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HomeMy WebLinkAboutPACKET Town Board 2021-12-14The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, December 14, 2021 7:00 p.m. In Person Meeting – Mayor, Trustees, Staff and Public ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the Public Comment form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m., Tuesday, December 14, 2021. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. OPTIONAL REMOTE PUBLIC PARTICIPATION DURING BOARD MEETING Remote options for participation in the meeting will be available by call-in telephone option or online via Zoom Webinar which will be moderated by the Town Clerk’s Office. Instructions are also available at www.estes.org/boardsandmeetings by clicking on “Virtual Town Board Meeting Participation”. Individuals participating in the Zoom session should also watch the meeting through that site, and not via the website, due to the streaming delay and possible audio interference. CALL-IN (TELEPHONE OPTION):877-853-5257 (toll-free) Webinar ID: 982 1690 2040 ONLINE (ZOOM WEBINAR): https://zoom.us/j/98216902040 Webinar ID: 982-1690-2040. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated November 23, 2021, Town Board Study Session Minutes dated November 23, 2021 and Special Town Board Study Session Minutes dated December 1, 2021. 3.Transportation Advisory Board Minutes dated October 20, 2021 (Acknowledgement only). 4.Parks Advisory Board Minutes dated October 21, 2021 (Acknowledgement only). 5.Resolution 84-21 Professional Services Contract Amendment Three with SAFEBuilt Colorado, LLC, for Renewal of Building Safety Services Contract, 2022. Prepared 12-03-2021 *Revised Page 3 Page 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 6.Resolution 85-21 Extension of a Memorandum of Understanding with Headwaters Economics’ Community Planning Assistance for Wildfire (CPAW) Program. 7.Resolution 86-21 Amendment One to the CDOT Grant Agreement for One Battery- Electric Trolley & One Charging Station (CDOT PO #491001905). 8.Resolution 87-21 Agreement for Shared Use of the Larimer County Salt & Sand Storage Facility and Purchase of Salt and Sand. 9.Resolution 88-21 Officially Scheduling the Regular Municipal Election – April 5, 2022. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. CLIMATE SMART LARIMER COUNTY INITIATIVE. Climate Smart and Sustainability Manager Heidi Pruess. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. ORDINANCE 18-21 AMENDING CHAPTERS 5 AND 13 OF THE ESTES PARK DEVELOPMENT CODE REGARDING ACCESSORY DWELLING UNITS (ADU). Planner Bergeron. Proposed amendments would reduce remaining barriers to ADU development in residential zone districts to bolster free-market solutions to the housing shortage. ACTION ITEMS: 1.CAPITAL IMPROVEMENTS PLAN 2022-2026. Director Hudson. To consider adoption of the 2022-2026 Capital Improvement Plan as presented during the 2022 operating budget process. 2. RESOLUTION 82-21 SUPPLEMENTAL BUDGET APPROPRIATIONS #7 TO THE 2021 BUDGET. Director Hudson. Amend the budget for new grants, additional projects and final year end estimates for 2021. REPORTS AND DISCUSSION ITEMS: 1. 179 STANLEY CIRCLE PROPERTY. Assistant Town Administrator Damweber. Discuss the Town-owned property and potential future use as a space for childcare. ADJOURN. Town Board Meeting for December 28, 2021 Has Been Cancelled. Page 2 Town of Estes Park, Larimer County, Colorado, November 23, 2021 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 23rd day of November, 2021. Present: Wendy Koenig, Mayor Patrick Martchink, Mayor Pro Tem Trustees Marie Cenac Barbara MacAlpine Cindy Younglund Also Present: Travis Machalek, Town Administrator, Jason Damweber, Assistant Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk Bunny Victoria Beers, Deputy Town Clerk Absent: Trustees Bangs and Webermeier Mayor Koenig called the regular meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. Mayor Koenig requested a moment of silence in honor of fallen firefighter pilot Marc Thor Olson who died battling the Kruger Rock Fire. AGENDA APPROVAL. It was moved and seconded (Cenac/MacApline) to approve the Agenda as presented, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Trustee comments were heard and have been summarized: The Estes Park Police Auxiliary would continue the Blue Santa program to provide items to community members in need, donations were encouraged; Mayor Pro Tem Martchink and Trustee Younglund (clarified from the November 9, 2021 study session minutes which referenced Trustee MacAlpine) met with Assistant Town Administrator Damweber to discuss the Community and Family Advisory Board; CompPAC held the second of two visioning sessions on November 17, 2021; the Environmental Sustainability Task Force held a virtual listening session on November 16, 2021; the Estes Valley Fire Protection District held their Academy Graduation; Annual Tree lighting was held and the Catch the Glow parade would take place the day after Thanksgiving; an amendment regarding Accessory Dwelling Units was approved by the Estes Park Planning Commission and would be presented to the Town Board during a future meeting; the Parks Advisory Board made a request to rename the location of the Women’s Monument from Children’s Park to Women’s Heritage Plaza and discussed commissioning a plaque which lists the names of 100 women identified as part of the project; and reminded citizens to get their COVID vaccine. The Board requested recommendations in coordination with Larimer County for options to honor fallen firefighter pilot Marc Thor Olson. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek stated gratitude for firefighter, law enforcement and emergency management during the Kruger Rock Fire. He stated vaccinations and masks indoors are the method to protect yourself from COVID-19. Hospitals are at 107% capacity with 87% of COVID-19 patients in the ICU being unvaccinated. There have been 14 COVID-19 related deaths in Estes Park. DRAFTPage 3 Board of Trustees – November 23, 2021 – Page 2 CONSENT AGENDA: 1.Bills. 2.Town Board Minutes dated November 9, 2021, Town Board Study Session Minutes dated November 9, 2021 and Special Town Board Minutes dated November 11, 2021. 3.Estes Park Planning Commission Minutes dated October 19, 2021 (acknowledgement only). 4. Comprehensive Plan Advisory Board Minutes dated October 21, 2021 (acknowledgement only). 5.Community and Family Advisory Board Minutes dated October 11, 2021 (acknowledgement only). 6.Appointment of Frank Theis to the Comprehensive Plan Advisory Committee to complete the Term of Michael Kennedy. It was moved and seconded (Younglund/Martchink) to approve the Consent Agenda, and it passed unanimously. Mayor Koenig convened the Liquor License Authority. LIQUOR ITEMS (TIME): 1.PETITION FOR FINE-IN-LIEU OF SUSPENSION FOR GALEX LLC DBA CHELITOS MEXICAN RESTAURANT, 145 E. ELKHORN AVENUE, HOTEL AND RESTAURANT LIQUOR LICENSE. Mayor Koenig open the public hearing and established Ericka Santana/Liquor Licensee was present. Attorney Brian Proffitt entered his appearance as the attorney representing Galex LLC. He provided the license holders position on the petition stating the public welfare and morals would not be impaired by permitting the licensee to operate during the period set for suspension, and the payment of a fine would achieve the desired disciplinary purposes. He stated the licensee has completed training for all staff as required by the stipulation and has had a positive record without incident or violation for several years. Kristin Brown/Special Prosecutor reviewed the petition for fine-in-lieu of suspension. On November 11, 2021 a Show Cause Hearing was held and a Stipulation Agreement was approved for a suspension of 50 days with 15 days served and 35 days held in abeyance for one year from the acceptance of the agreement executed on November 17, 2021. Discussion was heard among the Authority on the payment of a fine-in-lieu of serving the suspension, the severity of the incident, and clarification was requested regarding the formula for determining the fine amount. Kristin Brown/Special Prosecutor stated suspension of the license would be more impactful than paying the fine and stressed the egregiousness of the violation. It was moved and seconded (Martchink/Younglund) to deny the petition for fine-in-lieu of suspension for Galex LLC dba Chelitos Mexican Restaurant and serve the 15 days suspension commencing on December 5, 2021 12:00 a.m. through December 19, 2021 at 11:59 p.m., and post the premise as ordered by the Authority, and it passed unanimously. Whereupon Mayor Koenig closed the session of the Liquor License Authority at 7:37 p.m. and returned to the Town Board meeting. REPORT AND DISCUSSION ITEMS: (Outside Entities). 1.2021 ROCKY MOUNTAIN NATIONAL PARK (RMNP) OVERVIEW AND 2022 PLAN. Superintendent Darla Sidles introduced Public Affairs Officer Kyle Patterson and Visitor Use Management Specialist John Hannon who provided an overview of the RMNP updates, including an overview of the timed entry system in 2020 and 2021, the proposed plan for 2022, Long Term Visitor Use Management Plan, fire recovery efforts, proposed fee increases, Fall River Entrance construction and campground and interpretive program operations. RMNP noted visitors were wellDRAFT Page 4 Board of Trustees – November 23, 2021 – Page 3 spread out throughout the day with the timed entry system which aids in protecting resources, adequately utilizes park infrastructure, and avoids traffic congestion inside and outside RMNP. The proposed 2022 entry program would utilize the same timed entry reservation system from 2021. Superintendent Sidles provided additional updates on the East Troublesome fire recovery efforts, proposed entrance and campground fee increase changes for 2022, the Fall River entrance construction, and water and wastewater rehab infrastructure to begin in 2022. RMNP anticipated reinstituting interpretive Ranger programs and opening all campgrounds in 2022. Board questions have been summarized: concerns raised regarding the daily vehicle entrance fee increase; a recommendation was made to develop a graduated rate schedule based on size of vehicle with pollution impacts in mind; clarification was requested for the 30% no show rate for reservations through the summer of 2021; a suggestion was made to add information to RMNP’s website related to alternative entrance options outside of the permit system; whether construction would result in a closure to the Fall River entrance; if upgrades to the Fall River entrance would bring in revenues lost from lack of staffing at the entrance; concerns raised on the proposed increase in entrance fees compared to the revenue lost due to lack of staffing at entrances; and whether RMNP can track declined entrance numbers. 2.ESTES PARK WESTERN HERITAGE, INC., FINANCIAL REPORT. Western Heritage (WH) Board Chairman Mark Purdy provided an overview of the annual financial report noting the success of the Rooftop Rodeo. 2021 Rooftop Rodeo highlights included: A new partnership with the Cowboy Channel to broadcast all six nights of the event to a national audience; saloon sales increased approximately 40%; a new point of sale system was utilized; WH closed a chutes loan used to replace the chutes at the arena and a record was set in number of participating rodeo contestants and an accountant was hired to handle bookkeeping previously handled in-house. Clarification was requested for sponsorship levels and incentives and how in-kind donations are determined and by whom. Board concerns were stated and have been summarized: Lack of separation from the Chairman and finances; missing contracts which were directly requested by the Board; the financial report being presented by the Chair not the Treasurer; the Treasure’s role as outlined in WH’s bylaws and how financials were being handled. Town Administrator Machalek suggested a meeting with WH, Trustee Cenac, and staff regarding the concerns brought up at the meeting. ACTION ITEMS: 1.RESOLUTION 83-21 COLORADO OPIOIDS SETTLEMENT MEMORANDUM OF UNDERSTANDING (MOU). Nationwide settlements have been reached with opioid distributors McKesson, Cardinal Health, AmerisourceBergen and manufacturer Johnson & Johnson to resolve claims by state and local governments. The claims being settled include those raised by local governments in a nationwide class action suit. Staff recommended approval of the MOU and attachments. The Town would be eligible for approximately $18,000 which would be required to be applied toward existing programs focused on opioid treatment, recovery, prevention and other similar programs. Staff recommended redirecting the Town’s share to the Region to maximize use of the settlement funds to help address and abate the opioid crisis. It was moved and seconded (Martchink/MacAlpine) to approve Resolution 83-21, and it passed unanimously. 2.ORDINANCE 17-21 AMENDING ESTES PARK MUNICIPAL CODE SECTION 2.20.010 COMPENSATION OF MAYOR, MAYOR PRO TEM, AND TRUSTEES. Mayor Koenig opened the public hearing. Staff reviewed Board compensation at the September 14, 2021 and October 12, 2021 study sessions to determine if compensation for the newly elected Board member in April 2022 should be adjusted. At the Board’s direction, staff reviewed Board compensation to address an increase in the cost of living, benefit cost increases, and to attract and expand the candidate pool. Staff reviewed past market adjustments to the management pay family, merit increases over the past four years, Larimer County living wage data, and the projected increase in benefit cost and recommended an increase of $3,000 for theDRAFT Page 5 Board of Trustees – November 23, 2021 – Page 4 Mayor and Mayor Pro Tem ($15,000 and $13,000 respectively) and $2,000 for Trustee ($11,000) to ensure the newly elected Board members stayed ahead the market and benefit cost adjustments. The Board further requested staff review the potential of providing incremental adjustments throughout the four-year term versus providing the entire adjustment up front. After a legal review of the state statutes, it was determined incremental increases during a Board members term would not be allowed. Board discussion followed and concerns were raised on the proposed adjustments to compensation, stating an increase of $1,500 for the Mayor and Mayor Pro Tem and $1,000 for Trustee would be appropriate. There being no additional Board comments or public comments the Mayor Koenig closed the public hearing. It was moved and seconded (Martchink/Koenig) to approve Ordinance 17-21, and the motion was not voted on as the substitute motion passed. A substitute motion was moved and seconded (Younglund/MacAlpine) to amend Ordinance 17-21 to reflect compensation for the Mayor at $13,500, Mayor Pro Tem at $11,500, and Trustee at $10,000, and it passed unanimously. Whereupon Mayor Koenig adjourned the meeting at 9:40 p.m. Wendy Koenig, Mayor Bunny Victoria Beers, Deputy Town Clerk DRAFTPage 6 Town of Estes Park, Larimer County, Colorado November 23, 2021 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 23rd day of November, 2021. Board: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Bangs, Cenac, MacAlpine, Webermeier, and Younglund Attending: Mayor Koenig, Mayor Pro Tem Martchink, Trustees Cenac, MacAlpine, and Younglund Also Attending: Town Administrator Machalek, Assistant Town Administrator Damweber, Town Attorney Kramer, and Recording Secretary Disney Absent: Trustees Bangs and Webermeier. Mayor Koenig called the meeting to order at 6:00 p.m. HOME RULE OVERVIEW. CML Executive Director Bommer, Town Administrator Machalek and Attorney Kramer provided an overview of a home rule municipality and highlighted the differences between statutory municipalities and home rule municipalities, the history of home rule allowances within the state, positives and negatives of home rule, home rule elections, drafting a municipal charter, the authority and flexibility of home rule municipalities, growth in the number of home rule municipalities, and CML resources. The Board discussed home rule election timelines, effects on special districts and taxation powers should a municipality become home rule, and previous Town interest in home rule. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS. None. FUTURE STUDY SESSION AGENDA ITEMS. Town Administrator Machalek requested and it was determined to move the 179 Stanley Circle property discussion to the December 14, 2021 Town Board meeting as a report and discussion item. Additionally, discussions on Governing Policies Updates would begin in January 2022. Trustee MacAlpine requested and it was determined to add the Environmental Sustainability Task Force report to future approved unscheduled study session items. There being no further business, Mayor Koenig adjourned the meeting at 6:37 p.m. Kimberly Disney, Recording Secretary DRAFTPage 7 Town of Estes Park, Larimer County, Colorado, December 1, 2021 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in said Town of Estes Park on the 1st day of December, 2021. Board: Mayor Koenig, Trustees Bangs, Cenac, MacAlpine, Martchink, Webermeier and Younglund Attending: Mayor Koenig, Trustees Bangs, Cenac, MacAlpine, Martchink, and Webermeier Also Attending: Town Administrator Machalek, Assistant Town Administrator Damweber, Attorney Kramer, Director/Town Clerk Williamson Absent: Trustee Younglund Mayor Pro Tem Martchink called the meeting to order at 5:32 p.m. and Mayor Koenig joined the meeting at 5:40 p.m. VACATION HOME FEE STUDY Mollie Fitzpatrick/Root Policy stated the study would quantify the relationship between the operation of vacation homes in Town and the cost and availability of workforce housing. The scope of work would include background research to review the shifts in housing stock, prices, and affordability; vacation homes and second home ownership trends; the number of vacation homes; and the socioeconomic trends. The impact (fee) analysis would include a review in price escalation in the housing market triggered by vacation home activity; and the displacement of permanent resident housing stock (long-term rentals and resident owner-occupied units) for the use as vacation home rental inventory. The approach quantifies both of these impacts at the Town level and then distributes that impact over the total number of vacation homes to determine the per vacation home “cost” to the Town. She reviewed the typical methodologies used to analyze the impact of vacation homes on the local housing market, including the survey responses on displacement, descriptive statistics, demand analysis, and supply analysis. She recommended the Town’s study utilize the descriptive statistics to review the historical housing market and economic trends in Estes Park and supply analysis. Root Policy would propose designing an econometric model to analyze and develop a nexus calculation, and depending on the analysis, a fee calculation would be determine using an affordability gap method. Discussion was heard and summarized: questioned if the fee study would be approached to develop a fee outcome; questioned if the impact would be correlated in the fee; supported the methodology presented; clarified the Town Board has not approved a fee to date and would use the study to determine if a future fee would be assessed; determine how the funds could be used effectively to address the housing issue if a fee is adopted; and could the demand analysis be used in the methodology. Ms. Fitzpatrick stated if an impact can be determined a fee would be presented for the Board’s consideration and would be legally defensible. She noted approval to collect a fee would be at the Board’s discretion. She further clarified the study may conclude no direct impact; therefore, no fee could be assessed. Attorney Kramer further clarified the philosophy of the study would be to quantify the impact of vacation homes on workforce housing. It would be a policy decision of the Board to determine how much of a fee to charge to offset the impact. There being no further business, Mayor Koenig adjourned the meeting at 6:16 p.m. Jackie Williamson, Town Clerk Page 8 Town of Estes Park, Larimer County, Colorado, October 20, 2021 Minutes of a Regular meeting of the TRANSPORTATION ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held Virtually in said Town of Estes Park on the 20th day of October, 2021. Board: Chair Morris, Vice Chair Street, Members Finley, Gamble, Hanick, Moulton, and Slack Attending: Chair Morris, Vice Chair Street, Members Finley, Gamble, Hanick, Moulton, Slack, Trustee Bangs, Director Muhonen, Manager Solesbee, Manager Hook, and Recording Secretary Disney Absent: None Chair Morris called the meeting to order at 12:00 p.m. PUBLIC COMMENT. None. APPROVAL OF MINUTES DATED SEPTEMBER 15, 2021. It was moved and seconded (Slack/Finley) to approve the September 15, 2021 meeting minutes, and the motion passed unanimously. 2021 PAID PARKING RESULTS & RECOMMENDATIONS FOR 2022. Manager Solesbee thanked the Board for their efforts and support of the Paid Parking Program. She provided a brief summary of the presentation, which would be provided to the Town Board at their Study Session Meeting on October 26, 2021, and highlighted the attendees for the Study Session, agenda of the presentation, 2021 program highlights, financial impacts, violations, traffic counts, outreach and input, and 2022 program recommendations. The Board discussed the previous year’s data on length of stay and turnover, long-term parking data at the parking garage, graphics in the presentation, lot occupancy of the timelapse video, clarifications on increased pedestrian traffic, the importance and environmental impacts of decreased travel time, public input the Town Board has received, and whether the business led survey results should be included. 2022 PAID PARKING LETTER RECOMMENDATION CONTENT. Chair Morris introduced the discussion on content for the TAB recommendation letter and requested the Board provide three or four recommendations. The Board discussed supporting the recommendations provided by Staff, increased fees, and the Downtown Loop construction timeframe. It was moved and seconded (Slack/Hannick) to provide a letter supporting staff’s 2022 recommendations, and it passed with Vice-Chair Street voting “No.” ENGINEERING UPDATES. This item was removed due to time constraints. PROJECT/ADMINISTRATION UPDATES. Director Muhonen provided project and administration updates on CDOT’s pedestrian and bike study and needs identified for Estes Park, greenhouse gas rules, hiring of the Public Works Administrative Assistant position, and timeframe for the Downtown Loop. OTHER BUSINESS. Trustee Bangs provided an update on the interview process for the vacant Board positions and requested a staff member and current Board member participate in the interview process. It was determined Chair Morris and Director Muhonen would participate in the interviews. There being no further business, Chair Morris adjourned the meeting at 2:14 p.m. /s/Kimberly Disney, Recording Secretary Page 9       Page 10 Town of Estes Park, Larimer County, Colorado, October 21, 2021 Minutes of a Regular meeting of the PARKS ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 21st day of October, 2021. Board: Chair Elliot, Vice Chair Poggenpohl, Members Berry, Nelson-Hazelton, Papineau, and Wilcocks Attending: Chair Elliot, Vice Chair Poggenpohl, Members Berry, Nelson-Hazelton, Papineau, Wilcocks, Manager McEachern and Recording Secretary Disney Absent: None Chair Elliot called the meeting to order at 8:35 a.m. PUBLIC COMMENT. None. APPROVAL OF MINUTES DATED SEPTEMBER 16, 2021. It was moved and seconded (Hazelton-Nelson/Poggenpohl) to approve the August 19, 2021 meeting minutes, and it passed unanimously. 