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Home My WebLink AboutMINUTES Light and Power Committee 1978-08-0300 0° BRADFORD PUBIJSHING CO.,DENVER R E C 0 R D 0 F P R 0 C E E D I N G S Light &Power Committee August 3,1978 Committee:Chairman Burgess,Trustees Houston and Swickard Attending:Chairman Burgess,Trustees Houston and Swickard Also Attending:Mayor Tregent,Town Administrator Hill,Light &Power Director Dekker,Finance Officer Duncan Absent:None 1979 BUDGET The 1979 Light and Power Department budget was reviewed by the Committee.The Committee will provide further review at the September meeting. CABLE TELEVISION Mr.John Schott of Liberty Communications Company appeared before the Committee and stated that all outstanding bills with the Town of Estes Park will be paid prior to the August 8th Board of Trustees meeting. Mr.Schott also assured the Committee the rate increase approved by the Board of Trustees will not go into effect until Cablevision has all of the regular channels plus the two new channels on the air.Mr.Schott also informed the committee of his plans for the general operation of the local Cablevision system. MAILING LIST REQUEST The Committee discussed the mailing list request from Translator TV,Inc. as referred to it by Mayor Tregent.The Town Administrator reported the public records law does not permit the Town to refuse the list. This law also sets the maximum amount per page the Town can charge ($1.25).The Committee recommends to the Board of Trustees the charge per page be set at $0 per page.A complete mailing list from the Town will consist of 325 pages.325 pages at 8O per page will amount to $260. GLEN HAVEN LINE Director Dekker submitted estimated costs for the Glen Haven line rebuild.1/0 line will cost about $39,932 and 4/0 line about $48,636. A more complete analysis of the power requirements will determine which size is required.The Committee recommends Director Dekker proceed with the necessary work and contracts to complete this project. NEW VEHICLE The Committee authorized Director Dekker to obtain prices on a vehicle to replace the International Pickup now being used by the meter reading department.The Committee also directed Director Dekker to investigate the purchase of a small 4 wheel drive import. RULES AND REGULATIONS The Committee directed the staff to proceed with the necessary work to determine the advisability of revising the rules and regulations of the Light and Power Department. BRADFORD PUBLISHING CO.,DENVER R E C 0 R D 0 F P R 0 C E E D I N G S Light and Power Committee AUgUSt 3,1978 Page 2 (Two) LOANS FOR INSULATION Director Dekker will investigate further the FHA program for loans to customers for insulating their homes. M.E.S.A.BUDGET A proposed budget for MESA is attached to these proceedings.The Committee recommends favorable action by the Board of Trustees. PRPA CONTRACT The Committee recommends the attached amendment to the PRPA contract regarding meeting dates be approved. TRANSFORMER LOSS COMPENSATORS The attached letter dated August 1,1978 from the Platte River Power Authority regarding transformer loss compensators on the electric power and energy delivery points was discussed by the Committee.The Committee recommends approval by the Board of Trustees. REPORTS Director Dekker reported: 1.The substation is about 95%complete and will be connected to the Bureau of Reclamation power plant in October. 2.Seven customers have signed up for “budget billing”. 3.PRPA -The Craig station may be delayed longer than expected resulting in more supp]ementary power being purchased. The new office building in Fort Collins is completed. There being no further business,the meeting adjourned. 1 Dal’e G.1’11,Town Administrator :r’ RIVER POWER AUTHORITY TIMBERLINE &HORSETOOTH ROADS FORT COLLINS,COLORADO 80521 Telephone:(303)226-4000 Board of Directors Cable:PLATTRIVER’ J.D.Bilderback Stanley Ft.Case Robert L.Dekket Jean M.Marchand E.George Patterson,Jr. Jack E.L.Russell Harry B.Tregent Jerry Trotter General Manager AlbertJ.Hamilton Mayor Harry B.Tregent Mayor E.George Patterson,Jr. Town of Estes Park City of Longmont P.0.Box 1200 4th &Kimbark Streets Estes Park,Colorado 80517 Longmont,Colorado 80501 Mayor Richard M.Suinn Mayor Harold 0.Kester City of Fort Collins City of Loveland p.0.Box 580 P.0.Box 419 Fort Collins,Colorado 80522 Loveland,Colorado 80537 Gentlemen: From time to time,because of unavoidable schedule conflicts confronting two or more Platte River Board members,it has been necessary or desir able to reschedule the time or place of a regular monthly Board meeting. Such a rescheduling is always accompanied by fi)published notice and (ii)direct notice to those who have requested copies of the agenda. Section 2.3.8 of the Organic Contract among the four municipalities which formed Platte River provides that any setting of the time and place for a regular meeting must be by unanimous resolution.Since a resolution can be adopted only at a meeting of the Board,the only alternative presently available is to call a “special”meeting,as provided by Subsection 2.3.9. The Board of Directors of Platte River would like to amend Subsection 2.3.8 to provide that regular meetings may be scheduled “by unanimous resolution orjy unanimous consent.”The