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HomeMy WebLinkAboutMINUTES Water Committee 1988-09-08C BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS /Water Committee September 8,1988 Committee:Chairman Dickinson,Trustees Barker and Garrett Attending:All Also Attending:Mayor Dannels,Trustee Aldrich,Town Administrator Klaphake,Public Works Director Widmer,Finance Officer Vavra, Carl Burgener,Norm Ream,and Bob Witherell/Park Entrance Mutual Pipeline and Water Company,Phil Moenning,Clerk 0 ‘Connor Absent:None Chairman Dickinson called the meeting of the Water Committee to order at 2:02 P.M. RURAL WATER APPLICATIONS: Attorney Opinion/Application Approval.As requested by the Committee August 11,1988,staff obtained a legal opinion from Town Attorney White concerning current policy whereby all said applications are considered by the Committee.Attorney White confirmed the policy is not contained in the Municipal Code nor required by State Statute;it is,and has been,a Town policy for many years. Following discussion,the Committee recommends said policy he revised to authorize staff to consider and make determinations for standard rural water applications.Those applicants desiring to appeal staff’s determination,plus any application that may contain unique situations are to be submitted to the Committee for review. PARK ENTRANCE MUTUAL PIPELINE AND WATER COMPANY.The Committee reviewed a letter and rural water application submitted by the Park Entrance Mutual Pipeline and Water Company request ing:(1)a single tap into an existing Town-owned 4”main located in Heinz Parkway,and (2)the “bulk water rate”for all water used.The private water system presently serves 13 single family dwellings;the subdivision includes 21 lots.Thus far,a well has adequately served all residents;however,as a caution ary measure,the Water Company desires water from the Town on an “as needed”basis.Secretary Burgener confirmed a petition for inclusion in the Northern Colorado Water Conservancy District had been filed;the process is nearing completion.The Water Company would notify the Town each year when they desired the connection and disconnection of the master meter.Director Widmer advised the Committee of staff’s concerns,and following discussion,the Committee recommends approval of the application contingent upon the following to be contained in an agreement prepared by Town Attorney White: 1.The aforementioned Water Company will contact the Town’s Water Department for connection/disconnection of the master meter. 2.All existing 13 residences will be required to sign the Town’s water agreement which,among other conditions, requires the applicant to consent to,and join in,an annexation of the property should the Town so desire. 0 0 RECORD OF PROCEEDINGS Water Committee -September 8,1988 -Page two 3.At the time property is developed,and a new house requires water,the owner would also be required to sign the the water agreement. 4.While the private water system is connected to the Town’s water main,the well is to be disconnected so as to prevent any cross—connection of both systems. 5.All existing piping will be considered a “service line” and will not,therefore,be maintained by the Town. 6.A master meter will be installed by the Water Depart ment and removed when service is no longer needed. The Town will assess a service charge fee for said connection/disconnection. 7.The “bulk water rate”will be assessed for all water used. PHIL MOENNING -SETTLEMENT PROPOSAL. Phil Moenning appeared before the Committee and presented a letter dated August 10,1988 concerning a proposal to settle the disputed water service fees.In a letter dated August 8,1988 to Mr.Moenning’s legal counsel,Town Attorney White confirmed the Committee recommendations of July 21,1988.Mr.Moenning proposed to accept the Town’s recommendation contingent upon the following: 1.Moenning would surrender the three (3)existing taps. 2.Moenning would not be required to excavate the existing waterline,remove the taps,and reconnect to a new waterline——the present meters and water lines would remain intact. 3.Moenning would receive credit for three (3)3/4”taps, plus 120 fixture value units. 4.Moenning would be charged for the present fixture value charges for the actual fixture units in the existing three cabins. 5.Moenning would be allowed to install a master meter, individual meters,or combination thereof. 6.The Town would agree that Moenning could serve from the 2”tap:(a)all presently constructed improvements, and (b)all those improvements constructed in the future on the 13—acre tract of land.The maximum of 4,000 fixture value units would be included as long as the improvements are served by the 2”main attached to the 2”tap. 7.The Town would agree that the intent of this agreement is to provide water for the buildings on this land without payment of any tap charges or any charges that might be imposed in the future for water service other than the present fixture value charges and metered water use. 8.The Town would agree that this waiver of tap fees would extend to the assigns and successors in title to this property or any portion of it. 9.The Town would acknowledge that this agreement is intended to take precedence over any present or future C RECORD OF PROCEEDINGS Water Committee -September 8,1988 -Page three water department or Town of Estes Park rules for providing water service. In actuality,this proposal would result in approximately $1,000 in revenue for the Town for the first 5 units;however,all future units constructed on the property would pay for all tixture values.In reviewing the proposed settlement,staff contends Conditions #6 and 7 are not satisfactory.The Town cannot warrant the needs of the future development,and will not surrender any future rights with regard to fees.Mr.Moenning stated Condition #6 could be deleted;however,Condition #7 may require language changes. Following discussion,the Committee recommends Town Attorney White prepare the necessary Water Agreement,with the deletion of Condition #6 and revisions made to Condition #7 for submittal to Mr.Moenning.Upon receipt of the Agreement,Mr.Moenning will advise. 