HomeMy WebLinkAboutMINUTES Utilities Committee 2007-09-20RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,September 20,2007.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the Town
of Estes Park,Larimer County,Colorado.Meeting held in the Town Hall in
said Town of Estes Park on the day of September 2007.
Committee:Chairman Homeler,Trustees Newsom and Pinkham
Attending:All
Also Attending:Town Administrator Repola,Deputy Town Administrator
Halburnt,Director Goehring,Finance Officer McFarland,
Asst.Utilities Dir.Mangelsen,Town Clerk Williamson
Absent:None
Chairman Homeier called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
Mark Curtis/Platte River Power Authority (PRPA)provided the Committee with an
update on the Mary’s Lake Substation improvements including the construction
schedule,engineering plan view and cost estimate.The project is on schedule with
construction to begin in May 2008 and be complete by mid September 2008.The entire
electrical load from the Mary’s Lake facility will be transferred to the downtown
substation during the construction to save an estimated $50,000 to $60,000 on the
rental of a portable substation.The cost estimate for the entire project is $3.5 to $4
million with $2.5 million for the two transformers.
LIGHT &POWER DEPARTMENT
Dry Gulch Direct Bury Replacement Phase I -Request Approval To Accept Bid.
The Light and Power Fund budgeted $150,000 for Phase I for the undergrounding of the
power line from Good Samaritan north to about the end of Dry Gulch.Project plans and
specifications were compiled and the job was advertised in the local papers.In addition,
invitations to bid were sent to nine contractors.Two bids were received:
Selcon Utility Contractors $43,924
Duell Excavating,Inc.$98,450
Kearney &Sons Excavating Inc.No bid
A-I Excavating No bid
Tom Childers No bid
Fairbanks Excavation No bid
Kitchen &Company Excavators No bid
Atkins Electric No bid
GE Construction No bid
All materials are being supplied by the Light and Power Department,i.e.conduit,fiber
duct,conductors,and cubicles at a cost of $80,843.Staff recommends contracting with
the low bid provided by Selcon Utilities Contractors at a cost of $43,924.The
Department will also be placing an additional pipe in the ground for future fiber needs.
Light &Power has budgeted an additional $150,000 in 2007 for Phase II of the project
and may request approval to complete the project with the same contractor this year.
Following discussion,the Committee recommends approval of the contract with
Selcon Utilities Contractors for Phase I of the undergrounding of the power line
as described above with material supplied by the Light and Power Department for
a total project cost of $124,767.00 from #502-7001-580-35-58 as budgeted.
Christmas Display Installation and Maintenance for 2007 &2008 —Request Approval
To Accept Proposal.
Light and Power budgeted $58,500/year for the annual installation and maintenance of the
Christmas lights &displays.The low bid for 2007 is a reduction of $8,400 from last year’s
RECORD OF PROCEEDINGS
Utilities Committee —September 20,2007 -Page 2
contract amount of $51 ,400.
2007 2008 Budjet
T.A.Enterprises $43,000 $44,000 $58,500
M.Atkins,Inc $45,436 $47,936
Energy efficient string lights (LED)will be placed in the trees of Rams Island as a test pilot
area for leaving the lights on throughout the year.The lights cost five-times more than a
normal string of lights;however,they last longer and use less energy.In addition,the light
bulbs on a few of the rebar trees will be replaced with the LED bulbs.Staff recommends
contracting with l.A.Enterprises.The Town has worked successfully with this contractor
on past lighting.The Committee recommends contracting with T.A.Enterprise for
the Installation and Maintenance of the Christmas Display for $43,000/2007 as
budgeted and $44,00012008 pending budget approval and contractor performance
from #502-6501-560-26-15.
Reports
Light and Power
1.Light and Power Dept.Financial Report —Dir.Goehring and Finance Officer
McFarland reviewed the financial reports.
2.Platte River Compact Fluorescent Light Program —Asst.to Utilities Dir.
Mangelsen stated the program “Light with a Twist”was developed by PRPA in
conjunction with its power partners to encourage individuals to switch to compact
fluorescent lights (CFL)that use less energy and last longer than the traditional
light bulb.Participating retailers,Ace Hardware and True Value,will provide the
bulbs at a discount from September 15th though December 15th or while supplies
last with PRPA subsidizing the discount.Staff will participate in a promotional
activity at participating stores on October 6th PRPA anticipates 166,000 bulbs
will be purchased.
Water
1.Water Financial Report —Dir.Goehring and Finance Officer McFarland
reviewed the financial reports.
IT
1.ITIGIS Personnel —Dir.Goehring stated staff requests consideration of a new
position to be funded half time by Community Development and half time by IT.
The position would provide GIS mapping to update and maintain the Town base
maps and provide additional assistance to the IT Department for day-to-day
maintenance of the computer system.Utility mapping is being updated by
current staff;however,any additional mapping is being performed by Dir.
Goehring or Dir.Joseph.The Committee recommends the item to the Town
Board for discussion at the upcoming Budget Study Sessions and
requested a memo to describe the needs and gaps in the current service
level the position would fulfill.
MISCELLANEOUS
Finance Officer McFarland reviewed the borrowing capabilities of the Town as it relates
to bonds,loans and Certificates of Participation (COPs)for the upcoming projects for
water,electric and the fairgrounds.A Reimbursement Resolution will likely be
presented to the Committee in the near future to request advance water project
expenditures be funded by the Water Fund with reimbursement at a later date from a
loan.Administrator Repola requested staff develop a timeline for projects to determine
the total capital investment costs over time.
There being no further business,Chairman Homeier adjourned the meeting at 9:09 a.m.
APPROVED
TOWN OF ESTES PARK
BOARD OF TRUSTEES