HomeMy WebLinkAboutMINUTES Utilities Committee 2009-09-10RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,September 10,2009.
Minutes of a regular meeting of the UTILITIES COMMITTEE of the Town of
Estes Park,Larimer County,Colorado.Meeting held in the Town Hall in
said Town of Estes Park on the 1 0th day of September,2009.
Committee:Chairman Homeier,Trustees Blackhurst and Ericson
Attending:Trustee Blackhurst
Also Attending:Town Administrator Halburnt,Deputy Town Administrator
Richardson,Utilities Dir.Goehring,Asst.Utilities Dir.
Bergsten,Recording Secretary Petrie
Absent:Chairman Homeier,Trustee Ericson
Trustee Blackhurst called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None.
LIGHT &POWER DEPARTMENT
Budgeted Equipment Purchase —Wood Chipper (Light &Power Fund)
The 2009 Light &Power budget includes $40,000 for the purchase of a wood chipper.
The chipper would be used on-site to chip tree branches cut during tree trimming in the
right-of-ways and to chip trees that are removed due to beetle kill.This would eliminate
the need haul material away,saving on disposal costs.Three companies were asked to
provide bids.
Bid Budget
Altec Industries $30,259 $40,000
Vermeer Sales &Service $33,030
Terex Utilities NO BID SUBMITTED
The chippers were brought up and demoed,and the Altec model was preferred.Staff
recommends purchasing the Altec DC13I7HP wood chipper from Altec Industries.The
Committee recommends contracting with Altec Industries for the purchase of an
Altec DCI3I7HP wood chipper for $30,259 from #502-7001-580-31-98.
Budgeted Vehicle Replacement —93327 Bucket Truck (Vehicle Replacement
Fund)
The 2009 Vehicle Replacement Fund budget includes $235,000 for the replacement of
the Light &Power bucket truck 93327,A 1998 Ford F700 4x4.Light &Power decided
that the replacement truck needed to be a smaller unit than the existing truck to better
serve the community and be more versatile for the linemen.Three companies were
asked to provide bids on a new replacement truck.
Bid Budget
Altec Industries
-2009 Dodge Ram 5500 4x4
w/Altec AT4OM Aerial Device $125,489 $235,000
Trade-In Light &Power Bucket Truck 93327 ($7,000)
$118,489
RECORD OF PROCEEDINGS
Utilities Committee —September 10,2009 -Page 2
Layton Equipment
-2009 Ford F-550 4x4 Chassis
wNersalift VO4OMHI Aerial Device $123,766
Trade-In Light &Power Bucket Truck 93327 ($5,120)
$118,646
Terex Utilities NO BID SUBMITTED
All trucks were demoed,and the Altec unit was preferred.Staff recommends purchasing
the 2009 Dodge Ram 5500 4x4 w/Altec AT4OM Aerial Device from Altec Industries.The
Committee recommends contracting with Altec Industries for the purchase of a
2009 Dodge Ram 5500 4x4 Chassis wlAltec AT4OM Aerial Device for $118,489
from #635-7000-435-34-42.
Budgeted Vehicle Replacement —93334 Meter Jeep (Vehicle Replacement Fund)
The 2009 Vehicle Replacement Fund budget includes $25,000 for the replacement of
the Meter Department Jeep 93334,a 2003 Jeep Liberty 4x4.Three Jeep dealerships
were asked to provide bids on a replacement vehicle.
Bid Budget
Pro Chrysler Plymouth Jeep
-20l0JeepLiberty4x4 $22,878 $25,000
Trade-In 2003 Jeep Liberty 4x4 ($4,300)
$18,578
Pollard Motors NO BID SUBMITTED
Fort Collins Dodge Chrysler Jeep NO BID SUBMITTED
Staff recommends purchasing the 2010 Jeep Liberty 4x4 from Pro Chrysler Plymouth
Jeep.The Committee recommends contracting with Pro Chrysler Plymouth Jeep
for the purchase of a 2010 Jeep Liberty 4x4 for $18,578 from #635-7000-435-34-42.
LIGHT AND POWER REPORTS.
Marys Lake Water Treatment Plant Update —The remaining temporary water
treatment unit was removed from site on August 20,2009.The glycerin flush of first
stage membranes has been completed.Upper Thompson Sanitation District assisted
with treating the water during the membrane flush.A portion of the west side
sedimentation walls were found to have darkened in color,possibly due to a failure of
one of the layers of epoxy coating.Representatives from National Coatings were on site
to take samples to determine the cause of the darkening,and if it is found to be due to
coating failure they will remove and reinstall the epoxy.Utilities Director Goehring stated
that the treatment plant project is at 95-97%completion,and will most likely run into
November.Water production is still scheduled to begin by October 20,2009.
IT REPORTS.
GIS Presentation —Brittany Harris,a Geography major from the University of Northern
Colorado who interned with the Geographic Information Systems (GIS)division of the
Town’s Information Technology Department from May 26,2009 to August 5,2009,gave
a presentation about her activities with the IT/GIS team.Ms.Harris worked as an
integral part of the IT/GIS team,logging and cataloging Town owned property and
making the data available to all other Town departments via interactive maps.
There being no further business,Trustee Blackhijr adjourned the meeting at 8:38 a.m.
APPROVED
E SEP 22 DO;1
TOWN OF ESTES PARK
BOARD OF TRUSTEES