2021 PARKS ADVISORY BOARD (PAB) INITIATIVES. Chair Elliot provided updates on 2021 initiatives and stated recommendations had been provided to the Town Board for consideration of a Parks Master Plan in the 2022 budget. Vice-Chair Poggenpohl inquired about the status of Arts in Public Places recommendations which were provided to the Town Board. Member Nelson-Hazelton provided an update on conversations with Estes Valley Fire Protection District Chief Wolf regarding wildfire mitigation and it was suggested to contact Rocky Mountain Conservancy on their fire restoration efforts. ESTES VALLEY WATERSHED COALITION (EVWC) PRESENTATION. Estes Valley Watershed Coalition (EVWC) Coordinator Wilynn Formeller provided a presentation on the core values of the EVWC and highlighted the addition of forests and wildlife projects to their current projects, wildfire protection efforts, updating the 2008 Wildlife study, educational efforts, and defined the boundary of the coalition which focuses on the Big Thompson watershed starting at the Great Divide. The Board discussed environmental education efforts, formulating ongoing weeding projects, updating the recommended plant list to clarify locations of plants, seasonal and long-term plants, enforcement consistency of noxious weeds, clarification of the Wandering Wildlife Society, the Wildlife Management Plan and future cooperation between the Board and the EVWC. Gordon MacAlpine, Town Citizen stated the Executive Director of the Estes Valley Watershed Coalition was a member of CompPAC, provided further background on the Environmental Sustainability Task Force (ESTF), and spoke against herbicides which cause health and environmental impacts. WOMEN’S MONUMENT PROJECT UPDATE. Member Wilcocks provided an update on the Women’s Monument; the dedication was well attended and the monument has since had increased visitation. A spelling error on one plaque has been corrected, the last meeting was held on October 7, 2021 and the team continues to determine how remaining funds would be used; discussions included an updated sidewalk and ramp. The Board discussed the efforts of the community to create the monument and Arts in Public Places. Page 11 Parks Advisory Board – October 21, 2021 – Page 2 THUMB MANAGEMENT PLAN UPDATE. Vice-Chair Poggenpohl stated several meetings have been held with neighborhoods, HOAs, and other stakeholders affected by the Thumb Open Space, outreach has been held and would continue, and a Public Meeting would be held on November 10, 2021 on the Thumb Management Plan. Chair Elliot added the stakeholder group has formed subgroups to focus on specific details of the plan and a draft plan would be forthcoming. COMPREHENSIVE PLAN DISCUSSION. Vice-Chair Poggenpohl provided details on the Comprehensive Plan and highlighted the long-term nature of the plan, the concentration on Town infrastructure and physical make-up, and stated public outreach would run through March 2022. He requested PAB provide input for the Comprehensive Plan during the outreach period and recommended listening to previous meetings and visiting the website engageestes.org. Member Hazelton-Nelson stated the Comprehensive Plan Advisory Committee has been focused on groundwork and research and would begin drafting the plan. OTHER BUSINESS. Vice-Chair Poggenpohl attended an ESTF meeting and discussed PAB efforts on environmental education, community needs, and noted the addition of an environmental education subgroup to the Task Force. Manager McEachern stated staff has discussed including a Parks Master Plan for the Town Board as part of the 2023 Strategic Plan recommendations to the Town Board and directed PAB identify gaps in the Bond Park Master Plan. It was moved and seconded (Poggenpohl/Wilcocks) to adjourn the meeting at 9:33 a.m. and it passed unanimously. /s/Kimberly Disney, Recording Secretary Page 12 To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jessica Garner, Community Development Director Date: December 14, 2021 RE: Resolution 84-21 Professional Services Contract Amendment Three with SAFEbuilt Colorado, LLC, for Renewal of Building Safety Services Contract, 2022 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review and approve a contract amendment renewing our existing Professional Services Contract with SAFEbuilt Colorado, LLC for building safety services on behalf of the Town. The amendment would exercise a renewal clause in the current Contract to extend the Contract through CY 2022. Except for the renewed timeframe, no changes to the existing Contract are proposed or contemplated in 2022. Present Situation: Since early 2019, the Town and SAFEbuilt have had a contractual agreement for staffing the Building Safety division in the Community Development Department and performing operational services and responsibilities in the division on behalf of the Town and community. This contract and the services performed pursuant to it have proven more than satisfactory over almost two years. Both Town staff and SAFEbuilt personnel are pleased with the contract and believe renewing it without material change is in all parties’ best interest. Section 25 of the existing Contract reads as follows: 25. TERM: This Contract shall commence on January 1, 2020 and shall continue through December 31, 2020 with the option of four (4) additional renewals, on an annual basis, upon agreement of both parties. Memo COMMUNITY DEVELOPMENT Page 13 Proposal: The contract section above provides the authority for SAFEbuilt and the Town to renew the Contract for CY 2022. To ensure that all contract elements are including in a single, updated document, the Town and SAFEbuilt propose that an amendment to the Contract be approved that would exercise the second of the four renewal options in Sec. 25. Approving this amendment will add it to the current Contract and leave all remaining provisions in effect. The renewal amendment is Amendment Three to the Contract (Attachment 2.) The Board will recall that Amendment Two was adopted in January 2021; which utilized the first of four renewal options and extended the terms of agreement to December 31, 2021. A copy of the full existing contract, including Amendments, is included (Attachment 3.) Town staff is pleased with SAFEbuilt’s services and personnel; the contractors and community members are, too; and this amendment will continue the relationship along the same lines through December 31, 2022. Advantages: •Continues a positive model for providing building-safety services to the Town and community at a reasonable financial rate. •Allows a currently mutually beneficial contractual relationship to continue. Disadvantages: •There is always an argument for providing Town services through a Town staffing and resource model. Action Recommended: Staff recommends approval of the contract amendment as drafted. Finance/Resource Impact: Approx. budget neutral, based on estimated cost and revenue. Estimated building-permit revenue in 2022 is approx. $398,000. Level of Public Interest Medium-to-high among contractors and builders; low among general public. Sample Motions: 1.I move to approve/deny Resolution 84-21. Attachments: 1. Resolution 84-21 2.Amendment Three / Professional Services Agreement between Town of Estes Park, Colorado and SAFEbuilt Colorado, LLC, executed January 19, 2021. 3.Town of Estes Park, Colorado Professional Services Agreement with SAFEbuilt Colorado, LLC (including Amendment One), dated July 15, 2021. Page 14 RESOLUTION 84-21 APPROVING AMENDMENT THREE TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAFEBUILT COLORADO LLC FOR BUILDING SAFETY SERVICES WHEREAS, the Town Board desires to enter into an amendment to renew the professional services agreement referenced in the title of this resolution for the purpose of providing building safety services; and WHEREAS, the original agreement was approved by Town Board at its January 14, 2020 Town Board meeting, with an effective date of January 1, 2020; and WHEREAS, this agreement provided for four one-year renewals of the contract, of which this is the second; and WHEREAS, the first renewal of the agreement (Amendment Two) was approved by Town Board at its January 12, 2021 Town Board meeting. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, Amendment Three to the SAFEbuilt Colorado LLC professional services agreement, as referenced in the title of this resolution, in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 15 AGREEMENT AMENDMENT Page 1 of 1 AMENDMENT THREE PROFESSIONAL SERVICES AGREEMENT BETWEEN TOWN OF ESTES PARK,COLORADO AND SAFEbuilt COLORADO,LLC This Amendment is entered into to amend the Professional Services Agreement previously entered into on January 01,2020,by and between Town of Estes Park,Colorado Town)and SAFEbuilt Colorado,LLC,a wholly owned subsidiary of SAFEbuilt,LLC,Consultant).Town and the Consultant shall be jointly referred to as the Parties”. Amendment Effective Date:This Amendment shall be effective on January 1,2022. RECITALS AND REPRESENTATIONS Town and Consultant entered into a Professional Services Agreement Agreement),by which both Parties established the terms and conditions for service delivery for the period of January 01,2020 through December 31,2020 with the option of four 4)additional renewals,on an annual basis,upon agreement of both Parties;and On July 15, 2020,Town and Consultant instituted Amendment One to the Agreement to add Permit Technician services;and On January 19,2021,Parties instituted Amendment Two to the Agreement to exercise the first of four 4)renewal options and extend the term of the Agreement through December 31, 2021;and Parties hereto now desire to amend the Agreement as set forth herein;and NOW,THEREFORE Agreement is hereby amended as set forth below: 1.Town and Consultant desire to exercise the second of four 4)renewal options provided for in Section 25. The term of Agreement shall be extended for an additional twelve 12)month period of January 01, 2022 through December 31,2022. All other provisions of the original Agreement shall remain in effect,to the extent not modified by Amendment. IN WITNESS HEREOF,the undersigned have caused this Amendment to be executed in their respective names on the dates hereinafter enumerated. Avner Alkhas,CFO Date SAFEbuilt Colorado,LLC TOWN OF ESTES PARK: Mayor Date ATTEST: Town Clerk Date APPROVED AS TO FORM: August 31, 2021 ATTACHMENT 2 Page 16 ATTACHMENT 3 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 EXHIBIT A SAFEbuilt SCOPE OF SERVICES AND COST PROPOSAL 1. SCOPE OF SERVICES Consultant will perform Services in accordance with codes, amendments and ordinances adopted by the elected body of Municipality. The qualified professionals employed by Consultant will maintain current certifications, certificates, licenses as required for Services that they provide to Municipality. Consultant is not obligated to perform services beyond what is contemplated by this Agreement. 2. SOLICITATION/HIRING OF CONSULTANT’S EMPLOYEES During the term of this Agreement and for one year thereafter, Municipality shall not solicit, recruit or hire, or attempt to solicit, recruit or hire, any employee or former employee of Consultant who provided services to Municipality pursuant to this Agreement (“Service Providers”), or who interacted with Municipality in connection with the provision of such services (including but not limited to supervisors or managers of Service Providers, customer relations personnel, accounting personnel, and other support personnel of Consultant). Parties agree that this provision is reasonable and necessary in order to preserve and protect Consultant’s trade secrets and other confidential information, its investment in the training of its employees, the stability of its workforce, and its ability to provide competitive building department programs in this market. If any provision of this section is found by a court or arbitrator to be overly broad, unreasonable in scope or otherwise unenforceable, Parties agree that such court or arbitrator shall modify such provision to the minimum extent necessary to render this section enforceable. In the event that Municipality hires any such employee during the specified period, Municipality shall pay to Consultant a placement fee equal to 25% of the employee’s annual salary including bonus. 3. LIST OF SERVICES Building Official Services  Manage and help administer the department and report to Municipality’s designated official  Be a resource for Consultant team members, Municipal staff, and applicants  Help guide citizens through the complexities of the codes in order to obtain compliance  Monitor changes to the codes including state or local requirements and determine how they may impact projects in the area and make recommendations regarding local amendments  Assist Municipal staff in revising and updating municipal code to comply with adopted requirements  Provide Building Code interpretations for final approval  Oversee our quality assurance program and will make sure that we are meeting our agreed upon performance measurements and your expectations  Provide training for our inspectors on Municipality adopted codes and local amendments as needed  Oversee certificate of occupancy issuance to prevent issuance without compliance of all departments  Attend staff and council meetings as mutually agreed upon  Responsible for reporting for Municipality – frequency and content to be mutually agreed upon  Responsible for client and applicant satisfaction  Work with Municipal staff to establish and/or refine building department processes  Issue stop-work notices for non-conforming activities – as needed Building, Plumbing, and Mechanical Inspection Services  Consultant will provide a certified Combination Inspector  Services excludes Electrical Inspections to be provided by the State of Colorado  Perform code compliant inspections to determine that construction complies with approved plans  Meet or exceed agreed upon performance metrics regarding inspections  Provide onsite inspection consultations to citizens and contractors while performing inspections  Return calls and emails from permit holders in reference to code and inspection concerns Page 32 TOWN OF ESTES PARK, COLORADO PROFESSIONAL SERVICES AGREEMENT Page 14 of 17  Identify and document any areas of non-compliance  Leave a copy of the inspection ticket and discuss inspection results with site personnel Vacation Rental Inspections  Provide in accordance with Ordinance 06-19 and 2015 International Residential Code Plan Review Services  Provide plan review services electronically or in the traditional paper format  Review plans for compliance with adopted building codes, local amendments or ordinances  Be available for pre-submittal meetings by appointment  Coordinate plan review tracking, reporting, and interaction with applicable departments  Provide feedback to keep plan review process on schedule  Communicate plan review findings and recommendations in writing  Return a set of finalized plans and all supporting documentation  Provide review of plan revisions and remain available to applicant after the review is complete Permit Technician Services  Provide qualified individuals to perform the functions of this position  Facilitate the permitting process from initial permit intake to final issuance of permit  Review submittal documents and request missing information to ensure packets are complete  Provide front counter customer service as necessary  Answer questions concerning the building process and requirements at the counter or over the phone  Form and maintain positive relationships with Municipal staff and maintain a professional image  Determine permit fees based on Municipal fee schedule as established by ordinance, if requested  Work with Municipal Clerk to facilitate Colorado Open Records Act requests, if requested  Provide inspection scheduling and tracking to ensure code compliance  Act as an office resource to inspectors in the field  Process applications for Municipal Boards and Commissions – if requested  Provide input, tracking and reporting to help increase efficiencies Reporting Services  Consultant will work with Municipality to develop a mutually agreeable reporting schedule and format 4. COMMUNITY CORE SYSTEMS TERMS AND CONDITIONS  Provide Community Core in accordance with the terms and conditions of Exhibit C. 5. MUNICIPAL OBLIGATIONS  Municipality will provide office space, desk, desk chairs, file cabinets, local phone service, internet, use of copier and fax 6. FEE SCHEDULE  Municipality will promptly notify Consultant of any revisions or amendments to Municipal Fee Schedule  Municipality will periodically review its Municipal Fee Schedule and valuation tables and make adjustment to reflect increases in the cost incurred by Consultant in providing Services  Beginning January 01, 2021 and annually thereafter, the hourly rates listed shall be increased based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally adjusted, All Urban Consumers, referred to herein as the “CPI”) from the previous calendar year, such increase, Page 33 TOWN OF ESTES PARK, COLORADO PROFESSIONAL SERVICES AGREEMENT Page 15 of 17 however, not to exceed 4% per annum. The increase will become effective upon publication of the applicable CPI data. If the index decreases, the rates listed shall remain unchanged.  Consultant fees for Services provided pursuant to this Agreement will be as follows: Service Fee Schedule: Inspection Service (permits issued prior to service start date) $75.00 per inspection Inspection Service (permits issued after service start date) 82% of Municipal Permit Fee as established by ordinance or resolution Plan Review Services - excludes engineer review fees 82% of Municipal Plan Check Fee as established by ordinance or resolution Structural Engineering Plan Review $150.00 per hour – one (1) hour minimum Building Official Services Included in percentage of fees above Permit Technician Service $55.00 per hour – one (1) hour minimum After Hours/Emergency Inspection Services $100.00 per hour – two (2) hour minimum Non-Permitted Activity (by request only) $75.00 per hour – one (1) hour minimum Investigative Services (by request only) $75.00 per hour – one (1) hour minimum Town Owned Projects and School Projects 50% of applicable Municipal fees as established by ordinance or resolution Note: Three percent (3%) of Consultant fees for Estes Park Community Outreach Program Page 34 EXHIBIT B – SAFEbuilt PERFORMANCE 1. TIME OF PERFORMANCE Services will be performed during normal business hours excluding Municipal holidays.  Services will be performed from Municipal offices Monday through Friday, (8) hours daily between 8:00 am and 5:00 pm  Consultant’s representative(s) will be available by cell phone and email Deliverables INSPECTION SERVICES Perform inspections requested by 4:00 pm next business day TWO HOUR INSPECTION WINDOW Provide a two-hour window of time that the permit holder can expect to have their inspection performed – Upon request only MOBILE RESULTING Provide our inspectors with field devices to enter results immediately PRE-SUBMITTAL MEETINGS Provide pre-submittal meetings to applicants by appointment PLAN REVIEW TURNAROUND TIMES Provide comments within the following timeframes: Day 1 = first full business day after receipt of plans and all supporting documents Project Type:  Single-family within  Multi-family within  Small commercial within (under $5M in valuation)  Large commercial within First Comments 7 business days 10 business days 10 business days 20 business days Second Comments 5 business days or less 7 business days or less 7 business days or less 15 business days or less Page 35 TOWN OF ESTES PARK, COLORADO PROFESSIONAL SERVICES AGREEMENT Page 17 of 17 EXHIBIT C – COMMUNITY CORE SOLUTIONS Attach here Page 36 Page 37 Page 38 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Alex Bergeron, Planner II Date: December 14, 2021 RE: Resolution 85-21 Extension of Memorandum of Understanding – Headwaters Economics’ Community Planning Assistance for Wildfire (CPAW) Program (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Extend a Memorandum of Understanding (“MOU”) between the Town of Estes Park and Headwaters Economics, a non-profit and independent research group, regarding the Town’s voluntary participation in the latter’s Community Planning Assistance for Wildfire (CPAW) program, which is funded through grants from the U.S. Forest Service and private foundations. Present Situation: On June 8, 2021, via Resolution 47-21, the Town Board of Trustees approved a MOU permitting the Town, through the Community Development Department, to collaborate with Headwaters Economics on the topic of wildfire risk reduction; efforts which can be roughly grouped into three categories: enhancing communication in the community in relation to wildfire risk reduction (through educational materials and communication strategy, for example); increasing land use planning capacity with provision of tools and resources (e.g., model code language and mapping resources); and improving local partnerships. Work products related to code language have been delivered by Headwaters, but more time is needed to fully deliver the suite of services agreed to. The delay is largely a result of logistical challenges related to the ongoing COVID-19 pandemic and a very severe wildfire season in the American West, which has strained resources and split attention. Proposal: The approved MOU is proposed to be extended through 2022 (see Attachment 2: “Approved MOU,” and Attachment 3: “MOU Extension”). There are no charges or fees to participate in the CPAW program. Page 39 Advantages: •May help the Estes Park community better prepare for wildfire emergencies, and become more resilient when facing them. •May lead to increased preservation of life and property. •May strengthen the Town’s comprehensive planning and messaging abilities. Disadvantages: •None identified. The MOU does not create a binding obligation, and all services come at no direct cost to the community. Action Recommended: Staff recommends APPROVAL of the MOU extension. Finance/Resource Impact: Little or none. Participation in the CPAW program is voluntary and comes at no direct cost to the community, and the in-kind staff time dedicated to program participation is expected to fit within the schedules of current employees. Level of Public Interest Medium. Comments – generally in the form of support for CPAW participation, or related to wildfire hazard generally – have been received by the Community Development Department sporadically since the MOU was approved in June. Sample Motion: I move that the Town Board of Trustees approve/deny Resolution 85-21. Attachments: 1. Resolution 85-21 2.Approved MOU 3.MOU Extension Page 40 RESOLUTION 85-21 EXTENDING A MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ESTES PARK AND HEADWATERS ECONOMICS, INC. REGARDING PARTICIPATION IN THE COMMUNITY PLANNING ASSISTANCE FOR WILDFIRE (CPAW) PROGRAM WHEREAS, the Town entered into a memorandum of understanding (“MOU”) with Headwaters Economics, Inc. on June 8, 2021 to receive technical assistance on the subject of wildfire hazard planning and risk-reduction at no cost to the Town through the CPAW program; and WHEREAS, the expiration of that MOU is December 31, 2021; and WHEREAS the Town, through its Community Development Department, and Headwaters Economics, Inc. have determined that extension of that MOU is necessary to fully achieve the specific objectives for the partnership which are detailed in the MOU; and WHEREAS, the Town Board wishes to extend the MOU referenced in the title of this resolution for the purpose of voluntary participation in the CPAW program, for which there remains no cost to participate. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the MOU extension referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 41 ATTACHMENT 2 Page 42 Page 43 Page 44 Page 45 MEMORANDUM OF UNDERSTANDING EXTENSION Community Planning Assistance for Wildfire (CPAW) The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and Headwaters Economics, Inc. (Contractor), whose address is P.O. Box 7059, Bozeman, MT 59715, make this Memorandum Extension this __________ day of December, 2021, at the Town of Estes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town and Contractor entered into a Memorandum of Understanding dated May 12, 2021, for Community Planning Assistance for Wildfire (Memorandum). 