HomeMy WebLinkAboutMINUTES Utilities Committee 2010-03-11RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,March 11,2010
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the Town
of Estes Park,Larimer County,Colorado.Meeting held at Town Hall in
said Town of Estes Park on the 11th day of March,2010.
Committee:Chairman Homeier,Trustees Blackhurst and Ericson
Attending:All
Also Attending:Town Administrator Halburnt,Deputy Town Administrator
Richardson,Director Goehring,Superintendents Boles &
Steichen,Utilities Engineer Bergsten,IT Manager Pallissard
and Town Clerk Williamson
Absent:None
Chairman Homeier called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
LIGHT &POWER.
2010 &2011 High Voltage Power Line Tree Trimming.
The Light &Power Department budget includes $125,000 for the purpose of trimming
trees that lie in or near the overhead power lines.This is a continual process that
benefits the system through increased reliability and safety.The following bids were
received for 1,200 hours of service for a two-person crew for 2010:
1)Asplundh Tree Expert:$113,664
2)Wrights Tree Service -(NO BID)
3)Foothills Tree Experts-(NO BID)
4)Davey Tree Surgery Company-(NO BID)
5)Cecil Logging Inc.$186,000
The Committee discussed the need for staff to review the list of prequalification for
contractors to ensure they are not excessive.After further discussion,the Committee
recommends approval of the contract with Asplundh Tree Expert at a cost of
$113,664 for 2010 from account #502-6301-540-25-32 on the March 23,2010 Town
Board consent agenda.The 2011 bids would be brought back to the Utilities
Committee for approval next year.
Reports
1.Energy Efficiency Update —Utilities Eng.Bergsten provided an energy
efficiency update for 2010 including more than 400 energy-saving compact
fluorescent light bulbs and 50 water saving conservation kits delivered to EPHA
for installation;rebates on insulation,air sealing and/or photovoltaic installations
as of March 31st with the Governor’s Energy Office partnership with each entity
contributing $50,000;Town has received more than $22,000 worth of renewable
energy as of March 1st;and PRPA and L&P are sponsoring free energy
assessments and the installation of water conservation and energy efficiency
tools to 48 local homes.L&P also continues to offer the Electric Thermal Storage
heater lease purchase program that began in 1994.
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RECORD OF PROCEEDINGS
Utilities Committee —March 11,2010—Page 2
WATER
Reports
1.Marys Lake WTP Expansion Upgrade —Supt.Boles stated the Acceptance
Test started on February and ended March 8th The production rate during
the acceptance test simulates the designed production rate of the membranes
based on the current water temperature.Colder water has a lower flux rate that
produces less water.The membranes were designed to produce 4 million
gallons per day in a water temperature range of 15-20°C.Discharge volumes
have been slightly higher than anticipated and may need to be revisited once the
plant has been operated under normal conditions.An open house has been
scheduled on April 8th from 10:00 a.m.to 2:00 p.m.
2.Annual System Flushing —Supt.Boles stated the annual system flushing would
begin April 13th
—April 23rd This process will also verify the condition of the
hydrants and clean out the mains to improve water quality and clarity.
3.Annual Household Hazardous Material Round Up.—The Town and County
have been hosting this function in cooperation for the past 14 years with the
Town providing personnel and the County disposing of the material.In 2009,the
County stated they would not be able to fund the program in the future.The
Water Department budgeted $16,501 to pay for the disposal of the materials.
The County would make all arrangements for the Round-Up and invoice the
Town for the actual cost for disposal of the waste.The event will be held on
Saturday,June 19th from 9:00 a.m.to 2:00 p.m.
INFORMATION TECHNOLOGY
Reports
1.Audio Visual Equipment Upgrade —Mgr.Pallissard provided a review of the
upgrades to the audio visual equipment in the Board Room including the upgrade
from analog to digital with a media server.The video can now be stored on
DVDs and on an offsite server accessible by the public the day after a meeting
on the Town’s website.
Trustee Blackhurst acknowledged Trustee Homeier’s service to the Utilities Committee
during his term.
There being no further business,Trustee Homeier adjourned the meeting at 8:55 a.m.
-‘-a
Jacie Williamson,Town Clerk
APPROVED
L 23 2010 ]
TOWN OF ESTES PARK
BOARD OF TRUSTEES