposal for $4,610.49 for a telephone switchboard and ten telephones that will serve the entire shop area well into the future.The new system will interface with the existing Executone system in the Municipal Building.It was moved and seconded (Hix/Baudek)the Executone Proposal for $4,610.49 be approved, Trustees:Present:Mayor Robert L.Dekker Also Present:Gary F.Kiaphake, Town Administrator Vickie O’Connor, Town Clerk Board of Trustees -November 26,1996 -Paqe 2 and it passed unanimously. 2.1997 Christmas Parade Permit -Approval.Special Event Director Hinze presented the Christmas Parade Permit:the Parade will begin at 5:30 p.m.,and the standard route is being proposed/Spruce Dr.east onto Elkhorn Ave.to the Chamber Parking Lot.Approximately 40 entries are V participating this year.It was moved and seconded (Doylen/Hix)the 1997 Christmas Parade Permit be approved,and it passed unanimously.Staff noted that the Town Board and Town employees continually assist in the production,and this help is noticed and appreciated. 3.Resolution #18-96 -Supplementing the 1996 General Fund Budget.Finance Officer Vavra presented said Resolution amending the following funds:increase Museum Fund from $153,374 to $174,821;Light and Power Fund transfer and loan (interest earning account)approximately $240,000 to the Open Space Fund;increase the Open Space Fund from zero to $390,000;increase the Light and Power Fund from $6,988,167 to $7,000,241;and increase the Water Fund from $3,129,995 to $3,459,929.It was moved and seconded (Doylen/Hix)Resolution #18-96 lie approved,and it passed unanimously. 4.1997 Budget.Finance Officer Vavra presented the following 1997 Budget Documents: A.Highway Users Trust Fund.Mayor Dekker opened the public hearing.A memorandum explaining how the Highway Users Trust Fund revenues are proposed to be expended for highway—related projects was reviewed.There being no public comment,Mayor Dekker declared the public hearing closed.It was moved and seconded (Doylen/Hix)the Proposal for the expenditure of the Highway Users Trust Fund be approved,and it passed unanimously. 4.B.Resolution #19-96 -Setting Mill Levies.The mill levy for 1997 is 2.795 mills (equates to $175,000/yr.) identical to the levy assessed in 1996.It was moved and seconded (Hix/Pauley)Resolution #19-96 be approved,and it passed unanimously. C.Resolution #20-96 -Adopting the 1997 Budget.Mayor Dekker opened the public hearing.On November 4 and 8, the Town Board held study sessions to publicly review the 1997 Budget and receive public comments.Consensus was reached to propose two changes:$3,600 for a CACEP operating grant and $1,000 for Programs at the Youth Center.The total 1997 Budget expenditures are $22,245,959,with the total estimated revenue resources of $28,511,729.There being no public comment,Mayor Dekker closed the public hearing.Trustee Doylen moved the Budget lie amended by deleting the $3,600 appropriation for CACEP operations,returning said $3,600 •to the Contingency Fund of the General Fund.Trustee Hix seconded the motion.Those voting in favor:Trustees •Barker,Doylen and Hix.Those voting in opposition: Trustees Baudek,Marshall and Pauley,resulting in a “tie vote.’Mayor Dekker stated that the Town had met with the CACEP President and advised that the majority of funding would be allocated to the renovation of Stanley Hall.In that discussion,the President agreed the renovation was logical and CACEP could manage without a subsidy from the Town.However,Trustee Barker did recommend the Town fund the Regifting Program for $8,500. During the Town Board Budget Study Session November 8,a recommendation for an additional $3,600 for operations was submitted.Also,the Town did offer CACEP rent-free office space in the Municipal Building.Mayor Dekker Board of Trustees -November 26,1996 -Page 3 then cast his vote in favor of the budget amendment deleting $3,600 from the appropriation to CACEP. It was moved and seconded (Doylen/Hix)Resolution #20-96, as amended above,be approved,and it passed unanimously. D.Resolution #21-96 -Appropriating Sums of Money.It was moved and seconded (Doylen/Hix)Resolution #21-96,as amended,be approved,and it passed unanimously. Administrator Kiaphake reported that staff is completing the TABOR and Cash Flow calculations for adoption of the 1997 Budget;however,the exact base for 1997 will be refined when the books are closed the end of December.Staff anticipates that the budget will be slightly reduced (logical items will be rolled back on a percentage basis)to remain in conformance.A formal 1997 Budget Amendment will be processed prior to adoption of the 1998 Budget. 5.1997 Pay Plan -Approval.It was moved and seconded (Baudek/Marshall)the 1997 Pay Plan increase be merit-based, with all employees eligible for up to a 5%increase,the three Salary Adjustments,and the Health Insurance Premium Payment Policy be approved,and it passed unanimously.Trustee Marshall commended Ass’t.Administrator Widmer for the new Employee Development Plan/Performance Review System. 6.Stanley Hall Advisory Committee -Appointments.Mayor Dekker announced the following for appointment to said Committee: Tim Phillips,Greg Steiner,Sally Anderson,Jo Hazlett,and Bennett Penn.Staff personnel include Trustee Baudek,Gary Klaphake,Betty Kilsdonk,and Art Anderson.The Committee will meet once/month following grant application approval. The Project will be directed by this Committee,with contract V recommendation/approval by the Community Development Committee and Town Board. 7.Town Administrator’s Report. A.Certificate of Achievement for Excellence -Finance Department.Mayor Dekker presented the Certificate of V Achievement to Finance Officer Vavra and Steve Jackson/CPA for Excellence in Financial Reporting.1996 marks the Town’s tenth consecutive year in receiving this prestigious award. V B.Water Department Unaccountable Water Report.In response to the Trail Gazette Editorial published November 22nd, staff commented:the Accountable Water Report reflects that the actual unaccountable water figure is 28%,not •72%as reported.Water Superintendent Goehring clarified master metering on the Penstock,and Public Works V Director Linnane reported on the calculation methodology V utilized for obtaining unaccountable water statistics. Unknown leaks are the primary culprit adding to the unaccountable water figure.The Town maintains 90 miles of steel pipe which is 20-50 years old,whose life expectancy is 25 years.This steel pipe has outlasted its useful life and must be replaced as it leaks drastically. A Replacement Program was initiated in 1988 and this Program improves water quality (staff confirmed a V significant reduction in dis—colored water complaints), reliability (again,staff confirmed a significant reduction in water leaks),and accountable water. Without an aggressive replacement program,the Town cannot provide an adequate water supply.Other cities struggle with an identical problem.Administrator Kiaphake commented on the Replacement Program,displayed a sample section of steel pipe being used in the Water Board of Trustees -November 26,1996 -Page 4 System,water leakage,corrosion inhibitor,water line listening studies,and fire protection.Responding to questions,Director Linnane stated that at an expenditure of $400,000/yr.the Town could replace 90 miles of water lines in 25 years v.75 years at the current rate of $150,000/yr.and this will improve the reliability of water service.The Accountable Water Report does reflect line flushing,fires,and known leaks,and all bleeders are now metered.Total capacity of the existing water plants is now at 55%.Administrator Klaphake responded to the newspaper quote that “rate payers are not seeing those fruits of their payments”by saying that the rate payers are seeing “their fruits”by having a reliable water supply that is as important as accountable water and the water users are seeing substantial results now. Following completion of all the meeting at 8:45 p.m. NOTE:The Board of Trustees will meet for one meeting in December,December 10,1996. fl L.Dekker,Mayor 1 Vickie O’Connor,Town Clerk