HomeMy WebLinkAboutMINUTES Utilities Committee 2008-12-110
RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,December 11,2008.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the
Town of Estes Park,Larimer County,Colorado.Meeting held in the
Town Hall in said Town of Estes Park on the 1 1th day of December
2008.
Committee:Chairman Homeier,Trustees Blackhurst and Ericson
Attending:Chairman Homeier,Trustees Blackhurst and Ericson
Also Attending:Deputy Town Administrator Richardson,Asst.Utilities Dir.
Mangelsen,Supt.Steichen,Supt.Boles,Deputy Town Clerk
Deats
Absent:Town Administrator Halburnt and Dir.Goehring
Chairman Homeier called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
None
LIGHT &POWER DEPARTMENT
CONTRACT AWARD TO ESC,INC.FOR DISTRIBUTION SYSTEM ENGINEERING
SERVICES -REQUEST APPROVAL.
Light &Power Department staff issued a Request for Proposal (RFP)to three companies
for electrical engineering services to identify problems in the primary distribution system,
thereby ensuring system reliability and redundancy.The Scope of Services included
researching and recording existing conditions;developing an affordable,workable plan for
resolving problems;establishing plans,specifications and bid documents for future bidding
and subsequent construction;and overseeing and providing construction management
services and project inspection.$1 .5 million is budgeted for design and construction
through mid-2010,with $300,000 budgeted in 2009 in account #502-6501-560-22-02 for
distribution system electrical engineering services.The following responses to the RFP
were received:
Electrical System Consultants,Inc.(ESC,Inc.)$263,460
Black &Veatch No Bid
HDR No Bid
Line Supt.Todd Steichen stated that equipment requirements and time restraints preclude
the project from being done in-house.Asst.Dir.Mangelsen said the Town has worked
successfully with ESC,Inc.,in the past on several contracted projects and recommends
contracting with Electrical System Consultants,Inc.,for electrical distribution system
engineering,at a cost not to exceed $263,460.The Committee discussed opting for a
contract which included part-time rather than full-time inspections,but subsequently
agreed that ESC,Inc.,is bonded and highly-qualified to perform these duties.The
Committee recommends that,given the cost of the contract and that only one bid
was received,the item be taken before the full Board on January 9,2009,as an
action item.
FINANCIAL REPORTS
1.Light &Power Financial Report —Finance Officer McFarland reviewed the report
which indicated revenues at $261,660 over projections through October 2008.
Trustee Blackhurst requested that staff examine customer base,usage,and
rates and prepare a report for next month’s meeting to help determine the basis
for this increase in revenue as it relates to a scheduled 2%increase in fees.
2.Water Financial Report —Finance Officer McFarland reported the Water Fund is
performing according to projections.
RECORD OF PROCEEDINGS
Utilities Committee —December11,2008 -Page 2
LIGHT &POWER
1.Mary’s Lake Road Bridge Utility Crossing Update —The project is proceeding as
expected and is on budget,and on schedule,at this time.The under the river
crossings,trenching and conduit installation are complete,with the removal of the
overhead lines scheduled to be completed by December 311 2008
WATER
1.Public Information Notice on Lead Action Levels in Drinking Water —Prior to the
implementation of the Lead and Copper Rule (LCR)by the EPA and the US
Congress in 1992,the Town contracted with Stewart Environmental for a
corrosion study and subsequent treatment recommendations.The study found
Estes Park’s water to be corrosive,requiting a treatment modification in order to
be compliant with the LCR.The Town began adding zinc orthophosphate,a
corrosion inhibiting chemical,to the water in April of 1991 prior to the effective
date of the LCR.In spite of these initial steps,Town water exceeded the lead
action level in 1992 requiring public education,water quality parameter
monitoring,source water monitoring and the submission of treatment
recommendations to the State of Colorado.In July 2008,samples once again
exceeded the lead action level,serving as an alert to review water treatment
practices to optimize water quality.The Town will follow the same process as in
1992 to comply with the LCR requirements.To satisfy the public education
requirement,a pamphlet containing language mandated by the State will be
mailed to all water customers and information will be published in the local
newspapers on an annual basis until two consecutive six-month samples test
below the lead action level.The sampling schedule will be determined by the
State after review of the Town’s treatment recommendations which will be
submitted in May 2009.
2.Mary’s Lake Water Treatment Plant Update —Supt.Jeff Boles gave an update on
the progress of the Mary’s Lake Water Treatment Plant upgrades project.
There being no further business,Chairman Homeier adjourned the meeting at 8:53
a.m.
1iQ4iu UuL
Cynthia A.Deats,Deputy Town Clerk
APPROVED
[JAN 13 2009j
TOWN OF ESTES PARK
BOARD OF TRUSTEES