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HomeMy WebLinkAboutMINUTES Light and Power Committee 1989-02-020 0 RECORD OF PROCEEDINGS Light and Power Committee February 2,1989 Committee:Chairman Hix,Trustees Aldrich and Habecker Attending:Trustees Aldrich and Habecker Also Attending:Mayor Dannels,Trustees Barker and Garrett,Town Administrator Klaphake, Light and Power Director Dekker,Finance Officer Vavra,Electrical Engineer Matzke,Cable Systems,Inc.Representa tives:Dean Wandry,Craig Poulson and Robert Gates,and Clerk O’Connor Absent:Chairman Hix Trustee Aldrich called the meeting of the Liqht and Power Commit tee to order at 2:00 P.M. CABLE SYSTEMS,INC.-PROGRESS TO DATE. Dean Wandry/Cable Systems,Inc.(CSI),addressed the Committee on the following: 1.Contracts.The firm has reviewed every contract submit ted by the commercial accounts.Mr.Wandry will execute the contracts this date and they should be mailed on Friday,February 3,1989.The commercial accounts were given terms of 1 —3 years.There remains a few con tracts unresolved;however,these contracts are in the hands of the subscribers,not CSI. Mr.Wandry noted a letter dated January 6,1989 submit ted by Jay Grooters/Alpine Trail Ridge Inn.Mr. Grooters expressed his appreciation in recent actions taken by CSI to correct their billing and in the im provement of the staff. 2.Mapping.The Town did provide maps of the area,and CSI is in the process of adding their system.Approximately 1/3 of the s’stem has been completed.Mr.Wandry presented the six (6)maps to the Town and stated all mapping should be completed by the next meeting -March 2nd. CSI intends to have a contractor perform various up grades on the system.While attempting to improve the picture quality,various areas will experience short periods of no service.CSI will inform those subscrib ers affected.The work should be completed by June 1st. 3.Areas without service.Mr.Wandry identified the Moccasin Circle (12 homes),North Circle (10 homes),and Elk Hollow (5 homes)areas currently not receiving cable service.Over the next four (4)months,CSI will install service in these areas,and provide the resi dents an opportunity to become a subscriber.As provid ed in the Agreement,the installations will be offered at no charge to the residences. 4.General BillincT.Mr.Wandry stated CSI has made a conscientious effort to locate and resolve issues relating to billing.The Committee reviewed letters from David Beldus and John Bliese.Mr.Wandry advised the aforestated matters had been corrected. BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Light and Power Committee -February 2,1989 -Page two 5.Personnel.CSI has been receiving excellent comments regarding the Estes Park staff.A third technician has now joined the Estes Park office. 6.Financial Report.Mr.Wandry presented a copy of CSI’s Financial Report through July 31,1988. 7.Budget.Mr.Wandrv also presented a copy of the CSI’s 1989 Financial Report which identified the total amount of dollars which would be allocated for Capital Expense. Mr.Wandry requested,and received,confidentiality of this report. 8.Local Access Channel.CSI is willing to cooperate in providing said channel for the Town. Town Administrator Kiaphake and the Committee commended Mr. Wandry for the progress made to date.The Committee requested CSI also attend the March meeting. SNOW/ALL TERPAIN VEHICLE -REQUEST AUTHORIZATION TO PURCHASE. The Committee reviewed a memorandum dated January 19,1989 submitted by Fleet Manager Shanafelt,and a memorandum dated January 25,1989 submitted by Light and Power Director Dekker. In summary,it would prove most economical at this time to replace the existing snow cat.The 1989 Budget contained $23,100 for the replacement of such a vehicle.A previously owned Bombardier Bombi snow cat with new trailer and winch can be purchased for a total price of $18,195;$4,905 below budget.A new unit can be purchased for approximately $50,000.The Commit tee recommends approval of the request,authorizing staff to purchase the equipment for a total expenditure of $18,195.00. 4-WD VEHICLE -REQUEST AUTHORIZATION TO PURCHASE. Pursuant to the Committee’s recommendation in January,Director Dekker researched the purchase of a 4—wheel drive vehicle.A Jeep Cherokee is included in the State Bid process.In reviewing the durability,service and lowest maintenance,the Jeep may be the best product for use by the Department.The cost,without trade-in,is $13,187.75.The 1989 budgeted amount for this purchase was $11,300 due the expectation of trading—in the vehicle being replaced.However,due to the additional meter reader,this vehicle will be retained.The Committee recommends approval of the request,authorizing staff to purchase the Jeep Cherokee for a total expenditure of $13,187.75. CHRISTMAS SCENES -REFURBISHING. Donating her time and all materials,Lynda Vogel refurbished the “Christmas Card Studio”scene.Ms.Vogel presented a cost—estimate to also refurbish the “Nativity Scene.”The cost to repair,and supply material and labor is $4,000.Insurance details have not yet been resolved.Director Dekker advised the cost may be reduced if the Department furnished labor to repair the scene.Discussion followed concerning the value of all Christmas scenes to the entire community,with the Committee recommending the Town enter into a contractural agreement with Ms.Vogel,authorizing the refurbishing of two (2)scenes per year,until such time as all scenes have been completed.Staff will finalize all details,which will include insurance. REPORTS. The Delinquent Account Report indicated 72 telephone calls were made-—down 18%,19 notes were placed,and 9 accounts were discon nected——down 10%.The Committee also reviewed the report compar ing forecasted figures to actual. 0 0 BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS Light and Power Committee -February 2,1989 -Page three Electrical Engineer Matzke presented the System Load Curve graphs for Ski Estes Park.The entire community is benefiting from the equipment the Town installed which is enabling the ski area to shed their electric load during the Town’s peak usage. The Department has obtained the building permit for the new service facility.The property is to be vacated by February 20th.The Fire Department will schedule an intentional burn exercise on any structures left on site.Due to the site lo cation,the building will not receive the standard metal siding; the architect will be directed to include an aesthetically pleasing effect. Platte River Power Authority is continuing to rebuild the Longmont substation which recently experienced an electric fault and fire. The Department is continuing discussion with the National Park Service concerning the Beaver Point street lighting project. Correspondence from various citizens has been received.No further action will be taken on the project at this time. Director Dekker reviewed the outages experienced the week of January 30th.Mayor Dannels expressed his congratulations to the entire Department for their effective action taken during a fire which occurred February 1st.Mayor Dannels also advised Light and Power Director Dekker was appointed Chairman of the Board of Trapper Mine and its subsidiary companies. There being no further business,Trustee Aldrich adjourned the meeting at 2:51 P.M. 7/AL Q Vickie O’Connor,Town Clerk DPRO\R:D FE141989 [TE AK < BOARD OF TRUSTEES j