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Home My WebLink AboutMINUTES Town Board 1995-01-24Town of Estes Park,Larimer County,Colorado,.1fl’1TY ?4..•,19.9.5. Minutes of a .Requlai ..meeting of the Board of Trustees of the Town of Estee Park,Larimer County,Colorado.Meeting held in the Municipal Building in said Town of Estee Park on the ..day of .•Jnuary .,A.D., at regular meeting hour. H.Bernerd Dannels Meeting called to order by Mayor Present:Mayor Trustees: H.B.Dannels Robert L.Dekker,Mayor ProTem Susan I.Doylen, Stephen W.Gillette, William J.Marshall, Also Present:Michael E.Miller Gary F.Kiaphake,J.Donald Pauley Town Administrator Vickie O’Connor, Town Clerk Absent:Gregory A.White,Town Attorney Mayor Dannels called the meeting to order at 7:31 P.M. PUBLIC INPUT. None. CONSENT CALENDAR: 1.Town Board minutes dated January 10,1995. 2.Bills. 3.Committee Minutes: A.Light and Power,January 12,1995. B.Public Safety,January 19,1995. C.Planning Commission,January 17,1995 (acknowledgement only). It was moved and seconded (Gillette/Pauley)the consent calendar lie approved,and it passed unanimously. ACTION ITEMS: 1.A.Office Copy Machine -Budget Expenditure,$9,644.The Light and Power Committee recommended approval of the replacement of an existing 10—year old copy machine.The budgeted amount is $10,000;$6,700 from the Light &Power fund,and $3,300 form the Water Fund.It was moved and seconded (Dekker/Marshall)staff lie authorized to purchase a Minolta EP420 for $9,644,directing staff to dispose of the existing copier,possibly to a non-profit organization,and it passed unanimously. B.Electric Rate Study Consulting Services -Budget Expenditure,$5,000.The Committee also recommended approval to contract with M.E.Kiburz and Associates to perform a 1995 Electric Rate Study,not-to-exceed $5,000.The purpose of the study is to design electric rates that would be applicable to the RMNP administrative loads and the Bureau of Reclamation. The rate design would separate the Town’s delivery costs from PRPA purchase power costs.Phase I includes rate design for $3,000 and,if the Town elects to implement the new rates,the rate hearing portion of the proposal is estimated at $2,000 (Phase II).Director Matzke confirmed that the 1995 Budget Board of Trustees -January 24,1995 -Page 2 contains funding for both phases of this project.It was moved and seconded (Dekker/Pauley)the Mayor be authorized to execute the Contract as noted,not-to—exceed $5,000,and it passed unanimously. 2.A.Communications Equipment -Budget Expenditure,$50,000. Trustee Pauley declared a potential conflict of interest and stated he would not participate in discussion nor vote.The Public Safety Committee recommended approval of an upgrade of the Dispatch Communications Equipment.Administrator Kiaphake reviewed the project advising that the project is targeted for completion during the first quarter of 1995;Motorola was the only bidder due to equipment compatibility;and Motorola has proven to be competitive both in price and service.It was moved and seconded (Gillette/Marshall)the $50,000 budget expenditure for communications equipment be approved,and it passed by the following votes:Those voting “Yes”Trustees Dekker,Doylen,Gillette,Marshall and Miller.Those voting “No”none.Those “Abstaining”Trustee Pauley. B.Accountability Committee -Update.Administrator Klaphake briefed the Trustees on the recommendation of the Public Safety Committee on the formation of an Accountability Committee for Town Government and requested a determination be made on the formation of such a Committee.Trustee comments included:the Public Safety Committee opted to include the entire Town government not only the Police Department as originally presented;the new committee would consider policy questions,not personnel;such committees generally help improve an entity;support of the new committee on a trial basis;concern of public perception that the Town Board and staff may not be “user friendly”;accessibility of Trustees; whether concern,as expressed by one citizen,is well—founded; and experience that the outcome of a similar committee was proven ineffective. Administrator Kiaphake reviewed potential guidelines as contained in the Public Safety Committee minutes dated January 19,1995.Conduct of the new committee would be similar to the Community Breakfast meetings and deal with Town policies and operations.Following additional discussion,it was moved and seconded (Gillette/Pauley)Administrator Klaphake and an additional staff member be available to any citizen to discuss Town policies and operations for a four—month trail basis on the first Tuesday of the month (February 7,March 7,April 4, and May 2)at 6:30 P.M.in the Board Room,and it passed unanimously.Staff confirmed that as a formal committee is not being appointed,the citizen/staff meetings will not be subject to the “Open Meetings Law”;the meetings will be advertised to the public;and Trustees may attend should they desire.The Mayor confirmed that these meetings will not preclude the citizens from communicating with the Trustees on an individual basis. 