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HomeMy WebLinkAboutMINUTES Public Works Committee 1974-08-07RECORD OP PROCEEDINGS Public Works Committee August 7,1974 Committee:Chairman Dannels;Trustees Petrocine and Prosser Attending:Chairman Dannels:Trustees Petrocine and Prosser Also Attending:Town Administrator Hill,Director of Public Works Van Horn,Administrative Intern Julie Burch Absent:None BUDGET —1975: Town Administrator Hill submitted the proposed 1975 Public Works Budget to the Committee for its consideration prior to formal budget hearings.Several items were discussed in detail: Public Restrooms: The Committee discussed the possibilities of refurbishing present public restroom facilities and also the construction of new restrooms elsewhere within the Town.The Committee recommends that an additional $50,000 be budgeted for new restroom construction and $5,000 be budgeted for remodeling of the present facilities. Public Works Building: Director of Public Works Van Horn reported that a new public Works building of approximately 8,000 square feet would cost $170,000. The Committee recommends budgeting this amount in 1975 for the building. Street Equipment: Dir.of Public Works Van Horn described for the Committee the street equipment proposed for purchase next year,including a used street sweeper and a multi—purpose tractor. Tallant Park Project: Director of Public Works Van Horn submitted to the Committee a detailed cost outline for the proposed Tallant Park and Picnic Area.Totaling $120,000, this project will be funded through matching Bureau of Outdoor Recreation and Town funds.(Cost estimate attached) Municipal Building Maintenance: Town Administrator Hill submitted to the Committee a new contract for maintenance of the municipal building by Village Maintenance Service.The proposed contract represents a 2/square foot increase over the present contract,with a total cost of $11,716.80 per year.The present contract expires August 31.After discussion and cost comparison with other types of maintenance plans,the Committee recommends the Town enter into a con tract with Village Maintenance Service,effective September 1,1974, through December 31,1975. RECORD OF PROCEEDINGS Public Works Committee August 7,1974 Page Two (2) Museum Budget Request: The Museum Board’s 1975 Budget request was considered by the Committee. The Committee recommends the omission of the Museum’s capital improvement request of $60,000 for a building addition.An additional request of $3500 for expenses in:the coming year is recommended for approval.(Copy of Request attached) Revenue Sharing Funds: The Committee recommends two expenditures to be allocated from revenue sharing funds in 1975.These include the extension of walk and bikeways along highway 7 at a cost of $15,000,and the replacement of the East Riverside Drive Bridge at a cost of $35,000. Public Works Department Personnel: Upon reviewing proposed public Works projects and their manpower requirements for next year,the Committee recommends the hiring of an additional full—time,permanent employee to increase total full—time employees in the department to five.The Committee also recommends the hiring of another seasonal employee next year to increase total seasonal employees to four. MUNICIPAL BUILDING LEASES: Town Administrator Hill submitted a letter from the School District requesting a five—year initial lease period and two five—year options for renewal for the space occupied by the district in the municipal building. The district also requested that usage of the Town Board Room be included as part of a new lease.The Committee recommends that the Board Room be made available for the District’s use,but that the original terms of the lease remain unchanged. The lease proposed by the Town to the Upper Thompson Sanitation District was rejected by the Upper Thompson Sanitation District Board. GREENBELT: Town Administrator Hill reported to the Committee that only three properties for greenbelt acquisition have been offered for sale to the Town by owners along West Riverside Drive.The Committee felt only two of these three tracts were desirable for the Town’s purposes and recommends purchase of tracts B &C for development of a small park,to be planned in harmony with possible future development of adjacent properties.At this time,however,no condemnation of adjacent properties is recommended until further study of the area has been completed. MCINTYRE ROAD: A letter from the Town Attorney concerning the status of McIntyre Road was received by the Committee.It is the Attorney’s opinion that no evidence has yet been presented that the road has been legally dedicated and accepted as public.Upon the advice of legal counsel,it is the Committee’s recommendation that McIntyre Road be considered private property and not a public road under the jurisdiction of the Town. 00 RECORD OF PROCEEDINGS Public Works Committee August 7,1974 Page Three (3) STREET CLEANING REQUEST: Director of Public Works Van Horn presented a request which he had received earlier from Mrs.Hatlestad to wash the street in front of Morehead Shopping Center.Concern was expressed by the Committee as to the Town’s general policy of street cleaning.Upon recommendation of the Committee,this particular request was directed for immediate action by the street department with an additional request to the staff to develop policy guidelines for future street cleaning.These guidelines will be presented to the Committee at a later date. There being no further business,the meeting adjoured. Dale G.Hill,Town Administrator APPflOVE[] \UG 1%1974 IU1N U EIES PAK BOARD OF T?USTEES n SUMMARY OF ESTIMATED COSTS TALIANT PARK Engineering,Site Planning and Supervision: A.Lump Sum (Substantially In-House) Contractural Services: A.Parking —60 spaces @ $600.00 B.Restroom —2 Winterized @ $10,000.00 C.Shelters —3 18’x 36’@ $1,000.00 D.Decorative Fencing -2000’@ $2.00 E.Underground Utilities (1)Water —500’@ $6.00 (2)Sewer —200’@ $8.00 (3)Power -2000’@ $4.00 (4)Sprinkler System F.Combination Foot Bridge-Sewer Crossing C.Stream Bank Stabilization H.Grass and Plantings I.Walkways —3500’@ $1.00 Direct Costs: A.Picnic Tables -20 @ $80.00 B.Litter Barrels —10 @ $20.00 C.Drinking Fountains -4 @ $400.00 D.Lighting —15 @ $500.00 Total Estimated Cost $4,000.00 36,000 •00 20,000.00 3,000.00 4,000.00 3,000,00 1,600.00 8,000 •00 7,000.00 4,000 •00 7,000,00 8,000.00 3,500.00 1,600.00 200.00 1,600.00 7,500.00 $120,000.00 ESTES PARK AREA HISTORICAL MUSEUM,INC. Box 1691 Estes Park,Colorado August 6,1974 TO:MAYOR HARRY TREGENT BOARD OF TRUSTEES Town of Estes Park FROM:Howard I.Stewart and David Hieb -Committee SUBJECT:Budget Year -1975 ADMINISTRATION:Cleaning,etc.$50.00 Curator 1,200.00 Heating Gas 200.00 Hostesses 1,210.00 Insurance 125.00 Lights 50.00 Miscellaneous 80.00 Repairs 200.00 Supplies 200.00 Telephone 125.00 Trash Hauling 10.00 Water 50.00 TOTAL:$3,500.00 CAPITAL:$60,000.00 Note:The capital expenditures of $60,000.00 is for the purpose of completing the museum building as it was originally planned by adding on the final addition.This addition will be ap proximately 40’x 40’with a full basement.The basement is to include a vault and a repair area in addition to other storage.The upstairs,of course,will be for displays. The Museum Board feels that the time is now to update our Museum and bring it into being commensurate with other town facilities.We have some artifacts that are not displayed in some cases and not properly displayed in others.It is the Board’s desire to make the Estes Park Museum an out standing organization of its kind in the area.The only way this can be accomplished is to have adequate facilities. We thank you for your consideration.