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Home My WebLink AboutPACKET Estes Park Comprehensive Plan Advisory Committee 2021-11-18ESTES FORWARD CompPAC – TOWN OF ESTES PARK TO BE HELD VIRTUALLY Thursday, November 18, 2021 9:00 a.m. Estes Park, CO 80517 The Estes Park Board Comprehensive Plan Advisory Committee will participate remotely due to the Declaration of Emergency signed by Town Administrator Machalek on March 19, 2020, related to COVID-19 and provided for with the adoption of Ordinance 04-20 on March 18, 2020. Procedures for quasi-judicial virtual public hearings are established through Emergency Rule 06-20 signed by Town Administrator Machalek on May 8, 2020, and outlined below. Please click the link below to join the meeting: https://zoom.us/j/92672524563 Or Join by Telephone: 1. Dial US: +1 833-548-0276 (toll free) 2. Enter Meeting ID: 926 7252 4563 followed by # The meeting will also be live-streamed on the Town’s Youtube Channel and recorded and posted to YouTube and www.estes.org/videos within 48 hours. Public Comment When the moderator opens up the public comment period for an agenda item, attendees wishing to speak shall: 1. Click the “Raise Hand” button, if joining online on the Zoom client, or 2. Press *9 and follow the prompts if joining by telephone. 3. If you are watching live on YouTube, please call the number listed above, and mute your computer audio for the duration of your remarks. Once you are announced, please state your name and address for the record. To participate online via Zoom, you must: • Have an internet-enabled smartphone, laptop or computer. • Using earphones with a microphone will significantly improve your audio experience. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. Prepared November 12, 2021 AGENDA COMPREHENSIVE PLAN ADVISORY COMMITTEE (CompPAC) TOWN OF ESTES PARK Thursday, November 18, 2021 9:00 a.m. – 11:00 a.m. 1. CALL TO ORDER 2. AGENDA APPROVAL 3. CONSENT AGENDA APPROVAL A. Minutes from October 21, 2021 4. PUBLIC COMMENT (Please state your name and address). 5. GUEST SPEAKERS: A. Cato Kraft, Director, Estes Park Nonprofit Resourse Center B. Reuben Bergtsten, Director, Utilities, Town of Estes Park 6. OTHER A. Recognition of Service to CompPAC for Michael Kennedy Chair Heiser B. Meeting in a Box kit Jessica Garner C. **Upper Thompson & Estes Park Sanitation Districts: 12/2 7. ADJOURN ** Please submit questions in advance to Jessica Garner (jgarner@estes.org) to ensure they’re addressing pertinent issues. Prepared 11/12/2021 Town of Estes Park, Larimer County, Colorado, October 21, 2021 Minutes of a Regular meeting of the Comprehensive Plan Advisory Committee of the Town of Estes Park, Larimer County, Colorado. Meeting held via ZOOM in said Town of Estes Park on October 21 2021. Committee: Chair Matthew Heiser, Vice-Chair Bob Leavitt, Members David Bangs, Eric Blackhurst, Kirby Nelson-Hazelton, John Schnipkoweit, Karen Thompson, Rose Truman, David Wolf, David Shirk, Matt Comstock, Mike Kennedy Also Attending: Community Development Director Jessica Garner, Larimer County Community Development Director Lesli Ellis, Trustee Barbara MacAlpine, Senior Planner Jeff Woeber, Recording Secretary Karin Swanlund Absent: Kennedy, Shirk, Comstock Chair Heiser called the meeting to order at 9:00 a.m. APPROVAL OF AGENDA: The motion passed with a visual thumbs-up vote. PUBLIC COMMENT. None CONSENT AGENDA: 1.Approval of Minutes from October 7, 2021 2.Approval of updated Bylaws. It was requested to pull the Bylaws off consent and move to an action item. It was moved and seconded (Leavitt/Bangs) to approve the minutes. The motion passed with a visual thumbs-up vote. ACTION ITEM: The updated Bylaws have a reference to CFAB instead of CompPac. The mistake has been corrected. It was moved and seconded (Cooper/Leavitt) to approve the Bylaws. The motion passed with a visual thumbs-up vote. DISCUSSION ITEMS: (all comments have been summarized) Miriam McGilvray, Project Manager for Logan Simpson, discussed how the outreach would be handled and the expectations of the Committee members. It is important to remember who to engage and get the word out about upcoming Community Visioning Events. Chair Heiser asked that Logan Simpson tell the Committee what they are looking for from the community engagement, a “meeting in a box.” Member Thompson noted that talking points and standard answers would help with outreach. Director Garner shared the engageestes.org website is the best place to send