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Note - The Town Board reserves the right to consider other appropriate items not
available at the time the agenda was prepared.
Town Board of Trustees Regular Meeting
Tuesday, December 9, 2025, 7:00 p.m.
Town Hall Board Room, 170 MacGregor Ave, Estes Park
Accessibility Statement
The Town of Estes Park is committed to providing equitable access to our services.
Contact us if you need any assistance accessing material at 970-577-4777 or
townclerk@estes.org.
Meeting Participation
This meeting will be streamed live and available on the Town YouTube page at
www.estes.org/videos. Click on the following links for more information on Digital
Accessibility and Public Comment.
Agenda
Pledge of Allegiance
Agenda Approval
Public Comment
Town Board Comments/Liaison Reports
Town Administrator Report
Consent Agenda
1. Expenditure Approval Lists – Bills
2. Town Board Meeting and Study Session Minutes dated November 25, 2025
3. Resolution 101-25 Grant Agreement with the Colorado Department of Local
Affairs for a Housing Planning Grant
4. Resolution 102-25 Grant Agreement with the Colorado Department of Local
Affairs for a Child Care Planning Grant
Action Items
1. Ordinance 19-25 Amending the Estes Park Municipal Code Section
13.24.120 Regarding Extraterritorial Water Service
Presented By Senior Planner Hornbeck
Amend the code to be in line with state statue and assign the Town Board
as the authority to waive the annexation requirement.
2. Policy 403 Annexation
Presented by Senior Planner Hornbeck
To consider adoption of a policy to establish a guiding framework for
annexation.
3. Resolution 103-25 Coyote Run Subdivision 2nd Filing Final Plat
Presented by Senior Planner Hornbeck
To consider a final subdivision plat for a 12 lot subdivision.
4. Resolution 104-25 Supplemental Budget Appropriations #2 to the 2025
Budget
Presented by Director Zimmerman
To consider appropriating funds for final year-end budget adjustments.
5. Resolution 105-25 Expedited Review Policy for Affordable Housing Projects
Presented by Manager Bangs
To consider establishing an expedited review process for affordable housing
projects in the Estes Valley to ensure compliance with Proposition 123 as a
participating community.
6. Guiding Philosophy for Events
Presented by Management Analyst Simpson
Consider approval of guiding principles to assist with the development of
policies related to events and event operations.
7. 2026 Strategic Plan
Presented by Town Administrator Machalek
To consider adoption of the 2026 Strategic Plan.
8. Closure of Town Offices on December 26, 2025
Presented by Town Administrator Machalek
To consider a closure of Town offices.
Reports and Discussion Items
1. Qualified Exempt Childcare Provider Guidelines
Presented by Manager Bangs
To consider guidelines which license-exempt childcare providers must
adhere in order to be to be considered a “Qualified Exempt” provider and
eligible for 6E Lodging Tax funds.
Agenda continues on page 3
Request to Enter Executive Session
To discuss purchase, acquisition, lease, transfer or sale of any real, personal, or
other property interest - Section 24-6-402(4)(a), C.R.S., and for a conference with an
attorney for the Board for the purposes of receiving legal advice on specific legal
questions - Section 24-6-402(4)(b), C.R.S. - Potential Locations and Real Property
Transactions Alternatives for Relocation of the Police Department
Adjourn
The Town Board Study Session and Regular Meeting dated December 23, 2025 have
been cancelled.