1988 WATER SYSTEM IMPROVEMENTS -REVIEW OF BIDS. The Committee reviewed the Bid Summary Sheet for the aforemen tioned improvements.Each bidder was given the option to bid all or any portion of the project,listing individual bids for each. Total bid prices were as follows: BT Construction,Inc.,Broomfield $270,400.00 Duran Excavation,Greeley 287,253.50 Golden Construction,Longmont 312,413.30 The engineer’s estimate was $245,309.50.One local firm,Kitchen and Company,submitted a bid for one phase of the project; however,this price was above the low bidder. HDR Engineering,Inc.,submitted a letter dated September 7,1988 stating they had reviewed the bid tabulations,and based upon their previous experience with the contractor,HDR recommended BT Construction be awarded the project with their bid in the amount of $270,400.The contract completion period is 45 days.Direc tor Widmer confirmed adequate funds are available in the 198$ Budget for completion of this project.Following discussion,the Committee recommends awarding the project to the low bidder,BT Construction,for $270,400.00. WATER TREATMENT PLANTS -DISCUSSION. The Committee reviewed a memorandum dated September 9,1988 submitted by Public Works Director Widmer.In summary,staff desires to re—activate the consultant selection process under the following revised guidelines: 1.RFPs be submitted to approximately 10-15 firms. 2.The “scope of work”include: a.Design of the Marys Lake Treatment Plant. b.Design of the corrosion control modifications to the Glacier Creek and Fall River Water Treatment Plants. c.Prepare a rehabilitation/repair study of the Fall River transmission line. d.Design the influent pressure reducing valve for the Fall River Treatment Plant. 0 RECORD OF PROCEEDINGS Water Committee —September 8,1988 -Page four Staff proposes to prepare a packet which should attract large firms who are regarded to be experts in their field.If the Town is pleased with the consultant selection,perhaps discussion should take place to consider a semi—permanent arrangement with the firm as its Water Engineer for a defined period of time. Discussion followed,with the Committee recommending Director Widmer be authorized to prepare RFPs which are to include the aforementioned guidelines.The Committee is to be advised of the proposals and the interview sessions prior to final submittal at a committee meeting. WATER AUGMENTATION PLAN -DISCUSSION. Public Works Director Widmer briefed the Committee on the Big Thompson River depletion with relation to the River Commissioner. The Town was advised it was diverting water out of priority.CBT water was released to compensate for this depletion.Director Widmer stated the 1985 Augmentation Plan prepared by W.W. Wheeler and Associates had not been filed with the Water Court. The Committee recommends Town Attorney White file said Plan with the Water Court before the end of the year.The Committee was advised said filing could take approximately one year to com plete. REPORTS. The Committee reviewed the Citizen Service Response and Water Reports for August.Customer complaints concerning water quality are down;the Department is maintaining a better consistency of the product. 76%of all treated water was accounted for in the Accountable Water Report;the peak usage day was August 8th with 2.3 million gallons.This was the highest peak day since 1978. Year-to-date sales are up 2.8%and year—to—date revenue is up 13.6%. Work is proceding on the Fawn Lane waterline construction. Approximately of the line was blasted and a new fire hydrant is being installed.The project should be completed in one week. The emergency water connection requested by Crystal Water Company was connected August 18th,and disconnected September 1st.A total of 227,700 gallons of water was used. Director Widmer reported on rules being proposed by EPA to control lead levels in drinking water.The Health Department may begin requiring testing for contamination from corroding pipes within a house.Additional information should be forthcoming. 71 applicants applied for the Assistant Public Works Director position vacated by Dick Gerstberger.Announcement of the new employee will be made in the near future. As the remaining agenda items would contain discussion concerning negotiations with CRYSTAL WATER COMPANY and the MOCCASIN STREET ALIGNMENT,consensus of all Trustees in attendance was to enter Executive Session. Chairman Dickinson adjourned the meeting to Executive Session at 3:17 P.M. APPROVED. (_ 4L dJ SEP 201988 Vickie O’Connor,Town Clerk eF E3IS PARK 83ARD OF TRUSTEES .%.•._