HomeMy WebLinkAboutMINUTES Light and Power Committee 2002-02-14RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,February 14,2002
Minutes of a Regular meeting of the LIGHT AND POWER COMMITTEE of
the Town of Estes Park,Larimer County,Colorado.Meeting held in the
Municipal Building in said Town of Estes Park on the 14th day of February,
2002.
Committee:Chairman Jeffrey-Clark,Trustees Habecker and Newsom
Attending:All
Also Attending:Town Administrator Widmer,Light &Power Director Matzke,
Museum Director Kilsdonk,Assistant to the Director
Mangelsen,and Clerk O’Connor
Absent:None
Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m.
(1)BALDPATE-BIG OWL THREE-PHASE UPGRADE and (2)BIG THOMPSON
THREE-PHASE CONVERSION -REQUEST APPROVAL TO AWARD
CONSTRUCTION CONTRACT.
Both of these projects were recommended in the Long Range Plan performed by
Electrical Systems Consultants (ESC)and adopted by the Town Board in 1996.These
projects were also included in the Town’s resolution of intent to reimburse itself from
proceeds of the sale of electric revenue bonds.
The Baldpate to Big Owl project was included in the 2001 Budget at a level of $650,000.
The Big Thompson Three Phase Conversion Project was budgeted in 2002 in amount is
$390,000.Staff received two qualified bids for the projects,and the lowest combined
bid is $758,935.65 by Hamlin Electric.Light and Power will furnish the material for
these projects.The combination of the construction contract and material costs should
be within the total budget amount for these projects.($1,040,000).The projects will
begin in March,and the completion date of the Big Thompson Project is anticipated by
Memorial Day weekend.
Following discussion,the Committee recommends that the construction contract
for the Baldpate to Big Owl Three Phase Upgrade and the Big Thompson Three
Phase Conversion project be awarded to Hamlin Electric at a cost of $758,935.65.
Award of these contracts will require an amendment to the 2002 Budget to
include the funding for the Baldpate to Big Owl Project ($650,000)that was not
expended in 2001.
ESTES SUBSTATION DUCT EXTENSION —REQUEST APPROVAL OF CHANGE
ORDER.
The Estes Substation Duct Extension Trenching and Installation Contract was awarded
to Drake Contractors in November 2001 at a cost of $27,415.The job is complete and
staff has received and negotiated a change order request in the amount of $3,823.16 to
cover the cost of items not included in the original contract (additional flow fill,curb and
gutter,frost removal,and incidental conduit materials).The original contract was within
the 2001 Budget amount of $180,000.The change order request will be charged
against the 2002 Budget.
The additional items included in the charge order request were not included in the
original contract and were necessary for completion of the work.The Committee
RECORD OF PROCEEDINGS
Light &Power Committee —February 14,2002—Page 2
recommends approval of the change order in the amount of $3,823.16.
FALL RIVER HYDRO PLANT BRIDGE —REQUEST APPROVAL TO PURCHASE
BRIDGE AND AWARD ADDITIONAL SITE WORK.
The Town contracted with Van Horn Engineering in July 2001 to provide engineering
design services for a pedestrian bridge at the Fall River Hydro Plant Museum.The
design work is nearing completion and Van Horn has negotiated a proposal from
Continental Bridge to furnish a 55’x5’steel bridge,meeting the engineering
specifications,at a cost of $22,231.John SpoonerNan Horn Engineering further
clarified the bridge structure (including lighting,materials,length,floodplain,locked
gating),stated Continental Bridge has provided bridges for several Estes Park projects,
such as the Lake Estes Pedestrian Trail,Riverwalk,and Confluence Park,and
distributed an Engineer’s Estimate.The bridge construction completion date is
anticipated in April-May.
Discussion on a landscaping proposal (additional)from Town Administrator Widmer
Enterprises was postponed to the March meeting,pending receipt of shop drawings.
The 2001 Budget included $70,000 for installation of this bridge;the total cost of
engineering services ($3,950),additional site work,and the bridge itself are within the
original budget amount.
The Committee recommends approval of the bridge purchase from Continental
Bridge at a cost of $22,231.Completion of the bridge project will require an
amendment to the 2002 Budget by approximately $34,000 to fund the bridge
purchase and additional site work.
REPORTS.
Platte River Power Authority.Director Matzke reported on a Special Board Meeting
whereby PRPA approved bonds to take advantage of low bond market rates,refund
existing debt,and provide a future reserve fund.
The Committee reviewed the monthly Financial Reports for year-end 2001,and
graphs for January,2002.
Project Updates:(1)wind damage report;(2)nearing the RFP stage to solicit bids for
cable installation from the Estes Substation to Mall Road;(3)street light fixture
demonstration project,4 fixtures have been installed in Bond Park.
Staff is to investigate and confirm responsibility for the paint on the traffic lights as they
are in need of maintenance.
There being no further business,Chairman Jeffrey-Clark adjourned the meeting at 8:59
a.m.
(7
Vickie O’Connor,CMC,Town Clerk