HomeMy WebLinkAboutMINUTES Town Board 1995-02-14Town of Estes Park,Larimer County,Colorado,.b]u?rY l1
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Minutes of a .Regular...meeting of the Board of Trustees of the Town of
Estee Park,Larimer County,Colorado.Meeting held in the Municipal Building in
said Town of Estee Park on the .
.day of ..
.February
.,A.D.,19..
at regular meeting hour.
ProTem Robert L.Dekker
Meeting called to order by Mayor
Present:Mayor Trustees:
Pro Tem Dekker Susan L.Doylen,
Stephen W.Gillette,
William J.Marshall,
Michael E.Miller,
Gary F.Klaphake,J.Donald Pauley
Also Present:Town Administrator
Gregory A.White,
Town Attorney
Vickie O’Connor,
Town Clerk
Absent:H.B.Dannels,Mayor
Mayor ProTem Dekker called the meeting to order at 7:30 P.M.
PUBLIC INPUT.
Don Tebow,RSVP Advisory Board,expressed his Board’s appreciation
to the Town for their 1995 financial contribution of $2,500.
RSVP’s mission is the placement,follow—up and recognition of
volunteers age 55 or better in public and private non—profit
agencies,where they find meaningful assignments matched to their
skills and interests to benefit the community.In addition,RSVP
assists in the management of a set of special services whereby
volunteers help older adults and persons with disabilities to
continue living independently and safely in their own homes.Mr.
Tebow reported on 1994 statistics in Larimer County,advising that
approximately 40,000 volunteer hours equating to $180,000 in in-
kind value was expended by RSVP.
CONSENT CALENDAR:
1.Town Board minutes dated January 24,1995.
2.Bills.
3.Committee Minutes:
A.Public Works,January 26,1995.
B.Board of Adjustment,February 7,1995 (acknowledgement
only).
C.Community Development,February 7,1995.
D.Light and Power,February 9,1995.
It was moved and seconded (Doylen/Gillette)the consent calendar be
approved,and it passed unanimously.
ACTION ITEMS:
1.Senior Center Grant Phase for Building Remodel.Pursuant to
the review of Senior Center operations January 24,1995,
Administrator Klaphake requested authorization to begin the
pre-grant phase for building remodel.The building does not
meet ADA standards and the Health Department has noted
deficiencies in the kitchen.Design services would be
obtained and held in abeyance until funding is secured.Staff
Board of Trustees -February 14,1995 -Page 2
will research both public and private grants and is hopeful
that the project would be presented to the Town Board in
September/October,1995 for budget consideration.Jim
Dunlap/Senior Center Board Member expressed his support (as
well as that of the significant number of seniors in the
audience)for this project.It was moved and seconded
(Doylen/Pauley)Administrator Kiapliake be authorized to begin
the Pre—Grant phase for Remodeling of the Senior Center,and
it passed unanimously.
2.A.Estes Valley Recreation District Golf Course Management
Agreement -Report.The Public Works Committee considered the
renewal of said Agreement.The EVRPD failed to serve notice
of renewal by June 1,therefore,by not acting,the Committee
believed the Agreement would automatically renew for one year
to January 15,1996.Staff commented that Town Attorney White
would confirm this action.In a letter dated January 31,
1995,Attorney White did,in fact,confirm that the language
as contained in the Operating Agreement does provide for an
automatic one—year renewal period effective as of January 15,
1995.No further action was necessary.
B.Resolution #4-95-Park Entrance Estates Special Improvement
District (S.I.D.).Attorney White presented a Resolution
concerning certain expenditures from the General Fund in
connection with the infrastructure improvements prior to
issuance of special assessment bonds.The Town intends to
reimburse the General Fund for such expenditures from the
proceeds of the tax—exempt special assessment bonds when they
are issued.Bond Counsel has advised that the principal
amount of $750,000.00 is the maximum amount and cannot be
adjusted upward.The $750,000 figure contained in the
Resolution is well above projected costs for this project.
Among the yet-to-be determined items in the S.I.D.process are
firm engineering costs,and exactly who will vote on the
S.I.D.question.Following clarification of the Town’s
liability concerning cash flow of the engineering costs,
Attorney White read the Resolution.It was moved and seconded
(Gillette/Pauley)Resolution #4-95 be approved,and it passed
unanimously.
C.Roadway and Water Line Design Scope of Services with Van Horn
Engineering for Park Entrance Estates S.I.D.The Public Works
Committee recommended approval of the above—referenced Scope
of Services with Van Horn Engineering.Director Linnane
reviewed bidding procedures and Committee comments,and it was
moved and seconded (Gillette/Marshall)the not-to-exceed low
bid of $32,770 submitted by Van Horn Engineering be accepted,
and it passed unanimously.
D.Vehicle Purchase.Director Linnane reviewed the sole—source
bid for a new snowplow and dump truck which was included in
the 1995 Budget.The truck will be purchased from Rocky
Mountain International Trucks and MacDonald Equipment.It was
moved and seconded (Gillette/Doylen)staff be authorized to
purchase the snowplow and dump truck for $80,823,and it
passed unanimously.
E.1995 Water Line Pro-jects Scope of Services with Rocky Mountain
Consultants.The Public Works Committee recommended approval
of the Scope of Services for the preliminary and final design
for portions of West and East Elkhorn and Big Horn Drive.The
total estimated cost for actual construction of this project
is $200,000.Staff will monitor construction during the
tourist season.It was moved and seconded (Gillette/Marshall)
the not-to-exceed Scope of Services in the amount of $23,594
submitted by Rocky Mountain Consultants be accepted,and it
passed unanimously.
