HomeMy WebLinkAboutMINUTES Utilities Committee 2003-07-10RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado,July 10,2003.
Minutes of a Regular meeting of the UTILITIES COMMITTEE of the
Town of Estes Park,Larimer County,Colorado.Meeting held in the
Municipal Building in said Town of Estes Park on the 10th day of July,
2003.
Committee:Chairman Jeffrey-Clark,Trustees Gillette and Newsom
Attending:Trustees Gillette and Newsom
Also Attending:Town Administrator Widmer,Public Works Director Linnane,
Utilities Supt.Goeh ring,and Deputy Clerk van Deutekom
Absent:Chairman Jeffrey-Clark
Trustee Gillette called the meeting to order at 8:00 a.m.
LIGHT AND POWER DEPT.
Citizen Request to Underground Electric Service at Town Expense.At the June
meeting,staff was directed to consult with George and Dorothy Gibbs regarding their
request to underground electric service at Town expense.Staff met with the Gibbs’and
neighbor,Frank Schageman,to discuss possible options.The following determinations
were made:
1)Mr.Schageman favored locating the line along the horse trail;however,the Gibbs’
did not.They requested the service line be placed along the fence line located
primarily on Mr.Schageman’s property (except for approximately 20 feet).Mr.
Schageman agreed to their request.
2)The Gibbs’favored moving the transformer on the existing electric pole to the
Schageman property.Mr.Schageman did not favor the relocation and it was
agreed that the transformer would remain at the current location.
The estimated project cost is $6,500.Director Linnane noted that funds were not
budgeted for this project;however,the Light and Power Service Extensions Account could
accommodate the cost.
Trustee Newsom voiced an objection to burying lines on private property at Town
expense,stating his concern for setting a precedent and other homeowners that have
buried lines at their own expense.
Town Administrator Widmer explained Attorney White’s position that an agreement may
exist and approval of Town funds for this project will not set precedence resulting in a
change of policy.This is a unique situation involving a lengthy staff level agreement issue.
George Gibbs reiterated his comments from the June meeting.
Concluding all discussion,a unanimous consensus was not obtained.Therefore,the
request will be presented at the July 22Iid Town Board meeting for consideration.
Reports
>Monthly Financial Report.The Light and Power Financial Reports and associated
graphs for June were reviewed.
>Black &Veatch Financial Plan.A presentation of the tough draft is anticipated at the
August ;4th meeting.
RECORD OF PROCEEDINGS
Utilities Committee —July 10,2003 -Page 2
>Billing Department Late Payment Policy.The current late payment procedures,as
written in the Utilities Policy Manual,are as follows:
1)Duedate-3odays
2)“Subject to discontinuance”—60 days
3)Late notice sent —77 days
4)“Final Notice”door hanger (plus $10 door hanger charge)—87 days
5)Discontinuance of service —88 days
Staff is revising the entire late payment policy section to include finance charges and
will present a recommendation at a future Committee meeting.
>Charter Communications.At the June meeting,Attorney White was directed to
establish a Steering Committee and review the Channel 39 third-party issue,as well
as review Charter’s current contract and the Uplands Subdivision service issue.
These issues are being reviewed and the findings will be presented at a future
Committee meeting.
>Misc.Projects Update.No major projects are underway.
WATER DEPT.
Water Dept.Change Order and Project Reductions.Director Linnane presented a
change order request for the 2002 West Wonderview Loop Project.The asphalt patch
across MacGregor Ave.was estimated at 9 tons for the contract bid quantity.Due to
additional width from cracking,existing asphalt depth requirement and driveway repair,an
additional 62.44 tons of asphalt was required.The total change order amount to E-Z
Excavating is $7,703.80.
Director Linnane also presented projects completed under their budgeted amounts:1)
Marys Lake Raw Water Pump Station (-$52,500)and 2)the 2002 Country Club Drive/Big
Horn Drive Loop Projects (-$38,650.31).
The Committee acknowledged the cost savings from the Marys Lake Raw Water
Pump Station and Country Club/Big Horn Drive Loop Projects and recommends
approval of the change order request from E-Z Excavating for $7,703.80.
Reports
>Monthly Financial Report —Water.The Water Financial Reports were reviewed.
>Black &Veatch Water Rate Study Update.Changes to the Study are being made b
Black and Veatch.Presentation of a final draft is anticipated at the August 14
Committee meeting.
>Miscellaneous Projects Update.None.
Nick Mollé/Nick Mollé Productions reported that Channel 8 is currently being broadcast
worldwide via the Internet.
There being no further business,Trustee Gillette adjourned the meeting at 8:30 a.m.
Rebecca van Deutekom,CMC,Deputy Town Clerk
APPROVED
[JUL 22 2003j
TOWN OF ESTES PARKBOARDOFTRUSTEES