1.2 Town and Contractor desire to extend the Memorandum for an additional year. 2 EXTENSION: The term of the Memorandum is hereby extended for one additional year, ending December 31, 2022. 3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Memorandum remain in full force and effect. All provisions of the Memorandum relating to the interpretation or application of the Memorandum shall apply equally to this Memorandum Extension as though fully set forth herein. This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Contractor. By their signatures on this document, the signatories represent that they have actual authority to enter this Memorandum Extension for the respective parties. Signature pages follow. 6th ATTACHMENT 3 Page 46 CONTRACTOR Date Title: Executive Director, Headwaters Economics TOWN OF ESTES PARK Date Title: _______________________________ ATTEST: APPROVED AS TO FORM: Town Attorney 12/6/2021 Patricia Hernandez Town Clerk Page 47 Page 48 PUBLIC WORKS Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Vanessa Solesbee, Parking & Transit Manager Greg Muhonen, Public Works Director Date: December 14, 2021 RE: Resolution 86-21 Amendment One to the CDOT Grant Agreement for One Battery-Electric Trolley and One Charging Station (CDOT PO #491001905) (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works staff seek Town Board approval of Resolution 86-21 Amendment #1 to the Colorado Department of Transportation (CDOT) Grant Agreement for One Battery- Electric Trolley and One Charging Station. Present Situation: On April 23, 2019, the Town approved a Grant Agreement with CDOT accepting Federal Transit Administration (FTA) 5339(c) grant funding for the Town’s second electric trolley and first charging station. In the original Grant Agreement, the “End Date” (the date by which the grant funds should be expended) was December 31, 2021. CDOT recently informed Public Works (PW) staff that the original Grant Agreement was executed with an incorrect End Date. The correct End Date is December 31, 2022. On November 8, 2021, CDOT provided the Town with Amendment #1 which changes the Grant Agreement End Date from December 31, 2021 to December 31, 2022. Proposal: PW staff recommend approval of Amendment #1 to ensure that grant documentation for the second trolley and charging station project is accurate. Action Recommended: Town Board approval of Resolution 86-21 Approving Amendment #1 to the Colorado Department of Transportation (CDOT) Grant Agreement for One Battery-Electric Trolley and One Charging Station. Page 49 Finance/Resource Impact: Amendment #1 does not change the original finance/resource impact that was presented to the Town Board on April 23, 2019. This is a budgeted project. Account number 101-5600-456.34-42, project code ELTRL2. FTA 5339(c)grant total: $ 403,266.00 Matching Town funds: $ 69,810.00 Total project cost: $ 473,076.00 Level of Public Interest Public interest in this item is low. Sample Motion: I move for the approval/denial of Resolution 86-21. Attachments: 1. Resolution 86-21 2.CDOT Grant Agreement Amendment #1 (PO 491001905) 3.CDOT Grant Agreement for One Battery-Electric Trolley and One Charging Station (PO 491001905) – Fully Executed Original Page 50 RESOLUTION 86-21 APPROVING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE COLORADO DEPARTMENT OF TRANSPORTATION FOR GRANT FUNDING FOR ONE BATTERY-ELECTRIC TROLLEY AND ONE CHARGING STATION WHEREAS, the Town Board of Trustees approved an agreement with the Colorado Department of Transportation (CDOT) for Federal Transit Administration (FTA) 5339(c) grant funding for one battery-electric trolley and one charging station at its regular meeting on April 23, 2019; and WHEREAS, both the Town and CDOT wish to extend the “End Date” from December 31, 2021 to December 31, 2022; and WHEREAS, Amendment #1 to the CDOT Grant Agreement for One Battery- Electric Trolley and One Charging Station provides for the “End Date” extension desired by both parties. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the intergovernmental agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 51 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 1 of 8 GRANT AMENDMENT Amendment #: 1 Original Grant CLIN/CMS #: 19-HTR-ZL-00209 Original SAP- PO#: 491001905 Amendment Routing #: 19-HTR-ZL-00209-M0002 Amendment Routing PO #: 491001905 1) PARTIES This Amendment (the “Amendment”) to the Original Grant shown on the Signature and Cover Page for this Amendment (the “Grant”) is entered into by and between the Grantee, and the State. 2) TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Grant shall be construed and interpreted in accordance with the Grant. 3) EFFECTIVE DATE AND ENFORCEABILITY A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Grantee for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment B. Amendment Term The Parties’ respective performances under this Amendment and the changes to the Grant contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment and shall terminate on the termination of the Grant. 4) PURPOSE The purpose for this Amendment is to extend the agreement, and revise Exhibit A.1 - Statement of Work and Budget as described in Section 5. The Parties now desire to do the following: i. Delete in its entirety and replace Section 5.A. ii. Delete in its entirety and replace Section 6.A. iii. Delete in its entirety and replace Exhibit A in the Grant Agreement with Exhibit A.1. iv. Delete in their entirety and replace all references to Exhibit A in the Grant Agreement with Exhibit A.1. 5) MODIFICATIONS A.) Paragraph 5.A is hereby deleted in its entirety and replaced with the following language: A. Initial Term-Work Commencement This Agreement shall commence on the Effective Date, and funds shall be expended by December 31, 2022 (the “End Date”) as detailed under the Project Schedule in Exhibit: A. If the Work shall be performed in multiple phases, the period of performance start and end date of each phase is detailed under the Project Schedule in Exhibit A. This Grant shall terminate on December 31, 2022 unless sooner terminated or further extended as specified elsewhere herein. B.) Paragraph 6.A is hereby deleted in its entirety and replaced with the following language. A. Completion Grantee shall complete the Work and its other obligations as described herein and in Exhibit A on or before December 31, 2022. Except as provided in §7(B)(ii), the State shall not be liable to compensate Grantee for any Work performed prior to the Effective Date or after the termination of this Grant C.) Exhibit A is hereby deleted and replaced with Exhibit A.1. D.) All references to Exhibit A in the Subaward and any amendments are hereby deleted in its entirety and replaced with Exhibit A.1. 6) LIMITS OF EFFECT This Amendment is incorporated by reference into the Grant, and the Grant and all prior amendments or other modifications to the Grant, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Grant, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Grant or any prior modification to the Grant, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Grant to the extent that this Amendment specifically modifies those Special Provisions. DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 ATTACHMENT 2 Page 52 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 2 of 8 THE PARTIES HERETO HAVE EXECUTED THIS GRANT AGREEMENT Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee’s behalf and acknowledge that the State is relying on their representations to that effect. GRANTEE TOWN OF ESTES PARK By: Print Name of Authorized Individual Title: Mayor or Designee Signature Date: _________________________ STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Transportation Shoshana M. Lew– Executive Director By: Signatory avers to the State Controller or delegate that, except as specified herein, Grantee has not begun performance or that a Statutory Violation waiver has been requested under Fiscal Rules Date: _________________________ Grantee – Town Clerk By: Print Name of Authorized Individual Title: Print Title of Authorized Individual Signature Date: _________________________ Grantee – Town Attorney By: Print Name of Authorized Individual Title: Print Title of Authorized Individual Signature Date: _________________________ ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24-30-202 requires the State Controller to approve all State Grants. This Agreement is not valid until signed and dated below by the State Controller or delegate. The Grantee is not authorized to begin performance until such time. If The Grantee begins performing prior thereto, the State of Colorado is not obligated to pay The Grantee for such performance or for any goods and/or services provided hereunder. STATE OF COLORADO STATE CONTROLLER Robert Jaros, CPA, MBA, JD By:____________________________________________ Controller-Colorado Department of Transportation Date:___________________________________________ DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 53 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 3 of 8 EXHIBIT A.1 - SCOPE OF WORK AND BUDGET Project Description* One (1) 30’ Battery-Electric ADA Trolley Bus Expansion & One (1) Charging Station ALI 11.13.09 11.52.20 Federal Awarding Agency Federal Transit Administration Federal Regional Contact Cindy Terwilliger Federal Award Date 8/24/18 Subrecipient Town of Estes Park DUNS 078355450 Contact Name Vanessa Solesbee Vendor Number 2000306 Address PO Box 1200 Estes Park, Colorado 80517 Phone 970) 577-3957 Email vsolesbee@estes.org Indirect Rate N/A FAIN To Be Determined CFDA 20.526 Total Project Budget Electric Trolley BusstructureInfrastructureAdministrati ve Costs Charger & Infrastructure WBS Element 18-39-08517.ESTE.111 18-39-09017.ESTE.115 ALI 11.13.09 11.52.20 Federal Funds 85% $382,547 90% $ 20,719 Local Funds 15% $ 67,508 10% $ 2,302 450,055 $23,021 Total Project Budget Amount $473,076 Total Project Amount Encumbered via This Grant Agreement $473,076 This is not a research and development grant. The grants and line item WBS numbers may be replaced without changing the amount of the grant at CDOT’s discretion. A. Project Description Town of Estes Park shall use 2018 FTA-5339c, along with local matching funds, to purchase one (1) Battery-Electric Trolley and one (1) Electric Charging Station as more fully described below. The purchase will fulfill the goals of the Statewide Transit Plan. Town of Estes Park shall use capital funds to purchase: Options may include but are not limited to, the following: ADA equipped wheel chair lift Air conditioning (front/back) Passenger area windows that open at least partially ALI Name QTY Fuel Type Description FTA Amount ADA Compliance 11.13.09 1 Electric Trolley $382,547 ADA Compliant 11.52.20 1 N/A Electric Charging Station $ 20,719 N/A DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 54 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 4 of 8 The vehicles being purchased are to replace existing vehicles in the fleet, as listed below: VIN# COTRAMS Inventory Number Year Model Make Not a replacement vehicle N/A N/A N/A N/A B. Performance Standards 1. Project Milestones 2. Town of Estes Park shall use the Capital Asset(s) purchased in its transit operations and shall perform regularly recurring maintenance with specific performance measures tied to the Town of Estes Park written maintenance plans, including manufacturer’s recommendations and warranty program(s). Town of Estes Park will measure whether this project is successful and improves the efficiency, effectiveness, and safety of transportation 3. Performance will be reviewed throughout the grant agreement. Town of Estes Park shall report to the CDOT Project Manager whenever one or more of the following occurs: a. Budget or schedule changes. b. Milestone or completion dates were not met. c. Identification of problem areas and how the problems will be resolved. d. Expected impacts and the efforts to recover from delays. 4. Town of Estes Park must submit all reimbursements and reports, including the assignment of Colorado Department of Transportation” as the lienholder on the Capital Asset(s), as a condition of project closeout. C. Project Budget 1. The Total Project Budget is $473,076.00. The State will pay no more than 85% of the Total Project Budget costs for the trolley up to the maximum federal amount of $382,547.00 and no more than 90% of the Total Project Budget costs for the charger and infrastructure up to the maximum federal amount of $20,719.00. In the event the final, actual Project cost is less than the maximum allowable cost the State is not obligated to provide any more than 85% of the Total Project Budget costs for the trolley and 90% for the charger and infrastructure. The State will retain any remaining balance of the federal share. Town of Estes Park shall be solely responsible for all costs incurred in the Project in excess of the amount paid by the state from federal funds for the federal share of eligible, actual costs. For CDOT accounting purposes, the Federal Funds of $382,547 (85%), with matching Local Funds of $67,508 for the trolley and Federal Funds of Milestone Description Original Est. Complete Date Submit Procurement Concurrence Request (PCR) to CDOT Project Manager for Approval (charging station) 03/31/2019 Submit Procurement Authorization (PA) and solicitation docs CDOT Project Manager for Approval (charging station) 04/18/2019 Take Delivery of (First) Vehicle/Equipment/Project Property (charging station) 05/31/2019 Submit Reimbursement requests in COTRAMS 08/31/2019 Submit Procurement Concurrence Request (PCR) to CDOT Project Manager for Approval (trolley) 10/31/2019 Submit Procurement Authorization (PA) and solicitation docs CDOT Project Manager for Approval (trolley) 12/31/2019 Take Delivery of (First) Vehicle/Equipment/Project Property (trolley) 09/30/2020 Submit Reimbursement Request in COTRAMS (trolley) 10/31/2020 IMPORTANT NOTE: All milestones (except for the final reimbursement requests) in this scope of work must be completed no later than the contract expiration date of 12/31/2022. DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 55 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 5 of 8 20,719 (90%), with matching Local Funds of $2,302 will be encumbered for this Grant Agreement. 2. No refund or reduction of the amount of Town of Estes Park’s share to be provided will be allowed unless there is at the same time a refund or reduction of the federal share of a proportionate amount. 3. Town of Estes Park may use eligible federal funds for the local share, but those funds cannot be from other Federal Department of Transportation (DOT) programs. Town of Estes Park’s share together with the federal share must be enough to ensure payment of Total Project Budget. 4. The State shall have no obligation to provide State funds for use on this Project. The State will administer federal funds for this Project under the terms of this Grant Agreement, provided that the federal share of FTA funds to be administered by the State are made available and remain available. In no event shall the State have any obligation to provide State funds or provide federal FTA funds for Town of Estes Park’s share of the Project. Town of Estes Park shall initiate and prosecute to completion all actions necessary to enable Town of Estes Park to provide its share of the total project budget at or prior to the time that such funds are needed to meet the total project budget. D. Procurement Procurement of this Capital Asset will comply with State procurement procedures, DTR Procurement Guidebook, as well as the FTA’s requirements, and 2 CFR 200.320. In addition to the State requirements outlined below, State and FTA procedures (where applicable) for purchase of this Capital Asset must be followed and will be outlined prior to purchase. 1. The first step in the procurement process will be to obtain an Independent Cost Estimate (ICE). 2. The second step will be to obtain a Procurement Concurrence Request (PCR) approval from the CDOT Project Manager through COTRAMS. 3. Prior to entering into a purchasing agreement with the selected vendor, Town of Estes Park shall request a Purchase Authorization (PA), and submit a vendor quote for the Capital Asset in COTRAMS. The PA must identify a manufacturer found on the FTA's certified transit vehicle manufacturer (TVM) list. Only those TVM’s listed on FTA's TVM list, or that have submitted a goal methodology to FTA that has been approved or has not been disapproved, at the time of solicitation are eligible to bid on FTA funded vehicle procurements. 4. Once the Purchase Authorization (PA) is approved by the CDOT Project Manager, and the Capital Asset is ordered, the CDOT Project Manager shall be notified in COTRAMS by Town of Estes Park of the agreed upon delivery date. 5. Upon delivery, the Town of Estes Park shall be responsible for having the Capital Asset inspected and accepted within fifteen (15) working days of delivery. If defects prevent acceptance of the Capital Asset, Town of Estes Park will contact the vendor to resolve any defects and notify CDOT. 6. Town of Estes Park shall be responsible for reimbursing the selected vendor within forty-five 45) calendar days after acceptance of the Capital Asset. DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 56 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 6 of 8 E. Reimbursement Eligibility Requests for reimbursement for eligible project costs will be paid to Town of Estes Park upon submission of a complete reimbursement packet in COTRAMS for those eligible costs incurred during the Grant Agreement effective dates. Accepted reimbursement packets will include the following completed documents: 1. Procurement Concurrence Request (PCR) - To include an Independent Cost Estimate 2. Purchase Authorization (PA) - To include the Vendor Quote 3. Signed Notice of Acceptance (NA) form - To include an inspection checklist (your own or the one provided) 4. Signed Security Agreement (SA) 5. Application for Title showing “Colorado Department of Transportation” as the lienholder 6. Invoice from vendor 7. Proof of payment to vendor 8. Post Delivery Certifications - If your organization has gone outside the CDOT price agreement 9. Any other pertinent documents F. Federal Interest-Service Life The useful life of rolling stock begins on the date the vehicle is placed in revenue service and continues until it is removed from revenue service. The minimum useful life in years refers to total time in transit revenue service, not time spent stockpiled or otherwise unavailable for regular transit use. The minimum useful life in miles refers to total miles in transit revenue service. Non-revenue miles and periods of extended removal from service do not count towards useful life. Changes in operating circumstances, including unforeseen difficulty maintaining vehicles, higher cost of fuel, and changes in local law limiting where vehicles can be operated do not excuse minimum useful life requirements. FTA maintains its share of the remaining federal interest upon disposition of federally assisted property before the end of its useful life or for a value greater than $5,000 after the useful life has been met, according to the provisions of FTA C 5010.E1 Chapter IV(4)(o)(1). Minimum useful life is determined by years of service or accumulation of miles whichever comes first, in accordance with FTA C. 5010.E1 Chapter IV(4)(f)(2). Town of Estes Park shall not dispose or otherwise release the Capital Asset to any other party while there is Federal Interest in the Capital Asset without approval from the CDOT Project Manager. The Town of Estes Park is responsible to make the request to the CDOT Project Manager in a timely manner providing appropriate documentation if indicated when a lien release is being requested in order to allow CDOT to process the release of a lien. CDOT and the Town of Estes Park will work in conjunction with Department of Revenue (DOR) to assure the lien is released according to state rules. G. Training In an effort to enhance transit safety, Town of Estes Park and any subrecipients and subcontractors shall make a good faith effort to ensure that appropriate training of agency and contracted personnel is occurring and that personnel are up to date in appropriate certifications. In particular, Town of Estes Park shall ensure that driving personnel are provided professional training in defensive driving and training on the handling of mobility devices and transporting older adults and individuals with disabilities. DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 57 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 7 of 8 H. Safety Data Town of Estes Park and any subrecipients shall maintain and submit, as requested, data related to bus safety. This may include, but not be limited to, the number of vehicle accidents within certain measurement parameters set forth by the State, the number and extent of passenger injuries or claims, and the number and extent of employee accidents, injuries and incidents. I. Restrictions on Lobbying Town of Estes Park is certifying that it complies with 2 CFR 200.450 by entering into this Grant Agreement. J. Special Conditions 1. Town of Estes Park will comply with all requirements imposed by CDOT on the Town of Estes Park so that the Federal award is used in accordance with Federal statutes, regulations and the terms and conditions of the Federal award. 2. Town of Estes Park must permit CDOT and their auditors to have access to the Town of Estes Park’s records and financial statements as necessary, with reasonable advance notice. 3. Town of Estes Park will ensure subcontractors and subrecipients comply with the Federal Transit Administration Drug and Alcohol Regulations, if receiving FTA Part 5311 or 5339 Funding. 4. Town of Estes Park cannot request reimbursement for cost on this project from more than one Federal Awarding Agency, or other Federal awards. (i.e., no duplicate billing). 5. If receiving FTA Part 5311 Funding, Town of Estes Park shall maintain and report annually all information required by the National Transit Database (NTD) and any other financial, fleet or service data. 6. Per the terms of the agreement, Town of Estes Park shall not be reimbursed for any purchase, issued purchase order, or leased capital equipment prior to the execution of the Grant Agreement. 7. Town of Estes Park must obtain State approval in writing, if FTA funds are intended to be used for payment of a lease or for third-party contracts. 8. Town of Estes Park shall advertise its fixed route and/or rural based service as available to the general public and service will not be explicitly limited by trip purpose or client type; if receiving FTA 5311 funding. 9. Town of Estes Park shall ensure that it does not exclude from participation in, deny the benefits of, or subject to discrimination any person in the United States on the ground of race, color, national origin, sex, age or disability in accordance with Title VI of the Civil Rights Act of 1964. 10. Town of Estes Park shall seek to ensure non-discrimination in its programs and activities by developing and maintaining a Title VI Program in accordance with the “Requirements for FTA Subrecipients” in CDOT’s Title VI Program Plan and Federal Transit Administration Circular 4702.1B, “Title VI Requirements and Guidelines for FTA Recipients.” The Party shall also facilitate FTA’s compliance with Executive Order 12898 and DOT Order 5610.2(a) by incorporating the principles of environmental justice in planning, project development and public outreach in accordance with FTA Circular 4703.1 “Environmental Justice Policy Guidance for Federal Transit Administration Recipients.” 11. Town of Estes Park shall ensure that it will comply with the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, FTA guidance, and any other Federal, State, and/or local laws, rules and/or regulations. In any contract utilizing federal funds, land, or other federal aid, DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 58 PO # / SRM #: 491001905 / 19-HTR-ZL-00209 Routing #: 19-HTR-ZL-00209-M0002 Document Builder Generated Rev. 12/09/2016 Page 8 of 8 the Town of Estes Park shall require its federal-aid recipients and/or contractors to provide a statement of written assurance that they will comply with Section 504 and not discriminate on the basis of disability. 