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HomeMy WebLinkAboutMINUTES Light and Power Committee 1986-02-050 0 RECORD OF PROCEEDINGS 7 Light and Power Committee February 5,1986 Committee:Chairman Graves,Trustees Brown and Laing Attending:Trustee Laing Also Attending:Mayor Dannels,Town Administrator Hill,Light and Power Director Dekker,Finance Officer Vavra,Clerk O’Connor Absent:Chairman Graves,Trustee Brown ESTES VALLEY RECREATION AND PAPK DISTRICT -REQUEST TO MODIFY ELECTRIC BILLING FOR HIDDEN VALLEY -UPDATE: Mr.Richard Castleberry,Executive Director/E.V.R.P.D.submitted a recap of 1984 and 1985 electric bill charges for Hidden Valley. Hidden Valley is a “labor intensive”area and any relief in expenses would assist the District in planning for the future of the ski area.Light and Power Director Dekker presented a summary sheet listing two options to the present billing proce dure.A savings of approximately $15,000/year would result if the District would relocate the metering equipment down to the Town’s Hydro Plant across the river.Customers receive a 4% discount on their electric bills when the customer is metered at primary voltage and owns the electric lines and transformers.By moving the equipment,the Park Service and District would own the lines and transformers and be responsible for all costs involved in maintenance.The Town would perform all maintenance work and invoice the owner.A 30-year contract binding the Park Service and Town is currently in effect —should the rate change for Hidden Valley,it would necessitate renegotiation of the con tract.The cost of moving the equipment was estimated to be $3,000.The other option was billing the actual demand without the 60%ratchet.Regardless of the option desired by Hidden Valley,a public hearing would be necessary for a change in the rate code.Pending further consultation with the Town’s rate attorney and consultant,a public hearing could take place this Summer.Stating Hidden Valley serves a community need,the Committee advised Mr.Castleberry,there is a possibility the rate could be revised.The Committee also authorized Director Dekker to pursue possible rate revisions with the rate attorney and consultant in an effort to help Hidden Valley with their electric bill expenses. MARYS LAKE SUBSTATION -REVIEW OF PROPOSALS: The Committee reviewed the following proposals to design the Marys Lake Substation Addition: Black &Veatch,Engineers/Architects (Estimated Cost)$28,000.00 R.W.Beck and Associates (Estimated Cost)$18,500.00 with not-to-exceed amount estimated by 10% It is anticipated flexible funding through F.E.M.A.will be used for this project.The Committee recommends accepting the R.W. Beck and Associates proposal,authorizing Director Dekker to solicit bids on the transformer and switchgear. DERRICK TRUCK -AUTHOPIZATION TO ADVERTISE: Included in the 1926 Budget was the purchase of a derrick truck. The existing truck is 10 years old;it will be used as a 0 0 RECORD OF PROCEEDINGS Light and Power Committee —February 5,1986 -Page two “trade—in”vehicle.The Committee recommends Director Dekker he authorized to advertise the derrick truck,obtainina bids and returning to the Committee for further review. FINANCE OFFICE COPY MACHINE -AUTHORIZATION TO REQUEST BIDS: $3,800 was budgeted in 1986 for the purchase of a copy machine for the Finance Office.Finance Officer Vavra advised two models had been examined:Minolta and Richo.Xerox and Cannon models will also be examined.All models include the option of a “document feeder”for an additional cost of $800—$1,000.The existing copy machine will be sold.The Committee recommends Finance Officer Vavra be authorized to request bids on a copy machine and return to the Committee for further review. REPORTS: The recap of shut-offs during the January billing cycle indicated 63 calls placed,21 notes were left at the customer’s residence and 13 customers were shut—off. Four letters and approximately four telephone calls have been received concerning the new postcard being used for utility billing.The comments primarily addressed the lack of a return envelope and the invasion of privacy.Finance Officer Vavra advised a savings of approximately $200/-t-k-and approximately L9)$6,500 on the overall order was realized due to conversion to the postcard.The procedure of mailing the shut-off notices in ;JI envelopes has not changed due to using the postcard.Officer Vavra will respond to the letters. Pursuant to a request made by a representative of a local church, Director Dekker reported on the billing procedure used for customers placed on the “General Service Small Rate Class 4.”A customer charge of $7.20/month is assessed plus the energy charge.The Committee recommends Light and Power Director Dekker obtain information from neighboring municipalities regarding development of a special rate class for churches and return to the Committee for further review. The Committee received information concerning a proposal for “privatizing”federal power projects in order to help cut the Federal deficit which could be devastating to publicly-owned utilities that purchase federal power;House Bill 1131,the REA Annexation Bill;and Platte River Power Authority. There being no further business,the meeting adjourned. j/ M&eZ )I Vickie O’Connor,Town Clerk : - ;c FEB1ilgg6 Hi1 Lr[P.}( (Jr TWTEES