Loading...
HomeMy WebLinkAboutMINUTES Light and Power Committee 1999-06-10n RECORD OF PROCEEDINGS iLight and Power Committee June 10,1999 Committee:Chairman Hix,Trustees Barker and Jeffrey Attending:All Also Attending:Assistant Town Administrator Repola,Light and Power Director Matzke, Deputy Clerk van Deutekom Chairman Hix called the meeting to order at 8:00 a.m. Telephone System Upgrade —Authorization to Purchase and Amend Budget. Director Matzke reported that the Municipal Building computer switch for the voice mail system and the voice mail software have been upgraded since the system was originally purchased in 1993,however,the capacity and functionality of the original system remain unchanged.The requested improvements to the existing telephone system include incoming TI capability to provide additional trunk capacity,digital TI connection to the Elm Road shop facilities to provide centralized voice mail,and direct inward dialing (DID)telephone service.This telephone system upgrade does not appear in the 1999 budget,however,the $44,928 lease payment from Platte River for the fiber optic agreement with ICG provides funding to complete the system improvements.Director Matzke noted that a budget amendment is required to provide spending authority for these funds. Executone provided two proposals to upgrade system.Both proposals include replacing the telephone switch at the Light and Power Service Building with a switch capable of the TI digital connection and centralized voice mail.This will allow elimination of all existing leased circuits from U.S.West between the Municipal Building and the Elm Road shop facilities with ample capacity to support additional users over the digital connection.The Elm Road switch replacement will make use of the existing Executone desk phones in the Light and Power Service building and provide 16 additional phones for offices in the Light and Power Service Building,Fleet Shop,and Water Shop.The installed cost of the Elm Road switch replacement is $17,616.25. Proposal 1:Upgrade the existing system to accept an incoming TI digital trunk line and the digital TI connection to the Elm Road switch.This option provides the desired improvements presented above,but leaves no room for additional incoming trunk lines,internal extensions,or off premise extensions.The cost of this option is $9,848.85. Proposal 2:Expand to System 432.This option provides the desired improvements and has capacity for additional lines,internal extensions,and additional lines to other Town facilities.The cost of this option is $23,648.46. The Light and Power Department requested that the Elm Road telephone switch be replaced at a cost of $17,616.25 and that Proposal 2 expanding the Municipal Building telephone switch be accepted at a cost of $23,648.46.Director Matzke also requested that the 1999 budget be amended to include an additional $44,928 under Light and Power Capital Communication Equipment to fund the Telephone System Upgrade.The Committee endorsed the project, however Town Board review will be delayed pending the year end budget review,per Assistant Town Administrator Repola. Windcliff Trenching Contract —Approval of Change Order Director Matzke reported that in April 1999,the Town Board approved a contract with Lyons Excavation for the joint trenching project in Windcliff Subdivision at a cost of $15,060.The route of the project was modified,at the Town’s request,to better utilize existing easements and RECORD OF PROCEEDINGS Light and Power Committee,June 10,1999 —Page 2 rights-of-way.The requested modifications resulted in an additional 475’of new trench.A portion of trench in the original contract was 100’less than the bid amount.The change order request is for a net additional 375’at $14.48 per foot or $5,430.The total cost of the contract is $20,490.The 1999 budget has $17,500 for underground small projects.The remainder of this contract can be funded from the Overhead Small Projects.The Committee recommends approval of the change order request from Lyons Excavating for $5,430. One Ton Utility Truck Update Director Matzke reported that the Committee previously approved replacement of the Light and Power Department’s 1985 Ford one-ton four-wheel drive truck,however,Ford discontinued production of this vehicle and no other vehicles evaluated by staff meet the needs of the department.Director Matzke stated that the replacement of this truck will be postponed until a vehicle is identified that meets or exceeds the capabilities of the existing truck.Director Matzke also recognized the efforts of the employee team consisting of Dave Mahany,Ron Hersh,and Mike Jones. REPORTS Platte River Power Authority (PRPA)Report:Director Matzke reported that a resolution was passed granting the General Manager authority to execute an option contract to purchase a gas turbine at Rawhide.The option will lock in the purchase price at $18.5 million.PRPA is currently providing information to various Municipal Boards and the general public regarding the increased capacity needs of PRPA. Financial Report:The income statement and graphs for May were distributed.Director Matzke noted that significant capital costs from large projects scheduled in 1999 will impact the income statement in future months. Project Updates: The Pine Valley Three Phase Conversion is nearing completion. The temporary poles in the downtown area are in place and should be wired soon.The poles were temporarily installed to accommodate the Highway 34/36 widening and Estes Substation projects. The switchgear bids were received for the Estes Substation project.The low bid has been received and it will be reviewed at a future meeting.The switchgear should be delivered as originally planned. Chairman Hix noted that a complaint had been received regarding the reception of the local cable channel.Director Matzke will address easement,reception,and other customer issues with Intermountain CableComm. There being no further business,Chairman Hix adjourned the meeting at 8:45 a.m. Rebecca van Deutekom,Deputy Town Clerk