HomeMy WebLinkAboutMINUTES Light and Power Committee 1998-09-100 0
RECORD OF PROCEEDINGS
/Light and Power Committee
September 10,1998
Committee:Chairman Mix,Trustees Barker and Jeffrey
Attending:All
Also Attending:Town Administrator Widmer,Light &Power
Director Matzke,Line Superintendent Ed
Dragon,Light &Power Secretary van Deutekom
Absent:None
Chairman Mix called the meeting to order at 8:05 a.m.
Christmas Decorations Installation —Authorization to Execute
Contract
Director Matzke explained that the Light &Power Department
requested bids from four contractors for the installation and
removal of seven Buell Porter scenes,the two Seasons Greetings
signs,150 trees with twinkle lights downtown,and 120 rebar
trees on highway light poles.The following bids were received:
Rocky Mountain Lawn Care $43,338
Rightway Electric 48,950
C&C Landscape Design 64,600
The 1998 budget includes $55,000 for installation of Christmas
decorations.The Committee recommends approval of the contract
with Rocky Mountain Lawn Care totaling $43,338.
Tree Trimming Service —Authorization to Execute Contract
Director Matzke explained that the Light &Power Department has
traditionally performed line clearance tree trimming with its own
personnel.The increasing work load has made it difficult to
maintain the same level of tree trimming as in past years.Two
proposals for this work were requested,but only one proposal was
received.Asplundh Company will provide a crew and vehicles and
perform all customer contact,trimming,and clean up at a cost of
$79.30 per hour.There is no specific line item in the 1998
budget for tree trimming services,so this contract would be
funded from the overhead line maintenance account.$150,000
annually for tree trimming has been requested in the 1999—2000
budget.The Committee recommends approval of the contract with
Asplundh Company to perform tree trimming services for the
remainder of 1998 from the overhead line maintenance account and
calendar year 1999 from the tree trimming account at a cost of
$79.30 per hour (approximately $13,500 per month).
1998 Underground Projects —Authorization to Execute Trenching
Contract
Director Matzke reported that bids have been requested for
trenching and installing conduit for the following projects:
Park Lane -Replace approximately 955’of overhead line with
underground primary along Park Lane from MacGregor Avenue to
Virginia Drive and north on Virginia Drive approximately
375’
Highway 34 Underground Crossing -Replace approximately 245’
of overhead line with underground primary at Highway 34 and
Estes Ark.
Windcliff —Replace approximately 783’of existing
underground cable.
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BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Light &Power Committee,September 10,1998 —Page 2
Wiest Parking Lot -Install approximately 700’of
underground primary from Moraine Avenue through Wiest
Parking Lot to tie with existing overhead line on Wiest
Drive.
Stanley Hotel —Replace approximately 1250’of overhead line
with underground primary northeast of the Stanley Hotel.
The 1998 capital budget includes $150,000 for underground
construction.The Wiest Parking Lot,Highway 34 Crossing,and
Park Lane projects are specifically funded for a total of
$105,000.Approximately 80%of the Stanley Hotel project will be
refunded by the customer.The Windcliff project will be funded
from underground maintenance.The contractors were asked to bid
the jobs as stand alone projects.The total cost of the
trenching and conduit placement according to the recommendation
is $112,955.05.
The Committee recommends the contract for the Park Lane and
Stanley Hotel projects be awarded to Aztec Cable for a total cost
of $60,955.05 and that the Windcliff and Wiest Parking Lot
projects be awarded to Drake Contractors,Inc.for a total cost
of $33,000.Director Matzke will contact Aztec Cable and give
them the option of withdrawing their bid for the Highway 34
project in the amount of $7,521.50.If they choose to let their
bid amount stand the Committee will accept this as the low bid.
RE PORTS
Platte River Report:Town Administrator Widmer reported that he
has resigned as Chairman of the Platte River Power Authority.
Ralph Mullinix was elected as the new Chairman.The capital
budget was presented at the recent meeting.The relocation of
our substation is in their capital budget for next year.
Director Matzke presented the August Financial Reports.
Project Updates:The fiber optic will be operational in mid-
October.All the underground has been installed.The microwave
radio equipment on Prospect Mountain will be installed soon.The
Meadowdale Hills and Retreat Projects should both be completed in
two weeks and then work will begin on the Pine Valley Three Phase
Project.Staff received training on the new ITRON hand helds and
were able to read with them last month.The new hand helds are
currently being retrofitted for radio communications.Staff also
received training from H.T.E.on the Customer Information System
program which will replace the current Utility Billing program in
October.
Director Matzke publicly acknowledged that the Light &Power
Department is aware of the Year 2000 question and the Department
will do everything possible to ensure a smooth transition.
Fall River Power Plant Project -Assistant to the Light &Power
Director Mangelsen received correspondence from the Colorado
Historical Society requesting additional information on the grant
application form.
There being no further business,Chairman Hix adjourned the
meeting at 8:55 a.m.
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APPR )
22 933 Rebecca van Deutekom,
I -Light &Power Secretary
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