people who have questions. Vice-Chair Leavitt asked for the list of stakeholders be shared with the Committee. The “Snapshot” document was centered around already engaged stakeholders, and the 33 interviews are not nearly enough to base the plan data on. The information was obtained by a joint effort from the consulting teams. The 2020 census data is trickling in, and only pieces of that were used. Member Blackhurst asked how the taxing districts that have presented at the CompPac meetings fit into the scope of the Comprehensive Plan. Director Garner stated that a Comp Plan isn’t a regulatory document but a guidebook to form the common goal that draft CompPAC – Oct, 21, 2021 – Page 2 encompasses all aspects of a community, “the should”; the Development Code is “the shall.” The role of all the “players” is essential to understand. Next steps: after the engagement process, a summary of the data collected will be done, and a joint meeting with the Estes Valley Comp Plan Committee will be held in December to present the results. The November 18 meeting will host Cato Kraft from EPNRC and Ruben Bergsten from the Utilities Department. Both sanitation districts will speak at the December 2 meeting. There being no further business, Chair Heiser adjourned the meeting at 10:20 a.m. Karin Swanlund, Recording Secretary draft THANK YOU FOR ENGAGING YOUR COMMUNITY DURING THIS VISIONING OUTREACH PHASE! This joint planning effort is the first of its kind in nearly three decades, and both the Town and County are committed to engaging residents from across the Valley. The Virtual Visioning Workshops and online visioning activities will help empower everyone to participate in a community-wide dialogue as we work toward a shared vision for the Estes Valley. This Visioning Meeting in a Box Kit was created to help you engage your colleagues, neighbors, and friends in a discussion about their vision and goals for Estes Forward. We hope your group will think “outside the box” as part of their visioning. The ideas you generate will be woven into the unified vision that will ultimately guide the Comprehensive Plan’s policies and strategies. IMPORTANCE OF VISIONING • Visioning is a process for the community to define the future it wants. • A long-term Vision for the Comprehensive Plan will act as a directional compass for the community and decision-makers for the next 10- 20 years. • The Vision should emphasize shared community values and assets rather than needs. • It is essential that the Vision is based on thoughtful community input that represents a broad range of community members. • The result of the Visioning Activities in this phase will be a Vision Statement and/or set of guiding principles or values. GOAL OF THIS ACTIVITY Participants are encouraged to identify and refine shared values and themes that will input into a clear, concise, unified draft vision for the Town and surrounding County. These conversations are designed to discuss the challenges and opportunities facing Estes, and bring participants together to find common ground. This outreach is intended to create a positive and forward-thinking Comprehensive Plan vision that is community-driven and supported by both Town and County residents. THIS KIT INCLUDES: 1. Visioning Discussion Directions on how to facilitate a private Visioning Discussion. This is a similar format and discussion structure to the public Virtual Visioning Workshops. 2. Frequently Asked Questions background information about the Estes Forward process. 3. Fliers and informational graphics to share with your friends and neighbors to invite them to participate in a Visioning Workshop or online activities in November. 4. A Submission Form to complete and return if you host a private Visioning Discussion. PLEASE PROVIDE YOUR OWN: 1. Pens 2. Ideas! This activity works best with 15 people or less. If you’re expecting more, plan to break up into smaller groups of 10–15. You will need a facilitator for each discussion group. The facilitator(s) should review the discussion instructions (on the next page) before beginning. VISIONING MEETING IN A BOX KIT 1 2 VISIONING DISCUSSION DIRECTIONS WELCOME AND INSTRUCTIONS 1. Start with a brief introduction to Estes Forward—feel free to read from the “Frequently Asked Questions” sheet. 2. Explain the goal of this session and remind everyone of some simple ground rules: • Listen and be respectful of other people’s ideas. • Be concise and let everyone have a chance to speak. 