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HomeMy WebLinkAboutEPURA RESOLUTION 283oRESOLUTIONNO.283ARESOLUTIONOFTHEESTESPARKURBANRENEWALAUTHORITYAPPROVINGPROPOSALTOPROCEEDWITHSITEPLANNINGANDDESIGNSERVICESFORTHERWERWALKWEST,PHASE3WHEREAS,theEstesParkUrbanRenewalAuthority(EPURA)hasrequestedandreceivedaproposaldatedFebruary1,2000fromDesignStudiosWest(DSW)toperformsiteplanninganddesignservicesrelativetotheextensionoftheRiverwalkwestward;andWHEREAS,theextensionoftheRiverwalkwestwardwasdeterminedtobefirstprioritywithinEPURA’sworkprogramforFiscalYear2000;andWHEREAS,theproposedscopeofworkincludesalogicalsequenceoftasksincLudinginventory,analysis,publicinvolvement,conceptualdesign,choiceofpreferredalternative,budgetanalysisandprogramphasing.NOW,THEREFORE,BEITRESOLVEDBYTHEESTESPARKURBANRENEWALAUTHORITYTHAT:TheletterproposalfromDesignStudiosWest,datedFebruary1,2000andentitled“ProfessionalSitePlanningandLandscapeArchitecturalServicesfortheEstesParkWestRiverwalk”isapprovedandtheExecutiveDirectorisauthorizedtoenterintocontractwithDSWtoperformtheseservices.TheagreementwillclarifythattheworkwillbeperformedinFiscalYear2000.Saidletterisapartofthisresolutionbyreference.ADOPTEDthis16111dayofFebruary,2000.ESTESPARKURBANRENEWALAUTHORITYChairmanATTEST:Secreta“ oDSWFebruary1,2000Mr.WilSmith,ExecutiveDirectorEstesParkUrbanRenewalAuthority170MacGregorAvenueEstesPark,Colorado80517RE:PROFESSIONALSITEPlANNINGANDLANDSCAPEARCHITECTURALSERVICESFORTHEESTESPARKWESTRWERWALKDearMr.Smith:InordertoassisttheEstesParkUrbanRenewalAuthority(EPURA)intheplanninganddesignoftheEstesParkWestRiverwalk,definedastheextensionoftheRiverwalkfromtheParkTheaterMallwesttotheTownpropertywestoftheOldLumberyardParkingLot,DesignStudiosWest,Inc.(DSW)ispleasedtopresentforyourreviewandapprovalthisScopeofServicesforPreliminaryPlanning,DesignandEngineering.Thefollowingisadetailedlistoftherivercorridorplanninganddesignservicestobeprovidedoverasixtoeight-monthperiod:1.InformationReview/CollectionandSiteAnalysisDSWwillconductareviewofpastandexistingsitedatafortheproposedRiverwalkarea.Thefollowingitemswillbeincluded:•Reviewandverifyexistingconditionssurvey(preparedbyengineer)•ReviewandverifypropertyownershipandR.O.W.’s•Reviewandverifyexistingutilitiesandeasements•Reviewandanalyzeexistingpedestrianaccess/circulationpatterns•Reviewandanalyzeautoaccess/circulationissues•Reviewparkingissues•Conductsitestudy•DevelopsiteanalysisDEStCNSTUDIOSWESTINC.PlanningEngineeringLandscapeArchitecture1425MarketStreet,Suite100Denver,Colorado80202303)623-3465fax3031623-3758DenverSaltLakeCityPueblo 00Mr.WilSmithJanuary26,2000Page22.PreliminaryTechnicalAnalysisDSWwillcoordinatewitheconomic,geotechnical,trafficandhydrologyconsultantstoreviewandverifrthetechnicalaspectsandconstructionsuitabilityforthesite.Thisproposalincludesfeesforthesub-consultantstotakeapreliminarylookatthefollowingareas.•EconomicAnalysis•GeothechnicalAnalysis•HydrologyAnalysis•TrafficandParkingAnalysis3.ProjectProgrammingBasedonthereviewandanalysisofexistingsitedataaswellascurrentlandusedata,DSW,alongwithEPURAwillprepareaProgramthataddressesallpotentialprojectelements.