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HomeMy WebLinkAboutMINUTES Family Advisory Board 2017-11-02RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 2, 2017 Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Administration Conference Room of Town Hall, in said Town of Estes Park on the 2nd day of November, 2017. Present: Nancy Almond Courtney Hill Bin Greer Jodi Roman Laurie Dale -Marshall John Bryant Sue Strom Also Present: Travis Machalek, Assistant Town Administrator Suzanna Simpson, Administration Executive Assistant Ron Norris Absent: Floyd Collins Karen Randinitis Rachel Balduzzi Marion Stallworth Maria Jimenez Chair Greer started the meeting at 3:34 p.m. Public Comment None Bylaw Quorum Update Assistant Town Administrator Machalek updated the group on the Town Board's approval of a reduction needed for quorum to one-half of the Family Advisory Board (six members). Approval of August minutes It was moved and seconded (Hill/Bryant) to approve the August, 2017 meeting minutes and the motion passed unanimously. Resource Guide and PDF Review The board reviewed the PDF prepared by Vice -Chair Stallworth and Member Randinitis. The board agreed that the mission/vision can be left off the document. A column will be added to indicate whether or not resources are available in Spanish. Discussion of adding local counselors, Member Almond will check with the Suicide Prevention Task Force to see about linking to their resource guide. Member Dale Marshall said that possible hard copies could be kept in library, as Member Roman brought up the inclusion of those community members who may not have internet. Member Almond will also check with 2- 1-1 to see about linking to their list. Habitat for Humanity will be added. Finally, the board expressed kudos to Vice -Chair Stallworth and Member Randinitis for their work. Trustee Norris would like to have members present the final version at a future Town Board meeting. The Town will promote the resource on social media through the Public Information Office. New meeting time Thursdays are the best time for the majority of the group — Chair Greer will talk to Vice - Chair Stallworth about moving the meeting time up. Youth on Boards RECORD OF PROCEEDINGS Family Advisory Board — November 2, 2017 — Page 2 Member Dale Marshall explained some of the expectations for participating — be intentional about including the member and identify projects or tasks that they can help with — data collection, social media, etc. The idea is that they have opportunities to learn. It was moved and seconded (Dale Marshall/Almond) to accept a youth on the Family Advisory Board as an advisor, nominate Member Bryant as the mentor/contact for youth and authorize Chair Greer to complete the application and the motion passed unanimously. Next Steps/Focus Areas/Gaps Member Almond updated the board on recent efforts to submit a proposal to the Town requesting that the existing Senior Center building be converted to a childcare facility. She met with Town staff recently and was instructed to get more cost information. There are currently three possible uses proposed for the building — childcare, museum storage for collections, and for Senior Center, Inc. Assistant Town Administrator Machalek explained to the board that the decision on the final use will be up to the Town Board. There is a study session planned to discuss the topic in January. Member Almond, on behalf of EVICS, will develop a more comprehensive proposal and would like some assistance in the form of a task force comprised of at least some Family Advisory Board members. The proposal will include the need in the community (current needs assessment takes care of this), timeframe, potential operators, and costs (upfront modifications to the building — not operating costs). Lengthy discussion ensued on the Town's strategic planning process, budget, allocation of existing funds, staff recommendations and staff time, how to approach the Town Board on this topic, and the viability of all three potential uses. Other Member Hill reminded the board that the League of Women Voters is having a forum on workforce housing next week at the YMCA, and that the YMCA is holding a meeting next Tuesday night with their neighboring HOA to discuss an employee housing project that will yield between 48 and 60 units. Next Meeting The next meeting of the Family Advisory Board will take place Thursday, Dec. 7, at 3:30 p.m. in Room 203 at Town Hall. Seeing no further business, Chair Greer adjourned the meeting at 5:40 p.m.