12. Town of Estes Park shall develop and maintain an ADA Program in accordance with 28 CFR Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services, FTA Circular 4710.1, and any additional requirements established by CDOT for FTA subrecipients. 13. Town of Estes Park shall agree to produce and maintain documentation that supports compliance with the Americans with Disabilities Act to CDOT upon request. 14. Town of Estes Park shall provide CDOT with an equity analysis if the project involves choosing a site or location of a facility in accordance to FTA Circular 4702.1B. 15. Town of Estes Park shall update its COTRAMS agency profile of any alterations to existing construction or any new construction in accordance with FTA Circular 4710.1. 16. Town of Estes Park will provide transportation services to persons with disabilities, in accordance with Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq. 17. Town of Estes Park will adopt a Transit Asset Management Plan that complies with regulations implementing 49 U.S.C. § 5326(d). 18. Meal delivery must not conflict with providing public transportation service or reduce service to public transportation passengers DocuSign Envelope ID: 980D6C20-2208-498E-9B9B-20A3B8017507 Page 59 ATTACHMENT 3Page 60 Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92 Page 93 Page 94 Page 95 Page 96 Page 97 Page 98 Page 99 Page 100 Page 101 Page 102 Page 103 Page 104 Page 105 Page 106 PUBLIC WORKS Memo To: Through: From: Date: RE: Honorable Mayor Koenig Board of Trustees Town Administrator Machalek Greg Muhonen, PE, Public Works Director December 14, 2021 Resolution 87-21 Agreement for Shared Use of the Larimer County Salt & Sand Storage Facility and Purchase of Salt and Sand (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: The proposed Agreement authorizes the Public Works Streets Division to purchase salt and sand materials from Larimer County and store these materials in the County indoor storage facility at 543 Elm Road. Present Situation: The Town, CDOT, and Larimer County all operate separate snow and ice control operations for their separate jurisdictional roadways. This results in redundancy in purchasing, hauling, and storing the salt and sand materials used for these separate operations. The Town stores our salt and sand materials in an unheated fabric tent that was built in 2008. While the service life on this structure was expected to be about 20 years, the abundance of leaks in the roof and operational challenges with the manual lift overhead indicate that at 14 years old this structure has reached its functional service life. The replacement cost of a new fabric skin over the existing steel structure is estimated to be $50,000. In 2020 Larimer County completed the construction of a new office and heated storage building for their salt and sand materials. This building has sufficient capacity to store more materials than the County expects to apply in a normal winter. Proposal: Town and County Public Works staff propose the attached one-year Agreement to share the proposed costs to operate and maintain the County’s storage building while Page 107 2 maintaining cost autonomy with each agency paying for the materials used to control snow and ice on their respective roadways. Advantages: •This collaborative agreement consolidates redundant hauling and storage operations for salt and sand materials used for winter snow and ice control on County and Town roadways. •Use of the County storage building postpones an expensive facility replacement cost for the fabric shell at the Town’s sand storage tent and saves taxpayers the cost of rehabilitating another redundant storage facility. •This arrangement delivers new previously-unavailable access to salt storage for fast-response use in treating extreme ice build-ups on Town roadways. •Partnering in the purchase of salt and sand materials improves the cost economy of scale and saves administrative effort for the Town. Disadvantages: The Town relinquishes sole control of the material purchases and storage facility; however, the proposed agreement gives the Town staff 24/7 access to the materials and the facility. Action Recommended: Staff recommends that the Town Board approve Resolution 87-21 as shown and described on Attachment 1. Finance/Resource Impact: The Town has already budgeted sufficient funds to purchase salt and sand material for the 2022 snow season. The new cost of $9327.50 for the storage facility rental is proposed to be paid from unspent contractor services in the 2021 budget. Going forward, this building rental fee would be a new cost to be included in future budgets unless the Town determines other benefits warrant incurring the larger capital cost to rehabilitate the existing storage facility. Level of Public Interest The level of public interest is expected to be low regarding this proposed Agreement. Sample Motions: I move that the Town Board of Trustees approve/deny Resolution 87-21. Attachments: 1. Resolution 87-21 2.Agreement for Shared Use of the Larimer County Salt & Sand Storage Facility 3. Exhibit A Insurance Requirements Page 108 RESOLUTION 87-21 APPROVING AN AGREEMENT FOR SHARED USE OF THE LARIMER COUNTY SALT & SAND STORAGE FACILITY AND PURCHASE OF SALT AND SAND WHEREAS, both Larimer County and the Town of Estes Park annually purchase and store salt and sand materials at their separate facilities on Elm Road for the purpose of snow and ice control on public roadways; and WHEREAS, the County storage facility has sufficient capacity to store salt and sand materials for the winter snow and ice control operations of both agencies; and WHEREAS, the Town’s unheated storage tent is approaching the end of its useful service and the replacement cost is estimated to exceed $50,000; and WHEREAS, the proposed prices of materials and storage space rental are fair and deliver efficiencies to the taxpayers in the Estes Valley. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the intergovernmental agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Page 109 LARIMER COUNTY | ROAD AND BRIDGE 2643 Midpoint Drive, Suite C, Fort Collins, CO 80522 | 970.498.5650 | Larimer.org/roads December 7, 2021 Wendy Koenig, Mayor Town of Estes Park PO Box 1200 Estes Park, CO 80517 RE: Agreement for shared use of Salt Storage Facility and sell of salt and sand/salt mixture for snow and ice control operations This letter shall serve as an agreement between Larimer County and the Town of Estes Park for the shared use of Larimer County’s salt shed in Estes Park, located at 543 Elm Road. It shall also serve as an agreement for Larimer County to sell salt and sand/salt materials to the Town of Estes park for purposes of snow and ice control. The term of this agreement shall be from January 1, 2022 through May 31, 2022 Larimer County agrees to provide salt and sand/salt mixture in accordance with the following: Material shall be loaded with the Larimer County Loader utilizing the bucket scale The Town shall complete and submit a load ticket for each load taken Larimer County will invoice the Town on a monthly basis for material used All material ordering and inventory management shall be the responsibility of Larimer County Larimer County agrees to provide the Town of Estes Park 24/7 access to the yard and salt storage facility located at 543 Elm Road during the months provided for in the agreement. Product ID 75054.0013 75054.0015 De scription Pre we t Sal t Sand/Salt(15%) Material Cost Per Ton 75.04$ 45.14$ Haul i ng Cost Pe r Ton 13.50$ -$ Admi n Cost Per Ton 3.30$ 3.30$ Total Cost Per Ton 91.84$ 48.44$ ATTACHMENT 2 Page 110 December 7, 2021 Salt Storage Facility Usage and Salt Mixture Page 2 The Town of Estes Park agrees to pay Larimer County for the use of the yard and salt storage facility in accordance with the following The Town of Estes Park agrees to provide appropriate insurance to the Larimer County Risk Management Department and to maintain that insurance throughout the term of this agreement. (See Exhibit A) The salt storage facility is not available to the Town of Estes Park for the storage of any materials or equipment other than those being provided by Larimer County. The Facility charge will be invoiced separately and will be paid on an annual basis. GENERAL TERMS Immunity/ Non-Liability. This Agreement shall not be construed to create a duty as a matter of law, contract, or otherwise for any Party to assume any liability for injury, property damage, or any other loss or damage that may occur by any action, or non-action taken, or service provided, to the public or any person, as a result of this Agreement. Each Party retains all protections afforded to it by law, including but not limited to the provisions of the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et. seq., as the same may be amended from time to time. No Third-Party Beneficiary. This Agreement is made for the sole and exclusive benefit of the Parties hereto and nothing in this agreement is intended to create or grant to any third party any right or claim for damage, or the right to bring or maintain any action at law Agency Policy and Procedures. Each Party’s personnel are responsible for following their agency’s administrative policies and procedures. The parties hereto participate in this Agreement as separate and independent entities, and each shall maintain that status through the duration of this Agreement. Each Party remains responsible for all pay, entitlement, benefits, employment decisions, and worker’s compensation benefits for its own personnel, and under no circumstance shall the employees or agents of one party be deemed an employee or agent of the other party. De scripti on Unit Rate Ope ration and Mai nte nance Rate Month 1,332.50$ Number of Months (Jan-Apr, Oct-Dec), 2022 7 9,327.50$ TOTAL Page 111 December 7, 2021 Salt Storage Facility Usage and Salt Mixture Page 3 Compliance with All Applicable Laws. Each Party is responsible for compliance with all applicable laws and regulations and will provide information evidencing such compliance upon request to the other Party. Assignment. The benefits and burdens under this IGA may not be assigned by either party without the written consent of the other. Amendment. No amendment or other modification of this IGA shall be valid unless pursuant to a written instrument signed by both Parties. Annual Appropriations. Any financial obligations of the Parties arising under this IGA are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available by the respective governing bodies of the Parties in their sole discretion. No term or condition of this IGA is intended nor shall be interpreted to create a multi- fiscal year obligation or debt of the Parties. Severability. If any provision of this IGA is held to be invalid or unenforceable to any extent, the Parties shall meet, confer, and agree on appropriate modifications to this IGA to ensure that the original intent, obligations, goals, and purposes of this IGA are satisfied. Relationship of the Parties. The parties enter this IGA as separate and independent entities and shall maintain such status at all times. Termination. Either Party may terminate the agreement for convenience on 30 days written notice. This agreement shall serve to define roles and responsibilities and the costs associated with each. There shall be no minimum or maximum amount of material purchased by the Town of Estes Park and instead shall be on an as needed basis. Larimer County will work in good faith with the Town of Estes Park and our vendors to ensure material quality and availability but makes no guarantee, explicit or implied, with respect to either. Page 112 December 7, 2021 Salt Storage Facility Usage and Salt Mixture Page 4 DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney LARIMER COUNTY Todd Juergens Larimer County Road and Bridge Director Todd Juergens, Larimer County Road and Bridge Director Date Page 113 RISK MANAGEMENT DIVISION | Revised 8/2021 INSURANCE REQUIREMENTS General Products or Services Prior to commencement of any work, contractor shall provide a Certificate of Insurance to Larimer County c/o Risk Management Division, 200 W. Oak St., #4000, Fort Collins, Colorado 80521 or InsuranceCert@larimer.org. The insurance required shall be procured and maintained in full force and effect for the duration of the Contract and shall be written for not less than the following amounts, or greater if required by law. The Certificate Holder section must list Larimer County and the address listed above. I.Workers' Compensation and Employers' Liability A.State of Colorado:Statutory B.Applicable Federal:Statutory C.Employer's Liability:$100,000 Each Accident $500,000 Disease-Policy Limit $100,000 Disease-Each Employee D.Waiver of Subrogation A signed Workers’ Compensation waiver must be provided if the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado Workers’ Compensation Act (8-40-202(2)(b). II.Commercial General Liability on an Occurrence Form including the following coverages: Premises Operations; Products and Completed Operations; Personal and Advertising Injury; Liability Assumed under an Insured Contract; Independent Contractors. Coverage provided should be at least as broad as found in Insurance Services Office (ISO) form CG0001. Minimum limits to be as follows: A.General Aggregate Limit $2,000,000 B.Products & Completed Operations Aggregate Limit $2,000,000 C.Personal & Advertising Injury Limit $1,000,000 D.Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 Other General Liability Conditions: 1.Products and Completed Operations to be maintained for one year after final payment. Contractor shall continue to provide evidence of such coverage to the County on an annual basis during the aforementioned period (as appropriate). 2.Contractor agrees that the insurance afforded the County is primary. 3.If coverage is to be provided on Claims Made forms, contractor must refer policy to Risk Management Department for approval and additional requirements. III.Automobile Liability insurance including coverage for all owned, non-owned, & hired autos. Limits to be as follows: A.Bodily Injury & Property Damage Combined Single Limit $1,000,000 IV.Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies in conjunction with primary insurance policies if necessary. V.All Insurance policies (except Auto, Workers Compensation and Professional Liability) shall include Larimer County and its elected and appointed officials and employees as additional insureds as their interests may appear. The additional insured endorsement should be at least as broad as ISO form CG2010 for General Liability coverage. Additional Insured endorsement(s) shall be attached to the certificate of insurance that is provided to the county. VI.The County reserves the right to reject any insurer it deems not financially acceptable by insurance industry standards. Property and Liability Insurance Companies shall be licensed to do business in the State of Colorado and shall have an AM Best rating of not less than A- VII. ATTACHMENT 3 Page 114 RISK MANAGEMENT DIVISION | Revised 8/2021 VII. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract shall provide the required coverage and shall not be suspended, voided, or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non- payment of premium, then ten (10) days prior notice may be given. Such notice shall be sent directly to Larimer County Risk Management, 200 W. Oak St., #4000, Ft. Collins, CO 80521 or InsuranceCert@larimer.org. If the insurance company refuses to provide the required notice, the contractor or its insurance broker shall notify the County of any cancellation, suspension, non-renewal of any insurance within seven (7) days of receipt of insurers’ notification to that effect. VIII. Subcontractors: If subcontractors are used by vendor in the performance of contracted services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in this document and the subcontractor must include Larimer County an additional insured as described in section V. ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER COUNTY RISK MANAGEMENT DEPARTMENT. Page 115 Page 116 TOWN CLERK Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: December 14, 2021 RE: Resolution 88-21 – Officially Scheduling the Regular Municipal Election – April 5, 2022 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To officially set the next regular Municipal Election on April 5, 2022 per State Statute, determine election method (poll vs. mail ballot) and identify the Town Clerk as the Designated Election Official. Present Situation: The Municipal Election Code provides that all regular elections in statutory towns shall be held on the first Tuesday of April in each even-numbered year. As a statutory town, Estes Park must comply with the statues outlined in Title 31 Article 10. All elections held have been mail ballot elections since 2010, with the exception of 2012. Colorado became an all mail ballot State in 2016. Mail ballot elections have a higher turnout (20-30% for poll vs 50-60% for mail). Proposal: The Resolution would set the election for April 5, 2022 as a mail ballot election and designate the Town Clerk as the Designated Election Official for the Town of Estes Park, thereby giving authority to complete all aspects of the Municipal Election, including the appointment of election judges. Electronic equipment would be rented from Dominion Voting to count the ballots. Dominion would also be used to set up the ballot layout for the printer. Advantages: Provides the Town Clerk the authority to perform all aspects of the election. Disadvantages: None. Page 117 Action Recommended: Approval of Resolution 88-21 setting the regular Municipal Election for April 5, 2022. Finance/Resource Impact: The cost is estimated at $30,000 in fixed costs budgeted for the election in the Town Clerk fund. This is a significant increase from previous elections due to election equipment vendor costs and paper cost. This does not include staff time. Level of Public Interest Low. Sample Motion: I move for the approval/denial of Resolution 88-21. Attachments: 1. Resolution 88-21 Page 118 RESOLUTION 88-21 A RESOLUTION DIRECTING THE TOWN CLERK TO CONDUCT THE REGULAR MUNICIPAL ELECTION, SCHEDULED FOR APRIL 5, 2022, AS A MAIL BALLOT ELECTION AND AUTHORIZING THE TOWN CLERK TO APPOINT ELECTION JUDGES WHEREAS, by the ordinances of the Town of Estes Park and the statutes of the State of Colorado, the 5th day of April, 2022 is fixed as the time for a regular municipal election to elect three (3) Trustees; and WHEREAS, it is the duty of the Board of Trustees to provide for the holding of such an election; and WHEREAS, it is the decision of the Town Board by the adoption of this Resolution to hold the regular municipal election of April 5, 2022 by mail ballot pursuant to the provisions of sections 31-10-907 through 31-10-913, C.R.S.; and WHEREAS, section 31-10-401, C.R.S., allows the Board of Trustees to delegate to the Town Clerk, by resolution, the authority and responsibility to appoint the judges of election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1.Pursuant to the provisions of sections 31-10-907 through 31-10-913, C.R.S. the regular municipal election of April 5, 2022 shall be a mail ballot election. 2.The Town Clerk is hereby appointed as the designated election official for the Town of Estes Park for the conduct of this mail ballot election. 3.There shall be one (1) precinct for this mail ballot election. The mail ballot location for said precinct shall be the Estes Park Town Hall, 170 MacGregor Avenue, Estes Park, Colorado 80517. 4.Pursuant to section 31-10-201(1)(b), C.R.S., to be eligible to vote in this regular mail ballot election a person must be at least eighteen (18) years of age, a resident of the town, and a resident of the State of Colorado for twenty-two (22) days immediately preceding the election. 5.An electronic voting system shall be used in the election and the Town Clerk is hereby authorized and directed to perform all acts and functions necessary for the use of such electronic voting system as required by the laws of the State of Colorado pertaining thereto. ATTACHMENT 1 Page 119 6. Pursuant to section 31-10-401, C.R.S., the Town Clerk is hereby delegated the authority and responsibility to appoint judges of the election at least fifteen (15) days before the election day. 7. The judges of election shall receive for their services $14 per hour. 8. The Town Clerk shall establish the form of the regular mail election ballot. 9. The Town Clerk shall, at the expense of the Town, arrange for such materials and supplies for such election as may be necessary. DATED this day of , 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 120 12/8/2021 1 LARIMER COUNTY: COMMISSIONERS OFFICE CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE ESTES PARK PRESENTATION DECEMBER 14, 2021 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE MEETING AGENDA 1. CSLC Initiative Overview 2. How You Can Get Involved 3.Next Steps Page 121 12/8/2021 2 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE CSLC INITIATIVE OVERVIEW What is the Climate Smart Larimer County (CSLC) Initiative? Why are we doing this now? CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE THE CSLC INITIATIVE Beginning with the Climate Smart Larimer County Framework... •Building, Land Use and Energy •Economic Health •Emergency Management and Public Safety •Natural Resource  Management •Public and Environmental Health •Public Works  and Engineering Page 122 12/8/2021 3 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE CSLC INITIATIVE OVERVIEW Where are we in the process? CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE Information Kiosks Community  Workshops &  Public Meeting Community Engagement Plan (CEP) Intent: To detail the engagement tools and events, as well as the different community groups to include during the outreach effort. COMMUNITY ENGAGEMENT OVERVIEW Page 123 12/8/2021 4 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE CSLC INITIATIVE OVERVIEW Phase 2: How will we get to a plan? Step 1 • Leadership  and Advisors Step 2 • Outreach and  Engagement Step 3 • Analysis Step 4 •Strategy  Prioritization CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE How this relates to Municipalities: •This is an ask for collaboration between our plans and efforts to amplify impacts •It will take many entities working together to address our rapidly changing climate •Each entity may have their own approach and we will work with you at your direction COUNTY – MUNICIPALITY CONNECTION Page 124 12/8/2021 5 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE COMMUNITY ENGAGEMENT OVERVIEW How you can get involved! Insert Picture Here CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE COMMUNITY ENGAGEMENT OVERVIEW www.larimer.org/climate-smart Page 125 12/8/2021 6 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE COMMUNITY ENGAGEMENT OVERVIEW www.larimer.org/climate-smart CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE COMMUNITY ENGAGEMENT OVERVIEW A few minutes to spare today? Take our 10-min questionnaire and help shape a Climate Smart Larimer County! Page 126 12/8/2021 7 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE NEXT STEPS Insert Picture Here CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE TASK FORCE’S NEXT STEPS Amplify Outreach Efforts: •Take our 10-min questionnaire! •Use your phone to scan the QR code below or visit www.larimer.org/climate-smart •Tell others about the project •Direct them to the project website and County’s social media platforms •Forward any mails, updates, social media posts, etc. Page 127 12/8/2021 8 CLIMATE SMART LARIMER COUNTY (CSLC) INITIATIVE COMMUNITY ENGAGEMENT OVERVIEW www.larimer.org/connect-larimer-county THANK YOU! Page 128 PROCEDURE FOR PUBLIC HEARING Applicable items include: Rate Hearings, Code Adoption, Budget Adoption 1. MAYOR. The next order of business will be the public hearing on PLANNING COMMISSION ACTION ITEM 1.A ORDINANCE 18-21 AMENDING CHAPTERS 5 AND 13 OF THE ESTES PARK DEVELOPMENT CODE REGARDING ACCESSORY DWELLING UNITS (ADU). At this hearing, the Board of Trustees shall consider the information presented during the public hearing, from the Town staff, public comment, and written comments received on the item. Any member of the Board may ask questions at any stage of the public hearing which may be responded to at that time. Mayor declares the Public Hearing open. 2. STAFF REPORT. Review the staff report. 