HomeMy WebLinkAboutMINUTES Utilities Committee 2008-03-20RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,March 20,2008.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the Town
of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall in
said Town of Estes Park on the 20th day of March 2008.
Committee:Chairman Homeier,Trustees Newsom and Pinkham
Attending:Chairman Homeier and Trustee Pinkham
Also Attending:Town Administrator Halburnt,Deputy Town Administrator
Richardson,Director Goehring,Finance Officer McFarland,
Asst.Utilities Dir.Mangelsen,Town Clerk Williamson
Absent:None
Chairman Homeier called the meeting to order at 8:02 a.m.
PUBLIC COMMENT
Art Blume/Town citizen expressed satisfaction with the utilities in this community and
thanked the Town staff and Commiffee for their work related to utilities.
LIGHT &POWER DEPARTMENT
Garage Doors for Elm Road Service Buildings —Request Approval.
The five doors on the service building at 615 Elm Rd.are 18 years old and in poor
condition with replacement parts and seals no longer available.Five doors on the
service building at 640 Elm Rd.are even older and in worse condition.Both sets of
doors have low R-values and U-factor ratings.The following bids were received:
Anderson Garage Doors —Fort Collins Co.
615 Elm Rd.(5)12’x12’Wayne Dalton#TS-150 garage doors.fR-value 14.6 &Ufactor.076)
$9,010.00
640 Elm Rd.(5)12’x14’Same,less 25,000 operation springs.(R-value 14.6 &U-factor.076)
$9,220.00
Garage Door Service &Sales —Loveland Co.
615 Elm Rd.(5)12’x12’Clopay#3652 garage doors.(R-value 12.9 &U-factor.077)
$9,000.00
615 Elm Rd.(5)12’x12’Clopay#3603 garage doors.(R-value 15.05 &U-factor .077)
$9,500.00
640 Elm Rd.(5)12’x14’Same,less 25,000 operation springs.fR-value 12.9 &U-factor.077)
$10,750.00
Front Range Raynor —Greeley Co.
615 Elm Rd.(5)12’x12’TC-200 garage door.fR-value 10.0 no U-factor given)$11,925.00
640 Elm Rd.(5)12’x14’S-24C garage doors.(R-value 10.0 no U-factor given)$11,013.75
Staff recommends purchasing the highest quality energy efficient garage doors with
energy conservation in mind from Anderson Garage Doors.After further discussion,
the Committee recommends approval to purchase new garage doors for 615 and
640 Elm Rd.service buildings for a cost of $18,230 from #502-7001-580-32-22.
WATER DEPARTMENT
Construction Management for Mary’s Lake Water Treatment Expansion Project —
Req uest Approval.
HDR Engineering was awarded the contract for Design Engineering of the Mary’s Lake
Water Treatment Plant Expansion including treatment upgrades to membrane filtration
on August 24,2007.Construction Management for the project was to be negotiated
with HDR Engineering closer to the construction bidding in 2008.The proposed
Construction Management contract for $363,446 would be 7.2%of a $5,000,000
C
RECORD OF PROCEEDINGS
Utilities Committee —March 20,2008 -Page 2
project.Contractors will be pre-qualified with both Town staff and HDR involved in the
selection of the contractor.
During the selection of HDR for the design phase additional engineering firms were
considered with future construction management in mind.After further discussion,
Committee recommends approval to contract with HDR Engineering for the
Construction Management for the Mary’s Lake Water Treatment Expansion
Project for a cost of $363,446 from #503-6500-560-22-02 as budgeted.The
Committee recommended staff send press releases throughout the project to
update the public on the project.
Reports
Light and Power
1.Light and Power Dept.Financial Report —Dir.Goehring and Finance Officer
McFarland reviewed the financial reports.The Committee recommended the
financial reports be provided quarterly instead of monthly.
2.Net Metering Bill —The bill was passed and awaits the Governor’s signature.
Dir.Goehring will bring the bill to next month’s Committee meeting to review the
impacts to the utility.At this point the bill would require the Town to exchange a
kilowatt used for a kilowatt produced and zero out the accounts of customers at
the end of the year.The producers would be limited to 10,000 watts for
residential and 25,000 watts for commercial.
Water
1.Water Financial Report —Dir.Goehring and Finance Officer McFarland
reviewed the financial reports.
2.Annual System Flushing —The Water Department will conduct the annual
flushing starting April 15th thru April 18th and April 22 thru April 25th
3.Colorado Big Thompson water rights (CBT Units)—Town staff anticipates the
CBT units will be 60 to 70%of the snow pack yield.One unit is equal to a
percentage of water in the current year’s snow pack.
MISCELLANEOUS
Dir.Goehring stated Ace Hardware and True Value will be collecting CFLs for recycling.
Finance Officer McFarland informed the Committee the Colorado Water Resource and
Power Development Authority has awarded the Water Department a $5.5 million loan
for 20 years at 80%of the interest rate for the upcoming improvements at the Mary’s
Lake facility.
Dir.Goehring stated Gary O’Connor and Mary J0 Seifert will both retire on March 28th
and Laura Schmidt will be leaving in the middle as her family is moving to Steamboat.
Dir.Goehring stated with the upcoming improvements at the Mary’s Lake substation a
portable substation was not available,and therefore,will not be used during
construction.Through system modeling and testing the distribution system has been
rearranged to handle the load during construction to begin May 1st through September
15th
Loveland has expressed an interest in purchasing the old transformers to be removed
for $70,000.This would also save the Town approximately $50,000 in moving costs.
This item will be brought to the Board at the March 25,2008 Town Board meeting.
There being no further business,Chairman Homeier adjourned the meeting at 9:02 a.m.
APPROVEDr 1 Th
MAR 25 2008 j
Jaie Williamson,Town Clerk
TOWN OF ESTES PARKBOARDOFTRUSTEES