HomeMy WebLinkAboutPACKET Town Board 2021-12-14The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, December 14, 2021
7:00 p.m.
In Person Meeting – Mayor, Trustees, Staff and Public
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the Public Comment form found at
https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m.,
Tuesday, December 14, 2021. All comments will be provided to the Board for consideration during
the agenda item and added to the final packet.
OPTIONAL REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING
Remote options for participation in the meeting will be available by call-in telephone option or online
via Zoom Webinar which will be moderated by the Town Clerk’s Office. Instructions are also available
at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”.
Individuals participating in the Zoom session should also watch the meeting through that site, and not
via the website, due to the streaming delay and possible audio interference.
CALL-IN (TELEPHONE OPTION):877-853-5257 (toll-free) Webinar ID: 982 1690 2040
ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated November 23, 2021, Town Board Study Session Minutes
dated November 23, 2021 and Special Town Board Study Session Minutes dated
December 1, 2021.
3.Transportation Advisory Board Minutes dated October 20, 2021 (Acknowledgement
only).
4.Parks Advisory Board Minutes dated October 21, 2021 (Acknowledgement only).
5.Resolution 84-21 Professional Services Contract Amendment Three with SAFEBuilt
Colorado, LLC, for Renewal of Building Safety Services Contract, 2022.
Prepared 12-03-2021
*Revised
Page 3
Page 1
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
6.Resolution 85-21 Extension of a Memorandum of Understanding with Headwaters
Economics’ Community Planning Assistance for Wildfire (CPAW) Program.
7.Resolution 86-21 Amendment One to the CDOT Grant Agreement for One Battery-
Electric Trolley & One Charging Station (CDOT PO #491001905).
8.Resolution 87-21 Agreement for Shared Use of the Larimer County Salt & Sand
Storage Facility and Purchase of Salt and Sand.
9.Resolution 88-21 Officially Scheduling the Regular Municipal Election – April 5, 2022.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. CLIMATE SMART LARIMER COUNTY INITIATIVE. Climate Smart and Sustainability
Manager Heidi Pruess.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. ACTION ITEMS:
A. ORDINANCE 18-21 AMENDING CHAPTERS 5 AND 13 OF THE ESTES PARK
DEVELOPMENT CODE REGARDING ACCESSORY DWELLING UNITS (ADU).
Planner Bergeron.
Proposed amendments would reduce remaining barriers to ADU development in
residential zone districts to bolster free-market solutions to the housing shortage.
ACTION ITEMS:
1.CAPITAL IMPROVEMENTS PLAN 2022-2026. Director Hudson.
To consider adoption of the 2022-2026 Capital Improvement Plan as presented during
the 2022 operating budget process.
2. RESOLUTION 82-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #7 TO THE
2021 BUDGET. Director Hudson.
Amend the budget for new grants, additional projects and final year end estimates for
2021.
REPORTS AND DISCUSSION ITEMS:
1. 179 STANLEY CIRCLE PROPERTY. Assistant Town Administrator Damweber.
Discuss the Town-owned property and potential future use as a space for childcare.
ADJOURN.
Town Board Meeting for December 28, 2021 Has Been Cancelled.
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Town of Estes Park, Larimer County, Colorado, November 23, 2021
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 23rd day of November, 2021.
Present: Wendy Koenig, Mayor
Patrick Martchink, Mayor Pro Tem
Trustees Marie Cenac
Barbara MacAlpine
Cindy Younglund
Also Present: Travis Machalek, Town Administrator,
Jason Damweber, Assistant Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Bunny Victoria Beers, Deputy Town Clerk
Absent: Trustees Bangs and Webermeier
Mayor Koenig called the regular meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
Mayor Koenig requested a moment of silence in honor of fallen firefighter pilot Marc Thor
Olson who died battling the Kruger Rock Fire.
AGENDA APPROVAL.
It was moved and seconded (Cenac/MacApline) to approve the Agenda as presented,
and it passed unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized: The Estes Park Police
Auxiliary would continue the Blue Santa program to provide items to community members
in need, donations were encouraged; Mayor Pro Tem Martchink and Trustee Younglund
(clarified from the November 9, 2021 study session minutes which referenced Trustee
MacAlpine) met with Assistant Town Administrator Damweber to discuss the Community
and Family Advisory Board; CompPAC held the second of two visioning sessions on
November 17, 2021; the Environmental Sustainability Task Force held a virtual listening
session on November 16, 2021; the Estes Valley Fire Protection District held their
Academy Graduation; Annual Tree lighting was held and the Catch the Glow parade
would take place the day after Thanksgiving; an amendment regarding Accessory
Dwelling Units was approved by the Estes Park Planning Commission and would be
presented to the Town Board during a future meeting; the Parks Advisory Board made a
request to rename the location of the Women’s Monument from Children’s Park to
Women’s Heritage Plaza and discussed commissioning a plaque which lists the names
of 100 women identified as part of the project; and reminded citizens to get their COVID
vaccine. The Board requested recommendations in coordination with Larimer County for
options to honor fallen firefighter pilot Marc Thor Olson.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek stated gratitude for firefighter, law enforcement and
emergency management during the Kruger Rock Fire. He stated vaccinations and masks
indoors are the method to protect yourself from COVID-19. Hospitals are at 107%
capacity with 87% of COVID-19 patients in the ICU being unvaccinated. There have been
14 COVID-19 related deaths in Estes Park. DRAFTPage 3
Board of Trustees – November 23, 2021 – Page 2
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated November 9, 2021, Town Board Study Session Minutes
dated November 9, 2021 and Special Town Board Minutes dated November 11,
2021.
3.Estes Park Planning Commission Minutes dated October 19, 2021
(acknowledgement only).
4. Comprehensive Plan Advisory Board Minutes dated October 21, 2021
(acknowledgement only).
5.Community and Family Advisory Board Minutes dated October 11, 2021
(acknowledgement only).
6.Appointment of Frank Theis to the Comprehensive Plan Advisory Committee to
complete the Term of Michael Kennedy.
It was moved and seconded (Younglund/Martchink) to approve the Consent
Agenda, and it passed unanimously.
Mayor Koenig convened the Liquor License Authority.
LIQUOR ITEMS (TIME):
1.PETITION FOR FINE-IN-LIEU OF SUSPENSION FOR GALEX LLC DBA
CHELITOS MEXICAN RESTAURANT, 145 E. ELKHORN AVENUE, HOTEL
AND RESTAURANT LIQUOR LICENSE. Mayor Koenig open the public hearing
and established Ericka Santana/Liquor Licensee was present. Attorney Brian
Proffitt entered his appearance as the attorney representing Galex LLC. He
provided the license holders position on the petition stating the public welfare and
morals would not be impaired by permitting the licensee to operate during the
period set for suspension, and the payment of a fine would achieve the desired
disciplinary purposes. He stated the licensee has completed training for all staff as
required by the stipulation and has had a positive record without incident or
violation for several years. Kristin Brown/Special Prosecutor reviewed the petition
for fine-in-lieu of suspension. On November 11, 2021 a Show Cause Hearing was
held and a Stipulation Agreement was approved for a suspension of 50 days with
15 days served and 35 days held in abeyance for one year from the acceptance
of the agreement executed on November 17, 2021. Discussion was heard among
the Authority on the payment of a fine-in-lieu of serving the suspension, the
severity of the incident, and clarification was requested regarding the formula for
determining the fine amount. Kristin Brown/Special Prosecutor stated suspension
of the license would be more impactful than paying the fine and stressed the
egregiousness of the violation. It was moved and seconded
(Martchink/Younglund) to deny the petition for fine-in-lieu of suspension for
Galex LLC dba Chelitos Mexican Restaurant and serve the 15 days
suspension commencing on December 5, 2021 12:00 a.m. through December
19, 2021 at 11:59 p.m., and post the premise as ordered by the Authority, and
it passed unanimously.
Whereupon Mayor Koenig closed the session of the Liquor License Authority at
7:37 p.m. and returned to the Town Board meeting.
REPORT AND DISCUSSION ITEMS: (Outside Entities).
1.2021 ROCKY MOUNTAIN NATIONAL PARK (RMNP) OVERVIEW AND 2022
PLAN. Superintendent Darla Sidles introduced Public Affairs Officer Kyle Patterson
and Visitor Use Management Specialist John Hannon who provided an overview of
the RMNP updates, including an overview of the timed entry system in 2020 and
2021, the proposed plan for 2022, Long Term Visitor Use Management Plan, fire
recovery efforts, proposed fee increases, Fall River Entrance construction and
campground and interpretive program operations. RMNP noted visitors were wellDRAFT
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Board of Trustees – November 23, 2021 – Page 3
spread out throughout the day with the timed entry system which aids in protecting
resources, adequately utilizes park infrastructure, and avoids traffic congestion
inside and outside RMNP. The proposed 2022 entry program would utilize the same
timed entry reservation system from 2021. Superintendent Sidles provided
additional updates on the East Troublesome fire recovery efforts, proposed entrance
and campground fee increase changes for 2022, the Fall River entrance
construction, and water and wastewater rehab infrastructure to begin in 2022. RMNP
anticipated reinstituting interpretive Ranger programs and opening all campgrounds
in 2022. Board questions have been summarized: concerns raised regarding the
daily vehicle entrance fee increase; a recommendation was made to develop a
graduated rate schedule based on size of vehicle with pollution impacts in mind;
clarification was requested for the 30% no show rate for reservations through the
summer of 2021; a suggestion was made to add information to RMNP’s website
related to alternative entrance options outside of the permit system; whether
construction would result in a closure to the Fall River entrance; if upgrades to the
Fall River entrance would bring in revenues lost from lack of staffing at the entrance;
concerns raised on the proposed increase in entrance fees compared to the revenue
lost due to lack of staffing at entrances; and whether RMNP can track declined
entrance numbers.
2.ESTES PARK WESTERN HERITAGE, INC., FINANCIAL REPORT. Western
Heritage (WH) Board Chairman Mark Purdy provided an overview of the annual
financial report noting the success of the Rooftop Rodeo. 2021 Rooftop Rodeo
highlights included: A new partnership with the Cowboy Channel to broadcast all
six nights of the event to a national audience; saloon sales increased approximately
40%; a new point of sale system was utilized; WH closed a chutes loan used to
replace the chutes at the arena and a record was set in number of participating rodeo
contestants and an accountant was hired to handle bookkeeping previously handled
in-house. Clarification was requested for sponsorship levels and incentives and how
in-kind donations are determined and by whom. Board concerns were stated and
have been summarized: Lack of separation from the Chairman and finances;
missing contracts which were directly requested by the Board; the financial report
being presented by the Chair not the Treasurer; the Treasure’s role as outlined in
WH’s bylaws and how financials were being handled. Town Administrator Machalek
suggested a meeting with WH, Trustee Cenac, and staff regarding the concerns
brought up at the meeting.
ACTION ITEMS:
1.RESOLUTION 83-21 COLORADO OPIOIDS SETTLEMENT MEMORANDUM OF
UNDERSTANDING (MOU). Nationwide settlements have been reached with opioid
distributors McKesson, Cardinal Health, AmerisourceBergen and manufacturer
Johnson & Johnson to resolve claims by state and local governments. The claims
being settled include those raised by local governments in a nationwide class action
suit. Staff recommended approval of the MOU and attachments. The Town would
be eligible for approximately $18,000 which would be required to be applied toward
existing programs focused on opioid treatment, recovery, prevention and other
similar programs. Staff recommended redirecting the Town’s share to the Region to
maximize use of the settlement funds to help address and abate the opioid crisis. It
was moved and seconded (Martchink/MacAlpine) to approve Resolution 83-21,
and it passed unanimously.
2.ORDINANCE 17-21 AMENDING ESTES PARK MUNICIPAL CODE SECTION
2.20.010 COMPENSATION OF MAYOR, MAYOR PRO TEM, AND TRUSTEES.
Mayor Koenig opened the public hearing. Staff reviewed Board compensation at
the September 14, 2021 and October 12, 2021 study sessions to determine if
compensation for the newly elected Board member in April 2022 should be adjusted.
At the Board’s direction, staff reviewed Board compensation to address an increase
in the cost of living, benefit cost increases, and to attract and expand the candidate
pool. Staff reviewed past market adjustments to the management pay family, merit
increases over the past four years, Larimer County living wage data, and the
projected increase in benefit cost and recommended an increase of $3,000 for theDRAFT
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Board of Trustees – November 23, 2021 – Page 4
Mayor and Mayor Pro Tem ($15,000 and $13,000 respectively) and $2,000 for
Trustee ($11,000) to ensure the newly elected Board members stayed ahead the
market and benefit cost adjustments. The Board further requested staff review the
potential of providing incremental adjustments throughout the four-year term versus
providing the entire adjustment up front. After a legal review of the state statutes, it
was determined incremental increases during a Board members term would not be
allowed. Board discussion followed and concerns were raised on the proposed
adjustments to compensation, stating an increase of $1,500 for the Mayor and Mayor
Pro Tem and $1,000 for Trustee would be appropriate. There being no additional
Board comments or public comments the Mayor Koenig closed the public hearing.
It was moved and seconded (Martchink/Koenig) to approve Ordinance 17-21,
and the motion was not voted on as the substitute motion passed.
A substitute motion was moved and seconded (Younglund/MacAlpine) to amend
Ordinance 17-21 to reflect compensation for the Mayor at $13,500, Mayor Pro
Tem at $11,500, and Trustee at $10,000, and it passed unanimously.
Whereupon Mayor Koenig adjourned the meeting at 9:40 p.m.
Wendy Koenig, Mayor
Bunny Victoria Beers, Deputy Town Clerk DRAFTPage 6
Town of Estes Park, Larimer County, Colorado November 23, 2021
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 23rd day of November,
2021.
Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs,
Cenac, MacAlpine, Webermeier, and Younglund
Attending: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Cenac,
MacAlpine, and Younglund
Also Attending: Town Administrator Machalek, Assistant Town Administrator
Damweber, Town Attorney Kramer, and Recording
Secretary Disney
Absent: Trustees Bangs and Webermeier.
Mayor Koenig called the meeting to order at 6:00 p.m.
HOME RULE OVERVIEW.
CML Executive Director Bommer, Town Administrator Machalek and Attorney Kramer
provided an overview of a home rule municipality and highlighted the differences
between statutory municipalities and home rule municipalities, the history of home rule
allowances within the state, positives and negatives of home rule, home rule elections,
drafting a municipal charter, the authority and flexibility of home rule municipalities,
growth in the number of home rule municipalities, and CML resources.
The Board discussed home rule election timelines, effects on special districts and
taxation powers should a municipality become home rule, and previous Town interest in
home rule.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested and it was determined to move the 179
Stanley Circle property discussion to the December 14, 2021 Town Board meeting as a
report and discussion item. Additionally, discussions on Governing Policies Updates
would begin in January 2022.
Trustee MacAlpine requested and it was determined to add the Environmental
Sustainability Task Force report to future approved unscheduled study session items.
There being no further business, Mayor Koenig adjourned the meeting at 6:37 p.m.
Kimberly Disney, Recording Secretary DRAFTPage 7
Town of Estes Park, Larimer County, Colorado, December 1, 2021
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
said Town of Estes Park on the 1st day of December, 2021.
Board: Mayor Koenig, Trustees Bangs, Cenac, MacAlpine,
Martchink, Webermeier and Younglund
Attending: Mayor Koenig, Trustees Bangs, Cenac, MacAlpine,
Martchink, and Webermeier
Also Attending: Town Administrator Machalek, Assistant Town
Administrator Damweber, Attorney Kramer, Director/Town
Clerk Williamson
Absent: Trustee Younglund
Mayor Pro Tem Martchink called the meeting to order at 5:32 p.m. and Mayor Koenig
joined the meeting at 5:40 p.m.
VACATION HOME FEE STUDY
Mollie Fitzpatrick/Root Policy stated the study would quantify the relationship between
the operation of vacation homes in Town and the cost and availability of workforce
housing. The scope of work would include background research to review the shifts in
housing stock, prices, and affordability; vacation homes and second home ownership
trends; the number of vacation homes; and the socioeconomic trends. The impact (fee)
analysis would include a review in price escalation in the housing market triggered by
vacation home activity; and the displacement of permanent resident housing stock
(long-term rentals and resident owner-occupied units) for the use as vacation home
rental inventory. The approach quantifies both of these impacts at the Town level and
then distributes that impact over the total number of vacation homes to determine the
per vacation home “cost” to the Town. She reviewed the typical methodologies used to
analyze the impact of vacation homes on the local housing market, including the survey
responses on displacement, descriptive statistics, demand analysis, and supply
analysis. She recommended the Town’s study utilize the descriptive statistics to review
the historical housing market and economic trends in Estes Park and supply analysis.
Root Policy would propose designing an econometric model to analyze and develop a
nexus calculation, and depending on the analysis, a fee calculation would be determine
using an affordability gap method.
Discussion was heard and summarized: questioned if the fee study would be
approached to develop a fee outcome; questioned if the impact would be correlated in
the fee; supported the methodology presented; clarified the Town Board has not
approved a fee to date and would use the study to determine if a future fee would be
assessed; determine how the funds could be used effectively to address the housing
issue if a fee is adopted; and could the demand analysis be used in the methodology.
Ms. Fitzpatrick stated if an impact can be determined a fee would be presented for the
Board’s consideration and would be legally defensible. She noted approval to collect a
fee would be at the Board’s discretion. She further clarified the study may conclude no
direct impact; therefore, no fee could be assessed. Attorney Kramer further clarified the
philosophy of the study would be to quantify the impact of vacation homes on workforce
housing. It would be a policy decision of the Board to determine how much of a fee to
charge to offset the impact.
There being no further business, Mayor Koenig adjourned the meeting at 6:16 p.m.
Jackie Williamson, Town Clerk
Page 8
Town of Estes Park, Larimer County, Colorado, October 20, 2021
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
Virtually in said Town of Estes Park on the 20th day of October, 2021.
Board: Chair Morris, Vice Chair Street, Members Finley, Gamble,
Hanick, Moulton, and Slack
Attending: Chair Morris, Vice Chair Street, Members Finley, Gamble,
Hanick, Moulton, Slack, Trustee Bangs, Director Muhonen,
Manager Solesbee, Manager Hook, and Recording Secretary
Disney
Absent: None
Chair Morris called the meeting to order at 12:00 p.m.
PUBLIC COMMENT.
None.
APPROVAL OF MINUTES DATED SEPTEMBER 15, 2021.
It was moved and seconded (Slack/Finley) to approve the September 15, 2021
meeting minutes, and the motion passed unanimously.
2021 PAID PARKING RESULTS & RECOMMENDATIONS FOR 2022.
Manager Solesbee thanked the Board for their efforts and support of the Paid Parking
Program. She provided a brief summary of the presentation, which would be provided to
the Town Board at their Study Session Meeting on October 26, 2021, and highlighted the
attendees for the Study Session, agenda of the presentation, 2021 program highlights,
financial impacts, violations, traffic counts, outreach and input, and 2022 program
recommendations. The Board discussed the previous year’s data on length of stay and
turnover, long-term parking data at the parking garage, graphics in the presentation, lot
occupancy of the timelapse video, clarifications on increased pedestrian traffic, the
importance and environmental impacts of decreased travel time, public input the Town
Board has received, and whether the business led survey results should be included.
2022 PAID PARKING LETTER RECOMMENDATION CONTENT.
Chair Morris introduced the discussion on content for the TAB recommendation letter and
requested the Board provide three or four recommendations. The Board discussed
supporting the recommendations provided by Staff, increased fees, and the Downtown
Loop construction timeframe. It was moved and seconded (Slack/Hannick) to provide
a letter supporting staff’s 2022 recommendations, and it passed with Vice-Chair
Street voting “No.”
ENGINEERING UPDATES. This item was removed due to time constraints.
PROJECT/ADMINISTRATION UPDATES.
Director Muhonen provided project and administration updates on CDOT’s pedestrian
and bike study and needs identified for Estes Park, greenhouse gas rules, hiring of the
Public Works Administrative Assistant position, and timeframe for the Downtown Loop.
OTHER BUSINESS.
Trustee Bangs provided an update on the interview process for the vacant Board
positions and requested a staff member and current Board member participate in the
interview process. It was determined Chair Morris and Director Muhonen would
participate in the interviews.
There being no further business, Chair Morris adjourned the meeting at 2:14 p.m.
/s/Kimberly Disney, Recording Secretary
Page 9
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Town of Estes Park, Larimer County, Colorado, October 21, 2021
Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the
Town of Estes Park, Larimer County, Colorado. Meeting held in the
Municipal Building in said Town of Estes Park on the 21st day of October,
2021.
Board: Chair Elliot, Vice Chair Poggenpohl, Members Berry,
Nelson-Hazelton, Papineau, and Wilcocks
Attending: Chair Elliot, Vice Chair Poggenpohl, Members Berry,
Nelson-Hazelton, Papineau, Wilcocks, Manager McEachern
and Recording Secretary Disney
Absent: None
Chair Elliot called the meeting to order at 8:35 a.m.
PUBLIC COMMENT.
None.
APPROVAL OF MINUTES DATED SEPTEMBER 16, 2021.
It was moved and seconded (Hazelton-Nelson/Poggenpohl) to approve the August
19, 2021 meeting minutes, and it passed unanimously.
2021 PARKS ADVISORY BOARD (PAB) INITIATIVES.
Chair Elliot provided updates on 2021 initiatives and stated recommendations had been
provided to the Town Board for consideration of a Parks Master Plan in the 2022
budget. Vice-Chair Poggenpohl inquired about the status of Arts in Public Places
recommendations which were provided to the Town Board. Member Nelson-Hazelton
provided an update on conversations with Estes Valley Fire Protection District Chief
Wolf regarding wildfire mitigation and it was suggested to contact Rocky Mountain
Conservancy on their fire restoration efforts.
