HomeMy WebLinkAboutMINUTES Utilities Committee 2003-02-13RECORD OF PROCEEDINGS
‘Town of Estes Park,Larimer County,Colorado,February 1 3,
2003.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the
Town of Estes Park,Larimer County,Colorado.Meeting held in the
Municipal Building in said Town of Estes Park on the J3th day of
February,2003.
Committee:Chairman Jeffrey-Clark,Trustees Gillette and Newsom
Attending:All
Also Attending:Town Administrator Widmer,Public Works Director Linnane,and
Deputy Town Clerk van Deutekom
Absent:None
Chairman Jeffrey-Clark called the meeting to order at 8:00 a.m.
LIGHT AND POWER DEPT.
A.Light and Power 5-Year Financial Plan Scope of Services —Request Approval.
Director Linnane presented a Scope of Services for a 5-Year Financial Plan for
the Light and Power Dept.from Black and Veatch at a cost of $9,800.The
Financial Plan will assist Staff in deleting future projected deficits,increase the
projected future year’s Fund Balance,and assist Staff with revenue rate planning
and the preparation and management of a 5-Year Capital Improvement Plan
(CIP).
John Gallagher/Black and Veatch addressed questions raised regarding the
preparation process,operating and capital reserves,cash flow forecasting,and
plan adjustments.
The Budget includes $17,500 for professional services.The Committee
recommends approval of the Scope of Services from Black &Veatch for the
5-Year Financial Plan for the Light and Power Dept.at a cost of $9,800.
WATER DEPT.
A.Second Paid Tap on Single-Family Residential Lot —Request Approval.The
Water Dept.Policy and Procedure Manual allows only one tap per lot to prevent
the potential connection of two service lines which could result in a backtlow
cross connection situation.John Spoonet,owner of a portion of Lot 1,
Summervilla Subdivision,has requested a policy variance to purchase a second
tap for his property for a proposed horse barn,approximately 700 ft.from his
existing home.There is a water main 40 ft.from the proposed barn site.Staff
foresees virtually no cross connection potential and categorizes his request as a
“hardship”case.The Committee recommends approval of a second tap on a
Portion of Lot 1,Summervilla Subdivision as presented.This second tap
will be subject to the proposed tap fee increase on March 3,2003.
B.Marys Lake Raw Water Pump Project —Request to Proceed.This project will
allow the Plant to generate potable water during periods when the CBT Tunnel is
off line for maintenance and to ensure a dependable water supply during drought
years due to the lack of water in the CBT reservoir system located west of the
Divide.Director Linnane presented a proposal from Cornerstone Engineering for
$706,150 to include construction management fees,general contractor fees,
RECORD OF PROCEEDINGS
Utilities Committee —February 13,2003 -Page 2
construction sub-contractor costs,and all pump,electrical and SCADA material
costs,and a 70%construction cost contingency to complete the project.
Discussions were held regarding the Fall River Tank Project,lake elevations,and
project schedule.The Bureau of Reclamation will drain Marys Lake the last two
weeks of March to allow for pump station and pipe construction.Town
Administrator Widmer noted that the Town requires a Performance and Payment
Bond,thus the cost of the project should be increased by approximately $70,000
to cover this amount.Concluding all discussion,the Committee recommends
approval of the proposal from Cornerstone Engineering to proceed with the
Marys Lake Raw Water Pump Project at a cost of $706,150 plus the $10,000
Performance and Payment Bond cost,as presented.
REPORTS.
Financial Report.The December 2002 and January 2003 financial statements were
reviewed.Areas discussed include statement format changes,transfers,Source of
Supply,and the Light and Power and Water Fund cash flow analyses.Director Linnane
reported that the Light and Power Dept.actual 2002 ending Fund Balance exceeded the
budget estimate by approximately $640,000.
Project Updates.
The Big Horn and Country Club water line projects are substantially complete.
The EPA-required filter changes at the Glacier Creek Water Treatment Plant are
nearing completion.The plant should be online in early March.
A power outage occurred February 6th on Big Thompson Circuit.Installation of a new
cabinet and approximately 700’of cable was required to restore power.
Underground lines are being installed to connect Solitude Subdivision and the new
substation.
The Christmas lights will be removed after Valentine’s Day.Discussions were held
regarding the higher costs associated with allowing lights to remain year-round.This
option will be included in any future bid packages.Discussions were also held
regarding hiring full-time employees to perform the Christmas light project in-house.
Contractor vs.in-house costs will be prepared prior to the mid-year budget process.
Chairman Jeffrey-Clark directed staff to provide a progress report on the Olympus Dam
Project at the March meeting.
There being no further business,Chairman Jeffrey-Clark adjourned the meeting at 8:56
a.m.
Rebecca van Deutekom,CMC,Deputy Town Clerk
F APPROVED 7
TOWN OF ESTES PARK
BQFJj1)SIES