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Home My WebLink AboutMINUTES Town Board 1995-03-14Town of Estes Park,Larimer County,Colorado,1Iaqh14 •,19.95• Minutes of a .Regular...meeting of the Board of Trustees of the Town of Estee Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estee Park on the ..day of I4a]C •.,A.D.,19. at regular meeting hour. H.Bernerd Dannels Meeting called to order by Mayor Present:Mayor H.B.Dannels Trustees:RObIt L.Dekker, Mayor ProTem Susan L.Doylen, Stephen W.Gillette, William J.Marshall, Michael E.Miller, Also Present:Gary F.Kiaphake,J.Donald Pauley Town Administrator Gregory A.White, Town Attorney Vickie O’Connor, Town Clerk *kê ‘ Absent:None Mayor Dannels called the meeting to order at 7:31 P.M.and presented Certificate of Appreciation Awards to Harriet Burgess and Alma Hix/Planning Commissioners,and Margaret Houston,Paula Laing Steige,Polly Gunn,and Sue Doylen/Former and Current Trustees. The awards recognized each individual’s community (municipal) service. PUBLIC INPUT. There was no public comment. CONSENT CALENDAR: 1.Town Board minutes dated February 28,1995. 2.Bills. 3.Committee Minutes: A.Community Development,March 6,1995. It was moved and seconded (Gillette/Doylen)the consent calendar be approved,and it passed unanimously. ACTION ITEMS: l.A.Special Events Department Agreements -Approval.Director Hinze reviewed the Glenda Bell Agreement,Western Heritage Days Specialty Act,and it was moved and seconded (Doylen/Marshall)this Agreement and the standard Agreement with the Colorado Holstein Association for a show July 9 -16, 1995 be approved,and it passed unanimously. B.Lease Purchase of Tent for Special Events -Approval.The 1995 Budget includes $30,000 for a lease purchase of tents for various special events.The proposal is for two 20’x40’frame tents with sidewalls and one 60’x160’high-top tent with sidewalls,and set—up equipment for $64,314.The sole—source price is from Rent-Rite West Productions/Denver.Staff has researched this equipment,including maintenance (patching), and the Company will provide supervisory support.Materials used are nylon filament with a rubberized vinyl surface,and the large tent can be modified in size to accommodate multiple uses. Trustee Pauley questioned the life expectancy of the tents and Board of Trustees -March 14,1995 -Page 2 staff reported approximately 10 years.Trustee Miller questioned how the lease purchase was acceptable relative to TABOR.Staff replied that the lease purchase must be annually appropriated for in the budget.Attorney White commented that the lease purchase concept is a constitutional provision, recognized by the Court of Appeals.Trustee Miller also expressed his disappointment that this item did not follow standard procedure (committee process)and was being submitted directly to the Town Board for approval this date.In his opinion,it is not appropriate for the Town to purchase tents, particularly in view of the recent election seeking approval of excess revenues for the fire station building.Trustee Doylen responded that the Budget contained $30,000 for this purchase to assist all special events,and commented on public safety issues relative to the former tents;a $2,000 savings could be realized by proceeding directly to the Town Board; leasing is a method of administering TABOR,not circumventing it.Director Hinze reported that approximately $25,000/yr.is expended in tent rental for Wool Market,Scottish Festival, etc. Administrator Kiaphake reported that the quoted price for the tents will increase $2,000 if approval is delayed to next month’s Community Development Committee meeting,and Community Development Committee Chairman Doylen was involved in this lease purchase process.Delivery would also be delayed,and the tents are first—needed for the Wool Market event. Trustee Dekker questioned whether the tent(s)would be up all summer and staff responded that they would generally be used on an “as needed”basis,avoiding extended exposure to the elements. C.Lease Purchase of Vehicle for Conference Center Marketing Director -Approval.The 1995 Budget also contains $4,500 for the lease purchase of a vehicle for the