3. PUBLIC COMMENT. Any person will be given an opportunity to address the Board concerning the item. All individuals must state their name and address for the record. Comments from the public are requested to be limited to three minutes per person. 4. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the item which are not in the Board packet. Ask the Board of Trustees if there are any further questions concerning the item. Indicate that all reports, statements, exhibits, and written communications presented will be accepted as part of the record. Declare the public hearing closed. Request Board consider a motion. 7. SUGGESTED MOTION. Page 129 Suggested motion(s) are set forth in the staff report. 8. DISCUSSION ON THE MOTION. Discussion by the Board on the motion. 9. VOTE ON THE MOTION. Vote on the motion or consideration of another action. *NOTE: Ordinances are read into record at the discretion of the Mayor as it is not required to do so by State Statute. Page 130 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Alex Bergeron, Planner II Date: December 14, 2021 RE: Ordinance 18-21 Amending Chapters 5 and 13 of the Estes Park Development Code Regarding Accessory Dwelling Units (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: The objective of the Town Board is to conduct a public hearing to consider and make a decision on a proposed text amendment to the Estes Park Development Code (EPDC) regarding Accessory Dwelling Units (ADUs). Present Situation: Demand for long-term housing in Estes Park currently exceeds supply, so critically that Town leadership categorized the housing situation as a “crisis” in 2021. ADUs are already permitted in Estes Park, and the proposed text amendment to the EPDC seeks to reasonably reduce remaining barriers to ADU development in residential zone districts to bolster free-market solutions to the housing shortage. Staff considered relevant data when reviewing the proposed text amendments against EPDC §3.3.D (Code Amendments – Standards for Review), as outlined in the “Staff Findings” portion of the Proposal section below. Proposal: The proposed text amendments to §5.2 of the EPDC (Accessory Uses and Accessory Structures) are related to ADUs and include the following changes: •Permit ADUs in the R-1 zone district •Clarify additional requirements for ADUs •Adjust ADU size limits •Modify rental regulations UPDATED BY STAFF ON 2021-12-10 Page 131 • Clarify home occupation standards • Strike certain provisions • Clarify lot size changes identified in a modified Table 5-1 • Add new requirements for ADUs The proposed text amendments also modify the definition of “Accessory Dwelling Unit” in EPDC §13.3 to accommodate the above changes. Staff Findings: §3.3.D.1. The amendment is necessary to address changes in conditions in the areas affected. Affirmative. According to Realtor.com,1 the median sale price for a home in Estes Park was $815,445 in September 2021, up from $479,900 in September 2019 (a 70% increase in just two years). The increase in home prices is occurring at a time of rapid population growth in Colorado. This includes the population of Larimer County, which grew by 20% between 2010-2020 according to US Census data.2 Estes Park itself grew by at least 8% over the past 10 years,3 with much of the Estes Park workforce residing far outside of the Estes Valley due to a lack of housing availability and affordability. While efforts are being made to increase workforce housing in Estes Park, new development has not kept pace with demand for well over a decade. During the Planning Division’s October 6, 2021 community engagement session on ADUs, Estes Park Housing Authority Director Naomi Hawf stated that there were 778 households in search of housing and on the Authority’s waitlist (see “Attachment 3: Community Engagement Presentation”). This doesn’t represent people who have elected not to wait for years for housing and aren’t included on the waitlist. In an effort to respond to increasing housing needs, the proposed code amendment enables the development of new residential units through a free-market approach in which property owners seeking to build an ADU on their property would more likely be able to. This change is part of a greater range of housing solutions being proposed to address the local housing shortage. ADU construction is already allowed in single-family zone districts, but is limited (namely by prohibition of long-term ADU rental). Other benefits to homeowners may include the following: • Provide housing for a loved one or one in need of care • Housing for relatives or friends, or space for guests or caregivers • Additional income from rent, and options for homeowners to downsize and age in place The proposed code amendment also responds to changing demographics and household composition in the US generally and especially in communities popular with young people, in acknowledgement that married couples with children represented only 20% of all US households in 2010, down from 43% in 1940.4 Page 132 §3.3.D.2. The development plan, which the proposed amendment to this Code would allow, is compatible and consistent with the policies and intent of the Comprehensive Plan and with existing growth and development patterns in the Estes Valley. Not applicable to this code amendment itself, though plans for ADU development would be reviewed for compliance with adopted codes through the building permit process; including building codes, fire codes, and the EPDC. Standard permitting practice is additionally staff’s preferred method of tracking ADU development as the process currently tracks other types of residential development, from additions and remodels to construction of single-family homes and multi-family development. §3.3.D.3. The Town, County or other relevant service providers shall have the ability to provide adequate services and facilities that might be required if the application were approved. Affirmative. Town, County or other relevant service providers would not be significantly impacted regarding their respective services and facilities if this code amendment is approved, based on the understanding that future ADU development would occur on lots already developed for residential use and with adequate service. The code amendment was presented to affected agencies (including Public Works, the Building Division, and local utilities) and no opposition was detected in the feedback received – only support for this code amendment was offered. Advantages: • The proposal is consistent with Community Wide Policy 5.2 of the Estes Park Comprehensive Plan: “Encourage housing for permanent residents of all sectors of the community that is integrated into and dispersed throughout existing neighborhoods.” Expansion of ADU development would provide for additional, more affordable housing options in Estes Park, which currently has a pronounced shortage of housing stock relative to demand, especially for households at the middle and lower end of the economic spectrum. o Specifically, the proposed code amendment expands ADU access to 702 lots, up from 600 where ADU development is currently permitted, for a total of 1302 lots eligible, or 59% of all single-family lots in Estes Park (up from 27%) (see “Attachment 4: Extension Quantification) (note: this data does not reflect potential HOA restrictions, which could cause some numbers to be effectively lower). • The proposal is consistent with Community Wide Policy 5.6: “Encourage housing infill within the existing urban area.” The proposed code amendment would expand residential development in existing neighborhoods without creating additional lots, which provides another option for homeowners and may expedite development of additional dwellings without creating additional sprawl (consider subdivision process timeline). Additionally, fewer resources are required to build ADUs, and less energy is needed to heat and cool smaller spaces, which helps to reduce greenhouse gases and our carbon footprint. • ADU development, which had a significant history in the US before the suburban patterns of housing proliferated the landscape, may strengthen the social fabric of the community as more people may be able to live, work, and play in Estes Page 133 Park when they would otherwise have to commute, easing employee shortage and staff turnover for local businesses and entities, which advances Community Wide Policy 7.7: “Establish the basis for a sound tourism market and sustainable economic climate.” • ADU development may allow older community members to age in place rather than having to move out of the community for care (consider the “mother-in-law suite” or “granny flat” basis for ADU development). Older adults could also elect to live in an ADU while renting out their primary residence to augment their income. This advances Community Wide Policy 7.9: “Build on the strength of the retirement community.” Disadvantages: • Additional dwelling units in existing residential neighborhoods may, depending on the volume of development ultimately realized, cause a perception of increased in traffic and activity typical of such neighborhoods, resulting in a minimally more urban feel than longtime residents are used to and in turn leading to temporary local discontent. Action Recommended: Staff recommends Approval of the code amendment. The Planning Commission, during a regularly scheduled public hearing on November 16, 2021, voted unanimously (5-0) to recommend approval of the code amendment. Finance/Resource Impact: None identified. Level of Public Interest High. Multiple written public comments have been received regarding the proposed code amendment. Additional support has been offered through editorials written in the Estes Park Trail-Gazette by a local professional architect (July 3, 20205; October 8, 20216) and evidenced by ADU development inquiries received by the Planning Division. Despite this local support, the majority of comments received are in opposition – often citing views which contrast with the information offered during public engagement activities. Written comments received to date are available via this link: https://drive.google.com/file/d/1uOQYIf6yV1k7YmCoRuC1zJ4W7M2ytMAG/view Sample Motion: I move that the Town Board APPROVE Ordinance 18-21. I move to deny Ordinance 18-21. I move to continue Ordinance 18-21 to the next regularly scheduled meeting. Attachments: 1. Ordinance 18-21 2. Exhibit A: Proposed Amendment to Code Text 3. Community Engagement Presentation 4. Extension Quantification Page 134 1 https://www.realtor.com/realestateandhomes-search/Estes-Park_CO/overview 2 https://www.census.gov/library/stories/state-by-state/colorado-population-change-between-census-decade.html 3 https://www.census.gov/quickfacts/estesparktowncolorado 4 https://www.rstreet.org/wp-content/uploads/2017/03/89.pdf 5 https://www.eptrail.com/2020/07/05/guest-column-why-are-accessory-dwellings-not-allowed-in-estes-park/ 6 https://www.eptrail.com/2021/10/08/adus-will-help-house-essential-workers/ Page 135 ORDINANCE NO. 18-21 AMENDING CHAPTERS 5 AND 13 OF THE ESTES PARK DEVELOPMENT CODE REGARDING ACCESSORY DWELLING UNITS WHEREAS, on November 16, 2021, the Estes Park Planning Commission conducted a public hearing on a proposed text amendment to the Estes Park Development Code which would modify Table 5-1 to extend accessory dwelling units (ADUs) to the R-1 zone district and modify lot size standard requirements; amend section 5.2(B)(2)(a) to clarify additional requirements for ADUs, adjust ADU size limits, modify rental regulations, strike certain provisions, clarify lot size changes identified in Table 5-1, and add new requirements; amend section 5.2(B)(2)(d) to accommodate stricken home occupation requirements and clarify them; and amend the definition of “Accessory Dwelling Unit” to accommodate the above changes; and WHEREAS, on November 16, 2021, the Estes Park Planning Commission voted unanimously to recommend approval of the text amendment with the condition that the Commission recommended staff consider adjusting the text to require one (1) off-street parking space per ADU; and WHEREAS, staff has made that text adjustment; and WHEREAS, the Board of Trustees of the Town of Estes Park finds the text amendment to the Estes Park Development Code attached as Exhibit A complies with Estes Park Development Code section 3.3.D and has determined that it is in the best interest of the Town that the amendment be approved. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Sections 5.2 and 13.3 of the Estes Park Development Code are hereby amended, by adding underlined material and deleting stricken material, as set forth on Exhibit A. Ellipses indicate material not reproduced as the Board intends to leave that material in effect as it now reads. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this ____ day of _______________, 2021. ATTACHMENT 1 Page 136 TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the day of , 2021 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2021, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: Town Attorney Page 137 § 5.2 - ACCESSORY USES (INCLUDING HOME OCCUPATIONS) AND ACCESSORY STRUCTURES . . . B.Accessory Uses/Structures Permitted in the Residential Zoning Districts. 1.Table of Permitted Accessory Uses and Structures. . . . Table 5-1 Accessory Uses and Structures Permitted in the Residential Zoning Districts Accessory Use Residential Zoning District Additional Requirements "Yes" = Permitted "No" = Not Permitted "CUP" = Conditional Use Permit RE-1 RE E-1 E R R-1 R-2 RM Accessory dwelling unit Yes Yes Yes Yes Yes YesNo No No §5.2.B.2.a 1.33 times minimum lot area required Lot shall meet minimum lot area standard of the zone district as set forth in Table 4-2 . . . 2.Additional Requirements for Specific Accessory Uses/Structures Permitted in the Residential Zoning Districts. a.Accessory Dwelling Units. (1)Where Permitted. Accessory dwellings shall consist of living quarters integrated either within the principal single-family detached dwelling structure on the lot or with a detached accessory structure on the same lot as the principal dwelling. Mobile homes, recreational vehicles and travel trailers shall not be used as accessory dwelling units. (2)Size of Accessory Unit. No accessory dwellings shall exceed forty-ninethirty- three percent (4933%) of the size of the habitable floor area of the principal dwelling unit or eight hundred (800) square feet, whichever is less. An accessory dwelling unit shallmay contain private sanitary facilities with hot and cold running water, and cooking and food storage facilities, and a sleeping area. ATTACHMENT 2 Page 138 (3) Limit on Tenancy. Accessory dwelling units shall not be used as short-term rental units or vacation homes. Rentals of accessory dwelling units must be for terms of 30 days or longer. (4) Density Calculations. Accessory dwelling units shall not count toward any applicable maximum residential density requirement. (5) Limit on Number. There shall not be more than one (1) accessory dwelling unit on a lot in addition to the principal single-family dwelling. (6) Maximum Occupancy. The combined total number of individuals that reside in the principal and accessory dwelling units shall not exceed the number that is allowed for a single household. See definition of "Household Living" in §13.2.C.28 below. (67) Off-Street Parking. At least one (1) off-street parking space shall be provided for any each bedroom located in an accessory dwelling unit. (8) Home Occupations. Home occupations shall be prohibited on the site of an accessory dwelling unit. (79) Lot Area. A Llot which is the site of an accessory dwelling unit must meet or exceed area must be one and thirty-three one-hundredths (1.33) times the minimum lot size for area of the zone district in which the lot is located, as set forth in Table 4-2. (810) Other Regulations. (a) A permitted accessory dwelling unit shall comply with all other applicable site and building design, height, access and other standards for principal dwelling units in the zoning district in which the accessory dwelling will be located. (b) All accessory dwelling units shall comply with local building code requirements. (c) Accessory dwelling units, being ancillary to and under the same ownership as the principal dwelling unit on a lot, shall not be sold or conveyed separately from the principal dwelling unit. (db) In the case of any conflict between the accessory dwelling unit standards of this Section and any other requirement of this Code, the standards of this Section shall control. . . . d. Home Occupations. (1) Size/Area: A home occupation shall not exceed twenty percent (20%) of the principal building floor area of the building in which the home occupation is located, excluding garage space. This size/area requirement does not apply to family home day care. (2) Location: Home occupations are permitted in both principal dwelling units and accessory dwelling units shall be integrated within the principal building in all zoning districts that allow home occupations, though the home occupation must be integrated within the building of the related dwelling unit(s); e. Except that on lots equal to or greater than one-and-one-half (1.5) acres in size, home Page 139 occupations may be located in uninhabited accessory structures. detached from the principal building. . . . (4) Operational: . . . (k) Home occupations shall be prohibited on the site of a vacation home and/or accessory dwelling unit. (See §5.1.B and §5.2.B.2.a). . . . § 13.3 - Definitions of Words, Terms and Phrases . . . 3. Accessory Dwelling Unit shall mean a second dwelling unit which is integrated either with a single- family detached dwelling structure or with a detached accessory structure on the same lot as the principal dwellingthat is located on the same lot as the single-family detached dwelling. "Accessory Dwelling Unit" does not include mobile homes, recreational vehicles or travel trailers. Page 140 ACCESSORY DWELLING UNIT (ADU) Overview Informational Webinar October 6, 2021 Hosted by: Planner II Alex Bergeron abergeron@estes.org 970.577.3729 Link to video of recorded session: https://drive.google.com/ file/d/1lvTSr_dTz2SU1xhGdiwupSp87h3bCfZf/view WHAT IS AN ADU? •An Accessory Dwelling Unit (ADU) is a second dwelling unit integrated with a single-family detached dwelling that is located on the same lot. "Accessory Dwelling Unit" does not include mobile homes, recreational vehicles or travel trailers and do not include “tiny homes,” which are a specific type of primary dwelling. •ADUs can take different forms •Creative, flexible and affordable option for homeowners & renters (Median home price is $659,000, Median family income is $84,400) ATTACHMENT 3 Page 141 ADUs come in various shapes and sizes WHY AMEND THE CODE? There is a pronounced housing shortage and a gap between jobs and housing which often causes people to have to commute long distances or compete for a limited supply of suitable housing or feasible lots to develop a home, which impacts the local workforce and the economy. •Seasonal hiring needs require creative housing options. For example, consider the dining experience at a short-staffed restaurant. (3,000 seasonal jobs/yr.) •The scarcity of housing available for year round or seasonal workforce in the area is reported to negatively affect at least 85% of all employers. •Challenges with staff turnover; loss of institutional knowledge, relationships with the community, and experience with local regulations. •Enhanced sense of community when folks can live where they work. Not just a place – but a community of people with pride in where they live. •Housing and development trends are changing. Page 142 ADUs are known by different terms Some other common names include, but are not limited to: •“Mother in-law suite” •“Guest house” •“Granny flat” •“Carriage house” •“Basement apartment” AREN’T ADUS ALREADY ALLOWED? •Yes. ADUs are currently permitted as accessory uses in most single- family residential uses. There are currently some restrictions on which lots may have them; e.g. a lot must be 1.33x the minimum lot size in order to have an ADU. Page 143 WILL THE AMENDMENT EFFECTIVELY REZONE NEIGHBORHOODS? •No. ADUs are already an allowed use for 600 single-family residential lots in Estes Park (or 27% of all such lots). These are all at least 33% larger than the minimum lot size for their respective zone districts. •The proposed code amendment seeks to expand use to any single- family residential lot which simply meets the minimum lot size for its zone district. •The amendment proposes to include the R-1 (Residential-5,000 sq. ft. minimum lot size) where ADUs are currently not permitted. WILL THE AMENDMENT DOUBLE DENSITY IN NEIGHBORHOODS? •No. If passed, the code amendment would expand ADU eligibility to an additional 702 lots, for a total 1302 single-family residential lots in town. The proposed code amendment seeks to expand use to any single-family residential lot which simply meets the minimum lot size for its zone district. •This would amount to only 59% of single-family residential lots being eligible for ADU development based on proposed minimum lot size rules. This is because 41% of subject lots are currently legally non- conforming in lot size. Page 144 WILL THE AMENDMENT DOUBLE DENSITY IN NEIGHBORHOODS? (CONT.) •ADU development is also quite costly to private property owners, in terms of time and financial expense, which is why ADU development currently is not very common. You’ve really got to want it. •Parking isn’t intended to dramatically worsen, either (existing occupancy regulations allow up to eight unrelated people in a home) WILL THERE BE MORE SHORT TERM RENTALS? •No. Short term rentals are currently not allowed in ADUs and we are not proposing to allow them. •Long term rentals (30 days or longer) would be allowed. That gets at the heart of the purpose of the amendment. •The Town currently monitors for STR compliance. Page 145 Thank you! Planner II Alex Bergeron abergeron@estes.org 970.577.3729 Page 146 ATTACHMENT 4 Page 147 Start dateAgenda_Item_Title Stance_on_item NameComments_for_the_Board_of_Trustees_File_Upload12/9/2021 3:11 PM Ordinance 18‐21. ForKaren RandinitisI completely support anything our community can do to offer housing opportunities.12/9/2021 3:19 PM Ordinance 18‐21. ForKari PyleI am in favor of allowing accessory dwelling units in resendential areas for the purpose of long term renting.12/10/2021 9:38 AM Ordinance 18‐21. ForKevin Benes Removing barriers to allow ADUs is one of the most effective moves the Town Board can take to enable the citizens of Estes Park to address our housing crisis.This amendment is a terrific example of our local government enabling market driven solutions to a crisis that is too large for any individual entity to solve. As a citizen of Estes Park with a lot large enough to accommodate an additional dwelling we would take steps to build a long term housing unit on our property almost immediately if this were approved.Thank you for considering any and all approaches to addressing this crisis facing our community.Page 148 Town Clerk <townclerk@estes.org> Town Development Bill J. Darden <bdarden@uchicago.edu>Sun, Dec 12, 2021 at 9:32 AM To: Wendy Koenig <wkoenig@estes.org>, "townclerk@estes.org" <townclerk@estes.org>, "tmachalek@estes.org" <tmachalek@estes.org> To: Mayor Koenig and the Estes Park Board of Trustees From: Johanna Darden, Estes Park Permamemt Resident It is my desire that any housing development done by the Town of Estes Park be done in a manner modeled as shown in the following links: https://discovergeos.com/  https://www.cnn.com/2021/11/11/us/colorado-geos-neighborhood-net-zero-climate/index.html I believe the exteriors of the buildings could be designed more appropriately to fit in with the neighboring area (i.e., more rustic).   