ESTES VALLEY WATERSHED COALITION (EVWC) PRESENTATION.
Estes Valley Watershed Coalition (EVWC) Coordinator Wilynn Formeller provided a
presentation on the core values of the EVWC and highlighted the addition of forests and
wildlife projects to their current projects, wildfire protection efforts, updating the 2008
Wildlife study, educational efforts, and defined the boundary of the coalition which
focuses on the Big Thompson watershed starting at the Great Divide.
The Board discussed environmental education efforts, formulating ongoing weeding
projects, updating the recommended plant list to clarify locations of plants, seasonal and
long-term plants, enforcement consistency of noxious weeds, clarification of the
Wandering Wildlife Society, the Wildlife Management Plan and future cooperation
between the Board and the EVWC.
Gordon MacAlpine, Town Citizen stated the Executive Director of the Estes Valley
Watershed Coalition was a member of CompPAC, provided further background on the
Environmental Sustainability Task Force (ESTF), and spoke against herbicides which
cause health and environmental impacts.
WOMEN’S MONUMENT PROJECT UPDATE.
Member Wilcocks provided an update on the Women’s Monument; the dedication was
well attended and the monument has since had increased visitation. A spelling error on
one plaque has been corrected, the last meeting was held on October 7, 2021 and the
team continues to determine how remaining funds would be used; discussions included
an updated sidewalk and ramp. The Board discussed the efforts of the community to
create the monument and Arts in Public Places.
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Parks Advisory Board – October 21, 2021 – Page 2
THUMB MANAGEMENT PLAN UPDATE.
Vice-Chair Poggenpohl stated several meetings have been held with neighborhoods,
HOAs, and other stakeholders affected by the Thumb Open Space, outreach has been
held and would continue, and a Public Meeting would be held on November 10, 2021 on
the Thumb Management Plan. Chair Elliot added the stakeholder group has formed
subgroups to focus on specific details of the plan and a draft plan would be forthcoming.
COMPREHENSIVE PLAN DISCUSSION.
Vice-Chair Poggenpohl provided details on the Comprehensive Plan and highlighted the
long-term nature of the plan, the concentration on Town infrastructure and physical
make-up, and stated public outreach would run through March 2022. He requested PAB
provide input for the Comprehensive Plan during the outreach period and recommended
listening to previous meetings and visiting the website engageestes.org. Member
Hazelton-Nelson stated the Comprehensive Plan Advisory Committee has been
focused on groundwork and research and would begin drafting the plan.
OTHER BUSINESS.
Vice-Chair Poggenpohl attended an ESTF meeting and discussed PAB efforts on
environmental education, community needs, and noted the addition of an environmental
education subgroup to the Task Force.
Manager McEachern stated staff has discussed including a Parks Master Plan for the
Town Board as part of the 2023 Strategic Plan recommendations to the Town Board
and directed PAB identify gaps in the Bond Park Master Plan.
It was moved and seconded (Poggenpohl/Wilcocks) to adjourn the meeting at 9:33 a.m.
and it passed unanimously.
/s/Kimberly Disney, Recording Secretary
Page 12
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jessica Garner, Community Development Director
Date: December 14, 2021
RE: Resolution 84-21 Professional Services Contract Amendment Three with
SAFEbuilt Colorado, LLC, for Renewal of Building Safety Services Contract,
2022
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Review and approve a contract amendment renewing our existing Professional Services
Contract with SAFEbuilt Colorado, LLC for building safety services on behalf of the Town. The
amendment would exercise a renewal clause in the current Contract to extend the Contract
through CY 2022. Except for the renewed timeframe, no changes to the existing Contract are
proposed or contemplated in 2022.
Present Situation:
Since early 2019, the Town and SAFEbuilt have had a contractual agreement for staffing the
Building Safety division in the Community Development Department and performing
operational services and responsibilities in the division on behalf of the Town and community.
This contract and the services performed pursuant to it have proven more than satisfactory
over almost two years. Both Town staff and SAFEbuilt personnel are pleased with the contract
and believe renewing it without material change is in all parties’ best interest.
Section 25 of the existing Contract reads as follows:
25. TERM: This Contract shall commence on January 1, 2020 and shall continue through
December 31, 2020 with the option of four (4) additional renewals, on an annual basis,
upon agreement of both parties.
Memo
COMMUNITY DEVELOPMENT
Page 13
Proposal:
The contract section above provides the authority for SAFEbuilt and the Town to renew the
Contract for CY 2022. To ensure that all contract elements are including in a single, updated
document, the Town and SAFEbuilt propose that an amendment to the Contract be approved
that would exercise the second of the four renewal options in Sec. 25. Approving this
amendment will add it to the current Contract and leave all remaining provisions in effect.
The renewal amendment is Amendment Three to the Contract (Attachment 2.) The Board will
recall that Amendment Two was adopted in January 2021; which utilized the first of four
renewal options and extended the terms of agreement to December 31, 2021.
A copy of the full existing contract, including Amendments, is included (Attachment 3.)
Town staff is pleased with SAFEbuilt’s services and personnel; the contractors and community
members are, too; and this amendment will continue the relationship along the same lines
through December 31, 2022.
Advantages:
•Continues a positive model for providing building-safety services to the Town and
community at a reasonable financial rate.
•Allows a currently mutually beneficial contractual relationship to continue.
Disadvantages:
•There is always an argument for providing Town services through a Town staffing and
resource model.
Action Recommended:
Staff recommends approval of the contract amendment as drafted.
Finance/Resource Impact:
Approx. budget neutral, based on estimated cost and revenue. Estimated building-permit
revenue in 2022 is approx. $398,000.
Level of Public Interest
Medium-to-high among contractors and builders; low among general public.
Sample Motions:
1.I move to approve/deny Resolution 84-21.
Attachments:
1. Resolution 84-21
2.Amendment Three / Professional Services Agreement between Town of Estes Park,
Colorado and SAFEbuilt Colorado, LLC, executed January 19, 2021.
3.Town of Estes Park, Colorado Professional Services Agreement with SAFEbuilt
Colorado, LLC (including Amendment One), dated July 15, 2021.
Page 14
RESOLUTION 84-21
APPROVING AMENDMENT THREE TO THE PROFESSIONAL SERVICES
AGREEMENT WITH SAFEBUILT COLORADO LLC FOR BUILDING SAFETY
SERVICES
WHEREAS, the Town Board desires to enter into an amendment to renew the
professional services agreement referenced in the title of this resolution for the purpose
of providing building safety services; and
WHEREAS, the original agreement was approved by Town Board at its January
14, 2020 Town Board meeting, with an effective date of January 1, 2020; and
WHEREAS, this agreement provided for four one-year renewals of the contract,
of which this is the second; and
WHEREAS, the first renewal of the agreement (Amendment Two) was approved
by Town Board at its January 12, 2021 Town Board meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, Amendment Three to the
SAFEbuilt Colorado LLC professional services agreement, as referenced in the title of
this resolution, in substantially the form now before the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
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AGREEMENT AMENDMENT Page 1 of 1
AMENDMENT THREE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN TOWN OF ESTES PARK,COLORADO
AND SAFEbuilt COLORADO,LLC
This Amendment is entered into to amend the Professional Services Agreement previously entered into on January
01,2020,by and between Town of Estes Park,Colorado Town)and SAFEbuilt Colorado,LLC,a wholly owned subsidiary
of SAFEbuilt,LLC,Consultant).Town and the Consultant shall be jointly referred to as the Parties”.
Amendment Effective Date:This Amendment shall be effective on January 1,2022.
RECITALS AND REPRESENTATIONS
Town and Consultant entered into a Professional Services Agreement Agreement),by which both Parties
established the terms and conditions for service delivery for the period of January 01,2020 through December 31,2020
with the option of four 4)additional renewals,on an annual basis,upon agreement of both Parties;and
On July 15, 2020,Town and Consultant instituted Amendment One to the Agreement to add Permit Technician
services;and
On January 19,2021,Parties instituted Amendment Two to the Agreement to exercise the first of four 4)renewal
options and extend the term of the Agreement through December 31, 2021;and
Parties hereto now desire to amend the Agreement as set forth herein;and
NOW,THEREFORE
Agreement is hereby amended as set forth below:
1.Town and Consultant desire to exercise the second of four 4)renewal options provided for in Section 25.
The term of Agreement shall be extended for an additional twelve 12)month period of January 01, 2022
through December 31,2022.
All other provisions of the original Agreement shall remain in effect,to the extent not modified by Amendment.
IN WITNESS HEREOF,the undersigned have caused this Amendment to be executed in their respective names on the
dates hereinafter enumerated.
Avner Alkhas,CFO Date
SAFEbuilt Colorado,LLC
TOWN OF ESTES PARK:
Mayor Date
ATTEST:
Town Clerk Date
APPROVED AS TO FORM:
August 31, 2021
ATTACHMENT 2
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ATTACHMENT 3
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EXHIBIT A
SAFEbuilt SCOPE OF SERVICES AND COST PROPOSAL
1. SCOPE OF SERVICES
Consultant will perform Services in accordance with codes, amendments and ordinances adopted by the
elected body of Municipality. The qualified professionals employed by Consultant will maintain current
certifications, certificates, licenses as required for Services that they provide to Municipality. Consultant
is not obligated to perform services beyond what is contemplated by this Agreement.
2. SOLICITATION/HIRING OF CONSULTANT’S EMPLOYEES
During the term of this Agreement and for one year thereafter, Municipality shall not solicit, recruit or hire,
or attempt to solicit, recruit or hire, any employee or former employee of Consultant who provided
services to Municipality pursuant to this Agreement (“Service Providers”), or who interacted with
Municipality in connection with the provision of such services (including but not limited to supervisors or
managers of Service Providers, customer relations personnel, accounting personnel, and other support
personnel of Consultant). Parties agree that this provision is reasonable and necessary in order to preserve
and protect Consultant’s trade secrets and other confidential information, its investment in the training of
its employees, the stability of its workforce, and its ability to provide competitive building department
programs in this market. If any provision of this section is found by a court or arbitrator to be overly broad,
unreasonable in scope or otherwise unenforceable, Parties agree that such court or arbitrator shall modify
such provision to the minimum extent necessary to render this section enforceable. In the event that
Municipality hires any such employee during the specified period, Municipality shall pay to Consultant a
placement fee equal to 25% of the employee’s annual salary including bonus.
3. LIST OF SERVICES
Building Official Services
Manage and help administer the department and report to Municipality’s designated official
Be a resource for Consultant team members, Municipal staff, and applicants
Help guide citizens through the complexities of the codes in order to obtain compliance
Monitor changes to the codes including state or local requirements and determine how they may
impact projects in the area and make recommendations regarding local amendments
Assist Municipal staff in revising and updating municipal code to comply with adopted requirements
Provide Building Code interpretations for final approval
Oversee our quality assurance program and will make sure that we are meeting our agreed upon
performance measurements and your expectations
Provide training for our inspectors on Municipality adopted codes and local amendments as needed
Oversee certificate of occupancy issuance to prevent issuance without compliance of all departments
Attend staff and council meetings as mutually agreed upon
Responsible for reporting for Municipality – frequency and content to be mutually agreed upon
Responsible for client and applicant satisfaction
Work with Municipal staff to establish and/or refine building department processes
Issue stop-work notices for non-conforming activities – as needed
Building, Plumbing, and Mechanical Inspection Services
Consultant will provide a certified Combination Inspector
Services excludes Electrical Inspections to be provided by the State of Colorado
Perform code compliant inspections to determine that construction complies with approved plans
Meet or exceed agreed upon performance metrics regarding inspections
Provide onsite inspection consultations to citizens and contractors while performing inspections
Return calls and emails from permit holders in reference to code and inspection concerns
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TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES AGREEMENT
Page 14 of 17
Identify and document any areas of non-compliance
Leave a copy of the inspection ticket and discuss inspection results with site personnel
Vacation Rental Inspections
Provide in accordance with Ordinance 06-19 and 2015 International Residential Code
Plan Review Services
Provide plan review services electronically or in the traditional paper format
Review plans for compliance with adopted building codes, local amendments or ordinances
Be available for pre-submittal meetings by appointment
Coordinate plan review tracking, reporting, and interaction with applicable departments
Provide feedback to keep plan review process on schedule
Communicate plan review findings and recommendations in writing
Return a set of finalized plans and all supporting documentation
Provide review of plan revisions and remain available to applicant after the review is complete
Permit Technician Services
Provide qualified individuals to perform the functions of this position
Facilitate the permitting process from initial permit intake to final issuance of permit
Review submittal documents and request missing information to ensure packets are complete
Provide front counter customer service as necessary
Answer questions concerning the building process and requirements at the counter or over the
phone
Form and maintain positive relationships with Municipal staff and maintain a professional image
Determine permit fees based on Municipal fee schedule as established by ordinance, if requested
Work with Municipal Clerk to facilitate Colorado Open Records Act requests, if requested
Provide inspection scheduling and tracking to ensure code compliance
Act as an office resource to inspectors in the field
Process applications for Municipal Boards and Commissions – if requested
Provide input, tracking and reporting to help increase efficiencies
Reporting Services
Consultant will work with Municipality to develop a mutually agreeable reporting schedule and format
4. COMMUNITY CORE SYSTEMS TERMS AND CONDITIONS
Provide Community Core in accordance with the terms and conditions of Exhibit C.
5. MUNICIPAL OBLIGATIONS
Municipality will provide office space, desk, desk chairs, file cabinets, local phone service, internet,
use of copier and fax
6. FEE SCHEDULE
Municipality will promptly notify Consultant of any revisions or amendments to Municipal Fee
Schedule
Municipality will periodically review its Municipal Fee Schedule and valuation tables and make
adjustment to reflect increases in the cost incurred by Consultant in providing Services
Beginning January 01, 2021 and annually thereafter, the hourly rates listed shall be increased based
upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof,
Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally adjusted, All
Urban Consumers, referred to herein as the “CPI”) from the previous calendar year, such increase,
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TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES AGREEMENT
Page 15 of 17
however, not to exceed 4% per annum. The increase will become effective upon publication of the
applicable CPI data. If the index decreases, the rates listed shall remain unchanged.
Consultant fees for Services provided pursuant to this Agreement will be as follows:
Service Fee Schedule:
Inspection Service (permits issued prior to service start date) $75.00 per inspection
Inspection Service (permits issued after service start date) 82% of Municipal Permit Fee as established by
ordinance or resolution
Plan Review Services - excludes engineer review fees 82% of Municipal Plan Check Fee as established by
ordinance or resolution
Structural Engineering Plan Review $150.00 per hour – one (1) hour minimum
Building Official Services Included in percentage of fees above
Permit Technician Service $55.00 per hour – one (1) hour minimum
After Hours/Emergency Inspection Services $100.00 per hour – two (2) hour minimum
Non-Permitted Activity (by request only) $75.00 per hour – one (1) hour minimum
Investigative Services (by request only) $75.00 per hour – one (1) hour minimum
Town Owned Projects and School Projects 50% of applicable Municipal fees as established by
ordinance or resolution
Note: Three percent (3%) of Consultant fees for Estes Park Community Outreach Program
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EXHIBIT B – SAFEbuilt PERFORMANCE
1. TIME OF PERFORMANCE
Services will be performed during normal business hours excluding Municipal holidays.
Services will be performed from Municipal offices Monday through Friday, (8) hours daily between 8:00
am and 5:00 pm
Consultant’s representative(s) will be available by cell phone and email
Deliverables
INSPECTION SERVICES Perform inspections requested by 4:00 pm next business day
TWO HOUR INSPECTION
WINDOW
Provide a two-hour window of time that the permit holder can expect to have
their inspection performed – Upon request only
MOBILE RESULTING Provide our inspectors with field devices to enter results immediately
PRE-SUBMITTAL MEETINGS Provide pre-submittal meetings to applicants by appointment
PLAN REVIEW
TURNAROUND TIMES
Provide comments within the following timeframes:
Day 1 = first full business day after receipt of plans and all supporting documents
Project Type:
Single-family within
Multi-family within
Small commercial within
(under $5M in valuation)
Large commercial within
First Comments
7 business days
10 business days
10 business days
20 business days
Second Comments
5 business days or less
7 business days or less
7 business days or less
15 business days or less
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TOWN OF ESTES PARK, COLORADO
PROFESSIONAL SERVICES AGREEMENT
Page 17 of 17
EXHIBIT C – COMMUNITY CORE SOLUTIONS
Attach here
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COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Alex Bergeron, Planner II
Date: December 14, 2021
RE: Resolution 85-21 Extension of Memorandum of Understanding –
Headwaters Economics’ Community Planning Assistance for Wildfire
(CPAW) Program
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Extend a Memorandum of Understanding (“MOU”) between the Town of Estes Park and
Headwaters Economics, a non-profit and independent research group, regarding the
Town’s voluntary participation in the latter’s Community Planning Assistance for Wildfire
(CPAW) program, which is funded through grants from the U.S. Forest Service and
private foundations.
Present Situation:
On June 8, 2021, via Resolution 47-21, the Town Board of Trustees approved a MOU
permitting the Town, through the Community Development Department, to collaborate
with Headwaters Economics on the topic of wildfire risk reduction; efforts which can be
roughly grouped into three categories: enhancing communication in the community in
relation to wildfire risk reduction (through educational materials and communication
strategy, for example); increasing land use planning capacity with provision of tools and
resources (e.g., model code language and mapping resources); and improving local
partnerships. Work products related to code language have been delivered by
Headwaters, but more time is needed to fully deliver the suite of services agreed to. The
delay is largely a result of logistical challenges related to the ongoing COVID-19
pandemic and a very severe wildfire season in the American West, which has strained
resources and split attention.
Proposal:
The approved MOU is proposed to be extended through 2022 (see Attachment 2:
“Approved MOU,” and Attachment 3: “MOU Extension”). There are no charges or fees
to participate in the CPAW program.
Page 39
Advantages:
•May help the Estes Park community better prepare for wildfire emergencies, and
become more resilient when facing them.
•May lead to increased preservation of life and property.
•May strengthen the Town’s comprehensive planning and messaging abilities.
Disadvantages:
•None identified. The MOU does not create a binding obligation, and all services come at
no direct cost to the community.
Action Recommended:
Staff recommends APPROVAL of the MOU extension.
Finance/Resource Impact:
Little or none. Participation in the CPAW program is voluntary and comes at no direct
cost to the community, and the in-kind staff time dedicated to program participation is
expected to fit within the schedules of current employees.
Level of Public Interest
Medium. Comments – generally in the form of support for CPAW participation, or
related to wildfire hazard generally – have been received by the Community
Development Department sporadically since the MOU was approved in June.
Sample Motion:
I move that the Town Board of Trustees approve/deny Resolution 85-21.
Attachments:
1. Resolution 85-21
2.Approved MOU
3.MOU Extension
Page 40
RESOLUTION 85-21
EXTENDING A MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF
ESTES PARK AND HEADWATERS ECONOMICS, INC. REGARDING
PARTICIPATION IN THE COMMUNITY PLANNING ASSISTANCE FOR WILDFIRE
(CPAW) PROGRAM
WHEREAS, the Town entered into a memorandum of understanding (“MOU”)
with Headwaters Economics, Inc. on June 8, 2021 to receive technical assistance on
the subject of wildfire hazard planning and risk-reduction at no cost to the Town through
the CPAW program; and
WHEREAS, the expiration of that MOU is December 31, 2021; and
WHEREAS the Town, through its Community Development Department, and
Headwaters Economics, Inc. have determined that extension of that MOU is necessary
to fully achieve the specific objectives for the partnership which are detailed in the MOU;
and
WHEREAS, the Town Board wishes to extend the MOU referenced in the title of
this resolution for the purpose of voluntary participation in the CPAW program, for which
there remains no cost to participate.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the MOU extension
referenced in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
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ATTACHMENT 2
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MEMORANDUM OF UNDERSTANDING EXTENSION
Community Planning Assistance for Wildfire (CPAW)
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Headwaters Economics, Inc. (Contractor), whose address is P.O. Box 7059, Bozeman, MT
59715, make this Memorandum Extension this __________ day of December, 2021, at the Town
of Estes Park, Colorado, considering the following facts and circumstances:
1 RECITALS:
1.1 Town and Contractor entered into a Memorandum of Understanding dated May 12,
2021, for Community Planning Assistance for Wildfire (Memorandum).
1.2 Town and Contractor desire to extend the Memorandum for an additional year.
2 EXTENSION: The term of the Memorandum is hereby extended for one additional year,
ending December 31, 2022.
3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Memorandum remain in full
force and effect. All provisions of the Memorandum relating to the interpretation or
application of the Memorandum shall apply equally to this Memorandum Extension as
though fully set forth herein. This instrument forms a contract only when executed in
writing by duly authorized representatives of Town and Contractor. By their signatures on
this document, the signatories represent that they have actual authority to enter this
Memorandum Extension for the respective parties.
Signature pages follow.
6th
ATTACHMENT 3
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CONTRACTOR
Date
Title: Executive Director, Headwaters Economics
TOWN OF ESTES PARK
Date
Title: _______________________________
ATTEST:
APPROVED AS TO FORM:
Town Attorney
12/6/2021
Patricia Hernandez
Town Clerk
Page 47
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PUBLIC WORKS Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Vanessa Solesbee, Parking & Transit Manager
Greg Muhonen, Public Works Director
Date: December 14, 2021
RE: Resolution 86-21 Amendment One to the CDOT Grant Agreement for One
Battery-Electric Trolley and One Charging Station (CDOT PO
#491001905)
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seek Town Board approval of Resolution 86-21 Amendment #1 to the
Colorado Department of Transportation (CDOT) Grant Agreement for One Battery-
Electric Trolley and One Charging Station.
