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HomeMy WebLinkAboutMINUTES Light and Power Committee 1999-12-09RECORD OF PROCEEDINGS “Light and Power Committee December 9,1999 Committee:Chairman Hix,Trustees Barker and Jeffrey Attending:Chairman Hix and Trustee Jeffrey Absent:Trustee Barker Also Attending:Town Administrator Wid met,Light and Power Director Matzke,Deputy Town Clerk van Deutekom Chairman Hix called the meeting to order at 8:05 a.m. Estes Substation Revenue Bond Update Finance Officer Vavra reported that the revenue bonds have been sold.The underwriter was able to generate sufficient orders so that the interest rate paid on the bonds was lowered 5 basis points (.05%)from the original projections for the years 2009 to 2014,lowering the interest costs by approximately $15,000 over the life of the bonds.The bonds mature serially at interest rates from 4.00%up to 5.45%.The NIC is 5.195%.There was a problem with the publication of Ordinance 12-99 (bond sale)where the final paragraph was omitted from the notice appearing in the newspaper.The original ordinance must be reenacted and passed under the emergency clause to correct the publication problem. Wind Energy Program —Request Turbine Commitment John Bleem from Platte Rivet Power Authority (PRPA)presented a report on the wind energy program.Areas discussed included the history,Colorado utility wind programs,pricing,actual unit production and lessons learned. Director Matzke reported that PRPA has requested funding for two additional wind turbines in their 2000 Budget.PRPA staff anticipates ordering these units following approval of the budget at the December 16,1999 board meeting.Estes Park has the opportunity to participate in one quarter of one of the proposed units.This represents approximately 400 customers committing to 100 kWh per month.To date,35 customers have expressed an interest in wind power. Assuming that these units are ordered in December,wind energy could be available as early as September,2000.When the units become available,PRPA will begin billing the Town for approximately 40,000 kWh per month at $0.024 per kWh or $960.This is not a budgeted expense for 2000,but the anticipated cost for the months of September through December is $3,840 and will be offset by revenue from customers participating in the program.The Committee recommends approval of participation in the wind energy program as described above.Director Matzke will issue a commitment letter to Platte River for one quarter of one of the proposed units. Telephone System Upgrade —Authorize Budget Expenditure Director Matzke presented a memorandum that was introduced at the June 1999 Light and Power Committee meeting.At that time,the Committee favored the telephone system upgrade as proposed,but chose to postpone the purchase until the budget review process was complete.The project was included in the 1999 amended budget that includes $44,928 for the system upgrade.The Light and Power Department received an updated proposal from Executone and the total cost is unchanged at $41,264.71.Additionally,a proposal from ICG Communications to provide telephone service at a monthly cost of $798 was received.The Town’s present monthly cost from US West for 22 trunk lines and five off-premise extensions to the Elm Road shop area is $1301.22.The Committee recommends that the telephone system upgrade be purchased from Executone Information Systems at a cost of $41,264.71 and that the telephone service be converted to ICG Communications. RECORD OF PROCEEDINGS Light and Power Committee,December 9,1999 —Page 2 Estes Substation Trenching Contract —Change Order Request Director Matzke reported that the Estes Substation trenching contract was awarded to A-I Excavating at a cost of $114,223.52.During the project,staff requested the contractor install two additional lOxlO concrete vaults.During this project,it was discovered that reuse of the existing underground crossing of Highway 36 at Stanley Avenue would not be practical.Staff requested a proposal from the contractor for a new underground crossing of Highway 36 at Stanley Avenue using four-six inch conduits.The 1999 budget for the Estes Substation underground circuits is $300,000.The original contract amount was $114,223.52.The change order request is $12,218.The Committee recommends approval of the change order request from A-I Excavating for $12,218. Christmas Decoration Installation Contract —Change Order Request Director Matzke reported that the 1999 Christmas Decoration installation contract was awarded to TA Enterprises at a cost of $41,200.The original scope included installation of twinkle lights in 150 trees downtown.At the beginning of the project,staff identified and marked approximately 135 trees.During the course of the project,some of the markings were removed and the trees were decorated based on the contractor’s recollection of what had been identified. An actual count of the trees was performed and it was determined that 172 had been decorated.The cost to decorate the additional 22 trees at a unit cost of $108.71 was $2,391.62.An invoice to repair four rebar trees totaling 324.12 was also received.The 1999 budget for installation is $50,000.The revised contract amount is $44,815.74,including the $900 change request approved in November for maintenance of the twinkle lights after January 1.The new total is less than the second low bid of $46,500 that included only 150 trees and no maintenance of the twinkle lights after January 1.The Committee recommends that the change order request of $2,715.74 be approved. REPORTS Platte River Power Authority (PRPA)Report:Director Matzke reported that one final planning session will be held prior to the New Year’s Eve rollover. Financial Report:The November graphs were reviewed.The November income statement was not available.Year-to-date energy purchases were 2.8%above last year Project Updates: The Estes Substation project is progressing well.All concrete foundations,transformers, service switches,breakers,conduit,and most of the cable have been installed.Shipment of the control building and switchgear is scheduled January 5th The two-way repeater channel is now in service and provides a vastly extended radio range. There being no further business,Chairman Hix adjourned the meeting at 8:50 a.m. Voi Rebecca van Deutekom,Deputy Town Clerk APPROVED {DEC 741999 TOWN OF ESTES PARK HOARD OF TRUSTEES