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Home My WebLink AboutMINUTES Water Committee 1988-01-140 0 RECORD OF PROCEEDINGS V Water Committee January 14,1988 Committee:Chairman Dickinson,Trustees Aldrich and Barker Attending:Chairman Dickinson Also Attending:Mayor Dannels,Town Administrator Hill, Public Works Director Widmer,Finance Officer Vavra,Assistant Public Works Director Gerstberger,Planner Stamey, Water Superintendent Goehring,Bill Van Horn,Bob Van Horn,Dave Stewart,Clerk O ‘Connor Absent:Trustees Aldrich and Barker EPURA -REQUEST TAP FEE WAIVER FOR CONFLUENCE PARK. The Committee reviewed a letter dated January 7,1988 submitted by Art Anderson,Executive Director/EPURA requesting the Town waive its fee for a 2”water tap in the Confluence Park area. The Town invoiced EPURA $8,650 for a 2”water tap and allowed a credit in the amount of $2,432 for two existing 3/4”water taps for a total due of $6,218.Director Widmer reported the Water Department has not charged a tap fee for any of the Town’s park projects;EPURA has been included in this general philosophy.It has been determined most municipalities require all agencies to pay tap fees.Director Widmer suggested the Town adopt a policy and begin charging all customers for tap fees,regardless of inter—departmental status.Following discussion,the Committee recommends (1)such a policy be adopted,and (2)denial of EPURA’s request. STREAMSIDE COTTAGES -REQUEST TOWN’S PARTICIPATION IN WATER MAIN EXTENSION COSTS. Bill Van Horn appeared before the Committee representing Bob Van Horn,Developer of Lot 2,Deer Crest Subdivision.A development plan for the aforementioned property was submitted to the Plan ning Commission December 15,1987.One of the conditions for approval included resolution of the water line extension.Mr. Van Horn submitted a proposal whereby the proposed 6”water line would be extended to an existing 2”line,and the proposed fire hydrant would be relocated to the south approximately 200’.If the Town supplied the 6”pipe from the south side of the river crossing to the existina 2”line,the developer would provide the excavation and installation.Public Works Director Widmer reported the material is currently in stock at the service facility.The Town has an opportunity to upgrade its system to existing customers at a minimal cost.Staff suggested approval of the proposal contingent upon the developer preparing and submitting engineered design drawings and “as—built”drawings of the waterline project.The engineered design drawings would require Town approval prior to construction and the “as—built” drawings would require Town acceptance when the project is constructed.The Committee recommends approval of the proposal contingent upon the aforementioned conditions. PROSPECT MOUNTAIN P.U.D.,7TH FILING -REQUEST TO ALLOW COMMON TRENCH FOR POWER AND WATER LINES. On October 20,1987,the Planning Commission conditionally approved the Final Plat for the 7th Filing of Prospect Mountain P.U.D.Director Widmer reported revised drawings were submitted the day of the meeting;an adequate amount of time was not allowed for a thorough review,however,the plans did indicate a RECORD OF PROCEEDINGS Water Committee -January 14,1988 -Page two other utilities under the water line.Due to the limited review period,the revised drawings did not receive Town approval.Bill Van Horn,representing the developer,appeared before the Commit tee seeking resolution of the common trench for both power and water lines.Water Superintendent Goehring reported on increas ing maintenance and safety concerns the Department is experienc ing with this concept of construction.Director Widmer stated the Town’s Water System Design and Construction Standards, adopted in 1979,did not specifically address a common trench for utilities.Mr.Van Horn stated the developer is concerned with any potential hazard due to the common trench;however,in Mr. Van Horn’s opinion,construction was performed pursuant to the National Electric Code which has also been adopted by the Town. Installation of two separate trenches does not alleviate a potential electrical hazard.Mr.Van Horn also stated general practice today is to consolidate utilities in one trench. Following discussion,the Committee recommends the developer submit a cross—section agreeable to the Town,finding an area for negotiation. CORROSION STUDY -PRESENTATION OF FINAL REPORT AND RECOMMENDA TIONS. Final Report:As recommended by the Committee July 9,1987, Stewart Environmental Consultants conducted a Corrosion Study to examine