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HomeMy WebLinkAboutPACKET Parks Advisory Board 2022-3-17 PARKS ADVISORY BOARD REGULAR MEETING March 17, 2022 8:30 a.m. Town Hall, Room 202 AGENDA In-Person Meeting | Board, Staff, and Public 1. Public Comment 2. Trustee Liaison Updates Trustee Cenac 3. Approval of Minutes dated February 17, 2022 (packet) 4. Arbor Day discussion Supervisor Berg a. Tree City USA application approval (packet) 5. Consent Agenda items for Town Board March 8, 2022 Chair Elliot & Supervisor Berg a. Yarn Bombing b. Women’s Monument donation c. Art in Public Places review wording 6. 2022 Initiatives Planning (packet) Chair Elliot 7. Arts Master Plan updates Member Wilcocks 8. Parks Update Supervisor Berg a. Big Thompson Recreation Area b. Thumb Open Space grant closeout c. Seasonal hiring d. Mrs. Walsh’s Garden Committee – February Minutes (packet) 9. Other Business Adjourn 3/11/2022 2 Town of Estes Park, Larimer County, Colorado, February 17, 2022 Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of February, 2022. Board: Chair Elliot; Vice-Chair Poggenpohl; Members Berry, Nelson- Hazelton, Papineau, and Wilcocks Attending: Chair Elliot; Vice-Chair Poggenpohl; Members Nelson- Hazelton, Papineau, and Wilcocks; Trustee Cenac; Supervisor Berg; and Recording Secretary McDonald Absent: Member Berry Chair Elliot called the meeting to order at 8:33 a.m. PUBLIC COMMENT None. TRUSTEE LIAISON UPDATES Trustee Cenac reported no updates. APPROVAL OF MINUTES DATED JANUARY 20, 2022 It was moved and seconded (Nelson-Hazelton/Papineau) to approve the January 20, 2022, meeting minutes, and the motion passed. Vice-Chair Poggenpohl and Member Wilcocks abstained due to absence from the January meeting. EVFPD SIGN APPLICATION Chair Elliot introduced Chief Wolf to discuss the Estes Valley Fire Protection District’s letter requesting that the Parks Department place wildfire education signs in Bond Park, the Visitor Center, and Benbrook Plaza. Discussion points included the criteria for placement; sign maintenance and replacement responsibilities; efforts to translate the signs into other languages; and QR code strategies. It was moved and seconded (Poggenpohl/Nelson-Hazelton) to submit the application for Town Board consent after Chief Wolf acquires approval from Community Development, and the motion passed unanimously. ART IN PUBLIC PLACES REVIEW AND TOWN BOARD STUDY SESSION UPDATE Chair Elliot reported that budgetary and other guidance on the Arts Master Plan (AMP) was received at the February 8 Town Board Study Session. Vice-Chair Poggenpohl noted the Board’s interest in having the AMP expand the Art in Public Places (AIPP) Program, and that he would research AMP sample plans. Trustee Cenac advised that a dollar amount would be necessary for 2023 budget consideration. Further discussion points included whether to develop the AMP in-house, hire a consultant, or have staff collaborate with a consultant; the overall cost considerations of each method; how similar municipalities have developed their AMP; and community outreach, support, and involvement efforts. It was agreed that Vice-Chair Poggenpohl and Member Wilcocks would gather financial and other AMP information for the PAB to present in a future Town Board meeting, and that the final decision about the AMP should rest with the Town Administrator or the Town Board. Chair Elliot advised that minor clarifications had been made to the AIPP Guidelines since the January meeting, and that the AMP would lead to further changes. It was moved and seconded (Poggenpohl/Wilcocks) to submit the current draft of the AIPP Guidelines for Town Board consent, and the motion passed unanimously. It was moved and seconded (Nelson-Hazelton/Poggenpohl) to submit the Artwork Donation Forms for 2022 Yarn Bombing and the recently discussed bronze sculptures for Town Board consent, and the motion passed unanimously; Supervisor Berg would clarify with the Yarn Bombing applicant the specific location of the artwork. 