requirements for notice, published and direct,would remain the same.The effect of the change would be to avoid designating a rescheduled regular monthly meeting as “special”when in fact there is nothing special about it. We therefore would like to amend Subsection 2.3.8 of the Organic Con tract to read as follows:V “2.3.8 REGULAR MEETINGS:The Board of Directors may,from time to time,provide by unanimous resolution or y unanimous consent of all Directors for the time and place for the hold ing of any regular meetings without notice to Directors other than such resolution,except in the case of consent,when notice shall be given the Secretary as hereinafter provided.” PLATQ RIVER POWER AUTHORITY If your council or board approves this change would you please so indicate in the space provided below?When the Mayors of all four municipalities have so indicated approval,the Organic Contract will incorporate the above amendment. Very truly yours, PLATTE RIVER POWER AUTHORITY érry TrVtter Chairman Accepted this _______ day of ___________, 1978 by the Town of Estes Park By Mayor Accepted this ______ day of __________, 1978 by the City of Fort Collins By Mayor Accepted this ______ day of By Mayor 1978 by the City of Longmont Accepted this ______ day of __________, 1978 by the City of Loveland By Mayor /kr PLA .RIVER POWER AUTHORITY TIMBERLINE &HORSETOOTH ROADS •FORT COLLINS,COLORADO 80521 Telephone:(303)226-4000BoardofDirectorsAugust1,1978 Cable:“PLATTRIVER”J.D.Bilderback Stanley R.Case Robert C.Dekker Jean M.Marchand F.George Patterson,Jr. Jack E.L.Russell Harry B.Tregent Jerry Trotter General Manager Albert J.Hamilton Mayor Harry B.Tregent Town of Estes Park P.0.Box 1200 Estes Park,Colorado 80517 Dear Mayor Tregent: On July 27,1978 the Platte River Board of Directors adopted apolicyandprogramfortheinstallationoftransformerlosscornpensatorsontheelectricpowerandenergydeliverypointstothefourmunicipalities,including the Town of Estes Park. The effect of this program will be to reduce the amount billed for power and energy supplied to Estes Park for resale to yourelectriccustomers.This will be achieved by substituting a lower,and more accurate,determination of transformer losses, by means of the compensator,in place of the 2%figure stipulated in the existing rate schedule and service specifications.Mosttransformersinservicethesedayshaveactuallosseswhichaverage1%or less,so there will be a saving of energy both to EstesParkandtoPlatteRiver.Furnishing and installation of the loss compensators will be made by Platte River without any direct charge to Estes Park except as a general expense to be covered bythewholesalerate. The installation of loss compensators will require revisions tothewholesalerateandtheserviceagreement,as follows: (1)Revise “Metering Adjustment”,Schedule 1:Resale Power Service to read: “Where delivery is at the high voltage side of a sub station and metering is at the low voltage side,all metered quantities shall be increased by two percent (2%)to compensate for transformation losses unless transformer loss compensators are installed in the metering circuit,in which case no such increase willbemadeinmeteredquantities.” (2)Revise the Contract dated September 5,1974,by addingtoAttachmentC,Section (3)Metering,the following language: fm—FmPtA1 -Mayor Harr .egent RIVER J Town of EstLPark POWER August 1,1978 AUTHORITY Page 2 “Where metering is at a lower voltage than delivery, transformer loss compensators shall be installed and maintained by Seller wherever,in Seller’s judgment and after consultation with Participant,such in stallation is cost effective.Until such loss compen sators are installed,two percent (2%)will be added to all metered quantities recorded under such condi tions of delivery and metering.” If these changes have the approval of Estes Park’s Board of Trustees,would you please so indicate in the space provided below and returntousonecopysignedonbehalfofEstesPark. Very truly yours, PL UEIVER ER AUT,RITY A bert J.Hamilton General Manager /kr cc:Robert L.Dekker Enclosure MUNICIPAL ENERGY SAVING ASSOCIATION ESTES PARK -FORT COLLINS •LONGMONT •LOVELAND •PLATTE RIVER P.O.BOX 419 •LOVELAND COLORADO 80537 July 24,1978 Mayor Harry B.Tregent Town of Estes Park P.0.Box 1200 Estes Park,Colorado 80517 Mayor Richard N.Suinn City of Fort Collins P.0.Box 580 Fort Collins,Colorado 80522 Mayor E.George Patterson, City of Longmont 4th &Kimbark Streets Longmont,Colorado 80501 Mayor Harold 0.Kester City of Loveland P.0.Box 419 Loveland,Colorado 80537 Jr. Gentlemen: Board of Directors Platte River Power Authority Timberline and Horsetooth Roads Fort Collins,Colorado 80525 The letter agreement dated April 25,1978,among the municipalities of Estes Park,Fort Collins,Longmont and Loveland,and the Platte River Power Authority, establishes the Municipal Energy Saving Association (“MESA”).In accordance with the provisions of that letter agreement the MESA Executive Committee has prepared a conservation program and a budget for the remainder of 1978. Such a program and budget are submitted herewith for approval by the several councils and governing board of the five political subdivisions which estab lished MESA. You will note that Section 3 outlines a program to be carried on under MESA’s