Present Situation:
On April 23, 2019, the Town approved a Grant Agreement with CDOT accepting
Federal Transit Administration (FTA) 5339(c) grant funding for the Town’s second
electric trolley and first charging station. In the original Grant Agreement, the “End Date”
(the date by which the grant funds should be expended) was December 31, 2021.
CDOT recently informed Public Works (PW) staff that the original Grant Agreement was
executed with an incorrect End Date. The correct End Date is December 31, 2022.
On November 8, 2021, CDOT provided the Town with Amendment #1 which changes
the Grant Agreement End Date from December 31, 2021 to December 31, 2022.
Proposal:
PW staff recommend approval of Amendment #1 to ensure that grant documentation for
the second trolley and charging station project is accurate.
Action Recommended:
Town Board approval of Resolution 86-21 Approving Amendment #1 to the Colorado
Department of Transportation (CDOT) Grant Agreement for One Battery-Electric Trolley
and One Charging Station. Page 49
Finance/Resource Impact:
Amendment #1 does not change the original finance/resource impact that was
presented to the Town Board on April 23, 2019.
This is a budgeted project. Account number 101-5600-456.34-42, project code ELTRL2.
FTA 5339(c)grant total: $ 403,266.00
Matching Town funds: $ 69,810.00
Total project cost: $ 473,076.00
Level of Public Interest
Public interest in this item is low.
Sample Motion:
I move for the approval/denial of Resolution 86-21.
Attachments:
1. Resolution 86-21
2.CDOT Grant Agreement Amendment #1 (PO 491001905)
3.CDOT Grant Agreement for One Battery-Electric Trolley and One Charging Station (PO
491001905) – Fully Executed Original
Page 50
RESOLUTION 86-21
APPROVING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT
WITH THE COLORADO DEPARTMENT OF TRANSPORTATION FOR GRANT
FUNDING FOR ONE BATTERY-ELECTRIC TROLLEY AND ONE CHARGING
STATION
WHEREAS, the Town Board of Trustees approved an agreement with the
Colorado Department of Transportation (CDOT) for Federal Transit Administration
(FTA) 5339(c) grant funding for one battery-electric trolley and one charging station at
its regular meeting on April 23, 2019; and
WHEREAS, both the Town and CDOT wish to extend the “End Date” from
December 31, 2021 to December 31, 2022; and
WHEREAS, Amendment #1 to the CDOT Grant Agreement for One Battery-
Electric Trolley and One Charging Station provides for the “End Date” extension desired
by both parties.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the intergovernmental
agreement referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
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PO # / SRM #: 491001905 / 19-HTR-ZL-00209
Routing #: 19-HTR-ZL-00209-M0002
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GRANT AMENDMENT
Amendment #: 1
Original Grant
CLIN/CMS #:
19-HTR-ZL-00209
Original SAP-
PO#: 491001905
Amendment Routing #:
19-HTR-ZL-00209-M0002
Amendment
Routing PO #:
491001905
1) PARTIES
This Amendment (the “Amendment”) to the Original Grant shown on the Signature and Cover Page for this
Amendment (the “Grant”) is entered into by and between the Grantee, and the State.
2) TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the
Grant shall be construed and interpreted in accordance with the Grant.
3) EFFECTIVE DATE AND ENFORCEABILITY
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature
and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before
that Amendment Effective Date, and shall have no obligation to pay Grantee for any Work performed or expense
incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment
B. Amendment Term
The Parties’ respective performances under this Amendment and the changes to the Grant contained herein shall
commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment and
shall terminate on the termination of the Grant.
4) PURPOSE
The purpose for this Amendment is to extend the agreement, and revise Exhibit A.1 - Statement of Work and
Budget as described in Section 5. The Parties now desire to do the following:
i. Delete in its entirety and replace Section 5.A.
ii. Delete in its entirety and replace Section 6.A.
iii. Delete in its entirety and replace Exhibit A in the Grant Agreement with Exhibit A.1.
iv. Delete in their entirety and replace all references to Exhibit A in the Grant Agreement with Exhibit A.1.
5) MODIFICATIONS
A.) Paragraph 5.A is hereby deleted in its entirety and replaced with the following language:
A. Initial Term-Work Commencement
This Agreement shall commence on the Effective Date, and funds shall be expended by December 31, 2022 (the “End
Date”) as detailed under the Project Schedule in Exhibit: A. If the Work shall be performed in multiple phases, the
period of performance start and end date of each phase is detailed under the Project Schedule in Exhibit A. This Grant
shall terminate on December 31, 2022 unless sooner terminated or further extended as specified elsewhere herein.
B.) Paragraph 6.A is hereby deleted in its entirety and replaced with the following language.
A. Completion
Grantee shall complete the Work and its other obligations as described herein and in Exhibit A on or
before December 31, 2022. Except as provided in §7(B)(ii), the State shall not be liable to compensate
Grantee for any Work performed prior to the Effective Date or after the termination of this Grant
C.) Exhibit A is hereby deleted and replaced with Exhibit A.1.
D.) All references to Exhibit A in the Subaward and any amendments are hereby deleted in its entirety and
replaced with Exhibit A.1.
6) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Grant, and the Grant and all prior amendments or other
modifications to the Grant, if any, remain in full force and effect except as specifically modified in this
Amendment. Except for the Special Provisions contained in the Grant, in the event of any conflict,
inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions
of the Grant or any prior modification to the Grant, the provisions of this Amendment shall in all respects
supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control
over the Special Provisions contained in the Grant to the extent that this Amendment specifically modifies those
Special Provisions.
DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 ATTACHMENT 2
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PO # / SRM #: 491001905 / 19-HTR-ZL-00209
Routing #: 19-HTR-ZL-00209-M0002
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THE PARTIES HERETO HAVE EXECUTED THIS GRANT AGREEMENT
Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee’s behalf and
acknowledge that the State is relying on their representations to that effect.
GRANTEE
TOWN OF ESTES PARK
By:
Print Name of Authorized Individual
Title:
Mayor or Designee
Signature
Date: _________________________
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Transportation
Shoshana M. Lew– Executive Director
By:
Signatory avers to the State Controller or delegate that, except as
specified herein, Grantee has not begun performance or that a
Statutory Violation waiver has been requested under Fiscal Rules
Date: _________________________
Grantee – Town Clerk
By:
Print Name of Authorized Individual
Title:
Print Title of Authorized Individual
Signature
Date: _________________________
Grantee – Town Attorney
By:
Print Name of Authorized Individual
Title:
Print Title of Authorized Individual
Signature
Date: _________________________
ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Grants. This Agreement is not valid until signed and
dated below by the State Controller or delegate. The Grantee is not authorized to begin performance until such time. If
The Grantee begins performing prior thereto, the State of Colorado is not obligated to pay The Grantee for such
performance or for any goods and/or services provided hereunder.
STATE OF COLORADO
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:____________________________________________
Controller-Colorado Department of Transportation
Date:___________________________________________
DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507
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PO # / SRM #: 491001905 / 19-HTR-ZL-00209
Routing #: 19-HTR-ZL-00209-M0002
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EXHIBIT A.1 - SCOPE OF WORK AND BUDGET
Project
Description*
One (1) 30’ Battery-Electric ADA Trolley
Bus Expansion & One (1) Charging Station ALI 11.13.09
11.52.20
Federal Awarding Agency Federal Transit Administration
Federal Regional Contact Cindy Terwilliger
Federal Award
Date 8/24/18
Subrecipient Town of Estes Park DUNS 078355450
Contact Name Vanessa Solesbee Vendor
Number 2000306
Address PO Box 1200 Estes Park, Colorado
80517 Phone
970) 577-3957
Email vsolesbee@estes.org Indirect
Rate N/A
FAIN To Be Determined CFDA 20.526
Total Project Budget Electric Trolley
BusstructureInfrastructureAdministrati
ve Costs
Charger & Infrastructure
WBS Element 18-39-08517.ESTE.111 18-39-09017.ESTE.115
ALI 11.13.09 11.52.20
Federal Funds 85% $382,547 90% $ 20,719
Local Funds 15% $ 67,508 10% $ 2,302
450,055 $23,021
Total Project Budget Amount $473,076
Total Project Amount Encumbered via This Grant Agreement $473,076
This is not a research and development grant.
The grants and line item WBS numbers may be replaced without changing the amount of the grant at
CDOT’s discretion.
A. Project Description
Town of Estes Park shall use 2018 FTA-5339c, along with local matching funds, to purchase one (1)
Battery-Electric Trolley and one (1) Electric Charging Station as more fully described below. The
purchase will fulfill the goals of the Statewide Transit Plan.
Town of Estes Park shall use capital funds to purchase:
Options may include but are not limited to, the following:
ADA equipped wheel chair lift
Air conditioning (front/back)
Passenger area windows that open at least partially
ALI Name QTY Fuel Type Description FTA Amount ADA Compliance
11.13.09 1 Electric Trolley $382,547 ADA Compliant
11.52.20 1 N/A Electric Charging Station $ 20,719 N/A
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Routing #: 19-HTR-ZL-00209-M0002
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The vehicles being purchased are to replace existing vehicles in the fleet, as listed below:
VIN# COTRAMS Inventory Number Year Model Make
Not a replacement vehicle N/A N/A N/A N/A
B. Performance Standards
1. Project Milestones
2. Town of Estes Park shall use the Capital Asset(s) purchased in its transit operations and shall
perform regularly recurring maintenance with specific performance measures tied to the Town of
Estes Park written maintenance plans, including manufacturer’s recommendations and warranty
program(s). Town of Estes Park will measure whether this project is successful and improves the
efficiency, effectiveness, and safety of transportation
3. Performance will be reviewed throughout the grant agreement. Town of Estes Park shall report to
the CDOT Project Manager whenever one or more of the following occurs:
a. Budget or schedule changes.
b. Milestone or completion dates were not met.
c. Identification of problem areas and how the problems will be resolved.
d. Expected impacts and the efforts to recover from delays.
4. Town of Estes Park must submit all reimbursements and reports, including the assignment of
Colorado Department of Transportation” as the lienholder on the Capital Asset(s), as a condition
of project closeout.
C. Project Budget
1. The Total Project Budget is $473,076.00. The State will pay no more than 85% of the Total
Project Budget costs for the trolley up to the maximum federal amount of $382,547.00 and no
more than 90% of the Total Project Budget costs for the charger and infrastructure up to the
maximum federal amount of $20,719.00. In the event the final, actual Project cost is less than the
maximum allowable cost the State is not obligated to provide any more than 85% of the Total
Project Budget costs for the trolley and 90% for the charger and infrastructure. The State will
retain any remaining balance of the federal share. Town of Estes Park shall be solely responsible
for all costs incurred in the Project in excess of the amount paid by the state from federal funds
for the federal share of eligible, actual costs. For CDOT accounting purposes, the Federal Funds
of $382,547 (85%), with matching Local Funds of $67,508 for the trolley and Federal Funds of
Milestone Description Original Est.
Complete Date
Submit Procurement Concurrence Request (PCR) to CDOT Project Manager for
Approval (charging station) 03/31/2019
Submit Procurement Authorization (PA) and solicitation docs CDOT Project Manager
for Approval (charging station) 04/18/2019
Take Delivery of (First) Vehicle/Equipment/Project Property (charging station) 05/31/2019
Submit Reimbursement requests in COTRAMS 08/31/2019
Submit Procurement Concurrence Request (PCR) to CDOT Project Manager for
Approval (trolley) 10/31/2019
Submit Procurement Authorization (PA) and solicitation docs CDOT Project Manager
for Approval (trolley) 12/31/2019
Take Delivery of (First) Vehicle/Equipment/Project Property (trolley) 09/30/2020
Submit Reimbursement Request in COTRAMS (trolley) 10/31/2020
IMPORTANT NOTE: All milestones (except for the final reimbursement requests) in this scope of work must be
completed no later than the contract expiration date of 12/31/2022.
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20,719 (90%), with matching Local Funds of $2,302 will be encumbered for this Grant
Agreement.
2. No refund or reduction of the amount of Town of Estes Park’s share to be provided will be
allowed unless there is at the same time a refund or reduction of the federal share of a
proportionate amount.
3. Town of Estes Park may use eligible federal funds for the local share, but those funds cannot be
from other Federal Department of Transportation (DOT) programs. Town of Estes Park’s share
together with the federal share must be enough to ensure payment of Total Project Budget.
4. The State shall have no obligation to provide State funds for use on this Project. The State will
administer federal funds for this Project under the terms of this Grant Agreement, provided that
the federal share of FTA funds to be administered by the State are made available and remain
available. In no event shall the State have any obligation to provide State funds or provide
federal FTA funds for Town of Estes Park’s share of the Project. Town of Estes Park shall initiate
and prosecute to completion all actions necessary to enable Town of Estes Park to provide its
share of the total project budget at or prior to the time that such funds are needed to meet the total
project budget.
D. Procurement
Procurement of this Capital Asset will comply with State procurement procedures, DTR Procurement
Guidebook, as well as the FTA’s requirements, and 2 CFR 200.320.
In addition to the State requirements outlined below, State and FTA procedures (where applicable) for
purchase of this Capital Asset must be followed and will be outlined prior to purchase.
1. The first step in the procurement process will be to obtain an Independent Cost Estimate (ICE).
2. The second step will be to obtain a Procurement Concurrence Request (PCR) approval from the
CDOT Project Manager through COTRAMS.
3. Prior to entering into a purchasing agreement with the selected vendor, Town of Estes Park shall
request a Purchase Authorization (PA), and submit a vendor quote for the Capital Asset in
COTRAMS. The PA must identify a manufacturer found on the FTA's certified transit vehicle
manufacturer (TVM) list. Only those TVM’s listed on FTA's TVM list, or that have submitted a
goal methodology to FTA that has been approved or has not been disapproved, at the time of
solicitation are eligible to bid on FTA funded vehicle procurements.
4. Once the Purchase Authorization (PA) is approved by the CDOT Project Manager, and the
Capital Asset is ordered, the CDOT Project Manager shall be notified in COTRAMS by Town of
Estes Park of the agreed upon delivery date.
5. Upon delivery, the Town of Estes Park shall be responsible for having the Capital Asset inspected
and accepted within fifteen (15) working days of delivery. If defects prevent acceptance of the
Capital Asset, Town of Estes Park will contact the vendor to resolve any defects and notify
CDOT.
6. Town of Estes Park shall be responsible for reimbursing the selected vendor within forty-five
45) calendar days after acceptance of the Capital Asset.
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E. Reimbursement Eligibility
Requests for reimbursement for eligible project costs will be paid to Town of Estes Park upon
submission of a complete reimbursement packet in COTRAMS for those eligible costs incurred
during the Grant Agreement effective dates.
Accepted reimbursement packets will include the following completed documents:
1. Procurement Concurrence Request (PCR) - To include an Independent Cost Estimate
2. Purchase Authorization (PA) - To include the Vendor Quote
3. Signed Notice of Acceptance (NA) form - To include an inspection checklist (your own or the
one provided)
4. Signed Security Agreement (SA)
5. Application for Title showing “Colorado Department of Transportation” as the lienholder
6. Invoice from vendor
7. Proof of payment to vendor
8. Post Delivery Certifications - If your organization has gone outside the CDOT price agreement
9. Any other pertinent documents
F. Federal Interest-Service Life
The useful life of rolling stock begins on the date the vehicle is placed in revenue service and
continues until it is removed from revenue service. The minimum useful life in years refers to total
time in transit revenue service, not time spent stockpiled or otherwise unavailable for regular transit
use. The minimum useful life in miles refers to total miles in transit revenue service. Non-revenue
miles and periods of extended removal from service do not count towards useful life. Changes in
operating circumstances, including unforeseen difficulty maintaining vehicles, higher cost of fuel, and
changes in local law limiting where vehicles can be operated do not excuse minimum useful life
requirements.
FTA maintains its share of the remaining federal interest upon disposition of federally assisted
property before the end of its useful life or for a value greater than $5,000 after the useful life has
been met, according to the provisions of FTA C 5010.E1 Chapter IV(4)(o)(1).
Minimum useful life is determined by years of service or accumulation of miles whichever comes
first, in accordance with FTA C. 5010.E1 Chapter IV(4)(f)(2).
Town of Estes Park shall not dispose or otherwise release the Capital Asset to any other party while
there is Federal Interest in the Capital Asset without approval from the CDOT Project Manager.
The Town of Estes Park is responsible to make the request to the CDOT Project Manager in a timely
manner providing appropriate documentation if indicated when a lien release is being requested in
order to allow CDOT to process the release of a lien.
CDOT and the Town of Estes Park will work in conjunction with Department of Revenue (DOR) to
assure the lien is released according to state rules.
G. Training
In an effort to enhance transit safety, Town of Estes Park and any subrecipients and subcontractors
shall make a good faith effort to ensure that appropriate training of agency and contracted personnel
is occurring and that personnel are up to date in appropriate certifications. In particular, Town of
Estes Park shall ensure that driving personnel are provided professional training in defensive driving
and training on the handling of mobility devices and transporting older adults and individuals with
disabilities.
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H. Safety Data
Town of Estes Park and any subrecipients shall maintain and submit, as requested, data related to bus
safety. This may include, but not be limited to, the number of vehicle accidents within certain
measurement parameters set forth by the State, the number and extent of passenger injuries or claims,
and the number and extent of employee accidents, injuries and incidents.
I. Restrictions on Lobbying
Town of Estes Park is certifying that it complies with 2 CFR 200.450 by entering into this Grant
Agreement.
J. Special Conditions
1. Town of Estes Park will comply with all requirements imposed by CDOT on the Town of Estes
Park so that the Federal award is used in accordance with Federal statutes, regulations and the
terms and conditions of the Federal award.
2. Town of Estes Park must permit CDOT and their auditors to have access to the Town of Estes
Park’s records and financial statements as necessary, with reasonable advance notice.
3. Town of Estes Park will ensure subcontractors and subrecipients comply with the Federal Transit
Administration Drug and Alcohol Regulations, if receiving FTA Part 5311 or 5339 Funding.
4. Town of Estes Park cannot request reimbursement for cost on this project from more than one
Federal Awarding Agency, or other Federal awards. (i.e., no duplicate billing).
5. If receiving FTA Part 5311 Funding, Town of Estes Park shall maintain and report annually all
information required by the National Transit Database (NTD) and any other financial, fleet or
service data.
6. Per the terms of the agreement, Town of Estes Park shall not be reimbursed for any purchase,
issued purchase order, or leased capital equipment prior to the execution of the Grant Agreement.
7. Town of Estes Park must obtain State approval in writing, if FTA funds are intended to be used
for payment of a lease or for third-party contracts.
8. Town of Estes Park shall advertise its fixed route and/or rural based service as available to the
general public and service will not be explicitly limited by trip purpose or client type; if receiving
FTA 5311 funding.
9. Town of Estes Park shall ensure that it does not exclude from participation in, deny the benefits
of, or subject to discrimination any person in the United States on the ground of race, color,
national origin, sex, age or disability in accordance with Title VI of the Civil Rights Act of 1964.
10. Town of Estes Park shall seek to ensure non-discrimination in its programs and activities by
developing and maintaining a Title VI Program in accordance with the “Requirements for FTA
Subrecipients” in CDOT’s Title VI Program Plan and Federal Transit Administration Circular
4702.1B, “Title VI Requirements and Guidelines for FTA Recipients.” The Party shall also
facilitate FTA’s compliance with Executive Order 12898 and DOT Order 5610.2(a) by
incorporating the principles of environmental justice in planning, project development and public
outreach in accordance with FTA Circular 4703.1 “Environmental Justice Policy Guidance for
Federal Transit Administration Recipients.”
11. Town of Estes Park shall ensure that it will comply with the Americans with Disabilities Act,
Section 504 of the Rehabilitation Act, FTA guidance, and any other Federal, State, and/or local
laws, rules and/or regulations. In any contract utilizing federal funds, land, or other federal aid,
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the Town of Estes Park shall require its federal-aid recipients and/or contractors to provide a
statement of written assurance that they will comply with Section 504 and not discriminate on the
basis of disability.
12. Town of Estes Park shall develop and maintain an ADA Program in accordance with 28 CFR Part
35, Nondiscrimination on the Basis of Disability in State and Local Government Services, FTA
Circular 4710.1, and any additional requirements established by CDOT for FTA subrecipients.
13. Town of Estes Park shall agree to produce and maintain documentation that supports compliance
with the Americans with Disabilities Act to CDOT upon request.
14. Town of Estes Park shall provide CDOT with an equity analysis if the project involves choosing a
site or location of a facility in accordance to FTA Circular 4702.1B.
15. Town of Estes Park shall update its COTRAMS agency profile of any alterations to existing
construction or any new construction in accordance with FTA Circular 4710.1.
16. Town of Estes Park will provide transportation services to persons with disabilities, in accordance
with Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq.
17. Town of Estes Park will adopt a Transit Asset Management Plan that complies with regulations
implementing 49 U.S.C. § 5326(d).
18. Meal delivery must not conflict with providing public transportation service or reduce service to
public transportation passengers
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PUBLIC WORKS Memo
To:
Through:
From:
Date:
RE:
Honorable Mayor Koenig
Board of Trustees
Town Administrator Machalek
Greg Muhonen, PE, Public Works Director
December 14, 2021
Resolution 87-21 Agreement for Shared Use of the Larimer County Salt
& Sand Storage Facility and Purchase of Salt and Sand
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
The proposed Agreement authorizes the Public Works Streets Division to purchase salt
and sand materials from Larimer County and store these materials in the County indoor
storage facility at 543 Elm Road.