treatment and.operational alternatives to deal with potential corrosion problems in the Town’s water system.Dave Stewart presented the final report and summarized key points of the study which include:(1)the water is extremely corrosive (the raw water is corrosive and becomes more so with treatment) (2)A “pilot plant”should be constructed and operated to aid in the evaluation of chemicals and treatment schemes which could be implemented in the existing plants,and (3)a dichotomy exists in treating the Town’s water——full chemical treatment removes Giardia;however,this treatment increases corrosivity.Two computer software programs were developed and submitted which will aid water treatment plant personnel in developing a chemical addition program which can reduce corrosion rates. Director Widmer stated a great deal of useful information was supplied in the report.The Town’s distribution system is almost entirely cement-lined ductile iron pile and hare steel pipe. Reducing the corrosion rate is of utmost importance. PILOT PLANT --REQUEST TO FUND APPLICATION. The Committee reviewed a memorandum dated January 12,1988 submitted by Assistant Director Gerstberger.In summary,the memorandum advised funds might be available through a grant program offered by the Environmental Protection Agency (EPA)for cost of operation of the pilot plant recommended in the Corrosion Stud’T.Stewart Environmental Consultants has submitted a pro posal in the amount of $6,000 for development of a work plan which would be submitted to EPA.The initial expenditure of $6,000 could presumably be the Town’s only cash outlay in this project.The pilot plant program might be shared at a later date with various other mountain communities.Discussion followed, with the Committee recommending the Stewart Environmental pro posal in an amount not—to—exceed $6,000 he approved and that application for the pilot plant be made. WATER SYSTEM DESIGN AND CONSTPUCTION STANDARDS -REQUEST AU THORIZATION TO BEGIN RFP PROCESS. As stated previously during the meeting,the aforementioned standards were adopted in 1979.The Department is requesting authorization to begin the RFP process to update the standards. An update should be completed prior to the Department’s 1988 0 0 RECORD OF PROCEEDINGS Water Committee -January 14,1988 -Page three Capital Improvement Program.Project estimates are difficult to ascertain at this time;however,prior to additional action,the Committee would receive an opportunity to review all proposals. The Committee recommends approval of the request. REPAYMENT OF LOAN NECESSITATED BY WINDY GAP ASSESSMENT. The Committee reviewed a schedule for repayment of the aforemen tioned loan in the amount of $370,000 from the Self Insurance Fund.The interest—free loan from the Self Insurance Fund was necessitated by the Windy Gap Assessment for 1987.Finance Officer Vavra listed three options for repayment: 1.A combination of cash on hand and maturing CDs which would result in complete repayment by May,1988. 2.Repay the loan in full prior to April 1,1988 from maturing CDs. 3.Repay the loan from proceeds of the sale of the Windy Gap water. The Committee recommends Option 2 be approved which would result in payment in full prior to April 1,1988. REPORTS: The Committee reviewed the Customer Service Response Report for December,1987. Year—end water billed has increased 10.6%and year—end water revenue has increased 16.8%. 71%of all treated water was accounted for in December.Meter reading cycles were disrupted which affects the Accountable Water Report.The monthly peak of 1,024,000 gallons of water was reached December 26,1987. Work is proceeding on the Cascade Diversion Project.Footings have been poured for the north half of the river.The contractor is in the process of forming—up the river walls. New filter sand was installed at the Glacier Creek Plant.Water Superintendent Goehring devised a system of installing the sand in lieu of carrying the 100#sacks.Cost savings have been extremely significant.The recently installed streaming current monitor is tracking turbidity and flow rate;with the new filters and associated equipment,the plant is operating at a very high efficiency. The Department is in the process of replacing all media of both filters at the Big Thompson Plant also.The plant is “off-line” at the current time;however,the plant should be in full opera tion by end of January. There being no further business,the meeting adjourned. .4] Vickie O’Connor,Town Clerk APPR3Th1 j JAN261988 TON Ur EiIES PARK BOARD OF TRUSTEES