3. Select a facilitator (you or another participant). If there are more than 15 people, break into smaller groups of around 10 people each and make sure each group has a facilitator. FIRST SMALL GROUP DISCUSSION The facilitator(s) should lead the group(s) in the following exercise. Feel free to read the italicized instructions for participants. 1. INTRODUCTIONS & WARM-UP QUESTION. We’ll start with a round of introductions: say your name and answer “Name one thing you love and value about your community that you don’t want to lose.” 2. VISION IDEA BRAINSTORM. Now that we’ve gotten warmed up by thinking about some of the things we love that we want to keep in Estes, our first big question is: What do you want Estes to be in 20 years? • Show the visioning ideas on the following page that were derived from feedback received during initial stakeholder and committee feedback. Have each person share one or two thoughts, ensuring you get to discuss multiple topics. If your meeting time is limited, keep this part of the conversation to about 20-25 mins. • Facilitator questions to prompt more feedback and discussion: • If you left Estes for 20 years, what do you hope to see when you come back? • What should Estes win an award for… • From these words, or adding your own, describe your vision for Estes in 20-years in 5 words or less. RECONVENE AND CONSOLIDATE If you have more than one discussion group, have each group share their top visioning components and direction for the plan topics. Briefly discuss how these new visioning ideas work together or could be consolidated under a bigger idea. 3 Visioning Ideas We’ve Heard So Far This word cloud pulls from the exercises and conversations that we have had throughout the process so far. This includes input from the CompPAC, EVPAC, one-on-one interviews, and Listening Sessions. The larger the word, the more often it was articulated. 4 5 SECOND SMALL GROUP DISCUSSION The facilitator(s) should lead the group(s) in the following exercise. Feel free to read the italicized instructions for participants. This discussion should take about 20-25 minutes. PLAN TOPIC DIRECTION. You may have noticed some very specific ideas coming out of the last discussion. While many of those ideas may not be “big picture” enough for a vision statement, they can be great guidance for goals or policies in the plan. Estes Forward is structured around 6 plan topics, modeled on the Colorado Resiliency Framework. 1. Community (governance and land use) 2. Economy (workforce and adaptive economy) 3. Health & Social (services, amenities, and community well-being) 4. Housing (supply, affordability, and vulnerability) 5. Infrastructure & Transportation (critical infrastructure, utilities, and transportation) 6. Natural Resources & Hazards (watersheds, forests, agriculture, and recreation areas) Think back to the first discussion and pick a plan topic from the above list that you want to provide more direction on. How would would you describe the ultimate vision for that topic? Brainstorm a statement that is framed as a desired future condition. For example: • Housing: Housing I can afford • Natural Resources: Innovative climate solutions • Health and Social: Quality education for all WRAP-UP AND THANK YOU Now that you’ve reached shared understanding of a vision for Estes, thank everyone for their participation, and remind them of the ways they can stay involved in Estes Forward: • Sign up for email updates at www.EngageEstes.org • Encourage friends and neighbors to attend a Virtual Visioning Workshop or provide their feedback online at www.EngageEstes.org SUBMIT YOUR RESULTS! Submit the group’s feedback by email or drop off at Town Hall. Use the Submission Form itself or simply as a guide to how to structure the input. • Scan or take a picture of your Submission Form and/or meeting notes and email to planning@estes.org • Drop off the Submission Form and/or meeting notes at Town Hall (170 MacGregor Ave., Estes Park) • Mail to P.O. Box 1200, Estes Park, CO 80517 6 WHAT IS ESTES FORWARD? The Town of Estes Park and Larimer County are rewriting the 1996 Estes Valley Comprehensive Plan to more accurately and holistically guide the day-to-day decisions that affect the Estes Valley into the future. This coordinated effort with Larimer County is called Estes Forward and will address topics pertinent to the rural unincorporated areas as well as areas of mutual interest and engage both County and Town residents and stakeholders. The purpose of Estes Forward