3 Parks Advisory Board – February 17, 2022 – Page 2 2022 INITIATIVES PLANNING Chair Elliot thanked the PAB for contributing to the PAB 2022 Priorities Matrix. The four priority areas would be establishing and finding a home for the AMP, reviewing AIPP submissions, and consolidating the Town art inventory sources; advising the Parks Department on the official openings of the Thumb Open Space and Big Thompson Recreation Area; supporting Mrs. Walsh’s Garden developments; and collaborating with Estes Land Stewardship Association (ELSA) and Estes Valley Watershed Coalition (EVWC) to provide opportunities for environmental and wetlands education. Chair Elliot would summarize these priorities on a future document. Further discussion points included current and long-term efforts to maintain Tree City USA standards; the purchase of 300 trees to be given away on the agreed-upon date of April 30; the source of the QR code for planting; how leftover trees would be distributed; and the need for the PAB to review the 40 recommendations of the Environmental Sustainability Task Force (ESTF). PARKS UPDATE Supervisor Berg advised that he had requested featuring the Walsh’s Garden Committee minutes in the current packet. The boulder ordered for the Big Thompson Recreation Area would be installed by Parks staff. Staff have been busy plowing snow, and those who attended the ProGreen EXPO 2022 returned with new ideas. The grand opening of the Thumb Open Space would take place in May or June, and the information kiosk should be ready for Memorial Day visitors. OTHER BUSINESS Member Wilcocks inquired how Parks landscaping and art placement will be impacted when the Downtown Estes Loop project commences. Supervisor Berg advised that the Parks Department would possibly undertake projects to compensate for areas where landscaping would be compromised. The PAB would consider an earlier or later meeting time for the May meeting due to a mandatory staff meeting that day. There being no further business, Chair Elliot adjourned the meeting at 9:56 a.m. Lani McDonald, Recording Secretary 4 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. ParksSupervisor Brian Berg Logout Request Support My Events The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. 2021 Tree City USA Instructions Application My Events Labels: Approved My Application Print Submission NameEstes Park StatusAccepted Submission Attachments Questions / Comments Evaluations Click tabs above to expand the information Submission Form Save & Logout What category best describes your community?* Town 5 Mayor or Equivalent Information Mayor NameMayor Wendy Koenig Professional TitleMayor Mayors Address PO Box 1200PO Box 1200Estes Park, CO 80517United States Email Addresswkoenig@estes.org Phone Number+1 (970) 481-0915 City Forestry Contact (This is the person from your community we will be reaching out to if we have any questions about the application.) City Forestry Contact’s NamePark Supervisor, Town Arborist Brian Berg Professional TitlePark Supervisor, Town Arborist *Shipping Address for Recognition Materials PO Box 1200Estes Park, CO 80517United States City Forestry Contact's Email Addressbberg@estes.org Phone Number+1 (970) 577-3783 Standard 1 - A Tree Board or Department Select which best describes your community Community has a Department Chair or City Manager Department Chair/City Manager Department Chair/City Manager NameTravis Machalek Professional TitleTown Administrator Phone+1 (970) 577-3705 Address PO Box 1200Estes Park, CO 80517 Email Addresstmachalek@estes.org Standard 2 - A Community Tree Ordinance Date current tree ordinance was established5/08 Our ordinance below* Uploaded files have not changed 6 * Attach File Each applicant is required to upload their community's current tree ordinance. Attachments Name Created Date Only visible rows on this page are selected. Select all 1 rows All rows are selected. Clear selection. Mountain Pine Beetle OrdinanceDec 21, 2021 11:51:43 AM CSTViewEditDownloadDelete Standard 3 - A community forestry program with an annual budget of at least $2 per capita Please answer the questions below with the full numerical amounts and do not use symbols or commas. (i.e. 5000.01 not $5,000.01). If a category does not apply to you, please enter 0. For a list of qualifying expenses, click here. * Community Population 6310 * Tree Planting and Initial Care Include cost of tree purchases, labor and equipment for planting, planting materials, stakes, wrapping, watering, mulching, competition control, etc. 3150.00 * Tree Maintenance Include pruning, insect and disease management, fertilization, watering, etc. 15000.00 * Tree Removal Include cost of equipment, supplies, labor, etc. 2000.00 * Management Include public education, professional training, memberships, salaries, street and park tree inventory. 