Eco- friendly living situations have become popular, and many people are finding an intolerance to chemicals,  pesticides, and smoke.  This model should also be considered if Town office buildings are constructed. PUBLIC COMMENT RECEIVED BY 2:00 P.M. 2021-12-14 Town Clerk <townclerk@estes.org> ADUs 1 message Bill J. Darden <bdarden@uchicago.edu>Sun, Dec 12, 2021 at 9:54 AM To: Wendy Koenig <wkoenig@estes.org>, "townclerk@estes.org" <townclerk@estes.org> Cc: "tmachalek@estes.org" <tmachalek@estes.org> To: Mayor Koenig and the Estes Park Board of Trustees From: Johanna Darden, Town of Estes Park Year-Round Permanent Resident The comments sent to you by Diane Ernst regarding ADUs accurately reflect my concerns as well. I am opposed to the new ADUs proposed change. To Estes Park Trustees: I am a resident of Estes Park who is in favor of allowing attached ADU’s and grandfathered detached ADUs to be rented long term. However, I am NOT in favor of allowing detached ADU’s, particularly the building of new, up to 800 square foot detached ADU houses on lots that already have a primary residence on the lot in single-family zoned neighborhoods. The proposed ADU code change would allow (in non-HOA single-family zoned neighborhoods) the following: 1. A new detached ADU house of up to 800 square feet or 49% of the habitable floor area of the principal primary dwelling, whichever is less, provided the lot size is consistent with the zoning district. 2. Both the primary dwelling and the ADU detached house can be rented at the same time for a time period of 30 days or more. 3. The elimination of any maximum occupancy limitation other than the 8 unrelated people allowed in a single dwelling. This code change appears to allow up to 16 unrelated people to live on the single-family zoned lot, where there is a primary dwelling and a detached ADU house dwelling. 4. No bedrooms in the detached ADU, only “a sleeping area”, and “eating area” and sanitation facilities. So, a dormitory, bunk-house type situation would be allowed. The materials in the meeting packet, page 134 say that this ADU code change is not a rezoning of the neighborhoods as ADU’s are already allowed. However, what would be new with this code change is allowing the building and renting out to non-family members new 800 square foot houses on single-family zoned lots with a primary dwelling in place that also may be rented out. This appears to be a de facto rezoning of the lot and should not be allowed to happen. Diane Ernst Estes Park, CO Board of Trustees Public Comment Form Please enter your full name. (This information is required to ensure the Town keeps accurate records of public comment. Name * Stance on item:* The Board of Trustees want to hear from members of the community. The following form was created for general public comment or public comment on any agenda items. The Town Board of Trustees will participate in meetings remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Regular meetings of the Town Board are held on the second and fourth Tuesdays of each month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior to each meeting. Click here to view the current Agenda. Public comment must be received by noon the day of the Town Board meeting. All comments will be compiled for Board distribution prior to the meeting. Agenda items are available the Wednesday prior to each Town Board meeting. To provide public comment on an upcoming item please use the drop down below to select the Agenda item title. Agenda Item Title * Public comment can be attached using the Upload button below or typed into the text box below. File Upload Estes Chamber of Commerce For Against Neutral Ordinance 18-21. If you do not see the Agenda Item Title please email public comment to townclerk@estes.org. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Comments for the Board of Trustees:* Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Limited to a maximum of 1000 characters. For comments over 1000 characters please use the Upload feature above. Dear Trustee Martchink, Town Board, Mayor Koenig and Staff - Thank you for asking the Chamber for feedback on Accessory Dwelling Units (ADUs). We presented the information you provided in our Advocacy Forum and hosted a call at 1 p.m. on Monday, December 13. Members agree that ADUs would help alleviate the workforce housing shortage and that existing covenants serve to protect the integrity of our neighborhoods. You can read the verbatim responses of our members on this page. We will continue to encourage the dialogue and appreciate your ear to the ground from the voice of business. Together we’re protecting all the things that make Estes Park a great place to live, work and play. December 12, 2021 (for Dec 14 Town Board meeting) TO: Mayor Koenig and Estes Park Board of Trustees FROM: Sandy Lindquist, Town homeowner and full-time resident RE: Ordinance 18-21 (ADU expansion, requesting denial) Thank you for the often-challenging work you do as elected government. I also can appreciate that municipal planning (by training, and certainly when individuals are newer in the community) usually moves along a path of accommodating potentially infinite growth/development by easiest means – even using words like crisis for persuasive impact. Planners might be offended if constituents are not in full agreement with proposal details. Owner-residents moved here making major homestead investments – often later in life – WHEREIN legal zoning characteristics met their needs/wants, and WHEN they personally could afford to do so. This newest ADU implementation will change zoning characteristics, despite proponent denials. Owner-resident lifestyles WILL be affected, even if “cheap eyesores” aren’t anticipated. If you want to change zoning, then REZONE in an appropriate location. Convenient tinkering with definitions to essentially break a contract and deceive constituent trust shouldn’t be a governing tactic. Repeatedly encroaching on owner-residents to accept other-problem remediation proposals isn’t appreciated, nor is dismissing and disrespecting their opinions and preferences as the one and only disadvantage to this proposal (e.g., Packet p. 134, ”perceptions … minimally more urban feel … temporary local discontent”). Discontent and negativity are from citizens directly affected in their chosen-home environments, who don’t use their properties for outside income. Proposal advantages 1 and 2 (Packet p. 133) incongruously cite Community Wide Policies (CWP 5.2 and 5.6) text that seemingly DOESN’T encourage homogenization and loss of distinctive neighborhood zoning character. Proposal advantages 3 and 4 (Packet p. 134) cite CWP 7.7 and 7.9 text, which similarly DOESN’T (1) relate tourism and sustainable economy to increased-density changes on established residential areas nor (2, opinion) thusly(!) “build on the strength of the retirement community.” Natural tendency is always to push the envelope, hoping it doesn’t rip. There is too much ”not anticipating” downside extremes here. CD Director Garner said (meaning for the Town only) that this is “a seamless way to blend some density into residential neighborhoods.” That also seems to go along with removing RE-1 zoning from within Town limits. My Nov 11 letter to the Planning Commission went into more substantiation detail (currently p. 27 of 52 here unless the document grows upward: https://drive.google.com/file/d/1uOQYIf6yV1k7YmCoRuC1zJ4W7M2ytMAG/view ). I ask of you to disallow the proposed significant expansion of Accessory Dwelling Units (ADUs) throughout ALL single-family residential zones – Dec 14 Ordinance 18-21 amending EPDC chapters 5 and 13 – which effectively destroys that zoning upon which owner-residents relied when making homestead investments in good faith. Modifications should be planned INTO community (re)development; NOT overprinted ONTO existing neighborhoods. That has already been done here negatively with “home vacation rentals” (business/accommodations effective zoning overrides). Board of Trustees Public Comment Form Please enter your full name. (This information is required to ensure the Town keeps accurate records of public comment. Name * Stance on item:* The Board of Trustees want to hear from members of the community. The following form was created for general public comment or public comment on any agenda items. The Town Board of Trustees will participate in meetings remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020 related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Regular meetings of the Town Board are held on the second and fourth Tuesdays of each month at 7 p.m. Agendas and the agenda item list below will be posted the Wednesday prior to each meeting. Click here to view the current Agenda. Public comment must be received by noon the day of the Town Board meeting. All comments will be compiled for Board distribution prior to the meeting. Agenda items are available the Wednesday prior to each Town Board meeting. To provide public comment on an upcoming item please use the drop down below to select the Agenda item title. Agenda Item Title * Public comment can be attached using the Upload button below or typed into the text box below. File Upload Jeff Robbins For Against Neutral Ordinance 18-21. If you do not see the Agenda Item Title please email public comment to townclerk@estes.org. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Comments for the Board of Trustees:* Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Limited to a maximum of 1000 characters. For comments over 1000 characters please use the Upload feature above. Dear Madam Mayor & Board, I am most pleased you are considering relaxing the rules on ADUs. This is a very positive step towards creating affordable housing for those in need. One thing I want to suggest is that you consider factoring a larger percentage of the existing dwelling for the ADU. I know of many properties that will have plenty of room for an ADU, but the primary dwelling is quite small. For example there are properties in our community that are 1,000 sf or less, but have plenty of room to build something larger than your proposed % of 1,000 sf. I know there is plenty of opposition to this move in our community, but please do not be dissuaded from pressing forward with this very positive legislation which WILL make a difference in the pool of affordable housing now and well into the future. December 14 2021 From: Estes Park Economic Development Corporation (EDC) 533 Big Thompson Avenue, Suite 103 Estes Park, CO 80517 To: Town of Estes Park Board of Trustees Re: Letter of Support for Ordinance 18-21 Amending Chapters 5 and 13 of the Estes Park Development Code Regarding Accessory Dwelling Units (ADU). The Estes Park EDC’s mission is to help build a stronger, broader, local economy; assist existing local business to reach their full potential; and support the attraction and expansion of businesses that create new job opportunities. Each of our activities is aimed at fostering a vibrant, multi-generational community that meets the needs of all Estes Valley residents. We understand that the amendment’s purposes are multiple, and include:  Permit ADUs in the R-1 zone district  Clarify additional requirements for ADUs  Adjust ADU size limits  Modify rental regulations  Clarify home occupation standards  Strike certain provisions  Clarify lot size changes identified in a modified Table 5-1  Add new requirements for ADUs It is clear that to address our well-established housing needs, a variety of tools and approaches are needed. One is the use of ADU’s under appropriate specified conditions. It’s for this reason that the Estes Park EDC and its Board of Directors, is in support of Ordinance 18-21 Amending Chapters 5 and 13 of the Estes Park Development Code Regarding Accessory Dwelling Units (ADU). By majority vote of the Estes Park EDC Board of Directors, Best regards, Adam Shake Estes Park EDC President/CEO Town Clerk <townclerk@estes.org> Ordinance 18-21 David Bangs <dbangs@trailridgece.com>Tue, Dec 14, 2021 at 1:37 PM To: pmartchink@estes.org, wkoenig@estes.org, cbangs@estes.org, Marie Cenac <mcenac@estes.org>, bmacalpine@estes.org, swebermeier@estes.org, cyounglund@estes.org, Town Clerk <townclerk@estes.org> Hello Mayor and Trustees- I apologize for the late email. I did not have time to get an official written comment submitted before the 12 pm deadline today. I am writing to you to express my support for the proposed Estes Park Development Code Amendment as described in Ordinance 18-21. This code revision is an important piece of the overall strategy required to help provide additional opportunities to help put a dent in our community's severely lacking workforce housing inventory. As I am sure you all are aware, there is no one solution to this crisis. A multi-pronged approach is critical to help ease the severity of this issue. I would strongly encourage you to vote yes to approve this ordinance as written and unanimously approved by the Planning Commission. Thank you for your consideration. David Bangs 2191 Larkspur Avenue 970-308-8221 Town Clerk <townclerk@estes.org> Comment on Ordinance 18-21 regarding ADU's 1 message Frank Lancaster <retsacnalf@gmail.com>Tue, Dec 14, 2021 at 4:46 PM To: townclerk@estes.org Cc: Travis Machalek <tmachalek@estes.org>, Wendy Koenig <wkoenig@estes.org> Dear Trustees: I want to voice my support for Ordinance 18-21 regarding removing regulatory barriers to ADU's in Estes Park. This issue has come up several times in the past going back to when I was serving as the Larimer County Manager, and when I was the Town Administrator and each time it was unsuccessful. It is time to make these changes. There are many reasons to approve this change: Estes is facing a housing crisis for our workforce. This is a simple way to make some real inroads into solving this problem at minimum cost to the public. ADU's have many benefits for many segements of our community. ADU's will increase the supply of affordable rentals for workforce and lower income workers. At the same time, ADU's will assist younger first time home buyers by allowing them some income on their property to offset the high cost of mortgages in our area. The Larmer County Partnership for Friendly Communities has identified ADU's as a critical tool for allowing seniors to age in place. Estes Park has a large number of seniors and the Lar Co Partnership has worked throughout the County to match seniors who want to stay in their homes with younger couples who can help maintain their homes and provide companionship, benefiting both parties. Successful throughout the County, this program has not been implemented in Estes Park due to our unreasonable restrictions on ADU's. This will not undermine the community values in single family neighborhoods. This is a red herring. Currently code allows unrelated people to share the rent or morgage payments with no limitations on the number of people living in a neighborhood. Not to mention large families and extended families living in single family homes with no regulatory restrictions. This will not negativly impact property values, anymore than large extendend families lilving in a single family home does. On the contrary, this will open up the feasability of home ownership to a wider group of residents and the demand for these homes will be strong and support more diversity in our population. Our economy can not remain strong if it soley depends on workers commutting from the valley for jobs, especially when there are more jobs that workers along the Front Range, there is no incentive for workers to take the time and expense to commute to jobs here when they can work closer to homes. Many mountain communities allow and in fact encourage, ADU's as a key component of their housing supply. Estes Park has been resistant for way too long and now is the time to rectify this situation. In closing, I believe allowing ADU's is a simple, inexpensive and market based alternative that can have a great positive impact on the tight housing situation we are currently facing for a wide spectrum of our residents, and I encourage you to approve this ordinance. Frank Lancaster Black Canyon Drive TownofEstesParkSIGN-INSHEETFORPUBLICCOMMENTTheTownofEstesParkCouncilencouragesresidentsofthecommunitytoattendTownBoardmeetings.IndividualswishingtobeheardduringPublicCommentwillbelimitedasdeterminedbytheMayorinordertoalloweveryonetheopportunitytobeheard.PublicCommentsareexpectedtobeconstructive.WrittencommentsarewelcomeandshouldbegiventotheTownClerkpriortothestartofthemeeting.TownBoardMeetingDecember14,2021PLANNINGCOMMISSIONACTIONITEM#1.A-Ordinance18-21AmendingChapters5and13oftheEstesParkDevelopmentCodeRegardingAccessoryDwellingUnits(ADU).Stance(CheckOne)NAME(PLEASEPRINT)STREETADDRESSFORAGAINST7,cA1Lizl-R%L2c’ii-;LA2took/JV3’4567891011121314 ITownofEstesParkSIGNINSHEETFORPUBLICCOMMENTTheTownofEstesParkCouncilencouragesresidentsofthecommunitytoattendTownBoardmeetings.IndividualswishingtobeheardduringPublicCommentwillbelimitedasdeterminedbytheMayorinordertoalloweveryonetheopportunitytobeheard.PublicCommentsareexpectedtobeconstructive.WrittencommentsarewelcomeandshouldbegiventotheTownClerkpriortothestartofthemeeting.TownBoardMeetingDecember14,2021PLANNINGCOMMISSIONACTIONITEM#1.A-Ordinance18-21AmendingChapters5and13oftheEstesParkDevelopmentCodeRegardingAccessoryDwellingUnits(ADU).Stance(CheckOne)NAME(PLEASEPRINT)STREETADDRESSFORAGAINST\otyo2(2PaJtsN67891011121314 FINANCE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: December 14, 2021 RE: Capital Improvements Plan 2022 – 2026 Approval (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER__Motion______ QUASI-JUDICIAL YES NO Objective: To present the 2022 – 2026 Capital Improvement Plan (CIP) for Town Board consideration. Present Situation: Development of the linked 2022 – 2026 Capital Improvement Plan began in April and has run parallel to the annual operating budget process. The 2022 projects in the CIP are reflected in the 2022 operating budget adopted Nov. 9, 2021. Proposal: The 2022 – 2026 CIP development process included scheduling of the CIP projects by year considering financial constraints and funding source limitations. Many projects had to be moved to outlying years due to actual funding limitations. Staff will continue to work to refine the capital planning process and this document. It is recognized that the CIP must be a living document, with priorities and projects changing as circumstances change or new opportunities present themselves. The adoption of the CIP does not grant any spending authority or directly allocate any resources to the projects; it is a planning document only. Appropriations granting spending authority and allocating resources are done through the formal annual operating budget process and subsequent amendments. Advantages: •Capital improvement planning allows for the Town to more fully recognize future needs and prioritize spending accordingly. Page 149 Disadvantages: • Priorities can change over the period covered by the CIP so some projects may not be done in the order presented. Action Recommended: Staff recommends adoption of the 2022-2026 Capital Improvement Plan as presented. Finance/Resource Impact: No direct budgetary impact. Level of Public Interest No comments either pro or con have been received by the Finance Department from the public. Sample Motion: I move for the approval/denial of the 2022 – 2026 Capital Improvement Plan. Attachments: 1. Link to the Capital Improvement Projects as Referenced in the November 9, 2021 Town Board Packet (Page 129) Page 150 FINANCE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Finance Director Date: December 14, 2021 RE: Resolution 82-21, Supplemental Budget Appropriations #7 to the 2021 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Amend the budget for new grants, additional projects and final year end estimates for 2021. Present Situation: The following summarizes the proposed changes by Fund: General Fund – Increase of $3,985,881 This increase includes an increased sales tax estimate for 2021, resulting in an increase of the payment to the EV Fire District of $182,146 and an increase in the transfer to the Community Reinvestment Fund of $3,699,143 for excess TABOR revenues per the 2000 de-Brucing ballot language. The Community Development Building Safety Division budget increased $84,000 to cover additional Safebuilt contract fees, offset by additional building permit revenues. The Town Administrator’s budget increased by $15,000 for a 3rd party PD investigation, offset by a transfer from the Risk Management Fund. The PD budget decreased by $18,143 for various year end estimate revisions. Appropriations for the Public Works Transit Division were increased $20,000 to provide funding for the December trolley service, paid for out of the CRRSAA transportation grant. One final change was to increase funding in the amount of $3,735 for the Community Development Planning Division to pay EP Housing Authority for their services regarding management of the Pawnee Meadows attainable housing restrictions. Upon the sale of one of these restricted properties, a fee is collected at closing by the escrow agent and remitted to the Town to pay for these management services. Community Reinvestment Fund – Increase of $3,719,892 Page 151 This increase is to transfer the excess TABOR reserves back to the General Fund to cover eligible costs as a result of the 2000 de-Brucing ballot language. Community Center Fund – Increase of $194,773 Based upon a revised sales tax revenue estimate, the remittance to the Estes Valley Recreation and Park District for the community center was increased $194,773. Water Fund – Increase of $20,000 Increase the appropriations by $20,000 for replacement of Water truck # 90310A, paid for by sale proceeds of $20,000. Medical Insurance Fund – Increase of $763,640 This $763,640 increase to medical claims expense is for a revised estimate of unexpected medical claims at year end, including claims incurred by December 31 but not submitted by the medical provider until after year end (IBNR claims – incurred but not reported). Fleet Maintenance Fund – Decrease of $25,970 The personnel budget line items were increased by a total of $17,030 based on final year end payroll estimates. This was offset by a $43,000 decrease in the remodel project for the new mechanic shop to meet the 10% budget reserve requirement for the Fleet Fund. Vehicle Replacement Fund – Increase of $64,000 Appropriate for replacement of police car unit #G155 after it was totaled. This is partially offset by an anticipated CIRSA claim check of $41,000. Proposal: Staff is seeking approval of the budget resolution to approve these budget amendments. Advantages: The Town will be able to operate in compliance with statutory requirements regarding municipal budget law. Disadvantages: None identified. Action Recommended: Staff recommends approval of the 2021 supplemental budget appropriation #7 resolution as presented. Finance/Resource Impact: After reflecting this change, the General Fund is currently projected to end 2021 with a 60.6% fund balance. Each fund is expected to end with a positive fund balance as well. Level of Public Interest Limited – no comments received. Page 152 Sample Motion: I move for the approval/denial of Resolution 82-21 Supplemental Budget Appropriations #7 for the year ended December 31, 2021. Attachments: 1.Attachment A: Resolution 82-21 Supplemental Budget Appropriations #7 to the 2021 Budget. 