is to produce a practical and long-term guide for the Town of Estes Park and Larimer County. It will articulate a common vision for the future, define goals, policies and a desired future land use character with the Town and the surrounding Valley. WHAT IS THE PLANNING AREA? The planning area for Estes Forward includes the Town limits of Estes Park as well as the area surrounding the Town, including the Estes Valley Planning Area. The State of Colorado mandates an additional three- mile study area beyond current boundaries for all Colorado municipalities to establish an understanding of regional land development patterns and service and infrastructure capacity in the event that future annexation opportunities arise. WHY ARE WE DOING THIS NOW? The plan provides a roadmap for the Town and surrounding County. It is important that the plan reflects current conditions and trends and that it addresses the issues that are important to the community (issues that will change over time). Much has changed in Estes Park and the Valley since the current comprehensive plan was adopted in 1996. In order to make sure our plan is addressing the issues and challenges that we are facing today and that we will face in the next 10-20 years, it is important to make sure the plan is up to date. PHASE 1 SETTING THE FOUNDATION 1. Initiation and Ongoing Management 2. Engagement Strategy 3. Public Kickoff and Qualitative Assessment 4. Comprehensive Plan Audit 5. Existing Conditions and Trends Analysis PHASE 2 DEFINING THE DIRECTION 6. Visioning Outreach 7. Community Choices and Priorities Outreach PHASE 3 REALIZING THE PLAN 8. Policy Framework Development 9. Adaptive Management and Implementation Plan 10. Draft Plan and Public Review 11. Adoption Hearings and Final Plan 2021 April October 2022 April December WHAT IS THE TIMELINE? We anticipate that this conversation and public engagement process will unfold over the next year with an estimated completion at the end of 2022. FREQUENTLY ASKED QUESTIONS www.EngageEstes.org VISION IDEA BRAINSTORM Describe your groups shared vision ideas for Estes in 20 years: PLAN TOPIC DIRECTION EXERCISE Date Location Name of Host Number of People Who attended VISIONING KIT SUBMISSION FORM Circle which plan topic(s) your group focused on: 1. Community 2. Economy 3. Housing 4. Health and Social 5. Infrastructure and Transportation 6. Natural Resources and Hazards What visioning ideas or direction was generated for that plan topic? PLEASE EMAIL TO PLANNING@ESTES.ORG OR DROP OFF AT TOWN HALL WHEN COMPLETE. SHARE YOUR VISION! If you live, work, do business, or visit the Estes Valley, we want to hear what you envision for the community. Join us at an upcoming virtual workshop or participate online to help develop a community-driven vision for the joint Estes Forward comprehensive planning process. www.EngageEstes.org THE TOWN OF ESTES PARK AND LARIMER COUNTY INVITE YOU TO JOIN US ESTES FORWARD VISIONING ZOOM WORKSHOPS ONLINE ACTIVITIES WHAT IS THIS ABOUT?PARTICIPATE! The Town and County are working with the community on the joint Estes Forward comprehensive planning process. The whole Estes community is invited to participate throughout November. This public outreach will help identify shared values and guiding principles to develop a clear, concise, unified draft vision for the future that will guide the comprehensive plan. Virtual Visioning Workshops 1. November 3 | 6:00 - 7:30 PM • Follow this link to register: https://larimer- org.zoom.us/meeting/register/tJctc- CurD0vHdLOBHFI1lkKebVAIhAFBobw 2. November 17 | 12:00 - 1:00 PM • Follow this link to register: https://larimer- org.zoom.us/meeting/register/tJckfu- urjktGdAQ37GkpCkvzLU-hCczNlJk 3. TBD @ TBD (Encuentro en español) Online Visioning Activities and Questionnaire (available November 1—28) VISIONING ZOOM WORKSHOPS ONLINE ACTIVITIES Save the Date! VIRTUAL VISIONING WORKSHOPS • November 3 @ 6:00 PM • November 17 @ 12:00 PM • TBD @ TBD (Encuentro en español) ONLINE VISIONING ACTIVITIES • Visioning Questionnaire • Mark on the map to celebrate the places you love the most www.EngageEstes.org ZOOM WORKSHOPS ONLINE ACTIVITIES Share your Vision Online VIRTUAL VISIONING WORKSHOPS • November 3 @ 6:00 PM • November 17 @ 12:00 PM • TBD @ TBD (Encuentro en español) ONLINE VISIONING ACTIVITIES • Visioning Questionnaire • Mark on the map to celebrate the places you love the most Participate Today! Join the conversation on Zoom COMMUNITY VISIONING EVENT THIS WEEK! www.EngageEstes.org