3.Grey Fox Addition Annexation.It was moved and seconded (Doylen/Gillette)the public hearing for the Annexation of Grey Fox Addition lie continued to February 14,1995,and it passed unanimously. 4.Resolution #3-95 Reappropriating 1994 Encumbered Funds to the 1995 Budget.Finance Officer Vavra reviewed and read the Resolution,and it was moved and seconded (Pauley/Doylen) Resolution #3-95 lie approved,and it passed unanimously. Due to a scheduling conflict,Trustee Marshall withdrew from the meeting. Board of Trustees -January 24,1995 -Page 3 5.Town Administrator’s Report: A.Comprehensive Plan Update.Staff reported that the number one goal for 1995 is completion of the Comprehensive Plan.A work schedule was reviewed and staff has scheduled May 31 for completion of the draft, which will include recommendations for adoption.Staff will be advised that the Comprehensive Plan is designated as a Number 1 priority--all else will yield to this project. Discussion followed on a recent meeting where citizen desires were to form one Planning Commission for the entire Estes Valley.The concept received support; however,implementation cannot be accomplished without enabling legislation.The Trustees expressed their support of the concept,urging the Mayor to initiate the process by contacting State Senator Matsunaka and State Representative Kaufman.Staff will contact CML to seek their support and assistance. B.Senior Citizen Center Update.Administrator Klaphake advised that Jim Dunlap/Senior Center Board Member conducted a survey to enhance the Center’s vision and to plan for future facilities and services.While the results are unscientific,a 28.3%return was received. Survey results were identified for age groups,income groups,marital status,physical challenges, transportation,gender,volunteerism and member status. In summary,Mr.Dunlap stated that the Senior Center “is not meeting the needs of the senior population.”The Board commended Mr.Dunlap for his effort on conducting the survey. Staff briefed the Trustees on operations:the Center is referred to as a “contracted meal site”which,with an Agreement with Larimer County,allows all Estes Park meal preparation to occur on site——meals are not prepared in Fort Collins and delivered to Estes Park. Congregate meal site statistics for 1989 confirm 7,400 meals on site and 3,900 home deliveries for a total of 11,400 meals.In 1993,8,600 meals on site,4,500 home deliveries for a total of 13,173 meals. Based upon Health Department discussions,the kitchen does not meet standards.This deficiency is strictly based upon equipment,not food preparation. Deficiencies include building use as it is not ADA accessible. The van formerly used for transportation must be handicapped accessible,insurance must be obtained and the driver must be licensed by P.U.C. With regard to governance,the Senior Center Board of Directors is elected by the membership.If the board members were formally appointed by the Mayor,the members could be included in the Town’s liability insurance. Senior Center board members have paid $800 for the liability insurance coverage. The Town owns the building and leases it to the Senior Center;the Center manages operations.Copies of all agreements and associated documents will be made available and become part of the official records of the Town. Board of Trustees -January 24,1995 -Page 4 Discussion followed,with the Town Board supporting the following:(1)staff initiate the pre-grant process to obtain a local commitment 50/50 match for funding of the building rehabilitation;(2)staff,with input from the Center,prepare an estimate on design and remodeling costs for the 1996 Budget;(3)there be no change in governance and transportation;and (4)all future contracts be executed by the Mayor.Administrator Kiaphake advised that lie held a meeting with Larimer County and Senior Center representatives,and all are in agreement with the four items mentioned above. C.GO Colorado funds are now available for open space, parks,trails and outdoor recreation areas,and the grant application deadline is February 10.Staff requested authorization to submit the following projects for grant approval:(1)new ADA—approved restrooms at the fairgrounds,approximately $60,000;and (2)finish the remaining 600’of the Lake Estes Hike/Bike Trail from the Lake Estes Marina to Highway 34 signage and landscaping, approximately $75,000.Sufficient funds are in the 1995 Budget for the 2/1 matching grants.It was moved and seconded (Miller/Pauley)the request approved,and it passed unanimously. Go Colorado funding may also be available for the Meadowdale open space purchase.This application deadline is in April and it involves the Land Trust for funding,Larimer County as the public entity,and Town staff for processing. Acting upon staff’s request,it was moved and seconded (Dekker/Doylen)the Board enter Executive Session to discuss land negotiations,and it passed unanimously.Whereupon Mayor Dannels adjourned the meeting to Executive Session at 9:06 P.M. I—.- Mayor .. Town Clerk