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HomeMy WebLinkAboutMINUTES Family Advisory Board 2018-01-04RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, January 4, 2018 Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Room 203 of Town Hall, in said Town of Estes Park on the 4th day of January, 2018. Present: Bin Greer Courtney Hill Jodi Roman Karen Randinitis Laurie Dale -Marshall Rachel Balduzzi Sue Strom Also Present: Travis Machalek, Assistant Town Administrator Suzanna Simpson, Administration Executive Assistant Ron Norris, Town Board Trustee Jon Landkamer, Town of Estes Park Facilities Manager Jon Nicholas, Estes Park Economic Development Corporation Ryan Nevius, Montessori School Absent: Marion Stallworth Nancy Almond John Bryant Maria Jimenez Chair Greer started the meeting at 3:32 p.m. Public Comment None Museum Proposal for Senior Center Director Fortini briefed the board on the history of museum storage issues. As such, the Museum is submitting a proposal for moving collections into the current Senior Center building. There are 30,000 artifacts in total, and this move would also add room for research, processing, and office space. The Master Plan was approved in 2012 for entire museum operation and is available to view. There would be minimal modifications needed, and the Town would need to cover the expense for the needed repairs and modifications. The other benefit to the Town for this proposal is that collections are currently being stored in a Light & Power storage facility that is not temperature controlled and lacks other environmental controls. Light & Power also needs the space for equipment storage as they have begun doing most of their construction projects in- house. If they are not able to reclaim their space, they would need to explore a new site or construct a new building. Assistant Town Administrator Machalek provided an update of how this wilt be presented to the Town Board. Presentations will be made by all three interested groups (Museum, Estes Park Senior Citizens Center, Inc., and the Childcare Task Force) on Jan. 23 at the Study Session. The topic will be a board action item at a February Town Board meeting. Chair Greer asked Director Fortini if shared space was a possibility. Director Fortini replied that the Museum is currently operating in space that is less than ideal for operations and the additional space would bring them up to professional museum standard. The area also needs to be secured in order to protect fragile artifacts and collections, so it is not likely that shared space would be a viable option. The final component that he is hoping to add is an oral history recording studio which would be available to the public as an additional service by the Museum. Approval of December minutes RECORD OF PROCEEDINGS Family Advisory Board — January 4, 2018 — Page 2 It was moved and seconded (Randinitis/Marshall) to approve the December, 2017 meeting minutes with corrections to the date and location in the header and the motion passed unanimously. Trustee Liaison Update The Town's Public Information Office issued communications on the Family Advisory Board resource guide. Assistant Town Administrator Machalek will bring the proposed focus area update (childcare) to the Town Board for consideration at the next Town Board meeting. Trustee Norris also provided a brief update on the April election. There are three positions up for election. Member Randinitis asked about who the board or public could contact for changes to the resource guide. Provided that Public Information Officer Rusch approved, Suzanna Simpson's name could be added as the contact. Vice -Chair Position Vice -Chair Stallworth has offered to step down from her position since she hasn't been able to attend many meetings and her term is up in April. The board decided that they would like to retain her as Vice -Chair and they feel she brings value to the board in her current capacity. Childcare Focus Area The Town Board will consider a change to the Family Advisory Board's focus area, revising it to "Child care." There will be an opportunity for public comment during action item. The Childcare Needs Assessment is expected to be ready by the next meeting. Jon Nicholas stated that the EDC Childcare Committee was formed specifically to put the Needs Assessment together and will evaluate what the group's role is once that is complete. He recommends a discussion on how to combine efforts and avoid duplication. Assistant Town Administrator Machalek offered to pull together members from all groups working on childcare issues to have a separate meeting. Member Marshall would like to be sure the community has all of this information when discussions begin. She also provided an update from the Childcare Task Force which is currently writing the proposal for use of the current Senior Center building. They have received Letters of Interest from two qualified providers so far. The deadline for submissions was extended to Jan. 10. Next Meeting The next meeting of the Family Advisory Board will take place Thursday, Feb. 1, at 3:30 p.m. in Room 203 at Town Hall. Seeing no further business, Chair Greer adjourned the meeting at 4:35 p.m.