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Home My WebLink AboutMINUTES Town Board 1995-10-24Town of Estes Park,Larimer County,Colorado,•PQtQb.]4...,19.9.5. Minutes of a .Regular...meeting of the Board of Trustees of the Town of Estes Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estes Park on the .?h11 .day of •Oo1e•r• •,A.D., at regular meeting hour. H.Bernerd Dannels Meeting called to order by Mayor Present:Mayor Trustees: H.B.Dannels Robert L.Dekker,Mayor Pr oTem Susan L.Doylen, Stephen W.Gillette, William J.Marshall, Also Present:Michael E.Miller, Gary F.Klaphake,J.Donald Pauley Town Administrator Gregory A.White, Town Attorney Vickie O’Connor, Town Clerk Absent:None Mayor Dannels called the meeting to order at 7:30 P.M. PUBLIC INPUT. Alice Sullivan addressed the Trustees requesting support in the 1996 Budget for CACEP.Ms.Sullivan reviewed her expertise in the arts and commented on various CACEP functions,such as:Imagine This!,Arts for the Parks,Re-gifting Program,and Annual Chamber Music Festival.CACEP was personally nominated by Ms.Sullivan for the 1996 Governor’s Award for Excellence in the Arts and winners will be announced early in 1996.In conclusion,Ms.Sullivan urged the Trustees to favorably consider the 1996 CACEP budget request. CONSENT CALENDAR: 1.Town Board minutes dated October 10,1995,and Special Meeting minutes dated October 17,1995. 2.Bills. 3.Committee Minutes: A.Public Safety,October 19,1995. B.Light and Power,October 19,1995. C.Planning Commission,October 17,1995 (acknowledgement only). It was moved and seconded (Doylen/Marshall)the consent calendar be approved,and it passed unanimously. ACTION ITEMS: 1.Roger Fraser,Pro-lect Coordinator/Larimer County - Presentation of the Larimer County Building Program.Mr. Fraser displayed various drawings and building rendering for a proposed building program for Larimer County.The court house was dedicated in 1954 and due to growth,the County is experiencing significant over—crowding and security issues in County facilities.Larimer County is seeking appointment of: (1)a Town Board member and (2)a resident unfamiliar with local/county politics to serve on an Advisory Committee. Meetings will most-likely be held monthly,and the County Board of Trustees -October 24,1995 -Page 2 desires representatives from each Larimer County municipality to develop a building plan which will eventually proceed to an election.Mayor Dannels expressed his appreciation to Mr. Fraser for his presentation and advised the Town will comply with the request in the near future. 2.Long Range System Plan Consulting Services Contract -Approval of Budget Expenditure.Light &Power Director Matzke reported that the Light &Power Committee recommended the cost estimate of $24,500 submitted by Electrical Systems Consultants,Fort Collins be accepted.The scope of serces includes an electrical model of the existing system,evaluation of age of major facilities and need for replacement,a five—year capital improvement plan and digital system maps.References have been verified and found to be acceptable and the expenditure is within the budget of $25,000.It was moved and seconded (Dekker/Pauley)the cost estimate submitted by Electrical Systems Consultants in the amount of $24,500 be accepted,and it passed unanimously. 3.A.Final Plaf of Sleepy Hollow Subdivision,Gary D. Connoly/Applicant.Pursuant to staff’s request,it was moved and seconded (Pauley/Gillette)the Final Plat of Sleepy Hollow Subdivision be continued to November 28,1995,and it passed unanimously. B.Amended Plat of Lot 1,Stanley Meadows Addition,Town of Estes Park/Applicant.Mayor Dannels opened the public hearing. Director Stamey reported that the replat ratifies a land trade with the Estes Park Sanitation District whereby the facilities of each entity will be on land owned by that entity (Parks Shop/sewer treatment plant,plus a land trade).All Planning Commission conditions have been addressed,and as there were no comments from the audience,Mayor Dannels declared the public hearing closed.It was moved and seconded (Doylen/Narshall)the Amended Plat of Lot 1,Stanley Meadows Addition be approved,and it passed unanimously. C.Amended Plat of lots 7,8,25 and a Portion of Lot 24,Block 10,Town of Estes Park,Rex Miller/Applicant.Pursuant to staff’s request,it was moved and seconded (Doylen/Gillette) the Amended Plat be continued to November 14,1995,and it passed unanimously. D.Ordinance #22-95 -Rezoning Reguest for Lot 2,Tanton Subdivision,Dave Tanton/Applicant.Mayor Dannels opened the public hearing.The Applicant is requesting rezoning from C-O Outlying Commercial to R-S Residential,and the request received a favorable recommendation from the Planning Commission.There were no comments from the audience,thus Mayor Dannels declared the public hearing closed.Town Attorney White read the Ordinance,and it was moved and seconded (Pauley/Dekker)the Ordinance be approved,and it passed unanimously.Whereupon Mayor Dannels declared the ordinance passed and adopted,ordered it numbered 22—95,and published according to law. 4.Parking Report Recommendations.Trustee Pauley reported this project has been delayed,and he requested it be continued to November 14,1995.Consensus was reached for the continuation to November 14,1995 as requested. 