3500.00 Utility Line Clearance 7 (If allowed by your state coordinator). 20000.00 * Volunteer Time Number of volunteer hours and other contributions from civic organizations. Correct Examples: 10 12 284 3778 Incorrect Examples: 10 hrs 12 hours $284.94 3,678 22 Other Include any other expenses not mentioned. Please specify other expenses (if applicable) TOTAL Expenditure Per Capita: 7.02 TOTAL Expenditures: 44277.88 Community Tree Management Statistics Please include only whole numbers below. *Number of Trees Planted 9 *Number of Trees Pruned 150 *Number of Trees Removed 8 4 Attach Files Annual work plan (if required by your state). Attachments Name Created Date Only visible rows on this page are selected. Select all 0 rows All rows are selected. Clear selection. No Data Supporting budget document(s). Attachments Name Created Date Only visible rows on this page are selected. Select all 0 rows All rows are selected. Clear selection. No Data Standard 4 - An Arbor Day Observance and Proclamation Date observance was held4/30/21 Did your community's Arbor Day celebration include any type of participation from K-12 schools?* No Attach Your Signed Arbor Day Proclamation* Attachments Name Created Date Only visible rows on this page are selected. Select all 1 rows All rows are selected. Clear selection. Proclamation 2021Jan 5, 2022 3:33:03 PM CSTViewEditDownloadDelete Supplemental files This can be a program from your Arbor Day events, photos, or press releases. 9 Attachments Name Created Date Only visible rows on this page are selected. Select all 1 rows All rows are selected. Clear selection. FacebookPondoPressReleaseDec 21, 2021 12:35:14 PM CSTViewEditDownloadDelete What is something that has changed in your community as a result of earning Tree City USA recognition?* An increased appreciation of the trees that surround our lovely community. Through which, if any, professional networks or organizations do you receive information or education that is useful to your job? Signature Form *Before you print off your signature form, all sections of the application must be complete. To finalize your application, you will need to obtain a signature of your mayor or top city official. Your application requires the appropriate signature to be complete. Click on the button below to populate your mayor signature page. (You will need to push this button anytime you make revisions to your application.) Scan and upload the signature form Upload the signature form here Attachments Name Created Date Only visible rows on this page are selected. Select all 1 rows All rows are selected. Clear selection. Mayor SigJan 19, 2022 7:24:13 AM CSTViewEditDownloadDelete By checking the box, you are granting the Arbor Day Foundation and its assigns, licensees, successors, representatives, employees, program partners, and agents (collectively, the “Arbor Day Foundation”), the irrevocable and unrestricted right to use uploaded images from this application. You grant the Arbor Day Foundation the irrevocable right to use, copy, prepare derivative works from, distribute and publish the provided photographs in any medium or means of distribution, including print, social media sites such as Facebook and Twitter and in Arbor Day Foundation publications or on its website, for any lawful commercial or other purpose, and to register the copyright of such photographs throughout the world.By granting rights to the photos, you are representing that you own the rights to the uploaded pictures on this application and that Arbor Day Foundation has permission to use said photos. 10 Please press the submit button below, once your application is complete. A successfully submitted application will redirect you to a new page. If you are not redirected, please scroll to the top of your application to see a notification of what information is missing/incorrect in order to submit your application. Attachments Name Created Date Only visible rows on this page are selected. Select all 4 rows All rows are selected. Clear selection. FacebookPondoPressReleaseDec 21, 2021 12:35:14 PM CSTViewEditDownloadDelete Mayor SigJan 19, 2022 7:24:13 AM CSTViewEditDownloadDelete Mountain Pine Beetle OrdinanceDec 21, 2021 11:51:43 AM CSTViewEditDownloadDelete Proclamation 2021Jan 5, 2022 3:33:03 PM CSTViewEditDownloadDelete Questions/Comments to Submission