HomeMy WebLinkAboutMINUTES Utilities Committee 2008-09-11RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,September 11,2008.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the
Town of Estes Park,Larimer County,Colorado.Meeting held in the
Town Hall in said Town of Estes Park on the 1 jth day of September
2008.
Committee:Chairman Homeier,Trustees Blackhurst and Ericson
Attending:Trustees Blackhurst and Ericson
Also Attending:Town Administrator Halburnt,Deputy Town Administrator
Richardson,Utilities Dir.Goehring,Asst.Dir.Mangelsen,
Supt.Steichen,Deputy Town Clerk Deats
Absent:Chairman Homeier
Trustee Blackhurst called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
None
LIGHT &POWER DEPARTMENT
MARY’S LAKE UTILITY BRIDGE CROSSING CONTRACT -REQUEST APPROVAL.
Due to right-of-way and easement issues,Larimer County’s Mary’s Lake Bridge
Replacement project,originally scheduled for 2007,was postponed until 2008.Utilities
that require relocation within the project area are Light and Power,Qwest,Baja Broadband
and Xcel Energy.Water is not affected as the new bridge will be built 16 feet east of its
present location and will not interfere with existing water lines.The Light and Power
Department will pay the complete cost of an under-the-river crossing and be reimbursed
by the other utilities.Staff has acquired official reimbursement commitment letters with
Qwest,Baja Broadband and Xcel Energy.The overhead power lines that need to be
relocated underground for this project are part of the Mary’s Lake Distribution System
upgrade and will be paid for using Light and Power Bond monies.
Bid packets were sent to all of the following contractors,with three contractors (*)attending
the pre-bid walk-through on Friday,August 15,with the following results:
Cornerstone Construction Concepts,Inc $1 14,509 *
A-i Excavating No Bid
Duell Excavating No Bid
Cole Excavating No Bid
Selcon Utility No Bid *
BT Construction No Bid *
Hall Irwin Construction No Bid
Fairbanks Excavation —declined to bid No Bid
Kitchen &Co.—declined to bid No Bid
Staff recommends approval of a contract with Cornerstone Construction Concepts,Inc.,
for $114,509 to do the underground and river work.The contractor will complete the job
prior to the end of 2008,so that Larimer County can move on-site after the first of the year.
The estimate for the Town of Estes Park’s commitment will be approximately $100,000
which will be paid for by bond proceeds.The Light and Power Fund contains $50,000 as
an encumbrance for the under-the-river crossing and burying of power lines,rolled over
from 2007.Conduit,fiber duct,conductors,and cubicles,are being supplied by the
RECORD OF PROCEEDINGS
Utilities Committee —September II,2008 -Page 2
Light and Power Department at an approximate cost of $60,000.The remaining
$40,000 will be used for labor and vehicle equipment costs.This,in addition to the
contractor amount,brings the total expenditure to $174,509 to be paid for as follows:
Account #502-7001-580-35-58 Underground Conduits $50,000 (roll-over)
Account #502-6501-560-22-02 Engineering $24,509
Bond Proceeds:$100,000
$174,509
The Committee recommends approval of a contract with Cornerstone Construction
Concepts,Inc.,for an under-the-river utility crossing and associated underground
work at a cost of $114,509 budgeted,and an additional $60,000 for materials,to be
paid for as outlined above,with approximately $74,509 in reimbursements for the
relocation from Qwest,Baja Broadband,and Xcel Energy utilities.
SMALL RESIDENTIAL SOLAR REBATE PROGRAM -REQUEST APPROVAL.
The Governor’s Energy Office (GEO)is offering a Small Residential Solar Energy Project
as part of the Governor’s New Energy Economy.The Town currently participates in the
GLO’s Small Wind Pilot program and staff requests approval to submit an interest form to
the GEO to partner in the solar rebate program.The Small Residential Solar Energy
Project is a 50/50 cash match incentive program with a total program cap of $50,000.The
GEO will fund $25,000 and the Town of Estes Park will fund the remaining $25,000 from
account #502-6501-560-22-02 for a $2/waif rebate up to a cap of $6,000 per participant.
The program is limited to residential customers who participate in the Town of Estes Park’s
net metering program with a system capacity requirement of no more than 10kW.The
Committee recommends approval to submit an application to the GEO to participate
in the Small Residential Solar Energy Project and to discuss the $25,000 financial
commitment to the project during the 2009 budgeting process.Town Administrator
Halburnt will update the full Town Board through her weekly e-mail report.
REPORTS
LIGHT &POWER
1.Mary’s Lake Substation Upgrade —A video presentation showing progress at the
Mary’s Lake Substation was viewed by the Committee.The project is on
schedule arrival of the new building scheduled for September 22,2008.
2.Mary’s Lake Water Treatment Plant Upgrade —The project began on August 15,
2008,with demolition proceeding on schedule.
MISCELLANEOUS.
Dir.Goehring stated that after an article about renewable energy was published in the
Trail-Gazette,35-40 additional customers signed up for the wind program.He stated
that until standards and guidelines are in place for the erection of wind turbines,the
Estes Valley Planning Commission will review on a case by case basis.
There being no further business,Trustee Blackhurst adjourned the meeting at 8:33 a.m.
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