HomeMy WebLinkAboutMINUTES Utilities Committee 2003-04-10RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,April 10,2003.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the
Town of Estes Park,Larimer County,Colorado.Meeting held in the
Municipal Building in said Town of Estes Park on the 1Qth day of April,
2003.
Committee:Chairman Jeffrey-Clark,Trustees Gillette and Newsom
Attending:Chairman Jeffrey-Clark and Trustee Gillette
Also Attending:Town Administrator Widmer,Public Works Director Linnane,
Utilities Supt.Goehring,and Deputy Town Clerk van Deutekom
Absent:Trustee Newsom
Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m.
LIGHT AND POWER DEPT.
1.Equipment Purchase —Request Approval.
The Light and Power Dept.budgeted for the replacement of their 1989 John Deere
Backhoe.This vehicle is 14 years old,has 4,350 usage hours,and is within the
Town’s vehicle replacement parameters.The Dept.also budgeted for a hydraulic
jackhammer attachment for the new vehicle.The following bid was received:
Colorado Machinery:
Backhoe $62,445.00 J/D 3IOSG 4x4
$12,500.00 Trade-In
$49,945.00 Bid Price/John Deere will provide a two-year
rollover agreement on the backhoe equal to
an annual cost of $8,450.Rollover is market-
driven.There is no demand at this time for
used backhoes,therefore higher cost unlike
loader and bobcat agreements.
Jackhammer $14,948.00
Ellen Equipment:
Backhoe $80,179.00 Case 580 Super M 4x4
$12,000.00 Trade-In
$68,179.00 Bid Price/Case does not offer a rollover
program.
Jackhammer $23,850.00
Discussion followed regarding interdepartmental vehicle sharing.The Water Dept.
backhoe is not compatible with many Light and Power job situations such as terrain slope
and tree density;it cannot carry the pipe weight requited by the Water Dept.;and now that
the in-house explosive operations have been discontinued,the jackhammer attachment to
the backhoe is very important.The Water Dept.backhoe includes a heavy duty hydraulic
system incompatible with a jackhammer attachment.
The 2003 Budget includes $80,000 to replace the Backhoe and $25,000 for the
Jackhammer attachment.The Committee recommends approval of the bid from
Colorado Machinery to purchase the J/D 3IOSG 4x4 Backhoe for a cost of
RECORD OF PROCEEDINGS
Utilities Committee —April 10,2003 -Page 2
$49,945.00 and Jackhammer attachment for a cost of $14,948.00,leaving the
rollover agreement open.The rollover agreement will be reviewed in two years to
determine its cost effectiveness.
WATER DEPT.
1.Voluntary Conservation Program —Request Approval.
Director Linnane presented the Voluntary Water Conservation Plan prepared by
Black and Veatch that will be incorporated into the Utilities Policy Manual.Areas
discussed include water conservation stages and measures.The Committee
recommends approval of the Water Conservation Plan and its incorporation
into the Utilities Policy Manual following the Bulk Rate Water Users Section.
A summary of the Plan will be prepared and mailed as bill stuffers,news releases,
and also made available in brochure form for the public.
2.Long-Term Water Lease for Marvs Lake Campground and Glacier View
Subdivision —Request Approval.
Director Linnane reported that Marys Lake Campground (Bureau of Reclamation)
and Glacier View Subdivision (GVS)are required by the state to provide
augmentation water for their water systems.As the sole owner of Windy Gap water
within Estes Park,the Town has a policy to assist local water-user groups
whenever possible with water augmentation.
Per Town Attorney White,both lease requests meet the criteria established by the
Town with regard to providing Windy Gap water for small augmentation plans and
the leasing of the 2 acre-feet of Windy Gap water will have no discernable impact
on the Town’s water supply for 2003 and beyond.
The following items will be included in the agreements:
1.Property owners will purchase a water tap whenever a water main is adjacent
to their properties.
2.The Town will not guarantee a water supply at all times and potable water-
users have the first priority.
A water main extension to the campground is complex,long,and expensive.As a result,
the Committee recommends approval of a renewable 10-year lease for one acre-foot
of Windy Gap water per year for Marys Lake Campground (Bureau of Reclamation)
at a lease cost of $350/yr.per acre-foot.
Due to the proximity of GVS with the Town’s water system,the Committee did not
recommend a long term lease.The Committee recommends a 1-year lease for one
acre-foot of Windy Gap water for the Glacier View Subdivision at a lease cost of
$350 per acre-foot.Since GVS is relatively near the Mary’s Lake Rd.water main,the
Committee directed staff to inform GVS that future leases may not be available and that
they should plan for water system capital improvements so that their water system would
be in accordance with Town standards.This would require a water main extension to
connect to Town water.
REPORTS.
Financial Report.The Light and Power and Water 2002 vs.2003 Cash Flow
Comparisons and March graphs were reviewed.
RECORD OF PROCEEDINGS
Utilities Committee —April 10,2003 -Page 3
Cable Channel 39 Request for Proposal (RFP).Director Linnane reported that 2 bids
were received for the operation of cable Channel 39.Charter Communications
(Charter)sent a letter to the Town that refers to potential legal problems associated with
the proposed third party operation of Channel 39.Charter has requested that the bid
review process be delayed to allow further review by their legal department.Staff was
directed to allow Charter 30 days to review the potential legal issues.The Committee
stressed the importance of this community access channel.Staff will contact Curt
Gunther/7522 Inc.and Nick Mollé/Nick Mollé Productions to explain the reasons for the
extension.
Water RightslSupply Table.Director Linnane presented the 2003 Snowpack and
Streamflow Comparisons and Water Use Tables.Areas discussed include projections,
actual consumption,water rights,and leasing.Staff was directed to contact Attorney
White regarding actively seeking parties interested in leasing a portion of the Town’s
water.
Project Reports.
Updates.Supt.Goehring briefed the Committee on the status of the 2002 Loop
Project,Marys Lake Raw Water Pumping Station,and Glacier Creek projects.
Accident Report.Supt.Goehring summarized the accident involving Scott Johnson,
Lineman I.Accident reviews have been conducted and safety recommendations will be
presented to all employees in hopes of eliminating future accidents.
Pond Construction.A trout pond is currently under construction at a residence on
Devils Gulch Rd.Water for the pond will be obtained via the homeowner’s water tap
and billed at the residential rate.This type of water use is allowed by the Northern
Colorado Water Conservancy District and the Town.
Highway Traffic Lights.Painting of the Hwy.34/36 traffic lights will begin next week
and be completed the end of April.
There being no further business,Chairman Jeffrey-Clark adjourned the meeting at 9:11
a.m.
Rebecca van Deutekom,CMC,Deputy Town Clerk
APPROVED
{APR 222003 1
TOWN OF ESTES PARK
BOARD OF TRUSTEES