Present Situation:
The Town, CDOT, and Larimer County all operate separate snow and ice control
operations for their separate jurisdictional roadways. This results in redundancy in
purchasing, hauling, and storing the salt and sand materials used for these separate
operations.
The Town stores our salt and sand materials in an unheated fabric tent that was built in
2008. While the service life on this structure was expected to be about 20 years, the
abundance of leaks in the roof and operational challenges with the manual lift overhead
indicate that at 14 years old this structure has reached its functional service life. The
replacement cost of a new fabric skin over the existing steel structure is estimated to be
$50,000.
In 2020 Larimer County completed the construction of a new office and heated storage
building for their salt and sand materials. This building has sufficient capacity to store
more materials than the County expects to apply in a normal winter.
Proposal:
Town and County Public Works staff propose the attached one-year Agreement to
share the proposed costs to operate and maintain the County’s storage building while Page 107
2
maintaining cost autonomy with each agency paying for the materials used to control
snow and ice on their respective roadways.
Advantages:
•This collaborative agreement consolidates redundant hauling and storage
operations for salt and sand materials used for winter snow and ice control on
County and Town roadways.
•Use of the County storage building postpones an expensive facility replacement
cost for the fabric shell at the Town’s sand storage tent and saves taxpayers the
cost of rehabilitating another redundant storage facility.
•This arrangement delivers new previously-unavailable access to salt storage for
fast-response use in treating extreme ice build-ups on Town roadways.
•Partnering in the purchase of salt and sand materials improves the cost economy
of scale and saves administrative effort for the Town.
Disadvantages:
The Town relinquishes sole control of the material purchases and storage facility;
however, the proposed agreement gives the Town staff 24/7 access to the materials
and the facility.
Action Recommended:
Staff recommends that the Town Board approve Resolution 87-21 as shown and
described on Attachment 1.
Finance/Resource Impact:
The Town has already budgeted sufficient funds to purchase salt and sand material for
the 2022 snow season. The new cost of $9327.50 for the storage facility rental is
proposed to be paid from unspent contractor services in the 2021 budget. Going
forward, this building rental fee would be a new cost to be included in future budgets
unless the Town determines other benefits warrant incurring the larger capital cost to
rehabilitate the existing storage facility.
Level of Public Interest
The level of public interest is expected to be low regarding this proposed Agreement.
Sample Motions:
I move that the Town Board of Trustees approve/deny Resolution 87-21.
Attachments:
1. Resolution 87-21
2.Agreement for Shared Use of the Larimer County Salt & Sand Storage Facility
3. Exhibit A Insurance Requirements
Page 108
RESOLUTION 87-21
APPROVING AN AGREEMENT FOR SHARED USE OF THE LARIMER COUNTY
SALT & SAND STORAGE FACILITY AND PURCHASE OF SALT AND SAND
WHEREAS, both Larimer County and the Town of Estes Park annually purchase
and store salt and sand materials at their separate facilities on Elm Road for the
purpose of snow and ice control on public roadways; and
WHEREAS, the County storage facility has sufficient capacity to store salt and
sand materials for the winter snow and ice control operations of both agencies; and
WHEREAS, the Town’s unheated storage tent is approaching the end of its
useful service and the replacement cost is estimated to exceed $50,000; and
WHEREAS, the proposed prices of materials and storage space rental are fair
and deliver efficiencies to the taxpayers in the Estes Valley.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the intergovernmental
agreement referenced in the title of this resolution in substantially the form now before
the Board.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
Page 109
LARIMER COUNTY | ROAD AND BRIDGE
2643 Midpoint Drive, Suite C, Fort Collins, CO 80522 | 970.498.5650 | Larimer.org/roads
December 7, 2021
Wendy Koenig, Mayor
Town of Estes Park
PO Box 1200
Estes Park, CO 80517
RE: Agreement for shared use of Salt Storage Facility and sell of salt and sand/salt mixture
for snow and ice control operations
This letter shall serve as an agreement between Larimer County and the Town of Estes Park
for the shared use of Larimer County’s salt shed in Estes Park, located at 543 Elm Road. It
shall also serve as an agreement for Larimer County to sell salt and sand/salt materials to
the Town of Estes park for purposes of snow and ice control.
The term of this agreement shall be from January 1, 2022 through May 31, 2022
Larimer County agrees to provide salt and sand/salt mixture in accordance with the following:
Material shall be loaded with the Larimer County Loader utilizing the bucket scale
The Town shall complete and submit a load ticket for each load taken
Larimer County will invoice the Town on a monthly basis for material used
All material ordering and inventory management shall be the responsibility of Larimer
County
Larimer County agrees to provide the Town of Estes Park 24/7 access to the yard and salt
storage facility located at 543 Elm Road during the months provided for in the agreement.
Product ID 75054.0013 75054.0015
De scription Pre we t Sal t Sand/Salt(15%)
Material Cost Per Ton 75.04$ 45.14$
Haul i ng Cost Pe r Ton 13.50$ -$
Admi n Cost Per Ton 3.30$ 3.30$
Total Cost Per Ton 91.84$ 48.44$
ATTACHMENT 2
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December 7, 2021
Salt Storage Facility Usage and Salt Mixture
Page 2
The Town of Estes Park agrees to pay Larimer County for the use of the yard and salt storage
facility in accordance with the following
The Town of Estes Park agrees to provide appropriate insurance to the Larimer County
Risk Management Department and to maintain that insurance throughout the term of this
agreement. (See Exhibit A)
The salt storage facility is not available to the Town of Estes Park for the storage of any
materials or equipment other than those being provided by Larimer County.
The Facility charge will be invoiced separately and will be paid on an annual basis.
GENERAL TERMS
Immunity/ Non-Liability. This Agreement shall not be construed to create a duty as a matter of
law, contract, or otherwise for any Party to assume any liability for injury, property damage, or
any other loss or damage that may occur by any action, or non-action taken, or service
provided, to the public or any person, as a result of this Agreement. Each Party retains all
protections afforded to it by law, including but not limited to the provisions of the Colorado
Governmental Immunity Act, C.R.S. 24-10-101 et. seq., as the same may be amended from
time to time.
No Third-Party Beneficiary. This Agreement is made for the sole and exclusive benefit of the
Parties hereto and nothing in this agreement is intended to create or grant to any third party any
right or claim for damage, or the right to bring or maintain any action at law
Agency Policy and Procedures. Each Party’s personnel are responsible for following their
agency’s administrative policies and procedures. The parties hereto participate in this
Agreement as separate and independent entities, and each shall maintain that status through
the duration of this Agreement. Each Party remains responsible for all pay, entitlement, benefits,
employment decisions, and worker’s compensation benefits for its own personnel, and under no
circumstance shall the employees or agents of one party be deemed an employee or agent of
the other party.
De scripti on Unit Rate
Ope ration and Mai nte nance Rate Month 1,332.50$
Number of Months (Jan-Apr, Oct-Dec), 2022 7
9,327.50$ TOTAL
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December 7, 2021
Salt Storage Facility Usage and Salt Mixture
Page 3
Compliance with All Applicable Laws. Each Party is responsible for compliance with all
applicable laws and regulations and will provide information evidencing such compliance upon
request to the other Party.
Assignment. The benefits and burdens under this IGA may not be assigned by either
party without the written consent of the other.
Amendment. No amendment or other modification of this IGA shall be valid unless
pursuant to a written instrument signed by both Parties.
Annual Appropriations. Any financial obligations of the Parties arising under this IGA
are contingent upon funds for that purpose being appropriated, budgeted and otherwise
made available by the respective governing bodies of the Parties in their sole discretion.
No term or condition of this IGA is intended nor shall be interpreted to create a multi-
fiscal year obligation or debt of the Parties.
Severability. If any provision of this IGA is held to be invalid or unenforceable to any
extent, the Parties shall meet, confer, and agree on appropriate modifications to this IGA
to ensure that the original intent, obligations, goals, and purposes of this IGA are
satisfied.
Relationship of the Parties. The parties enter this IGA as separate and independent
entities and shall maintain such status at all times.
Termination. Either Party may terminate the agreement for convenience on 30 days
written notice.
This agreement shall serve to define roles and responsibilities and the costs associated with
each. There shall be no minimum or maximum amount of material purchased by the Town of
Estes Park and instead shall be on an as needed basis. Larimer County will work in good faith
with the Town of Estes Park and our vendors to ensure material quality and availability but
makes no guarantee, explicit or implied, with respect to either.
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December 7, 2021
Salt Storage Facility Usage and Salt Mixture
Page 4
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
LARIMER COUNTY
Todd Juergens
Larimer County Road and Bridge Director
Todd Juergens, Larimer County Road and Bridge Director Date
Page 113
RISK MANAGEMENT DIVISION | Revised 8/2021
INSURANCE REQUIREMENTS
General Products or Services
Prior to commencement of any work, contractor shall provide a Certificate of Insurance to Larimer County c/o
Risk Management Division, 200 W. Oak St., #4000, Fort Collins, Colorado 80521 or
InsuranceCert@larimer.org. The insurance required shall be procured and maintained in full force and effect
for the duration of the Contract and shall be written for not less than the following amounts, or greater if
required by law. The Certificate Holder section must list Larimer County and the address listed above.
I.Workers' Compensation and Employers' Liability
A.State of Colorado:Statutory
B.Applicable Federal:Statutory
C.Employer's Liability:$100,000 Each Accident
$500,000 Disease-Policy Limit
$100,000 Disease-Each Employee
D.Waiver of Subrogation
A signed Workers’ Compensation waiver must be provided if the contractor/vendor is not
required to carry Workers’ Compensation coverage per Colorado Workers’ Compensation Act
(8-40-202(2)(b).
II.Commercial General Liability on an Occurrence Form including the following coverages: Premises
Operations; Products and Completed Operations; Personal and Advertising Injury; Liability Assumed
under an Insured Contract; Independent Contractors. Coverage provided should be at least as broad as
found in Insurance Services Office (ISO) form CG0001. Minimum limits to be as follows:
A.General Aggregate Limit $2,000,000
B.Products & Completed Operations Aggregate Limit $2,000,000
C.Personal & Advertising Injury Limit $1,000,000
D.Bodily Injury & Property Damage Each Occurrence Limit $1,000,000
Other General Liability Conditions:
1.Products and Completed Operations to be maintained for one year after final payment.
Contractor shall continue to provide evidence of such coverage to the County on an annual
basis during the aforementioned period (as appropriate).
2.Contractor agrees that the insurance afforded the County is primary.
3.If coverage is to be provided on Claims Made forms, contractor must refer policy to Risk
Management Department for approval and additional requirements.
III.Automobile Liability insurance including coverage for all owned, non-owned, & hired autos. Limits to be
as follows:
A.Bodily Injury & Property Damage Combined Single Limit $1,000,000
IV.Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella
policies in conjunction with primary insurance policies if necessary.
V.All Insurance policies (except Auto, Workers Compensation and Professional Liability) shall include
Larimer County and its elected and appointed officials and employees as additional insureds as
their interests may appear. The additional insured endorsement should be at least as broad as ISO
form CG2010 for General Liability coverage. Additional Insured endorsement(s) shall be attached to
the certificate of insurance that is provided to the county.
VI.The County reserves the right to reject any insurer it deems not financially acceptable by insurance
industry standards. Property and Liability Insurance Companies shall be licensed to do business in the
State of Colorado and shall have an AM Best rating of not less than A- VII.
ATTACHMENT 3
Page 114
RISK MANAGEMENT DIVISION | Revised 8/2021
VII. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract
shall provide the required coverage and shall not be suspended, voided, or canceled except after thirty
(30) days prior written notice has been given to the County, except when cancellation is for non-
payment of premium, then ten (10) days prior notice may be given. Such notice shall be sent directly to
Larimer County Risk Management, 200 W. Oak St., #4000, Ft. Collins, CO 80521 or
InsuranceCert@larimer.org. If the insurance company refuses to provide the required notice, the
contractor or its insurance broker shall notify the County of any cancellation, suspension, non-renewal
of any insurance within seven (7) days of receipt of insurers’ notification to that effect.
VIII. Subcontractors: If subcontractors are used by vendor in the performance of contracted services, all
subcontractors are required to carry insurance coverage consistent with the limits as listed in this
document and the subcontractor must include Larimer County an additional insured as described in
section V.
ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE
LARIMER COUNTY RISK MANAGEMENT DEPARTMENT.
Page 115
Page 116
TOWN CLERK Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: December 14, 2021
RE: Resolution 88-21 – Officially Scheduling the Regular Municipal Election –
April 5, 2022
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To officially set the next regular Municipal Election on April 5, 2022 per State Statute,
determine election method (poll vs. mail ballot) and identify the Town Clerk as the
Designated Election Official.
Present Situation:
The Municipal Election Code provides that all regular elections in statutory towns shall
be held on the first Tuesday of April in each even-numbered year. As a statutory town,
Estes Park must comply with the statues outlined in Title 31 Article 10.
All elections held have been mail ballot elections since 2010, with the exception of
2012. Colorado became an all mail ballot State in 2016. Mail ballot elections have a
higher turnout (20-30% for poll vs 50-60% for mail).
Proposal:
The Resolution would set the election for April 5, 2022 as a mail ballot election and designate
the Town Clerk as the Designated Election Official for the Town of Estes Park, thereby giving
authority to complete all aspects of the Municipal Election, including the appointment of
election judges. Electronic equipment would be rented from Dominion Voting to count the
ballots. Dominion would also be used to set up the ballot layout for the printer.
Advantages:
Provides the Town Clerk the authority to perform all aspects of the election.
Disadvantages:
None.
Page 117
Action Recommended:
Approval of Resolution 88-21 setting the regular Municipal Election for April 5, 2022.
Finance/Resource Impact:
The cost is estimated at $30,000 in fixed costs budgeted for the election in the Town
Clerk fund. This is a significant increase from previous elections due to election
equipment vendor costs and paper cost. This does not include staff time.
Level of Public Interest
Low.
Sample Motion:
I move for the approval/denial of Resolution 88-21.
Attachments:
1. Resolution 88-21
Page 118
RESOLUTION 88-21
A RESOLUTION DIRECTING THE TOWN CLERK TO CONDUCT THE REGULAR
MUNICIPAL ELECTION, SCHEDULED FOR APRIL 5, 2022, AS A MAIL BALLOT
ELECTION AND AUTHORIZING THE TOWN CLERK TO APPOINT ELECTION
JUDGES
WHEREAS, by the ordinances of the Town of Estes Park and the statutes of the
State of Colorado, the 5th day of April, 2022 is fixed as the time for a regular municipal
election to elect three (3) Trustees; and
WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such
an election; and
WHEREAS, it is the decision of the Town Board by the adoption of this Resolution
to hold the regular municipal election of April 5, 2022 by mail ballot pursuant to the
provisions of sections 31-10-907 through 31-10-913, C.R.S.; and
WHEREAS, section 31-10-401, C.R.S., allows the Board of Trustees to delegate
to the Town Clerk, by resolution, the authority and responsibility to appoint the judges of
election.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1.Pursuant to the provisions of sections 31-10-907 through 31-10-913, C.R.S. the
regular municipal election of April 5, 2022 shall be a mail ballot election.
2.The Town Clerk is hereby appointed as the designated election official for the
Town of Estes Park for the conduct of this mail ballot election.
3.There shall be one (1) precinct for this mail ballot election. The mail ballot location
for said precinct shall be the Estes Park Town Hall, 170 MacGregor Avenue, Estes
Park, Colorado 80517.
4.Pursuant to section 31-10-201(1)(b), C.R.S., to be eligible to vote in this regular
mail ballot election a person must be at least eighteen (18) years of age, a resident
of the town, and a resident of the State of Colorado for twenty-two (22) days
immediately preceding the election.
5.An electronic voting system shall be used in the election and the Town Clerk is
hereby authorized and directed to perform all acts and functions necessary for the
use of such electronic voting system as required by the laws of the State of
Colorado pertaining thereto.
ATTACHMENT 1
Page 119
6. Pursuant to section 31-10-401, C.R.S., the Town Clerk is hereby delegated the
authority and responsibility to appoint judges of the election at least fifteen (15)
days before the election day.
7. The judges of election shall receive for their services $14 per hour.
8. The Town Clerk shall establish the form of the regular mail election ballot.
9. The Town Clerk shall, at the expense of the Town, arrange for such materials and
supplies for such election as may be necessary.
DATED this day of , 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 120
12/8/2021
1
LARIMER COUNTY: COMMISSIONERS OFFICE
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
ESTES PARK PRESENTATION
DECEMBER 14, 2021
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
MEETING AGENDA
1. CSLC Initiative Overview
2. How You Can Get Involved
3.Next Steps
Page 121
12/8/2021
2
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
CSLC INITIATIVE OVERVIEW
What is the Climate Smart Larimer County
(CSLC) Initiative? Why are we doing this now?
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
THE CSLC INITIATIVE
Beginning with the Climate Smart Larimer
County Framework...
•Building, Land Use and Energy
•Economic Health
•Emergency Management and Public Safety
•Natural Resource Management
•Public and Environmental Health
•Public Works and Engineering
Page 122
12/8/2021
3
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
CSLC INITIATIVE OVERVIEW
Where are we in the process?
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
Information
Kiosks Community
Workshops &
Public Meeting
Community Engagement Plan (CEP) Intent: To detail the engagement tools and
events, as well as the different community groups to include during the outreach effort.
COMMUNITY ENGAGEMENT OVERVIEW
Page 123
12/8/2021
4
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
CSLC INITIATIVE OVERVIEW
Phase 2: How will we get to a plan?
Step 1
• Leadership
and Advisors
Step 2
• Outreach and
Engagement
Step 3
• Analysis
Step 4
•Strategy
Prioritization
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
How this relates to Municipalities:
•This is an ask for collaboration between our plans and
efforts to amplify impacts
•It will take many entities working together to address
our rapidly changing climate
•Each entity may have their own approach and we will
work with you at your direction
COUNTY – MUNICIPALITY CONNECTION
Page 124
12/8/2021
5
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
COMMUNITY ENGAGEMENT OVERVIEW
How you can get involved!
Insert Picture Here
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
COMMUNITY ENGAGEMENT OVERVIEW
www.larimer.org/climate-smart
Page 125
12/8/2021
6
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
COMMUNITY ENGAGEMENT OVERVIEW
www.larimer.org/climate-smart
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
COMMUNITY ENGAGEMENT OVERVIEW
A few minutes to spare today?
Take our 10-min questionnaire and help shape
a Climate Smart Larimer County!
Page 126
12/8/2021
7
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
NEXT STEPS
Insert Picture Here
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
TASK FORCE’S NEXT STEPS
Amplify Outreach Efforts:
•Take our 10-min questionnaire!
•Use your phone to scan the QR code below
or visit www.larimer.org/climate-smart
•Tell others about the project
•Direct them to the project website and County’s social media platforms
•Forward any mails, updates, social media posts, etc.
Page 127
12/8/2021
8
CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE
COMMUNITY ENGAGEMENT OVERVIEW
www.larimer.org/connect-larimer-county
THANK YOU!
Page 128
PROCEDURE FOR PUBLIC HEARING
Applicable items include: Rate Hearings, Code Adoption, Budget Adoption
1. MAYOR.
The next order of business will be the public hearing on PLANNING COMMISSION
ACTION ITEM 1.A ORDINANCE 18-21 AMENDING CHAPTERS 5 AND 13 OF THE
ESTES PARK DEVELOPMENT CODE REGARDING ACCESSORY DWELLING
UNITS (ADU).
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, public comment,
and written comments received on the item.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2. STAFF REPORT.
Review the staff report.
3. PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
item. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
4. MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the item which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the item.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7. SUGGESTED MOTION.
Page 129
Suggested motion(s) are set forth in the staff report.
8. DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9. VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
*NOTE: Ordinances are read into record at the discretion of the Mayor as it is not required
to do so by State Statute.
Page 130
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Alex Bergeron, Planner II
Date: December 14, 2021
RE: Ordinance 18-21 Amending Chapters 5 and 13 of the Estes Park
Development Code Regarding Accessory Dwelling Units
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
The objective of the Town Board is to conduct a public hearing to consider and make a
decision on a proposed text amendment to the Estes Park Development Code (EPDC)
regarding Accessory Dwelling Units (ADUs).
Present Situation:
Demand for long-term housing in Estes Park currently exceeds supply, so critically that
Town leadership categorized the housing situation as a “crisis” in 2021. ADUs are
already permitted in Estes Park, and the proposed text amendment to the EPDC seeks
to reasonably reduce remaining barriers to ADU development in residential zone
districts to bolster free-market solutions to the housing shortage. Staff considered
relevant data when reviewing the proposed text amendments against EPDC §3.3.D
(Code Amendments – Standards for Review), as outlined in the “Staff Findings” portion
of the Proposal section below.
Proposal:
The proposed text amendments to §5.2 of the EPDC (Accessory Uses and Accessory
Structures) are related to ADUs and include the following changes:
•Permit ADUs in the R-1 zone district
•Clarify additional requirements for ADUs
•Adjust ADU size limits
•Modify rental regulations
UPDATED BY STAFF ON 2021-12-10
Page 131
• Clarify home occupation standards
• Strike certain provisions
• Clarify lot size changes identified in a modified Table 5-1
• Add new requirements for ADUs
The proposed text amendments also modify the definition of “Accessory Dwelling Unit”
in EPDC §13.3 to accommodate the above changes.