Marketing Director. The low bidder,Naughton Ford,submitted a bid of $12,183 for a Ford Taurus. Finance Officer Vavra contacted local lending institutions for interest rates on lease purchases,and the low rate of 6.9% was obtained from Key Bank.Financing the lease purchases is as follows: Tents $64,314 Vehicle 12,183 Total $76,497 Down Payment 34,500 Net to be financed $41,997 Following additional discussion,it was moved and seconded (Gillette/Dekker)both lease purchase agreements be approved, and it passed by the following votes:Those voting “Yes” Trustees Dekker,Doylen,Gillette,Marshall and Pauley.Those voting “No”Trustee Miller. 2.Two-Person Bucket Truck Replacement -Approval.Light and Power Director Matzke reported that in January 1995,the Department was authorized to solicit bids for replacement of the 1983 bucket truck.The Trustees reviewed a memorandum from Fleet Manger Shanafelt describing the research performed in designing bid specifications.Bids were received from the following: Board of Trustees -March 14,1995 -Page 3 Rocky Mountain International Trucks (Altec Industries) Truck Chassis $41,214 Body &Aerial 63,987 Total $105,201 Less Trade-In -20,000 Grand Total $85,201 Teague Equipment Truck Chassis $41,214 Body &Aerial 63,640 Total $104,854 Less Trade-In —15,000 Grand Total $89,854 Staff expects a 6-month delivery after the order is placed. It was moved and seconded (Dekker/Pauley)the low bid submitted by Altec Industries be accepted,and it passed unanimously. 3.A.Replat of Lot 131,Al Fresco Place Addition,John Grace/Applicant.Mayor Dannels opened the public hearing and Senior Planner Joseph reported that the Applicant is proposing to divide the existing lot of 2.2 acres into two lots of 1.17 and 1.03 acres.The proposal includes a request for an exception to the minimum lot size requirement:Lot 131A is 51,000±in lieu of the required 60,000 sq.ft.,and Lot l3lB is 45,000±in lieu of the required 74,000 st.ft.Staff confirmed that the 1t size is due to the existing slope.A new single-family residence is planned on Lot 1313.The driveway design has been approved,pins have been set,the easement for utilities submitted and the attorney’s letter has been received.The Town has not received any correspondence either in favor of,or in opposition to the proposal,and staff confirmed that the Applicant (or his family)has owned this property for a number of years——prior to current zoning regulations.Trustees Dekker and Miller commented on the concern with the frequency of lot splits;however,this proposal is valid due to the owner’s historical ownership and the lot split will not change existing character of the neighborhood.There being no further comment,Mayor Dannels closed the public hearing.It was moved and seconded (Dekker/Gillette)the Replat of Lot 131,Al Fresco Place Addition lie approved with the three conditions established by the Planning Commission (as defined in the Planning Commission minutes dated September 20,1994),and it passed unanimously. B.Amended Plat of Lot 10,Block 2,Park Entrance Estates,Ted Chittwood/Applicant.It was moved and seconded (Doylen/Gillette)the Amended Plat be continued to April 11, 1995,and it passed unanimously. C.Amended Plat of Lots 22,23 and a Portion of Lot 16,Sunny Acres Addition,Arnold,Jowayne and Roy Johnson/Applicant.It was moved and seconded (Doylen/Gillette)the Amended Plat be continued to April 11,1995,and it passed unanimously. 4.Town Administrator’s Report: A.Administrator Klaphake presented the following statistics:Sales Tax Revenues Report;Sales Tax Receipts Report 1990-1994;Sales Tax Classification by Category 1992-1994;Trend Lines,and Economic Indicators. Staff will verify that the grocery percentage of 1,562% listed in the Economic Indicators Report is accurate and report back to the Town Board. Following completion of all agenda items,Mayor Dannels commented on his recent trip to Washington,DC to attend the NLC Board of Trustees —March 14,1995 -Page 4 Congressional Cities Conference.Speeches were presented by President Clinton and Speaker of the House Genrich. There being no further business,Mayor Dannels adjourned the meeting at 8:44 P .M. Mayor 6 L/ Town Clerk