direction for a 1978 budget of $18,500.The allocation of that $18,500 budget is set forth in Section 6.Section 4 describes certain categories of conser vation activities which are reserved to the municipalities.Section 5 pro vides for sharing of conservation results among the MESA members. The members of MESA’s Executive Committee have considered this program with care and in detail and have viewed the two films which are proposed.We are pleased to recommend this program for approval by your council or governingboard. Very truly yours, MUNICIPAL ENERGY SAVING ASSOCIATION (J71A.V y/ I-,A7z 44rry Trqi€ter Chairman,Executive Committee Executive Committee Jerry Trotter.Chairman Jean M.Marchand,Secretary Stanley R.Case Robert L.Dekker Albert].Hamilton /kr Conse,ve Energy—Use it Wisely—Protect the Futures MUNICIPAL ENERGY SAVING ASSOCIATION (UMESAII) Proposed Electric Energy Conservation Program --1978 (1)GENERAL MESA is the instrumentality of the municipalities of Este Park,Fort Collins,Longmont,Loveland and the Platte River Power Authority.It is wholly-owned by these entities and is controlled by an executive committee of five individuals,one appointed by the governing body of each entity.Before MESA can make expenditures,its budget must first be approved by the four City Councils and the Platte River Board.The MESA Executive Committee for 1978 consists of the following persons from their respective organizations: Estes Park --Robert L.Dekker Fort Collins --Stanley R.Case Longmont --Jerry Trotter Loveland -Jean Marchand Platte River ——Albert J.Hamilton (2)PURPOSE MESA was organized on May 8,1978 to develop and implement consumer education and awareness programs to (i)encourage the efficient use of electric energy by consumers;(ii)encourage optimum utilization of the municipal electric systems;and (iii)discourage any wasteful use of electric energy. (3)PROGRAM To accomplish its objectives MESA proposes the following programs for the remainder of 1978: (1)Conservati..Display Ads in Area Newspapers (2 pet month) 540 $5,000 (2)Public Service Column in Area Newspapers Approach newspapers on basis of running an information or “tips”column free,with copy prepared by MESA,as a customer service. (3)Radio Spots —“Energy Saving Hints” Once a day,3 days a week,prime time,30 second spots,7 AM local news or other,(KSIR, KCOL,KLMO and KLOV,$78 pet week,20 weeks). Adapt APPA copy and cut tape (4)Films &Speakers for Service Clubs Film -“Saving Energy at Home” (Owned by Platte River,Fort Collins) Film -“The Energy Game”(cost of film) 500 Workbooks $1,560 440 $2,000 $-0- 50 200 $250 (5)Distribute “Our Energy:Problems &Solutions” through the Boy Scouts (6)Poster coloring contest for children, ages 7-9 and 10-12.Kids pick up black and white outlines of posters at municipal buildings in each city. Colored posters would be displayed in each municipal building one week prior to judging.Judges could be two art teachers and one electric utility director or Platte River Board member from that city.Prizes could be savings bonds,gift certi ficates,etc. 50,000 copies x 174 4/copy delivery Prizes Art Work Printing &Paper for 4,000 Posters P2 Estes Park Trail Gazette Fort Collins Coloradoan Longmont Times Call Loveland Reporter-Herald Cost per month Layout and typesetting (use some APPA mats) $175 295 225 197 $892 Cost for 5 months $4,460 $8,500 2,000 $10,500 $300 300 150 750 Budget Estimate for 5 months:$18,500 (4-)ACTIVITIES RESERVED TO MUNICIPALITIES In order to Ci)optimize the use of existingexpertise,(ii)keep the MESA budget within acceptable levels,and (iii)recognize prevailing fiscal and customer relations responsibilities,certain activities will be reserved to the electric departments of the individual municipalities,including but not limited to: (1)Conservation—incentive rate structure and metering programs; (ii)Counselling with large consumers concerning load management objectives and techniques; (iii)Energy audits conducted for electric consumers;and (iv)Centralized load control and load reduction programs. For these activities each municipality will require its own budget appropri ation separate from,and in addition to,a budget appropriation for its participation in MESA. (5)SHARING OF INFORMATION In order to promote unifom policies and practices among the four municipal electric systems and their common wholesale energy supplier,MESA’s Exec utive Committee will meet at least monthly to (I)share information on the general progress of electric energy conservation in the four municipalities; (ii)share infonnation on the results attained from specific programs described in Section (4);and Ciii)adopt such changes in policies,programs and methodology as are likely to make electric energy conservation more effective. A first step will be to develop a program for measuring conservation actually achieved by a statistically adequate stratified sample of electric consumers in each city. 06) (6)BUDGET As shown in Section (3)Program,the proposed budget for MESA for the remainder of 1978 totals $18,500.Funds to support this budget are pro posed to be provided as follows: Organization ______ Amount Estes Park 3.2%$592 Fort Collins 22.4 4,144 Longmont 13.8 2,553 Loveland 10.6 1,961 Platte River 50.0 9,250 Total 100.0%$18,500