Question/Comment ResponseModified DateActions Only visible rows on this page are selected. Select all 0 rows All rows are selected. Clear selection. No Data Evaluations Colorado LARIMER Reviewer2021 \[Template\] Tree City USA Approver Form Only visible rows on this page are selected. Select all 3 rows All rows are selected. Clear selection. Reviewer 0View Reviewer 1View Reviewer 2View Colorado Reviewer2021 \[Template\] Tree City USA Approver Form Only visible rows on this page are selected. Select all 4 rows All rows are selected. Clear selection. Reviewer 0View Reviewer 1View Reviewer 2View Reviewer 3View 11 Twitter YouTube Facebook LinkedIn Google+ The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. ©2018 reviewr | Terms and Conditions | Request Support | Tips and Tricks 12 13 Mrs. Walsh’s Garden Meeting 2/8/2022 Attendance: Brian Berg, Eli Ertl, Merle Moore, Jim Conley, Robin Howard Absent: Kathy Long, Cathy Alper, Mary Ann Franke, Jane Bush -Approved November meeting minutes -AloTerra is finished with construction; they might be bringing in more plant material for the spring and AloTerra will be buying that material -Parks Crew will be fixing the new gate, so it properly closes. This will be done in the Spring. -No new construction will occur in 2022 from the master plan. We will focus on sprucing up for 2022. -Garden committee needs to discuss what the next major construction project will be and when -Melanie Kozlowski from the Library: o Looking for outdoor story time places th o Wednesday July 27 at 10:30am (tentative date that is on the library calendar) o Ages 6 and under, caregivers and parents o Gathering, reading a story, then having some sort of activity (scavenger hunt, station with an activity, etc.) o Want input on things that young families would be interested in o No need for committee members or town staff to supervise o Merle suggested we could revive the “youth banner” idea that would be hung around the garden; could happen sometime in the future o Could do “grab and go” activities as well -Need more snow maintenance for the main gate and walk area up to the kiosk during the winter; Parks will see if the small skid loader can fit through the gate -Parks will look into ordering a new stone platform bench to replace the metal green bench at the pond. Then the green bench will be moved back to the patio -Eli filled the pond with 300 gallons in early December and moved the water lilies to the deep end of the pond o Do we need to fill the pond every winter? We can see if the water lilies survive this year. Maybe take an auger to see how far down the pond freezes during winter months -More discussion on how to move forward with plant tags in the garden; need more investigation and discussion into what will work the best; for now we will update and add any new regular plant tags for this coming season -Merle wants someone to look into what kind of curriculum is offered at the greenhouse at the high school; thinking about if we could do some sort of working relationship between the greenhouse at the school and MWG. Jane has offered to look into this. -Merle is concerned about not having enough people on the committee to help with and organize garden events: o Merle wants to have an garden opening event that shows off the new waterfall and pond; wants to see if any other organizations would want to set up booths for the garden opening; try to include the community and schools; leaning towards the event being more casual than formal th o Tentative date for garden opening could be July 28, 4:30-7:30pm; would need tables, chairs, pop- tents?, refreshments, fruit, veggies, crackers (talk with Jane on how much and what to buy) o Need to have everything together and to the Town PIO (Public Information Officer) at least 3 weeks ahead of the opening o Merle would like to do a few garden walks this year o Youth events (wondering if the middle or high school would be interested in events) o Look into an old garden club email list to see if anyone would be interested in joining MWG o For committee member recruitment, Eli suggested possibly moving committee meeting times to evenings that would work for younger people who work during the day so they could attend -Jim would like to add more art to the garden; for future discussion with all committee members th -Next meeting is Tuesday March 8, 10:30am Wasson Room at the Library 14