2.Attachment B: Recaps of Proposed Budget Adjustments #7 and Supporting Documents Page 153 RESOLUTION 82-21 SUPPLEMENTAL BUDGET APPROPRIATIONS # 7 TO THE 2021 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2021 annual budget in accordance with the Local Government Budget Law on November 24th, 2020; and WHEREAS, additional projects and activities have been identified that were not known or included in the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2021 be increased by $8,722,216 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 24,731,511 3,985,881 28,717,392 204 Community Reinvestment Fund 5,374,750 3,719,892 9,094,642 211 Conservation Trust Fund 102,966 0 102,966 220 Larimer County Open Space Fund 1,957,151 0 1,957,151 236 Emergency Response System Fund 78,805 0 78,805 238 Community Center Fund 908,665 194,773 1,103,438 244 Trails Fund 3,038,994 0 3,038,994 256 Parking Services Fund 785,232 0 785,232 260 Street Fund 2,756,810 0 2,756,810 502 Light & Power Fund 40,160,382 0 40,160,382 503 Water Fund 32,522,084 20,000 32,542,084 606 Medical Insurance Fund 3,481,792 763,640 4,245,432 612 Fleet Maintenance Fund 1,346,350 (25,970) 1,320,380 625 Information Technology Fund 988,304 0 988,304 635 Vehicle Replacement Fund 450,693 64,000 514,693 645 Risk Management Fund 361,327 0 361,327 Total All Funds 119,045,816 8,722,216 127,768,032 ATTACHMENT 1 Page 154 DATED this ______ day of _____________, 2021. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 155 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGET CHANGES ALL FUNDS Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Outside Entity Funding NA Update Transfer to Fire Dept for ST Estimate Ongoing - 182,146 182,146 101 General Fund Police All Various small revisions based on the department's year end estimates Ongoing - (18,143) (18,143) 101 General Fund Community Development Planning Increase for EPHA contract to manage the sale of Pawnee Meadows home with attainable housing restrictions - offset by proceeds from home sale One Time 3,735 - 3,735 101 General Fund Town Administrator NA Increase for 3rd party PD investigation - funding transferred from Risk Management Fund One Time 15,000 - 15,000 101 General Fund Community Development Building Safety Increase appropriations for Safebuilt contract due to additonal building permits - offset by the additional building permit revenue Ongoing - 84,000 84,000 101 General Fund Public Works Transit Increase funding for the shuttle bus for Dec - will use CRRSAA grant funding One Time 20,000 - 20,000 101 General Fund NA NA Increase transfer to Comm Reinvest Fund for TABOR excess estimate One Time 3,699,143 - 3,699,143 204 Community Reinvestment NA NA Increase transfer back to General Fund for TABOR excess estimate One Time 3,719,892 - 3,719,892 238 Community Center Fund NA NA Increase payment to the EV Rec & Park District based on the revised sales tax estimate Ongoing - 194,773 194,773 503 Water Fund Capital Outlay NA Replace Water Fund truck # 90310A - sold current vehicle to Fleet Maintenance and will purchase a replacement - offset by asset sale revenues One Time 20,000 - 20,000 606 Medical Insurance Fund NA NA Increase estimated claims paid for year end estimate - partially offset by additional stop loss insurance policy revenues Ongoing - 763,640 763,640 612 Fleet Maintenance Fund NA NA Adjusted personnel budget based upon latest year end estimate Ongoing - 17,030 17,030 612 Fleet Maintenance Fund NA NA Decreased building remodel project to meet Policy 660 reserve requirements at year end One Time (43,000) - (43,000) 635 Vehicle Replacement Fund NA NA Replace police car unit # G155 - CIRSA totaled the car and we anticipate about $41,000 in additional revenues from the CIRSA claim One Time 64,000 - 64,000 645 Risk Management Fund NA NA Decrease small claims for transfer to the General Fund for the PD investigation One Time (15,000) - (15,000) 645 Risk Management Fund NA NA Increase transfer out to General Fund for the PD investigation One Time 15,000 - 15,000 Total Appropriation Changes 7,498,770 1,223,446 8,722,216 UPDATED SCHEDULE OF BUDGET CHANGES TO ADDRESS CALCULATION ERROR 2021-12-14 101 204 211 220 236 238 244 256 260 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER TRAILS PARKING SERVICES STREET Revenues $30,142,067 $8,889,000 $33,300 $2,025,635 $115,504 $1,103,438 $2,528,464 $792,200 $2,571,252 Expenses 28,717,392 9,094,642 102,966 1,957,151 78,805 1,103,438 3,038,994 785,232 2,756,810 Net 1,424,675 (205,642)(69,666)68,484 36,699 0 (510,530)6,968 (185,558) Estimated Beginning Fund Balance, 1/1/21 11,926,778 215,642 117,972 (59,836)112,436 1 903,689 43,028 1,802,980 Estimated Ending Fund Balance, 12/31/21 $13,351,453 $10,000 $48,306 $8,648 $149,135 $1 $393,159 $49,996 $1,617,422 Budgeted Reserves Pkg Garage Maint Reserve 101-1700-417-37-99 36,000 - - - - - - - - CRRSAA Grant Fund Reserve 246,764 - - - - - - - - Nonspendable Prepaid Fund Bal & Restr Donations 248,771 - - - - - - - - Policy 660 Fund Balance Reserves 5,296,052 - - - - - - - - Total Reserved Fund Balance 5,827,587 - - - - - - - - Unreserved Budgetary Fund Balance $7,523,867 $10,000 $48,306 $8,648 $149,135 $1 $393,159 $49,996 $1,617,422 502 503 606 612 625 635 645 POWER AND COMMUNICATIONS WATER MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues, As Amended $19,185,875 $27,786,472 $3,347,868 $791,707 $976,491 $550,386 $361,327 $101,200,986 Expenses, As Amended 40,160,382 32,542,084 4,245,432 1,320,380 988,304 514,693 361,327 127,768,032 Net (20,974,507)(4,755,612)(897,564)(528,673)(11,813)35,693 0 (26,567,046) Estimated Beginning Fund Balance, 1/1/21 28,716,335 9,123,115 2,305,597 574,364 504,382 926,176 660 57,213,319 Estimated Ending Fund Balance, 12/31/21 $7,741,828 $4,367,503 $1,408,033 $45,691 $492,569 $961,869 $660 $30,646,273 Budgeted Reserves Pkg Garage Maint Reserve 101-1700-417-37-99 - - - - - - - 36,000 CRRSAA Grant Fund Reserve - - - - - - - 246,764 Nonspendable Prepaid Fund Bal & Restr Donations - - - - - - - 248,771 Equipment Reserve 2,055,991 620,117 - - - 961,869 - 3,637,977 Policy 660 Fund Balance Reserves 4,242,729 1,169,276 1,048,194 45,038 200,000 - - 12,001,288 Total Reserved Fund Balance 6,298,720 1,789,393 1,048,194 45,038 200,000 961,869 - 16,170,800 Unreserved Budgetary Fund Balance $1,443,108 $2,578,110 $359,839 $653 $292,569 $0 $660 $14,475,473 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET RECAP OF PROPOSED BUDGET ALL FUNDS ATTACHMENT 2 Page 156 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes 15,887,847 2,416,365 18,304,212 Licenses and permits 705,893 84,000 789,893 Intergovernmental 1,795,790 - 1,795,790 Charges for services 636,201 200 636,401 Fines and forfeitures 33,000 (3,000) 30,000 Rental income 189,569 - 189,569 Investment income 124,000 - 124,000 Donations 40,800 5,500 46,300 Miscellaneous 160,406 (9,425) 150,981 Transfers-In from other funds 4,340,029 3,734,892 8,074,921 Sale of assets - - - Financing Proceeds - - - Total Revenues 23,913,535 6,228,532 30,142,067 EXPENDITURES Legislative 1100 339,952 - 339,952 Attorney 1190 343,331 - 343,331 Judicial 1200 72,401 - 72,401 Town Administrator 1300 325,007 15,000 340,007 Town Clerk 1400 315,332 - 315,332 Finance 1500 606,248 - 606,248 Planning 1600 1,118,550 3,735 1,122,285 Facilities 1700 1,144,059 - 1,144,059 Human Resources 1800 295,188 - 295,188 Outside Entity Funding 1900 1,593,045 182,146 1,775,191 Police - Patrol 2100 4,188,244 (16,800) 4,171,444 Police - Communications 2155 1,047,150 (4,000) 1,043,150 Police - Comm Svc 2175 396,124 4,657 400,781 Police - Code Enforcement 2185 133,973 (2,000) 131,973 Building Safety 2300 545,544 84,000 629,544 Engineering 2400 381,019 - 381,019 Visitor Services 2600 515,791 - 515,791 Streets and Highways 3100 1,334,997 - 1,334,997 Parks 5200 1,143,628 - 1,143,628 Senior Center 5304 - - - Special Events 5500 2,202,802 - 2,202,802 Transit 5600 1,106,422 20,000 1,126,422 Parking 5690 - - - Museum 5700 427,247 - 427,247 Transfers Out 9000 5,155,457 3,699,143 8,854,600 Rounding - - - Total Expenditures 24,731,511 3,985,881 28,717,392 Net Income (Loss)(817,976) 2,242,651 1,424,675 Beginning Fund Balance 11,926,778 - 11,926,778 Ending Fund Balance 11,108,802 2,242,651 13,351,453 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT GENERAL FUND # 101 Page 157 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 750,000 - 750,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 29,000 - 29,000 Donations 110,000 - 110,000 Miscellaneous - - - Transfers-In from other funds 4,300,857 3,699,143 8,000,000 Sale of assets - - - Financing Proceeds - - - Total Revenues 5,189,857 3,699,143 8,889,000 EXPENDITURES Community Reinvestment Fund 5400 126,340 - 126,340 Capital Outlay 5400 2,002,409 - 2,002,409 Debt Service 6700 918,001 - 918,001 Transfers Out 9000 2,328,000 3,719,892 6,047,892 Rounding - - - Total Expenditures 5,374,750 3,719,892 9,094,642 Net Income (Loss)(184,893) (20,749) (205,642) Beginning Fund Balance 215,642 - 215,642 Ending Fund Balance 30,749 (20,749) 10,000 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT COMMUNITY REINVESTMENT FUND # 204 Page 158 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 33,000 - 33,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 300 - 300 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 33,300 - 33,300 EXPENDITURES Conservation Trust Fund 102,966 - 102,966 Rounding - - - Total Expenditures 102,966 - 102,966 Net Income (Loss)(69,666) - (69,666) Beginning Fund Balance 117,972 - 117,972 Ending Fund Balance 48,306 - 48,306 CONSERVATION TRUST FUND # 211 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT Page 159 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 1,437,635 - 1,437,635 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 8,000 - 8,000 Donations - - - Miscellaneous - - - Transfers-In from other funds 580,000 - 580,000 Sale of assets - - - Financing Proceeds - - - Total Revenues 2,025,635 - 2,025,635 EXPENDITURES Open Space 4600 210,000 - 210,000 Capital Outlay 4600 1,537,151 - 1,537,151 Transfers Out 9000 210,000 - 210,000 Rounding - - - Total Expenditures 1,957,151 - 1,957,151 Net Income (Loss)68,484 - 68,484 Beginning Fund Balance (59,836) - (59,836) Ending Fund Balance 8,648 - 8,648 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT LARIMER COUNTY OPEN SPACE FUND # 220 Page 160 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes 90,867 14,477 105,344 Licenses and permits - - - Intergovernmental 9,960 - 9,960 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 200 - 200 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 101,027 14,477 115,504 EXPENDITURES Emergency Response System 3600 30,260 - 30,260 Debt Service 3600 48,545 - 48,545 Capital Outlay 3600 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 78,805 - 78,805 Net Income (Loss)22,222 14,477 36,699 Beginning Fund Balance 112,436 - 112,436 Ending Fund Balance 134,658 14,477 149,135 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT EMERGENCY RESPONSE SYSTEM FUND # 236 Page 161 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes 908,665 194,773 1,103,438 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 908,665 194,773 1,103,438 EXPENDITURES Community Center 3800 908,665 194,773 1,103,438 Transfers Out 9000 - - - Rounding - - - Total Expenditures 908,665 194,773 1,103,438 Net Income (Loss)- - - Beginning Fund Balance 1 - 1 Ending Fund Balance 1 - 1 SUMMARY BY DEPARTMENT COMMUNITY CENTER FUND # 238 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET Page 162 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes 454,333 72,386 526,719 Licenses and permits - - - Intergovernmental 1,818,706 - 1,818,706 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 3,000 - 3,000 Donations - - - Miscellaneous 180,039 - 180,039 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 2,456,078 72,386 2,528,464 EXPENDITURES Trails Expansion Operations 3400 34,027 - 34,027 Capital Outlay 3400 3,004,967 - 3,004,967 Transfers Out 9000 - - - Rounding - - - Total Expenditures 3,038,994 - 3,038,994 Net Income (Loss)(582,916) 72,386 (510,530) Beginning Fund Balance 903,689 - 903,689 Ending Fund Balance 320,773 72,386 393,159 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT TRAILS EXPANSION FUND # 244 Page 163 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits 4,000 - 4,000 Intergovernmental - - - Charges for services 771,105 - 771,105 Fines and forfeitures 17,095 - 17,095 Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 792,200 - 792,200 EXPENDITURES Parking Services Operations 5690 634,998 - 634,998 Capital Outlay 5690 150,234 - 150,234 Transfers Out 9000 - - - Rounding - - - Total Expenditures 785,232 - 785,232 Net Income (Loss)6,968 - 6,968 Beginning Fund Balance 43,028 - 43,028 Ending Fund Balance 49,996 - 49,996 BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT PARKING SERVICES FUND # 256 TOWN OF ESTES PARK Page 164 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes 2,180,797 347,455 2,528,252 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 43,000 - 43,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 2,223,797 347,455 2,571,252 EXPENDITURES Street Improvement Operations 2000 713,686 - 713,686 Capital Outlay 2000 2,043,124 - 2,043,124 Transfers Out 9000 - - - Rounding - - - Total Expenditures 2,756,810 - 2,756,810 Net Income (Loss)(533,013) 347,455 ( 185,558) Beginning Fund Balance 1,802,980 - 1,802,980 Ending Fund Balance 1,269,967 347,455 1,617,422 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT STREET IMPROVEMENT FUND # 260 Page 165 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 18,838,875 - 18,838,875 Fines and forfeitures - - - Rental income - - - Investment income 241,000 - 241,000 Donations 10,000 - 10,000 Miscellaneous 96,000 - 96,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 19,185,875 - 19,185,875 EXPENDITURES Source of Supply 6100 8,218,997 - 8,218,997 Distribution 6301 5,023,470 - 5,023,470 Customer Accounts 6401 578,070 3,000 581,070 Admin & General 6501 2,400,980 - 2,400,980 Debt Service 6700 1,828,726 - 1,828,726 Broadband 6900 749,398 - 749,398 Capital Outlay 7001 19,690,712 (3,000) 19,687,712 Transfers Out 6600 1,670,029 - 1,670,029 Rounding - - - Total Expenditures 40,160,382 - 40,160,382 Net Income (Loss)(20,974,507) - (20,974,507) Beginning Fund Balance 28,716,335 - 28,716,335 Ending Fund Balance 7,741,828 - 7,741,828 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT POWER AND COMMUNICATIONS FUND # 502 Page 166 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 8,916,000 - 8,916,000 Charges for services 6,206,272 - 6,206,272 Fines and forfeitures - - - Rental income - - - Investment income 166,000 - 166,000 Donations - - - Miscellaneous 45,200 - 45,200 Transfers-In from other funds - - - Sale of assets 265,000 20,000 285,000 Financing Proceeds 12,168,000 - 12,168,000 Total Revenues 27,766,472 20,000 27,786,472 EXPENDITURES Source of Supply 6100 123,000 - 123,000 Purification 6200 1,110,295 - 1,110,295 Distribution 6300 2,104,346 - 2,104,346 Customer Accounts 6400 372,315 2,000 374,315 Admin & General 6500 967,149 - 967,149 Debt Service 6700 391,836 - 391,836 Capital Outlay 7000 27,321,143 18,000 27,339,143 Transfers Out 6600 132,000 - 132,000 Rounding - - - Total Expenditures 32,522,084 20,000 32,542,084 Net Income (Loss)(4,755,612) - (4,755,612) Beginning Fund Balance 9,123,115 - 9,123,115 Ending Fund Balance 4,367,503 - 4,367,503 SUMMARY BY DEPARTMENT WATER FUND # 503 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET Page 167 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 100,000 563,640 663,640 Fines and forfeitures - - - Rental income - - - Investment income 27,000 - 27,000 Donations - - - Miscellaneous 2,657,228 - 2,657,228 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 2,784,228 563,640 3,347,868 EXPENDITURES Medical Insurance Fund Operations 4200 3,481,792 763,640 4,245,432 Rounding - - - Total Expenditures 3,481,792 763,640 4,245,432 Net Income (Loss)(697,564) (200,000) ( 897,564) Beginning Fund Balance 2,305,597 - 2,305,597 Ending Fund Balance 1,608,033 (200,000) 1,408,033 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT MEDICAL INSURANCE FUND # 606 Page 168 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 300,800 - 300,800 Charges for services 459,307 - 459,307 Fines and forfeitures - - - Rental income - - - Investment income 7,000 - 7,000 Donations - - - Miscellaneous - - - Transfers-In from other funds 24,600 - 24,600 Sale of assets - - - Financing Proceeds - - - Total Revenues 791,707 - 791,707 EXPENDITURES Fleet Maintenance 4300 433,350 17,030 450,380 Capital Outlay 7000 913,000 (43,000) 870,000 Rounding - - - Total Expenditures 1,346,350 (25,970) 1,320,380 Net Income (Loss)(554,643) 25,970 (528,673) Beginning Fund Balance 574,364 - 574,364 Ending Fund Balance 19,721 25,970 45,691 FLEET MAINTENANCE FUND # 612 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT Page 169 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 20,740 - 20,740 Charges for services 950,751 - 950,751 Fines and forfeitures - - - Rental income - - - Investment income 5,000 - 5,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 976,491 - 976,491 EXPENDITURES IT Operations 2500 903,204 - 903,204 Capital Outlay 2500 85,100 - 85,100 Transfers Out 9000 - - - Rounding - - - Total Expenditures 988,304 - 988,304 Net Income (Loss)(11,813) - (11,813) Beginning Fund Balance 504,382 - 504,382 Ending Fund Balance 492,569 - 492,569 INFORMATION SYSTEMS TECHNOLOGY FUND # 625 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT Page 170 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 508,736 - 508,736 Fines and forfeitures - - - Rental income - - - Investment income 650 - 650 Donations - - - Miscellaneous - 41,000 41,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 509,386 41,000 550,386 EXPENDITURES Fleet Replacement Operations 3500 - - - Capital Outlay 7000 450,693 64,000 514,693 Transfers Out 9000 - - - Rounding - - - Total Expenditures 450,693 64,000 514,693 Net Income (Loss)58,693 (23,000) 35,693 Beginning Fund Balance 926,176 - 926,176 Ending Fund Balance 984,869 (23,000) 961,869 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT VEHICLE REPLACEMENT FUND # 635 Page 171 Dept # 2021 Adopted Budget as of Sept 6, 2021 Amendment 2021 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 361,327 - 361,327 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 361,327 - 361,327 EXPENDITURES Risk Management Operations 4100 361,327 (15,000) 346,327 Transfers Out 9000 - 15,000 15,000 Rounding - - - Total Expenditures 361,327 - 361,327 Net Income (Loss)- - - Beginning Fund Balance 660 - 660 Ending Fund Balance 660 - 660 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY BY DEPARTMENT RISK MANAGEMENT FUND # 645 Page 172 Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2021 Grants / Loans Adopted Amendment 2021 Amended Grants & Loans 101 101-0000-333. 20-00 N/A COVID-19 SS CREDIT CARES Act F -$ -$ -$ 101 101-0000-334.20-00 WILL17 Willow Knolls Historic Historic Preservation S - - - 101 101-1300-334. 20-00 CENS20 Census 2020 Grant Larimer County S - - - 101 101-1600-334.20-00 EVLTGT EV Land Trust Grant GOCO S 66,000 - 66,000 101 101-1600-334. 20-00 COMPPL Comp Plan Grant DOLA S 150,000 - 150,000 101 101-1900-333. 00-00 COVWRK COVID-19 CARES Act CARES Act F - - - 101 101-1900-334.20-00 COVBUS Colorado Small Business Relief Program State of Colorado S 200,000 - 200,000 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoints)State of Colorado S 5,000 - 5,000 101 101-2100-334. 20-00 PDPOST PD Post Grants State of Colorado S 820 - 820 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 7,000 - 7,000 101 101-2100-334. 20-00 LEAF LEAF State of Colorado S 5,436 - 5,436 101 101-2175-334.20-00 LPTOP2 Restorative Justice Remote Conferencing Tech CDOT-RMS Grant S 2,700 - 2,700 101 101-3100-334. 20-00 *SIGNS Revitalizing Main St Program CDOT F 45,173 - 45,173 101 101-5500-334.20-00 *WINTR Revitalizing Main St Program CDOT S 50,000 - 50,000 101 101-5600-333.00-00 ELTRL2 Electric Trolley #2 CDOT F 403,266 - 403,266 101 101-5600-333.00-00 ELTROL Electric Trolley #1 CDOT F - - - 101 101-5600-333.00-00 COVTRN COVID-19 Transit Operations CARES Act F 77,605 - 77,605 101 101-5600-333. 00-00 CRRSAA Coronavirus Response & Relief Suppl Approp Allocation CRRSSA Federal Grant F 361,017 - 361,017 101 Total 1,374,017 - 1,374,017 204 204-0000-333. 00-00 COMMDR Community Drive Intersection CDOT F 750,000 - 750,000 204 204-0000-334.30-00 ELKPAV Elkhorn Paving CDOT S - - - 204 Total 750,000 - 750,000 220 220-0000-333. 00-00 FRTR3 Fall River Trail Phase 3 Dept of Interior - Nat'l Park Service F 302,336 - 302,336 220 220-0000-333. 00-00 FRTR2A Fall River Trail Phase 2A Recreation Trail Grant Program F 244,073 - 244,073 220 220-0000-334. 10-00 THUMB Thumb Open Space Acquisition GOCO S - - - 220 220-0000-334.10-00 PICNIC Big Thompson River Picnic Area (Pkg Gar)GOCO S 45,000 - 45,000 220 220-0000-334.30-00 FRTR3 Fall River Trail Phase 3 EV Parks and Rec District O - - - 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 - 448,226 220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition Access Fund O - - - 220 220-0000-334.30-00 THUMB Thumb Open Space Acquisition EV Land Trust O - - - 220 220-0000-334.30-00 ROCK Climbing Rock Big Thompson River Picnic Area Visit Estes Park O 50,000 - 50,000 220 Total 1,089,635 - 1,089,635 236 236-0000-334.20-00 LPTOP3 Police EOC Computer Repl CDOT-RMS Grant S 9,960 - 9,960 236 Total 9,960 - 9,960 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY OF BUDGETED GRANT & LOAN REVENUES ALL FUNDS Page 173 Fund Account # Project Code Project Descr Grant Program / Grantor Federal / State / Other 2021 Grants / Loans Adopted Amendment 2021 Amended Grants & Loans TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SUMMARY OF BUDGETED GRANT & LOAN REVENUES ALL FUNDS 244 244-0000-333. 00-00 BRODIE Brodie Trail Extension Safe Routes to School F - - - 244 244-0000-333. 00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 - 500,000 244 244-0000-333. 00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 - 955,000 244 244-0000-334. 40-00 FRTR3 Fall River Trail Phase 3 Rocky Mnt Conservancy O 120,039 - 120,039 244 244-0000-334. 30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful S 363,706 - 363,706 244 244-0000-334. 40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 - 50,000 244 244-0000-334. 40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 - 10,000 244 Total 1,998,745 - 1,998,745 256 256-0000-334. 20-00 *EVPLN Electric Vehicle Infrastructure Plan DOLA - EIAF S - - - 256 Total - - - 503 503-0000-333. 00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 6,547,000 - 6,547,000 503 503-0000-333. 00-00 GCDOVE GC Disinfection Outreach & Verification Effort USDAGrant F 2,369,000 - 2,369,000 503 503-0000-388. 40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 - 7,675,000 503 503-0000-388. 40-00 GCDOVE GC Disinfection Outreach & Verification Effort USDA Loan F 4,493,000 - 4,493,000 503 503-0000-388. 40-00 Hwy 34 to VISTA Water Main USDA Loan F - - - 503 503-0000-388. 40-00 PEMPWC Park Entrance Water District USDA Loan F - - - 503 Total 21,084,000 - 21,084,000 612 612-0000-333. 00-00 ELTRCH Trolly Charging Station CDOT Grant F 300,800 - 300,800 612 Total 300,800 - 300,800 625 625-0000-334. 