5.Resolution #28—95 -Special Election concerning Lone Tree Village Project.Administrator Klaphake reported that the Town has received a petition prohibiting the Town or Housing Authority from owning,operating,managing,or maintaining any low income housing projects,including Lone Tree Village. Staff met with the petitioner,and he (petitioner)believes the project should proceed toward an election.The Town’s Board of Trustees -October 24,1995 -Page 3 financial risk increases substantially if an election is delayed until April (next regular Municipal Election),thus staff is recommending a special election be scheduled December 12,1995 for the purpose of deciding whether to continue the Lone Tree Village Low Income Housing Project.Assistant Administrator Widmer read a resolution which included the ballot question.The total Town contribution is $740,000. There being no further discussion,it was moved and seconded (Dekker/Gillette)Resolution #28-95 calling for a Special Election December 12,1995 be approved,to include the following amended ballot title,and it passed unanimously: SHALL THE TOWN OF ESTES PARK,THROUGH THE ESTES PARK HOUSING AUTHORITY,CONTINUE WITH THE DEVELOPMENT, CONSTRUCTION,AND OPERATION OF THE 57-UNIT LONE TREE VILLAGE PROJECT (GUARANTEED TO MEET LOW INCOME HOUSING PROJECT GUIDELINES FOR A MINIMUM OF 50 YEARS)LOCATED AT 1310 MANFORD AVENUE,WITH ESTIMATED FINANCING FOR THE PROJECT TO CONSIST OF:GRANTS AND TAX CREDIT FUNDS OF $3.65 MILLION,$1.3 MILLION IN PRIVATE MORTGAGE FINANCING TO BE PAID FROM RENTAL INCOME),AND TOWN CONTRIBUTION OF LAND,TAP,AND PERMIT FEES TOTALING $740,000,FOR A TOTAL ESTIMATED COST OF $5.69 MILLION? YES NO Administrator Kiaphake briefed the Trustees on election campaign restrictions relative to the expenditure of public funds on Town issues. Mayor Dannels called attention to the change in meeting schedule for Trustees pursuant to the special election and holiday season:in lieu of meeting December 12 and 26,the Board will conduct one meeting--December 5. Following completion of all agenda items,Mayor Dannels adjourned the meeting at 8:30 P.M. Convene as the Estes Park Housing Authority 1.Lone Tree Village Prolect.Ass’t.Administrator Widmer reported on the general contractor selection process:A Selection Committee,consisting of Trustee Doylen,Community Capital,Fislikin &Associates,and Widmer,prepared and distributed RFPs to a list of contractors,including four local contractors.Four contractors,none of which were local,responded and they were interviewed and evaluated;the Committee found all four estimates to be within the pro forma amounts.The Committee is utilizing a process whereby the general contractor will lie brought into the project in advance as he can influence value engineering decisions,making judgements on materials.When the contractor is selected,he will work with the architect to design the project,and he will eventually submit a guaranteed contract price.This concept was considered but not utilized for the conference center;however,the Committee believes this approach is best for this project--the time of influencing costs is early which in turn influences the project cost.In addition,the Committee will insist that local sub-contractors be utilized as much as possible.As stated earlier,the Town must proceed due to fragile grant funding on this project even though a special election has been authorized. As another step in the process,Town Attorney White reviewed a Resolution authorizing the formation of:a corporation named Lone Tree Village Development,Inc.that will serve as the general partner of a limited partnership;a limited partnership to be known as Lone Tree Village,Limited Partnership (these corporate names are subject to availability Board of Trustees -October 24,1995 -Page 4 through the Secretary of State’s office).In addition,the Resolution also provides that the Partnership may enter into a Development Services Agreement under which the Authority will provide certain services in connection with the development of the property. Staff confirmed that the Town will not be involved in the housing business;in the grant application,the Town stated that the Loveland Housing Authority would administer the Project.The Loveland Authority has experience in this field and are currently constructing the “Meadows Project”near Lake Loveland -50 units. Following discussion,it was moved and seconded (Gillette/Pauley)Resolution #4-95 be adopted.Trustees Miller referred to his previous comments opposing this Project.The motion passed by the following votes:Those voting “Yes”Trustees Dekker,Doylen,Gillette,Marshall and Pauley.Those voting “No”Trustee Miller. There being no further business,Mayor Dannels adjourned the meting at 8:51 P.M. H.B.Dannels,Mayor Vickie O’Connor,Town Clerk