Staff Findings:
§3.3.D.1. The amendment is necessary to address changes in conditions in the
areas affected. Affirmative. According to Realtor.com,1 the median sale price for a
home in Estes Park was $815,445 in September 2021, up from $479,900 in September
2019 (a 70% increase in just two years). The increase in home prices is occurring at a
time of rapid population growth in Colorado. This includes the population of Larimer
County, which grew by 20% between 2010-2020 according to US Census data.2 Estes
Park itself grew by at least 8% over the past 10 years,3 with much of the Estes Park
workforce residing far outside of the Estes Valley due to a lack of housing availability
and affordability. While efforts are being made to increase workforce housing in Estes
Park, new development has not kept pace with demand for well over a decade. During
the Planning Division’s October 6, 2021 community engagement session on ADUs,
Estes Park Housing Authority Director Naomi Hawf stated that there were 778
households in search of housing and on the Authority’s waitlist (see “Attachment 3:
Community Engagement Presentation”). This doesn’t represent people who have
elected not to wait for years for housing and aren’t included on the waitlist.
In an effort to respond to increasing housing needs, the proposed code amendment
enables the development of new residential units through a free-market approach in
which property owners seeking to build an ADU on their property would more likely be
able to. This change is part of a greater range of housing solutions being proposed to
address the local housing shortage. ADU construction is already allowed in single-family
zone districts, but is limited (namely by prohibition of long-term ADU rental). Other
benefits to homeowners may include the following:
• Provide housing for a loved one or one in need of care
• Housing for relatives or friends, or space for guests or caregivers
• Additional income from rent, and options for homeowners to downsize and age in
place
The proposed code amendment also responds to changing demographics and
household composition in the US generally and especially in communities popular with
young people, in acknowledgement that married couples with children represented only
20% of all US households in 2010, down from 43% in 1940.4
Page 132
§3.3.D.2. The development plan, which the proposed amendment to this Code
would allow, is compatible and consistent with the policies and intent of the
Comprehensive Plan and with existing growth and development patterns in the
Estes Valley. Not applicable to this code amendment itself, though plans for ADU
development would be reviewed for compliance with adopted codes through the
building permit process; including building codes, fire codes, and the EPDC. Standard
permitting practice is additionally staff’s preferred method of tracking ADU development
as the process currently tracks other types of residential development, from additions
and remodels to construction of single-family homes and multi-family development.
§3.3.D.3. The Town, County or other relevant service providers shall have the
ability to provide adequate services and facilities that might be required if the
application were approved. Affirmative. Town, County or other relevant service
providers would not be significantly impacted regarding their respective services and
facilities if this code amendment is approved, based on the understanding that future
ADU development would occur on lots already developed for residential use and with
adequate service. The code amendment was presented to affected agencies (including
Public Works, the Building Division, and local utilities) and no opposition was detected
in the feedback received – only support for this code amendment was offered.
Advantages:
• The proposal is consistent with Community Wide Policy 5.2 of the Estes Park
Comprehensive Plan: “Encourage housing for permanent residents of all
sectors of the community that is integrated into and dispersed throughout
existing neighborhoods.” Expansion of ADU development would provide for
additional, more affordable housing options in Estes Park, which currently has a
pronounced shortage of housing stock relative to demand, especially for
households at the middle and lower end of the economic spectrum.
o Specifically, the proposed code amendment expands ADU access to 702
lots, up from 600 where ADU development is currently permitted, for a
total of 1302 lots eligible, or 59% of all single-family lots in Estes Park (up
from 27%) (see “Attachment 4: Extension Quantification) (note: this data
does not reflect potential HOA restrictions, which could cause some
numbers to be effectively lower).
• The proposal is consistent with Community Wide Policy 5.6: “Encourage
housing infill within the existing urban area.” The proposed code amendment
would expand residential development in existing neighborhoods without creating
additional lots, which provides another option for homeowners and may expedite
development of additional dwellings without creating additional sprawl (consider
subdivision process timeline). Additionally, fewer resources are required to build
ADUs, and less energy is needed to heat and cool smaller spaces, which helps
to reduce greenhouse gases and our carbon footprint.
• ADU development, which had a significant history in the US before the suburban
patterns of housing proliferated the landscape, may strengthen the social fabric
of the community as more people may be able to live, work, and play in Estes
Page 133
Park when they would otherwise have to commute, easing employee shortage
and staff turnover for local businesses and entities, which advances Community
Wide Policy 7.7: “Establish the basis for a sound tourism market and
sustainable economic climate.”
• ADU development may allow older community members to age in place rather
than having to move out of the community for care (consider the “mother-in-law
suite” or “granny flat” basis for ADU development). Older adults could also elect
to live in an ADU while renting out their primary residence to augment their
income. This advances Community Wide Policy 7.9: “Build on the strength of
the retirement community.”
Disadvantages:
• Additional dwelling units in existing residential neighborhoods may, depending on
the volume of development ultimately realized, cause a perception of increased
in traffic and activity typical of such neighborhoods, resulting in a minimally more
urban feel than longtime residents are used to and in turn leading to temporary
local discontent.
Action Recommended:
Staff recommends Approval of the code amendment. The Planning Commission,
during a regularly scheduled public hearing on November 16, 2021, voted unanimously
(5-0) to recommend approval of the code amendment.
Finance/Resource Impact:
None identified.
Level of Public Interest
High. Multiple written public comments have been received regarding the proposed
code amendment. Additional support has been offered through editorials written in the
Estes Park Trail-Gazette by a local professional architect (July 3, 20205; October 8,
20216) and evidenced by ADU development inquiries received by the Planning Division.
Despite this local support, the majority of comments received are in opposition – often
citing views which contrast with the information offered during public engagement
activities. Written comments received to date are available via this link:
https://drive.google.com/file/d/1uOQYIf6yV1k7YmCoRuC1zJ4W7M2ytMAG/view
Sample Motion:
I move that the Town Board APPROVE Ordinance 18-21.
I move to deny Ordinance 18-21.
I move to continue Ordinance 18-21 to the next regularly scheduled meeting.
Attachments:
1. Ordinance 18-21
2. Exhibit A: Proposed Amendment to Code Text
3. Community Engagement Presentation
4. Extension Quantification Page 134
1 https://www.realtor.com/realestateandhomes-search/Estes-Park_CO/overview
2 https://www.census.gov/library/stories/state-by-state/colorado-population-change-between-census-decade.html
3 https://www.census.gov/quickfacts/estesparktowncolorado
4 https://www.rstreet.org/wp-content/uploads/2017/03/89.pdf
5 https://www.eptrail.com/2020/07/05/guest-column-why-are-accessory-dwellings-not-allowed-in-estes-park/
6 https://www.eptrail.com/2021/10/08/adus-will-help-house-essential-workers/
Page 135
ORDINANCE NO. 18-21
AMENDING CHAPTERS 5 AND 13 OF THE ESTES PARK DEVELOPMENT CODE
REGARDING ACCESSORY DWELLING UNITS
WHEREAS, on November 16, 2021, the Estes Park Planning Commission
conducted a public hearing on a proposed text amendment to the Estes Park
Development Code which would modify Table 5-1 to extend accessory dwelling units
(ADUs) to the R-1 zone district and modify lot size standard requirements; amend section
5.2(B)(2)(a) to clarify additional requirements for ADUs, adjust ADU size limits, modify
rental regulations, strike certain provisions, clarify lot size changes identified in Table 5-1,
and add new requirements; amend section 5.2(B)(2)(d) to accommodate stricken home
occupation requirements and clarify them; and amend the definition of “Accessory
Dwelling Unit” to accommodate the above changes; and
WHEREAS, on November 16, 2021, the Estes Park Planning Commission voted
unanimously to recommend approval of the text amendment with the condition that the
Commission recommended staff consider adjusting the text to require one (1) off-street
parking space per ADU; and
WHEREAS, staff has made that text adjustment; and
WHEREAS, the Board of Trustees of the Town of Estes Park finds the text
amendment to the Estes Park Development Code attached as Exhibit A complies with
Estes Park Development Code section 3.3.D and has determined that it is in the best
interest of the Town that the amendment be approved.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS:
Section 1: Sections 5.2 and 13.3 of the Estes Park Development Code are hereby
amended, by adding underlined material and deleting stricken material, as set forth on
Exhibit A. Ellipses indicate material not reproduced as the Board intends to leave that
material in effect as it now reads.
Section 2: This Ordinance shall take effect and be enforced thirty (30) days after
its adoption and publication.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado this ____ day of _______________, 2021.
ATTACHMENT 1
Page 136
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
I hereby certify that the above Ordinance was introduced at a regular meeting of the
Board of Trustees on the day of , 2021 and published in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day
of , 2021, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 137
§ 5.2 - ACCESSORY USES (INCLUDING HOME OCCUPATIONS) AND ACCESSORY STRUCTURES
. . .
B.Accessory Uses/Structures Permitted in the Residential Zoning Districts.
1.Table of Permitted Accessory Uses and Structures.
. . .
Table 5-1
Accessory Uses and Structures Permitted in the Residential Zoning Districts
Accessory Use Residential Zoning District Additional Requirements
"Yes" = Permitted
"No" = Not Permitted
"CUP" = Conditional Use Permit
RE-1 RE E-1 E R R-1 R-2 RM
Accessory dwelling unit Yes Yes Yes Yes Yes YesNo No No §5.2.B.2.a
1.33 times minimum lot area
required Lot shall meet
minimum lot area standard of
the zone district as set forth
in Table 4-2
. . .
2.Additional Requirements for Specific Accessory Uses/Structures Permitted in the
Residential Zoning Districts.
a.Accessory Dwelling Units.
(1)Where Permitted. Accessory dwellings shall consist of living quarters
integrated either within the principal single-family detached dwelling structure
on the lot or with a detached accessory structure on the same lot as the
principal dwelling. Mobile homes, recreational vehicles and travel trailers shall
not be used as accessory dwelling units.
(2)Size of Accessory Unit. No accessory dwellings shall exceed forty-ninethirty-
three percent (4933%) of the size of the habitable floor area of the principal
dwelling unit or eight hundred (800) square feet, whichever is less. An accessory
dwelling unit shallmay contain private sanitary facilities with hot and cold
running water, and cooking and food storage facilities, and a sleeping area.
ATTACHMENT 2
Page 138
(3) Limit on Tenancy. Accessory dwelling units shall not be used as short-term
rental units or vacation homes. Rentals of accessory dwelling units must be for
terms of 30 days or longer.
(4) Density Calculations. Accessory dwelling units shall not count toward any
applicable maximum residential density requirement.
(5) Limit on Number. There shall not be more than one (1) accessory dwelling
unit on a lot in addition to the principal single-family dwelling.
(6) Maximum Occupancy. The combined total number of individuals that reside
in the principal and accessory dwelling units shall not exceed the number that is
allowed for a single household. See definition of "Household Living" in
§13.2.C.28 below.
(67) Off-Street Parking. At least one (1) off-street parking space shall be
provided for any each bedroom located in an accessory dwelling unit.
(8) Home Occupations. Home occupations shall be prohibited on the site of an
accessory dwelling unit.
(79) Lot Area. A Llot which is the site of an accessory dwelling unit must meet or
exceed area must be one and thirty-three one-hundredths (1.33) times the
minimum lot size for area of the zone district in which the lot is located, as set
forth in Table 4-2.
(810) Other Regulations.
(a) A permitted accessory dwelling unit shall comply with all other
applicable site and building design, height, access and other standards
for principal dwelling units in the zoning district in which the accessory
dwelling will be located.
(b) All accessory dwelling units shall comply with local building code
requirements.
(c) Accessory dwelling units, being ancillary to and under the same
ownership as the principal dwelling unit on a lot, shall not be sold or
conveyed separately from the principal dwelling unit.
(db) In the case of any conflict between the accessory dwelling unit
standards of this Section and any other requirement of this Code, the
standards of this Section shall control.
. . .
d. Home Occupations.
(1) Size/Area: A home occupation shall not exceed twenty percent (20%) of the
principal building floor area of the building in which the home occupation is
located, excluding garage space. This size/area requirement does not apply to
family home day care.
(2) Location: Home occupations are permitted in both principal dwelling units
and accessory dwelling units shall be integrated within the principal building in
all zoning districts that allow home occupations, though the home occupation
must be integrated within the building of the related dwelling unit(s); e. Except
that on lots equal to or greater than one-and-one-half (1.5) acres in size, home
Page 139
occupations may be located in uninhabited accessory structures. detached from
the principal building.
. . .
(4) Operational:
. . .
(k) Home occupations shall be prohibited on the site of a vacation home
and/or accessory dwelling unit. (See §5.1.B and §5.2.B.2.a).
. . .
§ 13.3 - Definitions of Words, Terms and Phrases
. . .
3. Accessory Dwelling Unit shall mean a second dwelling unit which is integrated either with a single-
family detached dwelling structure or with a detached accessory structure on the same lot as the
principal dwellingthat is located on the same lot as the single-family detached dwelling. "Accessory
Dwelling Unit" does not include mobile homes, recreational vehicles or travel trailers.
Page 140
ACCESSORY
DWELLING UNIT
(ADU)
Overview
Informational Webinar
October 6, 2021
Hosted by: Planner II Alex Bergeron
abergeron@estes.org
970.577.3729
Link to video of recorded session: https://drive.google.com/
file/d/1lvTSr_dTz2SU1xhGdiwupSp87h3bCfZf/view
WHAT IS AN ADU?
•An Accessory Dwelling Unit (ADU) is a second dwelling unit
integrated with a single-family detached dwelling that is located on the
same lot. "Accessory Dwelling Unit" does not include mobile homes,
recreational vehicles or travel trailers and do not include “tiny homes,”
which are a specific type of primary dwelling.
•ADUs can take different forms
•Creative, flexible and affordable option for homeowners & renters
(Median home price is $659,000, Median family income is $84,400)
ATTACHMENT 3
Page 141
ADUs come in various shapes and sizes
WHY AMEND THE CODE?
There is a pronounced housing shortage and a gap between jobs and
housing which often causes people to have to commute long distances
or compete for a limited supply of suitable housing or feasible lots to
develop a home, which impacts the local workforce and the economy.
•Seasonal hiring needs require creative housing options. For example, consider
the dining experience at a short-staffed restaurant. (3,000 seasonal jobs/yr.)
•The scarcity of housing available for year round or seasonal workforce in the
area is reported to negatively affect at least 85% of all employers.
•Challenges with staff turnover; loss of institutional knowledge, relationships
with the community, and experience with local regulations.
•Enhanced sense of community when folks can live where they work. Not just
a place – but a community of people with pride in where they live.
•Housing and development trends are changing.
Page 142
ADUs are known by different terms
Some other common names
include, but are not limited to:
•“Mother in-law suite”
•“Guest house”
•“Granny flat”
•“Carriage house”
•“Basement apartment”
AREN’T ADUS ALREADY ALLOWED?
•Yes. ADUs are currently permitted as accessory uses in most single-
family residential uses. There are currently some restrictions on which
lots may have them; e.g. a lot must be 1.33x the minimum lot size in
order to have an ADU.
Page 143
WILL THE AMENDMENT EFFECTIVELY
REZONE NEIGHBORHOODS?
•No. ADUs are already an allowed use for 600 single-family residential
lots in Estes Park (or 27% of all such lots). These are all at least 33%
larger than the minimum lot size for their respective zone districts.
•The proposed code amendment seeks to expand use to any single-
family residential lot which simply meets the minimum lot size for its
zone district.
•The amendment proposes to include the R-1 (Residential-5,000 sq. ft.
minimum lot size) where ADUs are currently not permitted.
WILL THE AMENDMENT DOUBLE
DENSITY IN NEIGHBORHOODS?
•No. If passed, the code amendment would expand ADU eligibility to
an additional 702 lots, for a total 1302 single-family residential lots in
town. The proposed code amendment seeks to expand use to any
single-family residential lot which simply meets the minimum lot size
for its zone district.
•This would amount to only 59% of single-family residential lots being
eligible for ADU development based on proposed minimum lot size
rules. This is because 41% of subject lots are currently legally non-
conforming in lot size.
Page 144
WILL THE AMENDMENT DOUBLE
DENSITY IN NEIGHBORHOODS? (CONT.)
•ADU development is also quite costly to private property owners, in
terms of time and financial expense, which is why ADU development
currently is not very common. You’ve really got to want it.
•Parking isn’t intended to dramatically worsen, either (existing
occupancy regulations allow up to eight unrelated people in a home)
WILL THERE BE MORE SHORT TERM
RENTALS?
•No. Short term rentals are currently not allowed in ADUs and we are
not proposing to allow them.
•Long term rentals (30 days or longer) would be allowed. That gets at
the heart of the purpose of the amendment.
•The Town currently monitors for STR compliance.
Page 145
Thank you!
Planner II Alex Bergeron
abergeron@estes.org
970.577.3729
Page 146
ATTACHMENT 4
Page 147
Start dateAgenda_Item_Title Stance_on_item NameComments_for_the_Board_of_Trustees_File_Upload12/9/2021 3:11 PM Ordinance 18‐21. ForKaren RandinitisI completely support anything our community can do to offer housing opportunities.12/9/2021 3:19 PM Ordinance 18‐21. ForKari PyleI am in favor of allowing accessory dwelling units in resendential areas for the purpose of long term renting.12/10/2021 9:38 AM Ordinance 18‐21. ForKevin Benes Removing barriers to allow ADUs is one of the most effective moves the Town Board can take to enable the citizens of Estes Park to address our housing crisis.This amendment is a terrific example of our local government enabling market driven solutions to a crisis that is too large for any individual entity to solve. As a citizen of Estes Park with a lot large enough to accommodate an additional dwelling we would take steps to build a long term housing unit on our property almost immediately if this were approved.Thank you for considering any and all approaches to addressing this crisis facing our community.Page 148
Town Clerk <townclerk@estes.org>
Town Development
Bill J. Darden <bdarden@uchicago.edu>Sun, Dec 12, 2021 at 9:32 AM
To: Wendy Koenig <wkoenig@estes.org>, "townclerk@estes.org" <townclerk@estes.org>, "tmachalek@estes.org"
<tmachalek@estes.org>
To: Mayor Koenig and the Estes Park Board of Trustees
From: Johanna Darden, Estes Park Permamemt Resident
It is my desire that any housing development done by the Town of Estes Park be done in a manner modeled
as shown in the following links:
https://discovergeos.com/
https://www.cnn.com/2021/11/11/us/colorado-geos-neighborhood-net-zero-climate/index.html
I believe the exteriors of the buildings could be designed more appropriately to fit in with the
neighboring area (i.e., more rustic). Eco- friendly living situations have become popular, and many
people are finding an intolerance to chemicals, pesticides, and smoke. This model should also be
considered if Town office buildings are constructed.
PUBLIC COMMENT RECEIVED BY 2:00 P.M. 2021-12-14
Town Clerk <townclerk@estes.org>
ADUs
1 message
Bill J. Darden <bdarden@uchicago.edu>Sun, Dec 12, 2021 at 9:54 AM
To: Wendy Koenig <wkoenig@estes.org>, "townclerk@estes.org" <townclerk@estes.org>
Cc: "tmachalek@estes.org" <tmachalek@estes.org>
To: Mayor Koenig and the Estes Park Board of Trustees
From: Johanna Darden, Town of Estes Park Year-Round Permanent Resident
The comments sent to you by Diane Ernst regarding ADUs accurately reflect my concerns as well. I am
opposed to the new ADUs proposed change.
To Estes Park Trustees:
I am a resident of Estes Park who is in favor of allowing attached ADU’s and grandfathered
detached ADUs to be rented long term.
However, I am NOT in favor of allowing detached ADU’s, particularly the building of new, up to
800 square foot detached ADU houses on lots that already have a primary residence on the lot
in single-family zoned neighborhoods.
The proposed ADU code change would allow (in non-HOA single-family zoned neighborhoods)
the following:
1. A new detached ADU house of up to 800 square feet or 49% of the habitable floor area
of the principal primary dwelling, whichever is less, provided the lot size is consistent
with the zoning district.
2. Both the primary dwelling and the ADU detached house can be rented at the same time
for a time period of 30 days or more.
3. The elimination of any maximum occupancy limitation other than the 8 unrelated
people allowed in a single dwelling. This code change appears to allow up to 16
unrelated people to live on the single-family zoned lot, where there is a primary
dwelling and a detached ADU house dwelling.
4. No bedrooms in the detached ADU, only “a sleeping area”, and “eating area” and
sanitation facilities. So, a dormitory, bunk-house type situation would be allowed.
The materials in the meeting packet, page 134 say that this ADU code change is not a rezoning
of the neighborhoods as ADU’s are already allowed. However, what would be new with this
code change is allowing the building and renting out to non-family members new 800 square
foot houses on single-family zoned lots with a primary dwelling in place that also may be
rented out. This appears to be a de facto rezoning of the lot and should not be allowed to
happen.
Diane Ernst
Estes Park, CO
Board of Trustees Public Comment Form
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Estes Chamber of Commerce
For Against Neutral
Ordinance 18-21.
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above.
Dear Trustee Martchink, Town Board, Mayor Koenig and Staff -
Thank you for asking the Chamber for feedback on Accessory Dwelling Units
(ADUs). We presented the information you provided in our Advocacy Forum and
hosted a call at 1 p.m. on Monday, December 13. Members agree that ADUs would
help alleviate the workforce housing shortage and that existing covenants serve to
protect the integrity of our neighborhoods.
You can read the verbatim responses of our members on this page. We will continue
to encourage the dialogue and appreciate your ear to the ground from the voice of
business.
Together we’re protecting all the things that make Estes Park a great place to live,
work and play.
December 12, 2021 (for Dec 14 Town Board meeting)
TO: Mayor Koenig and Estes Park Board of Trustees
FROM: Sandy Lindquist, Town homeowner and full-time resident
RE: Ordinance 18-21 (ADU expansion, requesting denial)
Thank you for the often-challenging work you do as elected government. I also can appreciate that
municipal planning (by training, and certainly when individuals are newer in the community) usually
moves along a path of accommodating potentially infinite growth/development by easiest means –
even using words like crisis for persuasive impact. Planners might be offended if constituents are not
in full agreement with proposal details. Owner-residents moved here making major homestead
investments – often later in life – WHEREIN legal zoning characteristics met their needs/wants, and
WHEN they personally could afford to do so.