20-00 HOTSPT Wireless Hotspot Grant S 5,000 - 5,000 625 625-0000-334.20-00 PHONES Phone System Upgrade CDOT-RMS S 5,740 - 5,740 625 625-0000-334.20-00 LPTOP1 Laptop Grant CDOT CanDo Program S 10,000 - 10,000 625 Total 20,740 - 20,740 Grand Total 26,627,897$ -$ 26,627,897$ Page 174 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects WILLOW KNOLLS LEGACY PROJECT WILL17 101-1300-413.31-13 LAND IMPROVEMENTS 1,064$ -$ 1,064$ DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.37-01 SOFTWARE 32,194 - 32,194 EV LAND TRUST OS & OUTDOOR REC PLAN EVLTGT 101-1600-416.22-13 CONTRACT/SKILLED SVCS 6,044 - 6,044 COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 306,000 - 306,000 FLEET/STREETS ROOF FLROOF 101-1700-417.32-22 BUILDING REMODELING - - - TOWN HALL WINDOWS (CD & BS SIDE)THWIND 101-1700-417.32-22 BUILDING REMODELING - - - PD ROOF REPLACEMENT PDROOF 101-1700-417.32-22 BUILDING REMODELING - - - PUBLIC RESTROOM REMODEL - MORAINE MOREST 101-1700-417.32-22 BUILDING REMODELING - - - CONFERENCE CENTER PORTE COCHERE CCPORT 101-1700-417.32-22 BUILDING REMODELING - - - COBB-MACDONALD CABIN RE-ROOF *CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 - 15,000 PARKING GARAGE MAINTENANCE RESERVE NA 101-1700-417.37-99 MAINTENANCE RESERVE 12,000 - 12,000 COVID SMALL BUSINESS RELIEF COVBUS 101-1900-419.91-55 COVID19 ECON ASSISTANCE 200,000 - 200,000 COMMUNITY WILDFIRE PROTECTION PLAN WILDFR 101-1900-419-91-42 EV WATER COALITION 25,340 - 25,340 NEW SPEED ALERT SIGN TRAILER SPEED 101-2100-421-33-98 EQUIPMENT-OTHER 16,500 - 16,500 RESTORATIVE JUSTICE REMOTE CONFERENCING TECH LPTOP2 101-2175-421.XX-XX DATA PROCESSING EQUIPMENT & MEMBER DUES/SUBSCRIPTIONS 3,280 - 3,280 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 - 55,000 FRONT END LOADER (BI-ANNUAL TRADE IN)LOADER 101-3100-431.34-43 VEHICLES/HEAVY EQUIPMENT - - - VARIABLE MESSAGE SIGNS (CDOT COVID GRANT)*SIGNS 101-3100-431.34-98 OTHER MACHINERY/EQUIPMENT 8,587 - 8,587 ASPEN DR DRAINAGE ASPDRN 101-3100-431.35-53 STORM DRAINAGE - - - 2 BOBCATS (ANNUAL TRADE IN)BOBCAT 101-5200-452.33-98 OTHER EQUIPMENT - - - COVID OUTDOOR WINTERIZATON EQUIPMENT *WINTR 101-5500-455.24-01 EQUIPMENT 24,790 - 24,790 EVENT CENTER ACOUSTIC IMPROVEMENT ECACST 101-5500-455.33-31 FURNITURE/FIXTURES - - - CRRSAA TRANSPORTATION GRANT CRRSAA 101-5600-456-22-60 TRANSPORTATION FEES 114,253 20,000 134,253 ELECTRIC TROLLEY #1 ELTROL 101-5600-456.34-42 VEHICLES/TRUCKS - - - ELECTRIC TROLLEY #2 - 2ND GRANT ELTRL2 101-5600-456.34-42 VEHICLES/TRUCKS 454,370 - 454,370 MUSEUM SECURITY CAMERAS MUSECC 101-5700-457.33-31 FURNITURE/FIXTURES - - - TOTAL GENERAL FUND 1,274,422 20,000 1,294,422 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS Page 175 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 101,790 - 101,790 MUSEUM COLLECTIONS AND RESEARCH FACILITY MUSCOL 204-5400-544.32-22 BUILDING REMODELING - - - MUSEUM ANNEX FOUNDATION REPAIRS MUSANX 204-5400-544.32-22 BUILDING REMODELING 110,000 - 110,000 EVENT CENTER STALL BARN FLOOR LEVELING SBLEVL 204-5400-544.32-22 BUILDING REMODELING - - - TOWN HALL AC UNIT REPLACEMENT ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 198,000 - 198,000 BOARD ROOM AV REPLACEMENT AVBDRM 204-5400-544.33-98 EQUIPMENT-OTHER - - - COMMUNITY DR INTERSECTION CONSTRUCTION CDINTR 204-5400-544.35-51 STREETS 1,338,244 - 1,338,244 COMMUNITY DR ENGINEERING DESIGN COMMDR 204-5400-544.35-51 STREETS 213,897 - 213,897 ELKHORN MILL & FILL - 34/36 TO MORAINE ELKPAV 204-5400-544.35-51 STREETS - - - DOWNTOWN WAYFINDING PROJECT WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 142,268 - 142,268 TOTAL COMMUNITY REINVESTMENT FUND 2,104,199 - 2,104,199 THUMB OPEN SPACE ACQUISITION THMBGO 211-5900-459.31-11 LAND 70,000 - 70,000 THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 - 19,000 TOTAL CONSERVATON TRUST FUND 89,000 - 89,000 SCOTT PONDS (CARRIAGE HILLS) DAM CDBGCH 220-4600-462.22-02 ENGINEERING - - - FISH CREEK TRAIL 11CATG 220-4600-462.22-02 WALKWAYS & BIKEWAYS - - - THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SERVICES 12,000 - 12,000 THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462-22-13 PROF SVCS - CONTRACT/SKILLED SERVICES 10,000 - 10,000 THUMB OPEN SPACE ACQUISITION THMBGO 220-4600-462.31-11 LAND 582,600 - 582,600 BRODIE TRAIL EXTENSION BRODIE 220-4600-462.35-60 WALKWAYS & BIKEWAYS 59,623 - 59,623 CIP-PARKS IRRIG SYSTEM BASE LINE CONTROLLERS PRKIRR 220-4600-462.35-61 PARK IMPROVEMENTS - - - BIG THOMPSON RIVER PICNIC AREA (PKG GAR PAVILION) (GOCO PICNIC 220-4600-462.35-61 PARK IMPROVEMENTS 51,000 - 51,000 THUMB OS - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 - 16,000 THUMB OS - KIOSK & SIGNS THKIOS 220-4600-462.35-61 PARK IMPROVEMENTS 6,500 - 6,500 THUMB OS - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 40,000 - 40,000 CLIMBING ROCK BIG THOMPSON RIVER PICNIC AREA ROCK 220-4600-462.35-61 PARK IMPROVEMENTS 50,000 - 50,000 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 626,890 - 626,890 FALL RIVER TRAIL PHASE 3 FRTR3 220-4600-462.36-60 FALL RIVER TRAIL IMPR 44,556 - 44,556 FALL RIVER TRAIL PHASE 2A FRTR2A 220-4600-462.36-60 FALL RIVER TRAIL IMPR 153,920 - 153,920 TOTAL LARIMER COUNTY OPEN SPACE FUND 1,653,089 - 1,653,089 POLICE EOC COMPUTER REPL LPTOP3 236-3600-436.26-33 DATA PROCESSING EQUIPMENT 14,960 - 14,960 RADIO REPLACEMENT PROJECT 19RADO 236-3600-436.33-36 COMMUNICATION EQUIPMENT - - - TOTAL EMERGENCY RESPONSE SYSTEM FUND 14,960 - 14,960 Page 176 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BRODIE TRAIL EXTENSION BRODIE 244-3400-434.35-60 WALKWAYS & BIKEWAYS 95,369 - 95,369 GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 783,000 - 783,000 FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 100,000 - 100,000 FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,193,750 - 1,193,750 FALL RIVER TRAIL PHASE 2B FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 559,558 - 559,558 FALL RIVER TRAIL PHASE 3 FRTR3 244-3400-434.36-60 FALL RIVER TRAIL IMPR 273,290 - 273,290 TOTAL TRAILS FUND 3,004,967 - 3,004,967 EV INFRASTRUCTURE PLAN *EVPLN 256-5690-569.22-13 CONTRACT/SKILLED SERVICES - - - MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 3,200 - 3,200 PARKING SERVICE SOFTWARE & EQUIP PKSOFT 256-5690-569.33-33 DATA PROCESSING EQUIPMENT 147,034 - 147,034 TOTAL PARKING SERVICES FUND 150,234 - 150,234 BRODIE AVE IMPROVEMENTS BRODIE 260-2000-420.35-51 STREETS 81,462 - 81,462 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 68,345 - 68,345 4TH STREET MAJOR REHAB 4STLR 260-2000-420.35-51 STREETS 2,318 - 2,318 3RD STREET MAJOR REHAB 3STLR 260-2000-420.35-51 STREETS 604,200 - 604,200 OVERLAY PROGRAM 2020 OVRLAY 260-2000-420.35-51 STREETS 669,594 - 669,594 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 231,215 - 231,215 FLAP/RAMP ESTIMATED COSTS FLAP 260-2000-420.36-60 FED GRANT - FLAP 385,990 - 385,990 TOTAL STREET FUND 2,043,124 - 2,043,124 TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 514,975 - 514,975 REPAVE PARKING LOT AT WOODSTOCK FACILITY TBNBND 502-7001-580.32-22 BUILDING REMODELING 50,000 - 50,000 WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 25,000 - 25,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 75,174 - 75,174 WOODSTOCK OFFICE FURNITURE TBNBND 502-7001-580.33-32 FURNITURE/FIXTURES - - - UTILITY PLOTTER / PRINTER PLOTR 502-7001-580.33-32 FURNITURE/FIXTURES 6,500 - 6,500 METERS ELMTR 502-7001-580.33-34 METERS 150,000 - 150,000 TRANSFORMER PURCHASES TRANSF 502-7001-580.33-35 TRANSFORMERS 225,000 - 225,000 HWY 7 TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 50,000 - 50,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 70,000 - 70,000 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 32,000 - 32,000 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 - 48,000 SIDE BY SIDE WITH TRACKS 93389C 502-7001-580.33-98 OTHER EQUIPMENT 35,000 - 35,000 BACKYARD MACHINE BYMACH 502-7001-580.33-98 OTHER EQUIPMENT 6,620 - 6,620 2021 LINE REBUILD TRAILER 21TRLR 502-7001-580.33-98 OTHER EQUIPMENT 17,000 - 17,000 Page 177 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS L&P FORK LIFT REPLACEMENTS - 93387A 93387A 502-7001-580.34-42 TRUCKS 27,048 - 27,048 L&P FORK LIFT REPLACEMENT 93388A 93388A 502-7001-580.34-42 TRUCKS 10,463 - 10,463 FORD F-550 REPLACEMENT #93327 93327A 502-7001-580.34-42 TRUCKS 200,000 - 200,000 INTERNATIONAL 7400 REPLACEMENT #93325B 93325C 502-7001-580.34-42 TRUCKS 249,065 - 249,065 TRAILBLAZER F-350 TBNBND 502-7001-580.34-42 TRUCKS - - - TRAILBLAZER BUCKET TRUCK 93343 502-7001-580.34-42 TRUCKS - - - STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 - 40,000 CARRIAGE HILLS CAHILL 502-7001-580.35-57 POWER LINE CONSTRUCTION - - - SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 152,084 - 152,084 LINE REBUILD 2020 LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 366,000 - 366,000 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 968,430 - 968,430 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL 28,186 - 28,186 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.XX-XX PERSONNEL COST ACCTS 227,480 - 227,480 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 16,204, 260 - 16,204, 260 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 114,907 - 114,907 BUDGET MODULE PROJECT BUDGET 502-7001-580.37-01 SOFTWARE DEVELOPMENT 12,000 - 12,000 UTILITY BILLING MODERNIZATON PROJECT UBPRTL 502-7001-580.37-01 SOFTWARE DEVELOPMENT 13,000 (3,000) 10,000 TOTAL POWER & COMMUNICATIONS FUND 19,918,192 (3,000) 19,915,192 Page 178 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING - - - BROOK DRIVE WATER SHOP REMODEL (KEARNEY SHOP)KEARNY 503-7000-580.32-22 BUILDING REMODELING 169,249 - 169,249 GCWTP ENGINEERING FOR INTAKE & PLANT IMPR GCTRET 503-7000-580.32-22 BUILDING REMODELING 1,650,000 - 1,650,000 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.32-22 BUILDING REMODELING 465,932 - 465,932 BROOK DRIVE WATER SHOP FURNITURE & FIXT KEARNY 503-7000-580.33-31 FURNITURE/FIXTURES 25,315 - 25,315 GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 - 6,000 UTILITY PLOTTER / PRINTER PLOTR 503-7000-580.33-32 FURNITURE/FIXTURES 6,500 - 6,500 WONDERWARE SOFTWARE WONDER 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 19,000 - 19,000 METER REPLACEMENT PROJECT SMRTW 503-7000-580.33-34 METERS 387,013 - 387,013 SCADA UPGRADES AT GLACIER WTP GPSCAD 503-7000-580.33-36 COMMUNICATION EQUIPMENT 289,732 - 289,732 SCADA RADIO & ANTENNA REPLACMENT EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT - - - MISC COMM EQUIP EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 50,393 - 50,393 VARIOUS LAB EQUIPMENT REPL EQUIP 503-7000-580.33-37 LABORATORY EQUIPMENT 16,000 - 16,000 VARIOUS PURIFICATION EQUIP REPL EQUIP 503-7000-580.33-40 PURIFICATION EQUIPMENT 34,000 - 34,000 CONFINED SPACE ENTRY EQUIPMENT WTTOOL 503-7000-580.33-41 TOOLS 15,000 - 15,000 SAFETY EQUIP (TRENCH BOXES AND SPEED SHORING EQUIP)WTTOOL 503-7000-580.33-41 TOOLS 10,000 - 10,000 SAFETY EQUIP WTTOOL 503-7000-580.33-41 TOOLS 25,000 - 25,000 CAT 308 EXCAVATOR BREAKER ATTACHMENT BREAK 503-7000-580.33-41 TOOLS 21,800 - 21,800 LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT - - - EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT 7,500 - 7,500 DROP DECK TRAILER DROPDK 503-7000-580.34-42 TRUCKS - - - 60 SERIES MINI EXCAVATOR MINEXC 503-7000-580.34-42 TRUCKS - - - TRUCK FOR ADDITIONAL CREW 90315 503-7000-580.34-42 TRUCKS 30,302 - 30,302 344 LOADER 90382 503-7000-580.34-42 TRUCKS 104,759 - 104,759 JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 - 20,000 FORKLIFT 90384 503-7000-580.34-42 TRUCKS 51,698 - 51,698 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 62,471 - 62,471 2007 FORD F-150 UNIT 90311A REPL 90311B 503-7000-580.34-42 TRUCKS 30,319 - 30,319 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 44,000 20,000 64,000 PRV VAULT METERING PRVMTR 503-7000-580.35-54 WATER SYSTEM - - - PEMPWCo SYSTEM DESIGN & CONSTRUCTION PEMPWC 503-7000-580.35-54 WATER SYSTEM - - - PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 10,650,862 - 10,650,862 MORAINE BRIDGE SOUTH - WATER MOBS17 503-7000-580.35-54 WATER SYSTEM - - - PRESSURE REDUCTION VALVE/METERING PRVLM 503-7000-580.35-54 WATER SYSTEM - - - SCHOOL NEW SVC LINE SCHOOL 503-7000-580.35-54 WATER SYSTEM - - - 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 63,000 - 63,000 Page 179 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS GLACIER CREEK WTP INTAKE ENGINEERING GCINTK 503-7000-580.35-54 WATER SYSTEM 120,000 - 120,000 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 117,320 - 117,320 CIP BUREAU AREA PHASE 3 WTBRP3 503-7000-580.35-54 WATER SYSTEM 524,367 - 524,367 CIP BUREAU AREA PHASE 4 WTBRP4 503-7000-580.35-54 WATER SYSTEM 650,000 - 650,000 CIP BIG THOMPSON AVE (HWY 34) MAIN BTHOMP 503-7000-580.35-54 WATER SYSTEM - - - MALL ROAD-HWY36 CROSSING MALL36 503-7000-580.35-54 WATER SYSTEM - - - 1360 BROOK DRIVE WATER SHOP WATERLINE (KEARNEY SHOP)KEARNY 503-7000-580.35-54 WATER SYSTEM 39,950 - 39,950 PARKING STRUCTURE WATERLINE PKGWTR 503-7000-580.35-54 WATER SYSTEM 100,000 - 100,000 BIG HORN DR WATER MAIN REPL BHWTRM 503-7000-580.35-54 WATER SYSTEM 315,694 - 315,694 SPRUCE DRIVE WATER MAIN REPL SPWTRM 503-7000-580.35-54 WATER SYSTEM 295,496 - 295,496 DEVILS GULCH WATER LINE EXTENSION DEVEXT 503-7000-580.35-54 WATER SYSTEM 12,000 - 12,000 GC DISINFECTION OUTREACH AND VERIFICATION EFFORT GCDOVE 503-7000-580.35-54 WATER SYSTEM 10,044, 000 - 10,044,000 CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 271,079 - 271,079 YMCA/THUNDER MOUNTAIN PUMP HOUSE *YTHDR 503-7000-580.35-54 WATER SYSTEM 207,000 - 207,000 UTILITY MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 30,000 - 30,000 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 98,874 - 98,874 GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 25,721 - 25,721 LAB MGT/OVERALL DATA MGT SOFTWARE WLSOFT 503-7000-580.37-01 SOFTWARE DEVELOPMENT - - - BUDGET MODULE PROJECT BUDGET 503-7000-580.37-01 SOFTWARE DEVELOPMENT 3,000 - 3,000 UTILITY BILLING MODERNIZATON PROJECT UBPRTL 503-7000-580.37-01 SOFTWARE DEVELOPMENT 2,000 (2,000) - CIP USA WATER RIGHTS WITH BOR WTRRBR 503-7000-580.37-10 WATER RIGHTS 48,797 - 48,797 WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 40,000 - 40,000 TOTAL WATER FUND 27,321,143 18,000 27,339,143 PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS 265,000 - 265,000 DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 272,000 - 272,000 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 376,000 - 376,000 TOTAL FLEET MAINTENANCE FUND 913,000 - 913,000 Page 180 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2021 Adopted Projects BA # 7 - 2021 BUDGET Amendment 2021 Amended Projects TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS LAPTOP COMPUTERS LPTOP1 625-2500-425.26-33 DATA PROCESSING EQUIPMENT 15,000 - 15,000 PHONE SYSTEM UPGRADE PHONES 625-2500-425.26-46 COMMUNICATION EQUIPMENT 7,590 - 7,590 WIRELESS HOTSPOT GRANT HOTSPT 625-2500-425.33-36 COMMUNICATION EQUIPMENT 6,100 - 6,100 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 44,000 - 44,000 NEW NETWORK SWITCHES / WIFI COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 10,000 - 10,000 NAS/BACKUP COMPONENTS NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 20,000 - 20,000 VERIZON ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT - - - EDGE ROUTER REPLACEMENT NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 5,000 - 5,000 IT REMOTE ACCESS SOFTWARE (BONGAR)NETWRK 625-2500-425.37-01 SOFTWARE - - - TOTAL INFORMATION TECHNOLOGY FUND 107,690 - 107,690 POLICE G-106A 2004 FORD EXPLORER G-106A 635-7000-435.34-42 TRUCKS - - - POLICE G-155 CRUISER REPLACEMENT G-155A 635-7000-435.34-42 TRUCKS - 64,000 64,000 POLICE NEW UNIT FOR NEW OFFICER POSITION G-153 635-7000-435.34-42 TRUCKS 8,649 - 8,649 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 21,068 - 21,068 POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS 60,000 - 60,000 STREETS -NEW STREET SWEEPER COMBINE G116A & G97B G116A 635-7000-435.34-42 TRUCKS 248,526 - 248,526 PARKS G-66B G66C 635-7000-435.34-42 TRUCKS 42,000 - 42,000 FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 - 70,450 TOTAL VEHICLE REPLACEMENT FUND 450,693 64,000 514,693 TOTAL PROJECT RECAP 59,044,713$ 99,000$ 59,143,713$ Page 181 General Fund Community Reinvestment Fund Total Total Revenues 30,142,067 8,889,000 39,031,067 Less: Capital Grants (One time funds)553,266 750,000 1,303,266 Transfers between GF & CRF 6,047,892 8,000,000 14,047,892 6,601,158 8,750,000 15,351,158 Net Ongoing Revenues 23,540,909 139,000 23,679,909 Total Expenditures 28,717,392 9,094,642 37,812,034 Less: Transfers between GF & CRF 8,000,000 6,047,892 14,047,892 Less One Time Expenditures: Contingencies 250,000 - 250,000 Parking Garage Maintenance Reserve 12,000 - 12,000 Comprehensive Plan 300,000 - 300,000 CIP - Downtown Wayfinding 2021 - 142,268 142,268 Community Drive Intersection Project - 1,552,141 1,552,141 Facility Needs Study - 101,791 101,791 Town Hall AC Unit Replacement - 198,000 198,000 Event Center Roof/Grandstand Roof 101-5500-455-25-02 20,000 - 20,000 Visitor Center External Doors 101-2600-426-32-22 55,000 - 55,000 Electric Trolley #2 454,370 - 454,370 Community Initiative Funding 101-1900-419-91-47 35,000 35,000 1,126,370 1,994,200 3,120,570 Net Ongoing Expenditures 19,591,022 1,052,550 20,643,572 Net Ongoing Rev vs Exp 3,949,887 (913,550) 3,036,337 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS ONGOING REVENUES VS ONGONG EXPENDITURES Page 182 General Fund Comm Reinvestment Fund Total Fund Balance 13,351,453$ 10,000$ 13,361,453$ Reserves to Exclude Parking Garage Maintenance Reserve 36,000 - 36,000 Prepaids and Restricted Donations Estimate 248,771 - 248,771 CRRSAA Grant Reserves 246,764 - 246,764 531,535 - 531,535 Fund Balance Subject to Reserve Calculation 12,819,918 10,000 12,829,918 Total Expenditures 28,717,392 9,094,642 37,812,034 Less Transfers Out Between GF & CRF 8,000,000 6,047,892 14,047,892 Net Expenditures 20,717,392 3,046,750 23,764,142 Less Capital Expenditures Second Electric Trolley 454,370 - 454,370 CIP - Downtown Wayfinding 2020 - 142,268 142,268 Community Drive Intersection - 1,552,141 1,552,141 Visitor Center External Door Replacement 55,000 - 55,000 Museum Annex Foundation - 110,000 110,000 Town Hall AC Unit Replacement - 198,000 198,000 New Speed Alert Sign Trailer 16,500 - 16,500 Restorative Justice Remote Conferencing Tech 3,280 - 3,280 Variable Message Sign 8,587 - 8,587 COVID Outdoor Winterization Equipment 24,790 - 24,790 Cobb-Macdonald Cabin Re-roof 15,000 - 15,000 Total Capital to Exclude 577,527 2,002,409 2,579,936 Total Expenditures Subject to Reserve Calculation 20,139,865$ 1,044,341$ 21,184,206$ Projected Reserve Ratio as of 12-31-2021 63.7%1.0%60.6% TOWN OF ESTES PARK BA # 7 - 2021 BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO Page 183 TOWN OF ESTES PARK BA # 7 - 2021 BUDGET SCHEDULE OF BUDGET CHANGES ALL FUNDS Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase Decrease) Ongoing Increase Decrease) Total Changes Increase Decrease) 101 General Fund Outside Entity Funding NA Update Transfer to Fire Dept for ST Estimate Ongoing - 182,146 182,146 101 General Fund Police All Various small revisions based on the department's year end estimates Ongoing - (18,143) (18,143) 101 General Fund Community Development Planning Increase for EPHA contract to manage the sale of Pawnee Meadows home with attainable housing restrictions - offset by proceeds from home sale One Time 3,735 - 3,735 101 General Fund Town Administrator NA Increase for 3rd party PD investigation - funding transferred from Risk Management Fund One Time 15,000 - 15,000 101 General Fund Community Development Building Safety Increase appropriations for Safebuilt contract due to additonal building permits - offset by the additional building permit revenue Ongoing - 84,000 84,000 101 General Fund Public Works Transit Increase funding for the shuttle bus for Dec - will use CRRSAA grant funding One Time 20,000 - 20,000 101 General Fund NA NA Increase transfer to Comm Reinvest Fund for TABOR excess estimate One Time 3,699,143 - 3,699,143 204 Community Reinvestment FNA NA Increase transfer back to General Fund for TABOR excess estimate One Time 3,719,892 - 3,719,892 238 Community Center Fund NA NA Increase payment to the EV Rec & Park District based on the revised sales tax estimate Ongoing - 194,773 194,773 503 Water Fund Capital Outlay NA Replace Water Fund truck # 90310A - sold current vehicle to Fleet Maintenance and will purchase a replacement - offset by asset sale revenues One Time 20,000 - 20,000 606 Medical Insurance Fund NA NA Increase estimated claims paid for year end estimate - partially offset by additional stop loss insurance policy revenues Ongoing - 763,640 763,640 612 Fleet Maintenance Fund NA NA Adjusted personnel budget based upon latest year end estimate Ongoing - 17,030 17,030 612 Fleet Maintenance Fund NA NA Decreased building remodel project to meet Policy 660 reserve requirements at year end One Time (43,000) - (43,000) 635 Vehicle Replacement Fund NA NA Replace police car unit # G155 - CIRSA totaled the car and we anticipate about $41,000 in additional revenues from the CIRSA claim One Time 64,000 - 64,000 645 Risk Management Fund NA NA Decrease small claims for transfer to the General Fund for the PD investigation One Time (15,000) - (15,000) 645 Risk Management Fund NA NA Increase transfer out to General Fund for the PD investigation One Time 15,000 - 15,000 Total Appropriation Changes 7,434,770 1,223,446 8,658,216 Page 184 TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Koenig Board of Trustees Through: Town Administrator Machalek From: Jason Damweber, Assistant Town Administrator Date: December 14, 2021 RE: 179 Stanley Circle Property (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION X OTHER QUASI-JUDICIAL YES X NO Objective: To provide the Town Board with an opportunity to discuss the Town-owned property located at 179 Stanley Circle and its potential future use as a space for childcare. Present Situation: The Town Board’s 2020 Strategic Plan included an objective to identify Town-owned properties that might be suitable for childcare facilities. While a handful of properties were identified – including the Fish Hatchery and Dry Gulch properties – one rose to the top of the list because of its location and the fact that there is an existing building on site that could possibly be repurposed: 179 Stanley Circle. The property currently has a single-family residence used to house Town staff. Items/issues for the Board to consider: • The parcel is approximately .79 acres and abuts federal property (where the power/transmission lines are) • An aging single-family house, about 2,000 square feet, is currently located on the property. • The property is currently zoned “E.” In this zone a “daycare” facility can be considered for the site but only as a primary use. It cannot be an accessory use to the residential component. o Rezoning may not be necessary if a Special Review process is successful. • Depending on use, access, traffic, and parking issues may need to be addressed as part of any new development. • We expect that spaces for childcare will be incorporated into two pending workforce housing developments: the Prospector and Fish Hatchery. Page 185 •Additional considerations from staff perspective: o Staff recommends that any changes to the property that are geared toward the creation of a space for childcare also include a workforce housing component. o If a space for childcare is created, it should be targeted specifically toward infant/toddlers. o Improvements to the existing structure would be very costly; per an assessment of the building by our Facilities Manager, demolition and rebuilding would likely be a better option. o Altering the property’s use in any way would require a significant amount of staff time, even if a third-party partner developed the site; this work was not identified in the Adopted 2022 Strategic Plan nor budgeted for. Proposal: That the Town Board provide direction to staff regarding the 179 Stanley Circle property. In particular: •Does the Board desire to repurpose the property for childcare, continue to use the property to house Town staff or for other workforce housing, a combination of both, or something else? •If used for childcare, what are the Board’s expectations regarding the Town’s role in the planning and creation of the space vis-à-vis another entity such as EVICS or a childcare provider. •Assuming we do something different with the property, in addition to leveraging the property, what level of funding (if any) would the Board want to dedicate to the project? •If action is desired, what are the Board’s expectations regarding the timing of the work? Advantages: •Capacity for childcare in the community in scarce, specifically for infants and toddlers. Lack of space has been identified as a major contributing factor. Disadvantages: •Changing how the property is used in the short term will require reprioritization of staff work plans. Financial/Resource Impact: •TBD Level of Public Interest: Medium Attachments: 1.Property Map Page 186 ATTACHMENT 1Page 187