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HomeMy WebLinkAboutMINUTES Family Advisory Board 2018-05-03RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 3, 2018 Minutes of a regular meeting of the Family Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in Room 203 of the Estes Park Town Hall on the 3rd day of May, 2018. Present: Laurie Dale Marshall Jodi Roman Susan Strom Rachel Balduzzi Karen Randinitis Also Ron Norris, Town Board Liaison Present: Travis Machalek, Assistant Town Administrator Suzanna Simpson, Administration Executive Assistant Carlie Bangs, Town Board Trustee Marie Cenac, Town Board Trustee Absent: John Bryant Courtney Hill Nancy Almond The board agreed to open meeting at 3:34 p.m. PUBLIC COMMENT None Election of Chair and Vice Chair It was moved and seconded (Balduzzi, Storm), to nominate members Randinitis and Dale Marshall as Chair and Vice -Chair respectively, and the motion passed unanimously. APPROVAL OF MINUTES (other business) It was moved and seconded (Strom/Dale Marshall) to approve the April 5, 2018 meeting minutes and the motion passed unanimously. TRUSTEE LIAISON REPORT Trustee Norris announced that there were open positions remaining for the Family Advisory Board. There is one additional application pending. He provided an update on board committee assignments and stated that the new board was getting up to speed on the Comprehensive Plan. REVIEW OF DOODLE POLL RESULTS FOR MEETING TIME The current meeting day and time are what works best for the board. There will be no change at this time. CODE RESEARCH WORK GROUP Members Balduzzi and Roman reviewed the current special review process and put together a document to break down each step of the process. The board discussed the differences between the S1 and S2 special review process and the potential to simplify the special review for day care centers and large family home day cares by changing the special review standard from S2 to S1 (which would eliminate the step of the project RECORD OF PROCEEDINGS Family Advisory Board — May 3, 2018 — Page 2 going through the Planning Commission). Per her conversation with Community Development Director Randy Hunt, Member Roman relayed that it takes more time and money (approximately $10,000) to move through the S2 Special Review Process than it does for the S1 process. Member Roman feels that this could be a deterrent for day care centers and large family home day cares in zones where those uses are not a use -by -right. By designating those facilities as eligible for the S1 process, they could see decreased fees, decreased time to process the application, and a way to make things more affordable for anyone desiring to start a daycare facility at that scale. Chair Randinitis asked if large vacation homes have to go through the same process. Assistant Town Administrator Machalek responded that the large vacation homes (any rental accommodating over eight people) have had to go through a special review process. He also mentioned that the cap for 8 and below vacation rentals in residential zones has been reached, so any new applications are on a waiting list. Members Balduzzi and Roman are interested in recommending that the Town Board direct staff to look into changing the applicable special review for day care centers and large family home day cares from S2 to S1 to help remove potential barriers to childcare in the Estes Valley. Member Strom brought up the previous discussion around this subject and that some board members with knowledge of the industry did not feel it was really a barrier. Chair Randinitis asked how much staff time would be involved in exploring a potential code change. Assistant Town Administrator Machalek estimated about 10 hours or less. The document would need to be sent to Executive Assistant Simpson by May 30 to include in the June meeting packet. UPDATE FROM CENTER PROPOSAL DEVELOPMENT WORK GROUP Member Dale Marshall brought information from the Estes Park EDC's Childcare Services Committee (CSC) to share with the board. Assistant Town Administrator Machalek remarked that the CSC is in the process of revising its approach due to some significant changes in assumptions. Member Balduzzi will attend the CSC meeting on Monday, May 7th WORKFORCE HOUSING UPDATE Assistant Town Administrator Machalek previously added this item to the agenda per the request of former Chair Greer. He asked if the current board wants to continue this as a regular update or just provide updates as things come up. The board agreed to just receive updates as they occur. OTHER BUSINESS Chair Randinitis announced that she has some funding available through her work for the county and would like to provide funding for an open house that would allow people to meet the Family Advisory Board. This was prompted by discussions with Vice -Chair Dale Marshall who expressed a desire to be out in the community more promoting the board as the liaison between families and the Town Board. Trustee Bangs suggested that EVICS can help promote the event and the board as a whole through their newsletters. Discussion also continued around getting involved with local events for outreach. Assistant Town Administrator Machalek reached out to Jennifer McAtamney in Breckenridge to come to Estes Park and she is available June 15 from 10 a.m. to 10 p.m. Assistant Town Administrator Machalek will schedule one broad presentation and asked the Family Advisory Board to let him know if there is interest in small group RECORD OF PROCEEDINGS Family Advisory Board — May 3, 2018 — Page 3 presentations. He will handle setting up the agenda and will send it to Town Administrator Lancaster to send to the Town Board in his weekly update Vice -Chair Dale Marshall asked that Executive Assistant Simpson add the Estes Valley Library's information to the Community Resource Guide. Once it is updated, Executive Assistant Simpson will send out a reminder about the document to the public. Next Meeting The next meeting of the Family Advisory Board will take place Thursday, June 7, at 3:30 p.m. in Room 203 at Town Hall. With no other business to discuss, Chair Randinitis adjourned the meeting at 4:43 p.m.