This newest ADU implementation will change zoning characteristics, despite proponent denials.
Owner-resident lifestyles WILL be affected, even if “cheap eyesores” aren’t anticipated. If you want
to change zoning, then REZONE in an appropriate location. Convenient tinkering with definitions to
essentially break a contract and deceive constituent trust shouldn’t be a governing tactic.
Repeatedly encroaching on owner-residents to accept other-problem remediation proposals isn’t
appreciated, nor is dismissing and disrespecting their opinions and preferences as the one and only
disadvantage to this proposal (e.g., Packet p. 134, ”perceptions … minimally more urban feel
… temporary local discontent”). Discontent and negativity are from citizens directly affected in
their chosen-home environments, who don’t use their properties for outside income.
Proposal advantages 1 and 2 (Packet p. 133) incongruously cite Community Wide Policies
(CWP 5.2 and 5.6) text that seemingly DOESN’T encourage homogenization and loss of
distinctive neighborhood zoning character. Proposal advantages 3 and 4 (Packet p. 134) cite
CWP 7.7 and 7.9 text, which similarly DOESN’T (1) relate tourism and sustainable economy to
increased-density changes on established residential areas nor (2, opinion) thusly(!) “build on
the strength of the retirement community.”
Natural tendency is always to push the envelope, hoping it doesn’t rip. There is too much ”not
anticipating” downside extremes here. CD Director Garner said (meaning for the Town only) that this
is “a seamless way to blend some density into residential neighborhoods.” That also
seems to go along with removing RE-1 zoning from within Town limits.
My Nov 11 letter to the Planning Commission went into more substantiation detail (currently p.
27 of 52 here unless the document grows upward:
https://drive.google.com/file/d/1uOQYIf6yV1k7YmCoRuC1zJ4W7M2ytMAG/view ).
I ask of you to disallow the proposed significant expansion of Accessory Dwelling Units (ADUs)
throughout ALL single-family residential zones – Dec 14 Ordinance 18-21 amending EPDC chapters 5
and 13 – which effectively destroys that zoning upon which owner-residents relied when making
homestead investments in good faith. Modifications should be planned INTO community
(re)development; NOT overprinted ONTO existing neighborhoods. That has already been done here
negatively with “home vacation rentals” (business/accommodations effective zoning overrides).
Board of Trustees Public Comment Form
Please enter your full name. (This information is required to ensure the Town keeps accurate records of public
comment.
Name *
Stance on item:*
The Board of Trustees want to hear from members of the community. The following
form was created for general public comment or public comment on any agenda items.
The Town Board of Trustees will participate in meetings remotely due to the Declaration of
Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19
and provided for with the adoption of Ordinance 04-20 on March 18, 2020.
Regular meetings of the Town Board are held on the second and fourth Tuesdays of each
month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior to
each meeting.
Click here to view the current Agenda.
Public comment must be received by noon the day of the Town Board meeting. All comments will be
compiled for Board distribution prior to the meeting.
Agenda items are available the Wednesday prior to each Town Board meeting. To provide public
comment on an upcoming item please use the drop down below to select the Agenda item title.
Agenda Item Title *
Public comment can be attached using the Upload button below or typed into the text box below.
File Upload
Jeff Robbins
For Against Neutral
Ordinance 18-21.
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Comments for the
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Limited to a maximum of 1000 characters. For comments over 1000 characters please use the Upload feature
above.
Dear Madam Mayor & Board,
I am most pleased you are considering relaxing the rules on ADUs. This is a very
positive step towards creating affordable housing for those in need. One thing I want
to suggest is that you consider factoring a larger percentage of the existing dwelling
for the ADU. I know of many properties that will have plenty of room for an ADU, but
the primary dwelling is quite small. For example there are properties in our
community that are 1,000 sf or less, but have plenty of room to build something
larger than your proposed % of 1,000 sf.
I know there is plenty of opposition to this move in our community, but please do not
be dissuaded from pressing forward with this very positive legislation which WILL
make a difference in the pool of affordable housing now and well into the future.
December 14 2021
From:
Estes Park Economic Development Corporation (EDC)
533 Big Thompson Avenue, Suite 103
Estes Park, CO 80517
To:
Town of Estes Park Board of Trustees
Re: Letter of Support for Ordinance 18-21 Amending Chapters 5 and 13 of the Estes Park Development
Code Regarding Accessory Dwelling Units (ADU).
The Estes Park EDC’s mission is to help build a stronger, broader, local economy; assist existing local
business to reach their full potential; and support the attraction and expansion of businesses that create
new job opportunities. Each of our activities is aimed at fostering a vibrant, multi-generational
community that meets the needs of all Estes Valley residents.
We understand that the amendment’s purposes are multiple, and include:
Permit ADUs in the R-1 zone district
Clarify additional requirements for ADUs
Adjust ADU size limits
Modify rental regulations
Clarify home occupation standards
Strike certain provisions
Clarify lot size changes identified in a modified Table 5-1
Add new requirements for ADUs
It is clear that to address our well-established housing needs, a variety of tools and approaches are
needed. One is the use of ADU’s under appropriate specified conditions. It’s for this reason that the
Estes Park EDC and its Board of Directors, is in support of Ordinance 18-21 Amending Chapters 5 and 13
of the Estes Park Development Code Regarding Accessory Dwelling Units (ADU).
By majority vote of the Estes Park EDC Board of Directors,
Best regards,
Adam Shake
Estes Park EDC
President/CEO
Town Clerk <townclerk@estes.org>
Ordinance 18-21
David Bangs <dbangs@trailridgece.com>Tue, Dec 14, 2021 at 1:37 PM
To: pmartchink@estes.org, wkoenig@estes.org, cbangs@estes.org, Marie Cenac <mcenac@estes.org>,
bmacalpine@estes.org, swebermeier@estes.org, cyounglund@estes.org, Town Clerk <townclerk@estes.org>
Hello Mayor and Trustees-
I apologize for the late email. I did not have time to get an official written comment submitted before the 12 pm deadline
today.
I am writing to you to express my support for the proposed Estes Park Development Code Amendment as described in
Ordinance 18-21. This code revision is an important piece of the overall strategy required to help provide additional
opportunities to help put a dent in our community's severely lacking workforce housing inventory. As I am sure you all are
aware, there is no one solution to this crisis. A multi-pronged approach is critical to help ease the severity of this issue. I
would strongly encourage you to vote yes to approve this ordinance as written and unanimously approved by the
Planning Commission. Thank you for your consideration.
David Bangs
2191 Larkspur Avenue
970-308-8221
Town Clerk <townclerk@estes.org>
Comment on Ordinance 18-21 regarding ADU's
1 message
Frank Lancaster <retsacnalf@gmail.com>Tue, Dec 14, 2021 at 4:46 PM
To: townclerk@estes.org
Cc: Travis Machalek <tmachalek@estes.org>, Wendy Koenig <wkoenig@estes.org>
Dear Trustees:
I want to voice my support for Ordinance 18-21 regarding removing regulatory barriers to ADU's in Estes Park.
This issue has come up several times in the past going back to when I was serving as the Larimer County Manager, and
when I was the Town Administrator and each time it was unsuccessful. It is time to make these changes.
There are many reasons to approve this change:
Estes is facing a housing crisis for our workforce. This is a simple way to make some real inroads into solving this
problem at minimum cost to the public. ADU's have many benefits for many segements of our community.
ADU's will increase the supply of affordable rentals for workforce and lower income workers.
At the same time, ADU's will assist younger first time home buyers by allowing them some income on their
property to offset the high cost of mortgages in our area.
The Larmer County Partnership for Friendly Communities has identified ADU's as a critical tool for allowing seniors
to age in place. Estes Park has a large number of seniors and the Lar Co Partnership has worked throughout the
County to match seniors who want to stay in their homes with younger couples who can help maintain their homes
and provide companionship, benefiting both parties. Successful throughout the County, this program has not been
implemented in Estes Park due to our unreasonable restrictions on ADU's.
This will not undermine the community values in single family neighborhoods. This is a red herring. Currently
code allows unrelated people to share the rent or morgage payments with no limitations on the number of people
living in a neighborhood. Not to mention large families and extended families living in single family homes with no
regulatory restrictions.
This will not negativly impact property values, anymore than large extendend families lilving in a single family
home does. On the contrary, this will open up the feasability of home ownership to a wider group of residents and
the demand for these homes will be strong and support more diversity in our population.
Our economy can not remain strong if it soley depends on workers commutting from the valley for jobs, especially
when there are more jobs that workers along the Front Range, there is no incentive for workers to take the time
and expense to commute to jobs here when they can work closer to homes.
Many mountain communities allow and in fact encourage, ADU's as a key component of their housing supply. Estes
Park has been resistant for way too long and now is the time to rectify this situation.
In closing, I believe allowing ADU's is a simple, inexpensive and market based alternative that can have a great positive
impact on the tight housing situation we are currently facing for a wide spectrum of our residents, and I encourage you to
approve this ordinance.
Frank Lancaster
Black Canyon Drive
TownofEstesParkSIGN-INSHEETFORPUBLICCOMMENTTheTownofEstesParkCouncilencouragesresidentsofthecommunitytoattendTownBoardmeetings.IndividualswishingtobeheardduringPublicCommentwillbelimitedasdeterminedbytheMayorinordertoalloweveryonetheopportunitytobeheard.PublicCommentsareexpectedtobeconstructive.WrittencommentsarewelcomeandshouldbegiventotheTownClerkpriortothestartofthemeeting.TownBoardMeetingDecember14,2021PLANNINGCOMMISSIONACTIONITEM#1.A-Ordinance18-21AmendingChapters5and13oftheEstesParkDevelopmentCodeRegardingAccessoryDwellingUnits(ADU).Stance(CheckOne)NAME(PLEASEPRINT)STREETADDRESSFORAGAINST7,cA1Lizl-R%L2c’ii-;LA2took/JV3’4567891011121314
ITownofEstesParkSIGNINSHEETFORPUBLICCOMMENTTheTownofEstesParkCouncilencouragesresidentsofthecommunitytoattendTownBoardmeetings.IndividualswishingtobeheardduringPublicCommentwillbelimitedasdeterminedbytheMayorinordertoalloweveryonetheopportunitytobeheard.PublicCommentsareexpectedtobeconstructive.WrittencommentsarewelcomeandshouldbegiventotheTownClerkpriortothestartofthemeeting.TownBoardMeetingDecember14,2021PLANNINGCOMMISSIONACTIONITEM#1.A-Ordinance18-21AmendingChapters5and13oftheEstesParkDevelopmentCodeRegardingAccessoryDwellingUnits(ADU).Stance(CheckOne)NAME(PLEASEPRINT)STREETADDRESSFORAGAINST\otyo2(2PaJtsN67891011121314
FINANCE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: December 14, 2021
RE: Capital Improvements Plan 2022 – 2026 Approval
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER__Motion______
QUASI-JUDICIAL YES NO
Objective:
To present the 2022 – 2026 Capital Improvement Plan (CIP) for Town Board
consideration.
Present Situation:
Development of the linked 2022 – 2026 Capital Improvement Plan began in April and
has run parallel to the annual operating budget process. The 2022 projects in the CIP
are reflected in the 2022 operating budget adopted Nov. 9, 2021.
Proposal:
The 2022 – 2026 CIP development process included scheduling of the CIP projects by
year considering financial constraints and funding source limitations. Many projects had
to be moved to outlying years due to actual funding limitations. Staff will continue to
work to refine the capital planning process and this document. It is recognized that the
CIP must be a living document, with priorities and projects changing as circumstances
change or new opportunities present themselves. The adoption of the CIP does not
grant any spending authority or directly allocate any resources to the projects; it is a
planning document only. Appropriations granting spending authority and allocating
resources are done through the formal annual operating budget process and
subsequent amendments.
Advantages:
•Capital improvement planning allows for the Town to more fully recognize future
needs and prioritize spending accordingly.
Page 149
Disadvantages:
• Priorities can change over the period covered by the CIP so some projects may
not be done in the order presented.
Action Recommended:
Staff recommends adoption of the 2022-2026 Capital Improvement Plan as presented.
Finance/Resource Impact:
No direct budgetary impact.
Level of Public Interest
No comments either pro or con have been received by the Finance Department from
the public.
Sample Motion:
I move for the approval/denial of the 2022 – 2026 Capital Improvement Plan.
Attachments:
1. Link to the Capital Improvement Projects as Referenced in the November 9,
2021 Town Board Packet (Page 129)
Page 150
FINANCE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Finance Director
Date: December 14, 2021
RE: Resolution 82-21, Supplemental Budget Appropriations #7 to the 2021
Budget
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Amend the budget for new grants, additional projects and final year end estimates for
2021.
Present Situation:
The following summarizes the proposed changes by Fund:
General Fund – Increase of $3,985,881
This increase includes an increased sales tax estimate for 2021, resulting in an increase
of the payment to the EV Fire District of $182,146 and an increase in the transfer to the
Community Reinvestment Fund of $3,699,143 for excess TABOR revenues per the
2000 de-Brucing ballot language. The Community Development Building Safety
Division budget increased $84,000 to cover additional Safebuilt contract fees, offset by
additional building permit revenues. The Town Administrator’s budget increased by
$15,000 for a 3rd party PD investigation, offset by a transfer from the Risk Management
Fund. The PD budget decreased by $18,143 for various year end estimate revisions.
Appropriations for the Public Works Transit Division were increased $20,000 to provide
funding for the December trolley service, paid for out of the CRRSAA transportation
grant. One final change was to increase funding in the amount of $3,735 for the
Community Development Planning Division to pay EP Housing Authority for their
services regarding management of the Pawnee Meadows attainable housing
restrictions. Upon the sale of one of these restricted properties, a fee is collected at
closing by the escrow agent and remitted to the Town to pay for these management
services.
Community Reinvestment Fund – Increase of $3,719,892 Page 151
This increase is to transfer the excess TABOR reserves back to the General Fund to
cover eligible costs as a result of the 2000 de-Brucing ballot language.
Community Center Fund – Increase of $194,773
Based upon a revised sales tax revenue estimate, the remittance to the Estes Valley
Recreation and Park District for the community center was increased $194,773.
Water Fund – Increase of $20,000
Increase the appropriations by $20,000 for replacement of Water truck # 90310A, paid
for by sale proceeds of $20,000.
Medical Insurance Fund – Increase of $763,640
This $763,640 increase to medical claims expense is for a revised estimate of
unexpected medical claims at year end, including claims incurred by December 31 but
not submitted by the medical provider until after year end (IBNR claims – incurred but
not reported).
Fleet Maintenance Fund – Decrease of $25,970
The personnel budget line items were increased by a total of $17,030 based on final
year end payroll estimates. This was offset by a $43,000 decrease in the remodel
project for the new mechanic shop to meet the 10% budget reserve requirement for the
Fleet Fund.
Vehicle Replacement Fund – Increase of $64,000
Appropriate for replacement of police car unit #G155 after it was totaled. This is
partially offset by an anticipated CIRSA claim check of $41,000.
Proposal:
Staff is seeking approval of the budget resolution to approve these budget
amendments.
Advantages:
The Town will be able to operate in compliance with statutory requirements regarding
municipal budget law.
Disadvantages:
None identified.
Action Recommended:
Staff recommends approval of the 2021 supplemental budget appropriation #7
resolution as presented.
Finance/Resource Impact:
After reflecting this change, the General Fund is currently projected to end 2021 with a
60.6% fund balance. Each fund is expected to end with a positive fund balance as well.
Level of Public Interest
Limited – no comments received.
Page 152
Sample Motion:
I move for the approval/denial of Resolution 82-21 Supplemental Budget
Appropriations #7 for the year ended December 31, 2021.
Attachments:
1.Attachment A: Resolution 82-21 Supplemental Budget Appropriations #7 to the 2021
Budget.