Board of Trustees —February 14,1995 -Page 3
F.Glacier Creek Storage Tank Scope of Services with Rocky
Mountain Consultants.RNC submitted a Scope of Services for
engineering for the 1-million gallon treated water storage
tank at the Glacier Creek Water Treatment Plant.The new tank
will essentially double fire protection in the Valley.Staff
will also monitor construction for this project as it relates
to the tourist season.It was moved and seconded
(Gillette/Doylen)the not—to-exceed Scope of Services of
$45,650 submitted by Rocky Mountain Consultants be accepted,
and it passed unanimously.
3.A.Horse Show Agreements.It was moved and seconded
(Doylen/Pauley)the standard Horse Show Agreements for Rocky
Mountain Miniature Horse Club and the Colorado Arabian Horse
Club be approved,and it passed unanimously.
B.Parade Permits.It was moved and seconded (Doylen/Gillette)
that pursuant to upcoming liability insurance discussions
between staff and CIRSA,the Duck Fest Parade/Rotary Club,May
6 and Hippey Dippey Do Wop Parade/Chamber of Commerce,June 3
be continued to February 28,1995,and it passed unanimously.
C.Sales Tax Collection Policy.As a result of a meeting with
downtown merchants,Special Events Director Hinze submitted a
Sales Tax Collection Policy which should ensure that sales tax
funds are collected and remitted for all affected special
event functions held inside Town limits.It was moved and
seconded (Doylen/Marshall)the Sales Tax Collection Policy,as
presented,be approved,and it passed unanimously.Said
approval authorizes staff to revise the policy as it relates
to form names and numbers.
4.A.Vehicle Purchase -Approval of Budget Expenditure.Light and
Power Director Matzke reviewed the bidding process for the
replacement of a meter vehicle with a Jeep Wrangler.Taking
into consideration the 2%local consideration,Rains Motor
Company would receive the bid at a cost of $18,673.26,The
budget will be adjusted f or the additional $1,299.79
expenditure,and the existing Jeep vehicle will be transferred
to the Community Development Department.It was moved and
seconded (Pauley/Miller)the bid submitted by Rains Ford in
the adjusted amount of $18,299.79 be approved,and it passed
unanimously.
5.A.Replat of Lot 131,Al Fresco Place Addition,John
Grace/Applicant.It was moved and seconded (Gillette/Doylen)
this item be continued to March 14,1995,and it passed
unanimously.
B.Amended Plat of Lot 10,Block 2,Park Entrance Estates,Ted
Chittwood/Applicant.It was moved and seconded
(Gillette/Doylen)this item be continued to March 14,1995,
and it passed unanimously.
C.Grey Fox,First and Second Additions -Annexation,Dick and
Ann Barlow/Applicant.Mayor ProTem Dekker opened the public
hearing.Attorney White confirmed that both additions would
be considered concurrently,and Community Development Director
Stamey reviewed the site:the first filing contains ±28.97
Acres,and the second filing contains ±23.20 Acres.In the
near future,the Applicant intends to submit two more
additions of approximately 118 acres from Larkspur to
Saddleback Ln.to Highway 7.E-Estate zoning is being
requested.The Planning Commission is reviewing the
Preliminary Plat and their major concern is access.
Discussion followed on an Annexation Agreement in relation to
access,with Attorney White recommending the plats not be
recorded until the Applicant has executed an Annexation
Agreement.Applicant’s Representative Van Horn confirmed that
Board of Trustees -February 14,1995 -Page 4
the Applicant will execute the Agreement immediately.There
were no persons speaking in “favor of”or in “opposition to”
the Annexation.Attorney White read the Annexation
Resolution,which,with the exception of the legal
descriptions,is identical for both additions.It was moved
and seconded (Gillette/Marshall)Resolutions 5-95 and 6-95
stating that the area is Eligible for Annexation be approved,
and it passed unanimously.
It was moved and seconded (Gillette/Doylen)Ordinances 1-95
and 2-95 Approving the Annexation of Grey Fox First and Second
Additions be approved,and it passed unanimously.Whereupon
Mayor ProTem Dekker declared the Ordinances duly passed and
adopted,ordered them numbered 1-95 and 2-95,and published
according to law.
Attorney White read the Zoning Ordinance which includes both
additions,and establishes E-Estate zoning for the property.
Director Stamey confirmed that Estate zoning is the Town’s
most restrictive zoning district.Representative Van Horn
confirmed that a “reverter clause”with the property will
prevent further subdivision of the lots.There being no
further testimony,Mayor ProTem Dekker declared the public
hearing closed.It was moved and seconded (Gillette/Doylen)
Ordinance #3—95 be approved,and it passed unanimously.
Whereupon Mayor ProTem Dekker declared the Ordinance duly
passed and adopted,ordered it numbered 3-95,and published
according to law.
6.A.Transfer of Ownership:China Town Super Seafoods,160 S.St.
Vram Ave.,Hotel and Restaurant License.From Johnson and
Maria un to Peter Ngovs.Clerk O’Connor advised that the
application is in order;it was moved and seconded
(Pauley/Marshall)the Transfer of Ownership to Peter Ngovs,
dba CHINA TOWN SUPER SEAFOODS be approved,and it passed
unanimously.
7.Town Administrator’s Report.Administrator Klaphake stated
the insurance discussion would be continued to February 28,
1995.
Following completion of all agenda items,staff requested an
Executive Session to consult with the Town Attorney.It was moved
and seconded (Gillette/Doylen)the Board enter Executive Session to
consult with the Town Attorney concerning litigation matters,and
it passed unanimously.
Mayor ProTem Dekker adjourned the meeting to Executive Session at
8:38 P.M.4\)
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Mayor ProTein
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Town Clerk