2.Attachment B: Recaps of Proposed Budget Adjustments #7 and Supporting Documents
Page 153
RESOLUTION 82-21
SUPPLEMENTAL BUDGET APPROPRIATIONS # 7 TO THE 2021 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the
2021 annual budget in accordance with the Local Government Budget Law on
November 24th, 2020; and
WHEREAS, additional projects and activities have been identified that were not
known or included in the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the appropriations for 2021 be increased by $8,722,216 for the funds
specified below and these amounts are hereby appropriated from additional revenue or
available fund balance of each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 24,731,511 3,985,881 28,717,392
204 Community Reinvestment Fund 5,374,750 3,719,892 9,094,642
211 Conservation Trust Fund 102,966 0 102,966
220 Larimer County Open Space Fund 1,957,151 0 1,957,151
236 Emergency Response System Fund 78,805 0 78,805
238 Community Center Fund 908,665 194,773 1,103,438
244 Trails Fund 3,038,994 0 3,038,994
256 Parking Services Fund 785,232 0 785,232
260 Street Fund 2,756,810 0 2,756,810
502 Light & Power Fund 40,160,382 0 40,160,382
503 Water Fund 32,522,084 20,000 32,542,084
606 Medical Insurance Fund 3,481,792 763,640 4,245,432
612 Fleet Maintenance Fund 1,346,350 (25,970) 1,320,380
625 Information Technology Fund 988,304 0 988,304
635 Vehicle Replacement Fund 450,693 64,000 514,693
645 Risk Management Fund 361,327 0 361,327
Total All Funds 119,045,816 8,722,216 127,768,032
ATTACHMENT 1
Page 154
DATED this ______ day of _____________, 2021.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 155
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGET CHANGES
ALL FUNDS
Fund Fund Name Department Division Description Of Change
Type (One Time
or Ongoing)
One Time
Increase
(Decrease)
Ongoing
Increase
(Decrease)
Total Changes
Increase
(Decrease)
101 General Fund Outside Entity Funding NA Update Transfer to Fire Dept for ST Estimate Ongoing - 182,146 182,146
101 General Fund Police All
Various small revisions based on the
department's year end estimates Ongoing - (18,143) (18,143)
101 General Fund Community Development Planning
Increase for EPHA contract to manage the sale of
Pawnee Meadows home with attainable housing
restrictions - offset by proceeds from home sale One Time 3,735 - 3,735
101 General Fund Town Administrator NA
Increase for 3rd party PD investigation - funding
transferred from Risk Management Fund One Time 15,000 - 15,000
101 General Fund Community Development Building Safety
Increase appropriations for Safebuilt contract due
to additonal building permits - offset by the
additional building permit revenue Ongoing - 84,000 84,000
101 General Fund Public Works Transit
Increase funding for the shuttle bus for Dec - will
use CRRSAA grant funding One Time 20,000 - 20,000
101 General Fund NA NA
Increase transfer to Comm Reinvest Fund for
TABOR excess estimate One Time 3,699,143 - 3,699,143
204 Community Reinvestment NA NA
Increase transfer back to General Fund for
TABOR excess estimate One Time 3,719,892 - 3,719,892
238 Community Center Fund NA NA
Increase payment to the EV Rec & Park District
based on the revised sales tax estimate Ongoing - 194,773 194,773
503 Water Fund Capital Outlay NA
Replace Water Fund truck # 90310A - sold
current vehicle to Fleet Maintenance and will
purchase a replacement - offset by asset sale
revenues One Time 20,000 - 20,000
606 Medical Insurance Fund NA NA
Increase estimated claims paid for year end
estimate - partially offset by additional stop loss
insurance policy revenues Ongoing - 763,640 763,640
612 Fleet Maintenance Fund NA NA
Adjusted personnel budget based upon latest
year end estimate Ongoing - 17,030 17,030
612 Fleet Maintenance Fund NA NA
Decreased building remodel project to meet
Policy 660 reserve requirements at year end One Time (43,000) - (43,000)
635 Vehicle Replacement Fund NA NA
Replace police car unit # G155 - CIRSA totaled
the car and we anticipate about $41,000 in
additional revenues from the CIRSA claim One Time 64,000 - 64,000
645 Risk Management Fund NA NA
Decrease small claims for transfer to the General
Fund for the PD investigation One Time (15,000) - (15,000)
645 Risk Management Fund NA NA
Increase transfer out to General Fund for the PD
investigation One Time 15,000 - 15,000
Total Appropriation Changes 7,498,770 1,223,446 8,722,216
UPDATED SCHEDULE OF BUDGET CHANGES TO ADDRESS CALCULATION ERROR 2021-12-14
101 204 211 220 236 238 244 256 260
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER TRAILS PARKING SERVICES STREET
Revenues $30,142,067 $8,889,000 $33,300 $2,025,635 $115,504 $1,103,438 $2,528,464 $792,200 $2,571,252
Expenses 28,717,392 9,094,642 102,966 1,957,151 78,805 1,103,438 3,038,994 785,232 2,756,810
Net 1,424,675 (205,642)(69,666)68,484 36,699 0 (510,530)6,968 (185,558)
Estimated Beginning Fund Balance, 1/1/21 11,926,778 215,642 117,972 (59,836)112,436 1 903,689 43,028 1,802,980
Estimated Ending Fund Balance, 12/31/21 $13,351,453 $10,000 $48,306 $8,648 $149,135 $1 $393,159 $49,996 $1,617,422
Budgeted Reserves
Pkg Garage Maint Reserve 101-1700-417-37-99 36,000 - - - - - - - -
CRRSAA Grant Fund Reserve 246,764 - - - - - - - -
Nonspendable Prepaid Fund Bal & Restr Donations 248,771 - - - - - - - -
Policy 660 Fund Balance Reserves 5,296,052 - - - - - - - -
Total Reserved Fund Balance 5,827,587 - - - - - - - -
Unreserved Budgetary Fund Balance $7,523,867 $10,000 $48,306 $8,648 $149,135 $1 $393,159 $49,996 $1,617,422
502 503 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Revenues, As Amended $19,185,875 $27,786,472 $3,347,868 $791,707 $976,491 $550,386 $361,327 $101,200,986
Expenses, As Amended 40,160,382 32,542,084 4,245,432 1,320,380 988,304 514,693 361,327 127,768,032
Net (20,974,507)(4,755,612)(897,564)(528,673)(11,813)35,693 0 (26,567,046)
Estimated Beginning Fund Balance, 1/1/21 28,716,335 9,123,115 2,305,597 574,364 504,382 926,176 660 57,213,319
Estimated Ending Fund Balance, 12/31/21 $7,741,828 $4,367,503 $1,408,033 $45,691 $492,569 $961,869 $660 $30,646,273
Budgeted Reserves
Pkg Garage Maint Reserve 101-1700-417-37-99 - - - - - - - 36,000
CRRSAA Grant Fund Reserve - - - - - - - 246,764
Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - 248,771
Equipment Reserve 2,055,991 620,117 - - - 961,869 - 3,637,977
Policy 660 Fund Balance Reserves 4,242,729 1,169,276 1,048,194 45,038 200,000 - - 12,001,288
Total Reserved Fund Balance 6,298,720 1,789,393 1,048,194 45,038 200,000 961,869 - 16,170,800
Unreserved Budgetary Fund Balance $1,443,108 $2,578,110 $359,839 $653 $292,569 $0 $660 $14,475,473
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
RECAP OF PROPOSED BUDGET
ALL FUNDS
ATTACHMENT 2
Page 156
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes 15,887,847 2,416,365 18,304,212
Licenses and permits 705,893 84,000 789,893
Intergovernmental 1,795,790 - 1,795,790
Charges for services 636,201 200 636,401
Fines and forfeitures 33,000 (3,000) 30,000
Rental income 189,569 - 189,569
Investment income 124,000 - 124,000
Donations 40,800 5,500 46,300
Miscellaneous 160,406 (9,425) 150,981
Transfers-In from other funds 4,340,029 3,734,892 8,074,921
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 23,913,535 6,228,532 30,142,067
EXPENDITURES
Legislative 1100 339,952 - 339,952
Attorney 1190 343,331 - 343,331
Judicial 1200 72,401 - 72,401
Town Administrator 1300 325,007 15,000 340,007
Town Clerk 1400 315,332 - 315,332
Finance 1500 606,248 - 606,248
Planning 1600 1,118,550 3,735 1,122,285
Facilities 1700 1,144,059 - 1,144,059
Human Resources 1800 295,188 - 295,188
Outside Entity Funding 1900 1,593,045 182,146 1,775,191
Police - Patrol 2100 4,188,244 (16,800) 4,171,444
Police - Communications 2155 1,047,150 (4,000) 1,043,150
Police - Comm Svc 2175 396,124 4,657 400,781
Police - Code Enforcement 2185 133,973 (2,000) 131,973
Building Safety 2300 545,544 84,000 629,544
Engineering 2400 381,019 - 381,019
Visitor Services 2600 515,791 - 515,791
Streets and Highways 3100 1,334,997 - 1,334,997
Parks 5200 1,143,628 - 1,143,628
Senior Center 5304 - - -
Special Events 5500 2,202,802 - 2,202,802
Transit 5600 1,106,422 20,000 1,126,422
Parking 5690 - - -
Museum 5700 427,247 - 427,247
Transfers Out 9000 5,155,457 3,699,143 8,854,600
Rounding - - -
Total Expenditures 24,731,511 3,985,881 28,717,392
Net Income (Loss)(817,976) 2,242,651 1,424,675
Beginning Fund Balance 11,926,778 - 11,926,778
Ending Fund Balance 11,108,802 2,242,651 13,351,453
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
GENERAL FUND # 101
Page 157
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 750,000 - 750,000
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 29,000 - 29,000
Donations 110,000 - 110,000
Miscellaneous - - -
Transfers-In from other funds 4,300,857 3,699,143 8,000,000
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 5,189,857 3,699,143 8,889,000
EXPENDITURES
Community Reinvestment Fund 5400 126,340 - 126,340
Capital Outlay 5400 2,002,409 - 2,002,409
Debt Service 6700 918,001 - 918,001
Transfers Out 9000 2,328,000 3,719,892 6,047,892
Rounding - - -
Total Expenditures 5,374,750 3,719,892 9,094,642
Net Income (Loss)(184,893) (20,749) (205,642)
Beginning Fund Balance 215,642 - 215,642
Ending Fund Balance 30,749 (20,749) 10,000
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
COMMUNITY REINVESTMENT FUND # 204
Page 158
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 33,000 - 33,000
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 300 - 300
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 33,300 - 33,300
EXPENDITURES
Conservation Trust Fund 102,966 - 102,966
Rounding - - -
Total Expenditures 102,966 - 102,966
Net Income (Loss)(69,666) - (69,666)
Beginning Fund Balance 117,972 - 117,972
Ending Fund Balance 48,306 - 48,306
CONSERVATION TRUST FUND # 211
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
Page 159
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 1,437,635 - 1,437,635
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 8,000 - 8,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds 580,000 - 580,000
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 2,025,635 - 2,025,635
EXPENDITURES
Open Space 4600 210,000 - 210,000
Capital Outlay 4600 1,537,151 - 1,537,151
Transfers Out 9000 210,000 - 210,000
Rounding - - -
Total Expenditures 1,957,151 - 1,957,151
Net Income (Loss)68,484 - 68,484
Beginning Fund Balance (59,836) - (59,836)
Ending Fund Balance 8,648 - 8,648
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
LARIMER COUNTY OPEN SPACE FUND # 220
Page 160
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes 90,867 14,477 105,344
Licenses and permits - - -
Intergovernmental 9,960 - 9,960
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 200 - 200
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 101,027 14,477 115,504
EXPENDITURES
Emergency Response System 3600 30,260 - 30,260
Debt Service 3600 48,545 - 48,545
Capital Outlay 3600 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 78,805 - 78,805
Net Income (Loss)22,222 14,477 36,699
Beginning Fund Balance 112,436 - 112,436
Ending Fund Balance 134,658 14,477 149,135
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
EMERGENCY RESPONSE SYSTEM FUND # 236
Page 161
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes 908,665 194,773 1,103,438
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 908,665 194,773 1,103,438
EXPENDITURES
Community Center 3800 908,665 194,773 1,103,438
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 908,665 194,773 1,103,438
Net Income (Loss)- - -
Beginning Fund Balance 1 - 1
Ending Fund Balance 1 - 1
SUMMARY BY DEPARTMENT
COMMUNITY CENTER FUND # 238
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
Page 162
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes 454,333 72,386 526,719
Licenses and permits - - -
Intergovernmental 1,818,706 - 1,818,706
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 3,000 - 3,000
Donations - - -
Miscellaneous 180,039 - 180,039
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 2,456,078 72,386 2,528,464
EXPENDITURES
Trails Expansion Operations 3400 34,027 - 34,027
Capital Outlay 3400 3,004,967 - 3,004,967
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 3,038,994 - 3,038,994
Net Income (Loss)(582,916) 72,386 (510,530)
Beginning Fund Balance 903,689 - 903,689
Ending Fund Balance 320,773 72,386 393,159
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
TRAILS EXPANSION FUND # 244
Page 163
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits 4,000 - 4,000
Intergovernmental - - -
Charges for services 771,105 - 771,105
Fines and forfeitures 17,095 - 17,095
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 792,200 - 792,200
EXPENDITURES
Parking Services Operations 5690 634,998 - 634,998
Capital Outlay 5690 150,234 - 150,234
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 785,232 - 785,232
Net Income (Loss)6,968 - 6,968
Beginning Fund Balance 43,028 - 43,028
Ending Fund Balance 49,996 - 49,996
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
PARKING SERVICES FUND # 256
TOWN OF ESTES PARK
Page 164
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes 2,180,797 347,455 2,528,252
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 43,000 - 43,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 2,223,797 347,455 2,571,252
EXPENDITURES
Street Improvement Operations 2000 713,686 - 713,686
Capital Outlay 2000 2,043,124 - 2,043,124
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 2,756,810 - 2,756,810
Net Income (Loss)(533,013) 347,455 ( 185,558)
Beginning Fund Balance 1,802,980 - 1,802,980
Ending Fund Balance 1,269,967 347,455 1,617,422
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
STREET IMPROVEMENT FUND # 260
Page 165
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 18,838,875 - 18,838,875
Fines and forfeitures - - -
Rental income - - -
Investment income 241,000 - 241,000
Donations 10,000 - 10,000
Miscellaneous 96,000 - 96,000
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 19,185,875 - 19,185,875
EXPENDITURES
Source of Supply 6100 8,218,997 - 8,218,997
Distribution 6301 5,023,470 - 5,023,470
Customer Accounts 6401 578,070 3,000 581,070
Admin & General 6501 2,400,980 - 2,400,980
Debt Service 6700 1,828,726 - 1,828,726
Broadband 6900 749,398 - 749,398
Capital Outlay 7001 19,690,712 (3,000) 19,687,712
Transfers Out 6600 1,670,029 - 1,670,029
Rounding - - -
Total Expenditures 40,160,382 - 40,160,382
Net Income (Loss)(20,974,507) - (20,974,507)
Beginning Fund Balance 28,716,335 - 28,716,335
Ending Fund Balance 7,741,828 - 7,741,828
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
POWER AND COMMUNICATIONS FUND # 502
Page 166
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 8,916,000 - 8,916,000
Charges for services 6,206,272 - 6,206,272
Fines and forfeitures - - -
Rental income - - -
Investment income 166,000 - 166,000
Donations - - -
Miscellaneous 45,200 - 45,200
Transfers-In from other funds - - -
Sale of assets 265,000 20,000 285,000
Financing Proceeds 12,168,000 - 12,168,000
Total Revenues 27,766,472 20,000 27,786,472
EXPENDITURES
Source of Supply 6100 123,000 - 123,000
Purification 6200 1,110,295 - 1,110,295
Distribution 6300 2,104,346 - 2,104,346
Customer Accounts 6400 372,315 2,000 374,315
Admin & General 6500 967,149 - 967,149
Debt Service 6700 391,836 - 391,836
Capital Outlay 7000 27,321,143 18,000 27,339,143
Transfers Out 6600 132,000 - 132,000
Rounding - - -
Total Expenditures 32,522,084 20,000 32,542,084
Net Income (Loss)(4,755,612) - (4,755,612)
Beginning Fund Balance 9,123,115 - 9,123,115
Ending Fund Balance 4,367,503 - 4,367,503
SUMMARY BY DEPARTMENT
WATER FUND # 503
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
Page 167
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 100,000 563,640 663,640
Fines and forfeitures - - -
Rental income - - -
Investment income 27,000 - 27,000
Donations - - -
Miscellaneous 2,657,228 - 2,657,228
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 2,784,228 563,640 3,347,868
EXPENDITURES
Medical Insurance Fund Operations 4200 3,481,792 763,640 4,245,432
Rounding - - -
Total Expenditures 3,481,792 763,640 4,245,432
Net Income (Loss)(697,564) (200,000) ( 897,564)
Beginning Fund Balance 2,305,597 - 2,305,597
Ending Fund Balance 1,608,033 (200,000) 1,408,033
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
MEDICAL INSURANCE FUND # 606
Page 168
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 300,800 - 300,800
Charges for services 459,307 - 459,307
Fines and forfeitures - - -
Rental income - - -
Investment income 7,000 - 7,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds 24,600 - 24,600
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 791,707 - 791,707
EXPENDITURES
Fleet Maintenance 4300 433,350 17,030 450,380
Capital Outlay 7000 913,000 (43,000) 870,000
Rounding - - -
Total Expenditures 1,346,350 (25,970) 1,320,380
Net Income (Loss)(554,643) 25,970 (528,673)
Beginning Fund Balance 574,364 - 574,364
Ending Fund Balance 19,721 25,970 45,691
FLEET MAINTENANCE FUND # 612
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
Page 169
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 20,740 - 20,740
Charges for services 950,751 - 950,751
Fines and forfeitures - - -
Rental income - - -
Investment income 5,000 - 5,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 976,491 - 976,491
EXPENDITURES
IT Operations 2500 903,204 - 903,204
Capital Outlay 2500 85,100 - 85,100
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 988,304 - 988,304
Net Income (Loss)(11,813) - (11,813)
Beginning Fund Balance 504,382 - 504,382
Ending Fund Balance 492,569 - 492,569
INFORMATION SYSTEMS TECHNOLOGY FUND # 625
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
Page 170
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 508,736 - 508,736
Fines and forfeitures - - -
Rental income - - -
Investment income 650 - 650
Donations - - -
Miscellaneous - 41,000 41,000
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 509,386 41,000 550,386
EXPENDITURES
Fleet Replacement Operations 3500 - - -
Capital Outlay 7000 450,693 64,000 514,693
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 450,693 64,000 514,693
Net Income (Loss)58,693 (23,000) 35,693
Beginning Fund Balance 926,176 - 926,176
Ending Fund Balance 984,869 (23,000) 961,869
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
VEHICLE REPLACEMENT FUND # 635
Page 171
Dept #
2021 Adopted
Budget
as of Sept 6, 2021 Amendment
2021 Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 361,327 - 361,327
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 361,327 - 361,327
EXPENDITURES
Risk Management Operations 4100 361,327 (15,000) 346,327
Transfers Out 9000 - 15,000 15,000
Rounding - - -
Total Expenditures 361,327 - 361,327
Net Income (Loss)- - -
Beginning Fund Balance 660 - 660
Ending Fund Balance 660 - 660
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY BY DEPARTMENT
RISK MANAGEMENT FUND # 645
Page 172
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2021 Grants /
Loans Adopted Amendment
2021 Amended
Grants & Loans
101 101-0000-333. 20-00 N/A COVID-19 SS CREDIT CARES Act F -$ -$ -$
101 101-0000-334.20-00 WILL17 Willow Knolls Historic Historic Preservation S - - -
101 101-1300-334. 20-00 CENS20 Census 2020 Grant Larimer County S - - -
101 101-1600-334.20-00 EVLTGT EV Land Trust Grant GOCO S 66,000 - 66,000
101 101-1600-334. 20-00 COMPPL Comp Plan Grant DOLA S 150,000 - 150,000
101 101-1900-333. 00-00 COVWRK COVID-19 CARES Act CARES Act F - - -
101 101-1900-334.20-00 COVBUS Colorado Small Business Relief Program State of Colorado S 200,000 - 200,000
101 101-2100-334.20-00 CDOT
High Visibility Enforcement (Seatbelt and DUI
Checkpoints)State of Colorado S 5,000 - 5,000
101 101-2100-334. 20-00 PDPOST PD Post Grants State of Colorado S 820 - 820
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 7,000 - 7,000
101 101-2100-334. 20-00 LEAF LEAF State of Colorado S 5,436 - 5,436
101 101-2175-334.20-00 LPTOP2 Restorative Justice Remote Conferencing Tech CDOT-RMS Grant S 2,700 - 2,700
101 101-3100-334. 20-00 *SIGNS Revitalizing Main St Program CDOT F 45,173 - 45,173
101 101-5500-334.20-00 *WINTR Revitalizing Main St Program CDOT S 50,000 - 50,000
101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 403,266 - 403,266
101 101-5600-333.00-00 ELTROL Electric Trolley #1 CDOT F - - -
101 101-5600-333.00-00 COVTRN COVID-19 Transit Operations CARES Act F 77,605 - 77,605
101 101-5600-333. 00-00 CRRSAA
Coronavirus Response & Relief Suppl Approp
Allocation CRRSSA Federal Grant F 361,017 - 361,017
101 Total 1,374,017 - 1,374,017
204 204-0000-333. 00-00 COMMDR Community Drive Intersection CDOT F 750,000 - 750,000
204 204-0000-334.30-00 ELKPAV Elkhorn Paving CDOT S - - -
204 Total 750,000 - 750,000
220 220-0000-333. 00-00 FRTR3 Fall River Trail Phase 3
Dept of Interior - Nat'l Park
Service F 302,336 - 302,336
220 220-0000-333. 00-00 FRTR2A Fall River Trail Phase 2A Recreation Trail Grant Program F 244,073 - 244,073
220 220-0000-334. 10-00 THUMB Thumb Open Space Acquisition GOCO S - - -
220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area (Pkg Gar)GOCO S 45,000 - 45,000
220 220-0000-334.30-00 FRTR3 Fall River Trail Phase 3 EV Parks and Rec District O - - -
220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 - 448,226
220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition Access Fund O - - -
220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition EV Land Trust O - - -
220 220-0000-334.30-00 ROCK Climbing Rock Big Thompson River Picnic Area Visit Estes Park O 50,000 - 50,000
220 Total 1,089,635 - 1,089,635
236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S 9,960 - 9,960
236 Total 9,960 - 9,960
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY OF BUDGETED GRANT & LOAN REVENUES
ALL FUNDS
Page 173
Fund Account #
Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2021 Grants /
Loans Adopted Amendment
2021 Amended
Grants & Loans
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SUMMARY OF BUDGETED GRANT & LOAN REVENUES
ALL FUNDS
244 244-0000-333. 00-00 BRODIE Brodie Trail Extension Safe Routes to School F - - -
244 244-0000-333. 00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 - 500,000
244 244-0000-333. 00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 - 955,000
244 244-0000-334. 40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 - 120,039
244 244-0000-334. 30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 - 363,706
244 244-0000-334. 40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 - 50,000
244 244-0000-334. 40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 - 10,000
244 Total 1,998,745 - 1,998,745
256 256-0000-334. 20-00 *EVPLN Electric Vehicle Infrastructure Plan DOLA - EIAF S - - -
256 Total - - -
503 503-0000-333. 00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 6,547,000 - 6,547,000
503 503-0000-333. 00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 - 2,369,000
503 503-0000-388. 40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 - 7,675,000
503 503-0000-388. 40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 - 4,493,000
503 503-0000-388. 40-00 Hwy 34 to VISTA Water Main USDA Loan F - - -
503 503-0000-388. 40-00 PEMPWC Park Entrance Water District USDA Loan F - - -
503 Total 21,084,000 - 21,084,000
612 612-0000-333. 00-00 ELTRCH Trolly Charging Station CDOT Grant F 300,800 - 300,800
612 Total 300,800 - 300,800
625 625-0000-334. 20-00 HOTSPT Wireless Hotspot Grant S 5,000 - 5,000
625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S 5,740 - 5,740
625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S 10,000 - 10,000
625 Total 20,740 - 20,740
Grand Total 26,627,897$ -$ 26,627,897$
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
WILLOW KNOLLS LEGACY PROJECT WILL17 101-1300-413.31-13 LAND IMPROVEMENTS 1,064$ -$ 1,064$
DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194 - 32,194
EV LAND TRUST OS & OUTDOOR REC PLAN EVLTGT 101-1600-416.22-13 CONTRACT/SKILLED SVCS 6,044 - 6,044
COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 306,000 - 306,000
FLEET/STREETS ROOF FLROOF 101-1700-417.32-22 BUILDING REMODELING - - -
TOWN HALL WINDOWS (CD & BS SIDE)THWIND 101-1700-417.32-22 BUILDING REMODELING - - -
PD ROOF REPLACEMENT PDROOF 101-1700-417.32-22 BUILDING REMODELING - - -
PUBLIC RESTROOM REMODEL - MORAINE MOREST 101-1700-417.32-22 BUILDING REMODELING - - -
CONFERENCE CENTER PORTE COCHERE CCPORT 101-1700-417.32-22 BUILDING REMODELING - - -
COBB-MACDONALD CABIN RE-ROOF *CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 - 15,000
PARKING GARAGE MAINTENANCE RESERVE NA 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 - 12,000
COVID SMALL BUSINESS RELIEF COVBUS 101-1900-419.91-55 COVID19 ECON ASSISTANCE 200,000 - 200,000
COMMUNITY WILDFIRE PROTECTION PLAN WILDFR 101-1900-419-91-42 EV WATER COALITION 25,340 - 25,340
NEW SPEED ALERT SIGN TRAILER SPEED 101-2100-421-33-98 EQUIPMENT-OTHER 16,500 - 16,500
RESTORATIVE JUSTICE REMOTE CONFERENCING TECH LPTOP2 101-2175-421.XX-XX
DATA PROCESSING EQUIPMENT &
MEMBER DUES/SUBSCRIPTIONS 3,280 - 3,280
VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 - 55,000
FRONT END LOADER (BI-ANNUAL TRADE IN)LOADER 101-3100-431.34-43 VEHICLES/HEAVY EQUIPMENT - - -
VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 - 8,587
ASPEN DR DRAINAGE ASPDRN 101-3100-431.35-53 STORM DRAINAGE - - -
2 BOBCATS (ANNUAL TRADE IN)BOBCAT 101-5200-452.33-98 OTHER EQUIPMENT - - -
COVID OUTDOOR WINTERIZATON EQUIPMENT *WINTR 101-5500-455.24-01 EQUIPMENT 24,790 - 24,790
EVENT CENTER ACOUSTIC IMPROVEMENT ECACST 101-5500-455.33-31 FURNITURE/FIXTURES - - -
CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456-22-60 TRANSPORTATION FEES 114,253 20,000 134,253
ELECTRIC TROLLEY #1 ELTROL 101-5600-456.34-42 VEHICLES/TRUCKS - - -
ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 - 454,370
MUSEUM SECURITY CAMERAS MUSECC 101-5700-457.33-31 FURNITURE/FIXTURES - - -
TOTAL GENERAL FUND 1,274,422 20,000 1,294,422
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
Page 175
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 101,790 - 101,790
MUSEUM COLLECTIONS AND RESEARCH FACILITY MUSCOL 204-5400-544.32-22 BUILDING REMODELING - - -
MUSEUM ANNEX FOUNDATION REPAIRS MUSANX 204-5400-544.32-22 BUILDING REMODELING 110,000 - 110,000
EVENT CENTER STALL BARN FLOOR LEVELING SBLEVL 204-5400-544.32-22 BUILDING REMODELING - - -
TOWN HALL AC UNIT REPLACEMENT ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 198,000 - 198,000
BOARD ROOM AV REPLACEMENT AVBDRM 204-5400-544.33-98 EQUIPMENT-OTHER - - -
COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,338,244 - 1,338,244
COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 213,897 - 213,897
ELKHORN MILL & FILL - 34/36 TO MORAINE ELKPAV 204-5400-544.35-51 STREETS - - -
DOWNTOWN WAYFINDING PROJECT WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 142,268 - 142,268
TOTAL COMMUNITY REINVESTMENT FUND 2,104,199 - 2,104,199
THUMB OPEN SPACE ACQUISITION THMBGO 211-5900-459.31-11 LAND 70,000 - 70,000
THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 - 19,000
TOTAL CONSERVATON TRUST FUND 89,000 - 89,000
SCOTT PONDS (CARRIAGE HILLS) DAM CDBGCH 220-4600-462.22-02 ENGINEERING - - -
FISH CREEK TRAIL 11CATG 220-4600-462.22-02 WALKWAYS & BIKEWAYS - - -
THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SERVICES 12,000 - 12,000
THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SERVICES 10,000 - 10,000
THUMB OPEN SPACE ACQUISITION THMBGO 220-4600-462.31-11 LAND 582,600 - 582,600
BRODIE TRAIL EXTENSION BRODIE 220-4600-462.35-60 WALKWAYS & BIKEWAYS 59,623 - 59,623
CIP-PARKS IRRIG SYSTEM BASE LINE CONTROLLERS PRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS - - -
BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 51,000 - 51,000
THUMB OS - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 - 16,000
THUMB OS - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 - 6,500
THUMB OS - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 40,000 - 40,000
CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 50,000 - 50,000
FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 626,890 - 626,890
FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR 44,556 - 44,556
FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR 153,920 - 153,920
TOTAL LARIMER COUNTY OPEN SPACE FUND 1,653,089 - 1,653,089
POLICE EOC COMPUTER REPL LPTOP3 236-3600-436.26-33 DATA PROCESSING EQUIPMENT 14,960 - 14,960
RADIO REPLACEMENT PROJECT 19RADO 236-3600-436.33-36 COMMUNICATION EQUIPMENT - - -
TOTAL EMERGENCY RESPONSE SYSTEM FUND 14,960 - 14,960
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
BRODIE TRAIL EXTENSION BRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS 95,369 - 95,369
GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 783,000 - 783,000
FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 100,000 - 100,000
FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,193,750 - 1,193,750
FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 559,558 - 559,558
FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR 273,290 - 273,290
TOTAL TRAILS FUND 3,004,967 - 3,004,967
EV INFRASTRUCTURE PLAN *EVPLN 256-5690-569.22-13 CONTRACT/SKILLED SERVICES - - -
MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 - 3,200
PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 147,034 - 147,034
TOTAL PARKING SERVICES FUND 150,234 - 150,234
BRODIE AVE IMPROVEMENTS BRODIE 260-2000-420.35-51 STREETS 81,462 - 81,462
CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 68,345 - 68,345
4TH STREET MAJOR REHAB 4STLR 260-2000-420.35-51 STREETS 2,318 - 2,318
3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 - 604,200
OVERLAY PROGRAM 2020 OVRLAY 260-2000-420.35-51 STREETS 669,594 - 669,594
PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 231,215 - 231,215
FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP 385,990 - 385,990
TOTAL STREET FUND 2,043,124 - 2,043,124
TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 514,975 - 514,975
REPAVE PARKING LOT AT WOODSTOCK FACILITY TBNBND 502-7001-580.32-22 BUILDING REMODELING 50,000 - 50,000
WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 25,000 - 25,000
WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 75,174 - 75,174
WOODSTOCK OFFICE FURNITURE TBNBND 502-7001-580.33-32 FURNITURE/FIXTURES - - -
UTILITY PLOTTER / PRINTER PLOTR 502-7001-580.33-32 FURNITURE/FIXTURES 6,500 - 6,500
METERS ELMTR 502-7001-580.33-34 METERS 150,000 - 150,000
TRANSFORMER PURCHASES TRANSF 502-7001-580.33-35 TRANSFORMERS 225,000 - 225,000
HWY 7 TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 50,000 - 50,000
SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 - 70,000
NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 32,000 - 32,000
2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 - 48,000
SIDE BY SIDE WITH TRACKS 93389C 502-7001-580.33-98 OTHER EQUIPMENT 35,000 - 35,000
BACKYARD MACHINE BYMACH 502-7001-580.33-98 OTHER EQUIPMENT 6,620 - 6,620
2021 LINE REBUILD TRAILER 21TRLR 502-7001-580.33-98 OTHER EQUIPMENT 17,000 - 17,000
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
L&P FORK LIFT REPLACEMENTS - 93387A 93387A 502-7001-580.34-42 TRUCKS 27,048 - 27,048
L&P FORK LIFT REPLACEMENT 93388A 93388A 502-7001-580.34-42 TRUCKS 10,463 - 10,463
FORD F-550 REPLACEMENT #93327 93327A 502-7001-580.34-42 TRUCKS 200,000 - 200,000
INTERNATIONAL 7400 REPLACEMENT #93325B 93325C 502-7001-580.34-42 TRUCKS 249,065 - 249,065
TRAILBLAZER F-350 TBNBND 502-7001-580.34-42 TRUCKS - - -
TRAILBLAZER BUCKET TRUCK 93343 502-7001-580.34-42 TRUCKS - - -
STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 - 40,000
CARRIAGE HILLS CAHILL 502-7001-580.35-57 POWER LINE CONSTRUCTION - - -
SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 152,084 - 152,084
LINE REBUILD 2020 LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 366,000 - 366,000
NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 968,430 - 968,430
SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 28,186 - 28,186
TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.XX-XX PERSONNEL COST ACCTS 227,480 - 227,480
TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 16,204, 260 - 16,204, 260
GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 114,907 - 114,907
BUDGET MODULE PROJECT BUDGET 502-7001-580.37-01 SOFTWARE DEVELOPMENT 12,000 - 12,000
UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 13,000 (3,000) 10,000
TOTAL POWER & COMMUNICATIONS FUND 19,918,192 (3,000) 19,915,192
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Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING - - -
BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 169,249 - 169,249
GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING 1,650,000 - 1,650,000
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 465,932 - 465,932
BROOK DRIVE WATER SHOP FURNITURE & FIXT KEARNY 503-7000-580.33-31 FURNITURE/FIXTURES 25,315 - 25,315
GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 - 6,000
UTILITY PLOTTER / PRINTER PLOTR 503-7000-580.33-32 FURNITURE/FIXTURES 6,500 - 6,500
WONDERWARE SOFTWARE WONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 - 19,000
METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 387,013 - 387,013
SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 289,732 - 289,732
SCADA RADIO & ANTENNA REPLACMENT EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT - - -
MISC COMM EQUIP EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 50,393 - 50,393
VARIOUS LAB EQUIPMENT REPL EQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT 16,000 - 16,000
VARIOUS PURIFICATION EQUIP REPL EQUIP 503-7000-580.33-40 PURIFICATION EQUIPMENT 34,000 - 34,000
CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 - 15,000
SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 10,000 - 10,000
SAFETY EQUIP WTTOOL 503-7000-580.33-41 TOOLS 25,000 - 25,000
CAT 308 EXCAVATOR BREAKER ATTACHMENT BREAK 503-7000-580.33-41 TOOLS 21,800 - 21,800
LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT - - -
EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 7,500 - 7,500
DROP DECK TRAILER DROPDK 503-7000-580.34-42 TRUCKS - - -
60 SERIES MINI EXCAVATOR MINEXC 503-7000-580.34-42 TRUCKS - - -
TRUCK FOR ADDITIONAL CREW 90315 503-7000-580.34-42 TRUCKS 30,302 - 30,302
344 LOADER 90382 503-7000-580.34-42 TRUCKS 104,759 - 104,759
JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 - 20,000
FORKLIFT 90384 503-7000-580.34-42 TRUCKS 51,698 - 51,698
2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 - 62,471
2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 30,319 - 30,319
2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 44,000 20,000 64,000
PRV VAULT METERING PRVMTR 503-7000-580.35-54 WATER SYSTEM - - -
PEMPWCo SYSTEM DESIGN & CONSTRUCTION PEMPWC 503-7000-580.35-54 WATER SYSTEM - - -
PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,650,862 - 10,650,862
MORAINE BRIDGE SOUTH - WATER MOBS17 503-7000-580.35-54 WATER SYSTEM - - -
PRESSURE REDUCTION VALVE/METERING PRVLM 503-7000-580.35-54 WATER SYSTEM - - -
SCHOOL NEW SVC LINE SCHOOL 503-7000-580.35-54 WATER SYSTEM - - -
18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000
NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 63,000 - 63,000
Page 179
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
GLACIER CREEK WTP INTAKE ENGINEERING GCINTK 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000
CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 117,320 - 117,320
CIP BUREAU AREA PHASE 3 WTBRP3 503-7000-580.35-54 WATER SYSTEM 524,367 - 524,367
CIP BUREAU AREA PHASE 4 WTBRP4 503-7000-580.35-54 WATER SYSTEM 650,000 - 650,000
CIP BIG THOMPSON AVE (HWY 34) MAIN BTHOMP 503-7000-580.35-54 WATER SYSTEM - - -
MALL ROAD-HWY36 CROSSING MALL36 503-7000-580.35-54 WATER SYSTEM - - -
1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP)KEARNY 503-7000-580.35-54 WATER SYSTEM 39,950 - 39,950
PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM 100,000 - 100,000
BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM 315,694 - 315,694
SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM 295,496 - 295,496
DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM 12,000 - 12,000
GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,044, 000 - 10,044,000
CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 - 271,079
YMCA/THUNDER MOUNTAIN PUMP HOUSE *YTHDR 503-7000-580.35-54 WATER SYSTEM 207,000 - 207,000
UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 30,000 - 30,000
WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 98,874 - 98,874
GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 25,721 - 25,721
LAB MGT/OVERALL DATA MGT SOFTWARE WLSOFT 503-7000-580.37-01 SOFTWARE DEVELOPMENT - - -
BUDGET MODULE PROJECT BUDGET 503-7000-580.37-01 SOFTWARE DEVELOPMENT 3,000 - 3,000
UTILITY BILLING MODERNIZATON PROJECT UBPRTL 503-7000-580.37-01 SOFTWARE DEVELOPMENT 2,000 (2,000) -
CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 48,797 - 48,797
WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 40,000 - 40,000
TOTAL WATER FUND 27,321,143 18,000 27,339,143
PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 265,000 - 265,000
DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 272,000 - 272,000
ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 376,000 - 376,000
TOTAL FLEET MAINTENANCE FUND 913,000 - 913,000
Page 180
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted
Projects
BA # 7 - 2021
BUDGET
Amendment
2021 Amended
Projects
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
LAPTOP COMPUTERS LPTOP1 625-2500-425.26-33 DATA PROCESSING EQUIPMENT 15,000 - 15,000
PHONE SYSTEM UPGRADE PHONES 625-2500-425.26-46 COMMUNICATION EQUIPMENT 7,590 - 7,590
WIRELESS HOTSPOT GRANT HOTSPT 625-2500-425.33-36 COMMUNICATION EQUIPMENT 6,100 - 6,100
NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 44,000 - 44,000
NEW NETWORK SWITCHES / WIFI COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 10,000 - 10,000
NAS/BACKUP COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 20,000 - 20,000
VERIZON ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - - -
EDGE ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 - 5,000
IT REMOTE ACCESS SOFTWARE (BONGAR)NETWRK 625-2500-425.37-01 SOFTWARE - - -
TOTAL INFORMATION TECHNOLOGY FUND 107,690 - 107,690
POLICE G-106A 2004 FORD EXPLORER G-106A 635-7000-435.34-42 TRUCKS - - -
POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS - 64,000 64,000
POLICE NEW UNIT FOR NEW OFFICER POSITION G-153 635-7000-435.34-42 TRUCKS 8,649 - 8,649
POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 - 21,068
POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 - 60,000
STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - 248,526
PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - 42,000
FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 - 70,450
TOTAL VEHICLE REPLACEMENT FUND 450,693 64,000 514,693
TOTAL PROJECT RECAP 59,044,713$ 99,000$ 59,143,713$
Page 181
General Fund
Community
Reinvestment Fund Total
Total Revenues 30,142,067 8,889,000 39,031,067
Less:
Capital Grants (One time funds)553,266 750,000 1,303,266
Transfers between GF & CRF 6,047,892 8,000,000 14,047,892
6,601,158 8,750,000 15,351,158
Net Ongoing Revenues 23,540,909 139,000 23,679,909
Total Expenditures 28,717,392 9,094,642 37,812,034
Less:
Transfers between GF & CRF 8,000,000 6,047,892 14,047,892
Less One Time Expenditures:
Contingencies 250,000 - 250,000
Parking Garage Maintenance Reserve 12,000 - 12,000
Comprehensive Plan 300,000 - 300,000
CIP - Downtown Wayfinding 2021 - 142,268 142,268
Community Drive Intersection Project - 1,552,141 1,552,141
Facility Needs Study - 101,791 101,791
Town Hall AC Unit Replacement - 198,000 198,000
Event Center Roof/Grandstand Roof 101-5500-455-25-02 20,000 - 20,000
Visitor Center External Doors 101-2600-426-32-22 55,000 - 55,000
Electric Trolley #2 454,370 - 454,370
Community Initiative Funding 101-1900-419-91-47 35,000 35,000
1,126,370 1,994,200 3,120,570
Net Ongoing Expenditures 19,591,022 1,052,550 20,643,572
Net Ongoing Rev vs Exp 3,949,887 (913,550) 3,036,337
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
ONGOING REVENUES VS ONGONG EXPENDITURES
Page 182
General Fund
Comm
Reinvestment
Fund Total
Fund Balance 13,351,453$ 10,000$ 13,361,453$
Reserves to Exclude
Parking Garage Maintenance Reserve 36,000 - 36,000
Prepaids and Restricted Donations Estimate 248,771 - 248,771
CRRSAA Grant Reserves 246,764 - 246,764
531,535 - 531,535
Fund Balance Subject to Reserve Calculation 12,819,918 10,000 12,829,918
Total Expenditures 28,717,392 9,094,642 37,812,034
Less Transfers Out Between GF & CRF 8,000,000 6,047,892 14,047,892
Net Expenditures 20,717,392 3,046,750 23,764,142
Less Capital Expenditures
Second Electric Trolley 454,370 - 454,370
CIP - Downtown Wayfinding 2020 - 142,268 142,268
Community Drive Intersection - 1,552,141 1,552,141
Visitor Center External Door Replacement 55,000 - 55,000
Museum Annex Foundation - 110,000 110,000
Town Hall AC Unit Replacement - 198,000 198,000
New Speed Alert Sign Trailer 16,500 - 16,500
Restorative Justice Remote Conferencing Tech 3,280 - 3,280
Variable Message Sign 8,587 - 8,587
COVID Outdoor Winterization Equipment 24,790 - 24,790
Cobb-Macdonald Cabin Re-roof 15,000 - 15,000
Total Capital to Exclude 577,527 2,002,409 2,579,936
Total Expenditures Subject to Reserve Calculation 20,139,865$ 1,044,341$ 21,184,206$
Projected Reserve Ratio as of 12-31-2021 63.7%1.0%60.6%
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
FUND BALANCE RESERVE RATIO
Page 183
TOWN OF ESTES PARK
BA # 7 - 2021 BUDGET
SCHEDULE OF BUDGET CHANGES
ALL FUNDS
Fund Fund Name Department Division Description Of Change
Type (One Time
or Ongoing)
One Time
Increase
Decrease)
Ongoing
Increase
Decrease)
Total Changes
Increase
Decrease)
101 General Fund Outside Entity Funding NA Update Transfer to Fire Dept for ST Estimate Ongoing - 182,146 182,146
101 General Fund Police All
Various small revisions based on the
department's year end estimates Ongoing - (18,143) (18,143)
101 General Fund Community Development Planning
Increase for EPHA contract to manage the sale of
Pawnee Meadows home with attainable housing
restrictions - offset by proceeds from home sale One Time 3,735 - 3,735
101 General Fund Town Administrator NA
Increase for 3rd party PD investigation - funding
transferred from Risk Management Fund One Time 15,000 - 15,000
101 General Fund Community Development Building Safety
Increase appropriations for Safebuilt contract due
to additonal building permits - offset by the
additional building permit revenue Ongoing - 84,000 84,000
101 General Fund Public Works Transit
Increase funding for the shuttle bus for Dec - will
use CRRSAA grant funding One Time 20,000 - 20,000
101 General Fund NA NA
Increase transfer to Comm Reinvest Fund for
TABOR excess estimate One Time 3,699,143 - 3,699,143
204 Community Reinvestment FNA NA
Increase transfer back to General Fund for
TABOR excess estimate One Time 3,719,892 - 3,719,892
238 Community Center Fund NA NA
Increase payment to the EV Rec & Park District
based on the revised sales tax estimate Ongoing - 194,773 194,773
503 Water Fund Capital Outlay NA
Replace Water Fund truck # 90310A - sold
current vehicle to Fleet Maintenance and will
purchase a replacement - offset by asset sale
revenues One Time 20,000 - 20,000
606 Medical Insurance Fund NA NA
Increase estimated claims paid for year end
estimate - partially offset by additional stop loss
insurance policy revenues Ongoing - 763,640 763,640
612 Fleet Maintenance Fund NA NA
Adjusted personnel budget based upon latest
year end estimate Ongoing - 17,030 17,030
612 Fleet Maintenance Fund NA NA
Decreased building remodel project to meet
Policy 660 reserve requirements at year end One Time (43,000) - (43,000)
635 Vehicle Replacement Fund NA NA
Replace police car unit # G155 - CIRSA totaled
the car and we anticipate about $41,000 in
additional revenues from the CIRSA claim One Time 64,000 - 64,000
645 Risk Management Fund NA NA
Decrease small claims for transfer to the General
Fund for the PD investigation One Time (15,000) - (15,000)
645 Risk Management Fund NA NA
Increase transfer out to General Fund for the PD
investigation One Time 15,000 - 15,000
Total Appropriation Changes 7,434,770 1,223,446 8,658,216
Page 184
TOWN ADMINISTRATOR’S OFFICE Memo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Jason Damweber, Assistant Town Administrator
Date: December 14, 2021
RE: 179 Stanley Circle Property
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION X OTHER
QUASI-JUDICIAL YES X NO
Objective:
To provide the Town Board with an opportunity to discuss the Town-owned property
located at 179 Stanley Circle and its potential future use as a space for childcare.
Present Situation:
The Town Board’s 2020 Strategic Plan included an objective to identify Town-owned
properties that might be suitable for childcare facilities. While a handful of properties
were identified – including the Fish Hatchery and Dry Gulch properties – one rose to the
top of the list because of its location and the fact that there is an existing building on site
that could possibly be repurposed: 179 Stanley Circle. The property currently has a
single-family residence used to house Town staff.
Items/issues for the Board to consider:
• The parcel is approximately .79 acres and abuts federal property (where the
power/transmission lines are)
• An aging single-family house, about 2,000 square feet, is currently located on the
property.
• The property is currently zoned “E.” In this zone a “daycare” facility can be
considered for the site but only as a primary use. It cannot be an accessory use
to the residential component.
o Rezoning may not be necessary if a Special Review process is
successful.
• Depending on use, access, traffic, and parking issues may need to be addressed
as part of any new development.
• We expect that spaces for childcare will be incorporated into two pending
workforce housing developments: the Prospector and Fish Hatchery.
Page 185
•Additional considerations from staff perspective:
o Staff recommends that any changes to the property that are geared
toward the creation of a space for childcare also include a workforce
housing component.
o If a space for childcare is created, it should be targeted specifically toward
infant/toddlers.
o Improvements to the existing structure would be very costly; per an
assessment of the building by our Facilities Manager, demolition and
rebuilding would likely be a better option.
o Altering the property’s use in any way would require a significant amount
of staff time, even if a third-party partner developed the site; this work was
not identified in the Adopted 2022 Strategic Plan nor budgeted for.
Proposal:
That the Town Board provide direction to staff regarding the 179 Stanley Circle
property. In particular:
•Does the Board desire to repurpose the property for childcare, continue to use
the property to house Town staff or for other workforce housing, a combination of
both, or something else?
•If used for childcare, what are the Board’s expectations regarding the Town’s role
in the planning and creation of the space vis-à-vis another entity such as EVICS
or a childcare provider.
•Assuming we do something different with the property, in addition to leveraging
the property, what level of funding (if any) would the Board want to dedicate to
the project?
•If action is desired, what are the Board’s expectations regarding the timing of the
work?
Advantages:
•Capacity for childcare in the community in scarce, specifically for infants and
toddlers. Lack of space has been identified as a major contributing factor.
Disadvantages:
•Changing how the property is used in the short term will require reprioritization of
staff work plans.
Financial/Resource Impact:
•TBD
Level of Public Interest:
Medium
Attachments:
1.Property Map
Page 186
ATTACHMENT 1Page 187