•RevieworiginalRiverwalkMasterPlanforapplicability•ReviewexistingRivenvalkforcurrentbenefitsprovidedtothecommunity•VisitcomparablerivercorridorprojectsinthestatewithEPURArepresentative(s)•DevelopapreliminaryuseprogramfortheWestRiverwalkwithEPURAinputanddirection•Conductpublicforums/workshops•Studypotentiallinkagesbetweenprojectelements/amenities•Developpreferredprogramdiagram4.ConceptualDesignBasedontheapprovedprogram,DSWwillprepareconceptualdesignalternativesutilizingthefollowingprocess.•Establishdesigncriteriaforthearea•Gatherimagesthatportraydesignthemeandcharacter•Develop“kitofparts”toinsurecontinuitythrough-outproject•Developsketchestoconveydesignintent•Developsectionstodetermineriveredgeconditions•DeveloptwoorthreeSchematicDesignalternatives•ReviewalternativeswithEPURA•PrepareapreferredSchematicDesignplan•Prepareprojectdisplayboardswithtextandfinalgraphics 5.BudgetAnalysisandPhasingProgramDSWwillprepareapreliminarycostestimateoftheselectedSchematicDesigntohelpdetermineabudgetnumber.Aphasingprogramforpotentialfutureconstructionwillalsobedeveloped.•PreparePreliminaryCostEstimatebasedontheapprovedSchematicDesign(usecontractorsub-consultantasasourcetohelpverifycosts)•Establishprioritiesforfuturebudgeting•Helpidentifyalternativemethodsoffunding•DevelopaphasingprogrambasedonEPURAinputandbudgetandmakerecommendationsforimplementationDesignStudiosWestestimatesthecostfortheseservicesovertheeight-monthperiod(FebruarythroughOctober)tobeanottoexceedcostof$157,960.00,whichincludesanestimated$27,000.00insub-consultantfees.MIdirectexpenseswillbebilledatcost.Contractswithadditionalsub-consultantswillbeaddressedasneededandapprovedbyEPURA.Alistingofsub-consultantsandtheirspecialtyisattached.Onceagain,weappreciatethisopportunityandlookforwardtoworkingwithyouduringthisexcitingproject.0Mr.WilSmithJanuary26,2000Page30Verytrulyyours,DonaldPresidentBrandes,Jr.,ASLAAPPROVEDANDACCEPTEDMr.WilSmithExecutiveDirector,EPURAAttachments:ListofSub-consultantsAppendixA:MethodofCompensationAppendix3:HourlyRatesAppendixC:WorkRelease aLISTOFSuB-cONsuLTANTsEstesParkWestRiverwalkSub-consultantsthatwillbeneededthitinthePrellminaiDest,gnPhase:EconomicSzymanskiandRay$8,000GeotechnicalLandmarkEngineering$5,000TrafficBalloffet&Associates$5,000HydrologyVanHornEngineeringS9000Total=$27,000AdditionalSttb-consultantsthatbeneededduringthePre/iminayDeszgnPhase:LightingConsultantFountainConsultantIrrigationConsultantBridge/StructuralConsultantContractorforCostEstimating(nofee)IllustratorModelBuilder 00APPENDIXAMETHODOFCoMPENsATIONA.Consultantshallbecompensatedonanhourlybasis,plusexpenses.B.ClientshallberesponsibleforandpayalldirectexpensesofConsultant,separateandinadditiontotheprofessionalfee.C.ConsultantshallsubmittotheClientadetailedinvoiceforalltimeanddirectexpensesspentintheperformanceofservicesbyConsultantfortheprecedingmonth.SuchinvoiceshallitemizeallConsultant’stimeandexpensesforthatproject.TheClientreservestherighttorequireadditionalinformationfromConsultantsubstantiatinganyandallsuchcompensationsoughtbyConsultantbeforeacceptingtheinvoice.TheClientshallcompensateConsultantwithinten(10)daysuponreceiptofaninvoiceoritsacceptanceifadditionalinformationisrequired.Whenadditionalinformationisrequired,theClientshallsoadviseConsultantinwritinggivingitsreasons,followingthesameprocedureifitobjectstothepaymentofanyitemonanacceptedinvoiceasbeingoutsidethescopeofthisAgreement.Paymentsnotmadewithinthirty(30)daysofthereceiptofacceptanceofaninvoiceshallbearinterestattherateoftwopercent(2%)permonth.FailureofClienttopayConsultantwithinforty-five(45)daysafterreceiptandacceptanceofConsultant’sinvoiceshallallowConsultant,aftergivingseven(7)dayswrittennoticetoClient,tosuspendservicesunderthisAgreementuntilhisoutstandinginvoiceswhichhavebeenreceivedandacceptedbytheClienthavebeenpaidinfull.PaymentsmadebytheClientshallnotconstituteawaiveroftheClient’srighttoobjecttoandseekreliefforanyerror,omissions,orcorrectionstowhichtheClientisentitled.D.IncontractingwithConsultantforprofessionalservices,theClientwarrantsthatfundsareavailabletocompensateConsultantforthetotalamountofserviceandexpensescontractedfor,andthatthesefundsareneitherencumberednorcontingentuponsubsequentgrantingofapprovals,permits,orfmancingcommitmentsbylendinginstitutionsorotherthirdparties.E.TheClientshallreimbursetheConsultantforalldirectexpenseslistedbelowatcost.1.Transportation.TheClientshallreimburseConsultantforreasonableexpensesactuallyincurredbyConsultantintransportationandtravelintheperformanceofServicesfortheClient.Travelexpensesshallincludecoachairfare,meals,lodging,andvehicleexpensesinconnectionwithtripsrequestedandauthorizedbytheClient.Mileageshallbereimbursedattherateof$0.35/mile.2.Longdistancetelephonecalls,telegrams,specialdelivery,messengerservices,facsimiletransmissions,postageandshippingcosts.DesignStudiosWest,Inc.AppendixA-MethodofCompensationPageA-1 03.FeespaidforsecuringapprovalofgovernmentalagencieshavingjurisdictionovertheProject(s).4.Volumereproductionandhandlingofdrawingsandspecifications,reports,orotherwork-relateditemsproducedbyConsultant.5.Outsideconsultantsandsubconsultants.TheClientshallreimburseConsultantforallactualcostsandexpensesforoutsideconsultantsandsubconsultantservices.Suchspecialconsultantswhichmayberequiredwouldinclude;geotechnical,surveying,legal,economic,electrical,irrigation,structural,andotherspecialtyengineering.6.Photosuppliesanddevelopment,drawingenlargement,duplicationandoffsetwork.7.IfthecontractrequiredConsultanttoincurspecificcostsnotdetailedinItems1through6above,thenConsultantwillbereimbursedforthosecosts.F.AllothercostsandexpensesincurredbyConsultantnototherwisespecificallycompensatedforaboveshallbedeemednon-reimbursablecostsandshallbebornebyConsultant.G.NoovertimeratesshallbechargedtotheClientbyConsultantintheperformanceofanyservicescalledforinthisAgreement.Inaddition,ConsultantshallobtainthesamecovenantfromoutsideconsultantsandsubconsultantshiredbyConsultantforwhichConsultantisentitledtoreimbursementofservices.IftheProjectissuspendedorabandonedinwholeorinpartformorethantwo(2)months,theConsultantshallbecompensatedforallservicesperformedpriortoreceiptofwrittennoticefromtheClientofsuchsuspensionorabandonment,togetherwithReimbursableExpensesandallterminationexpenses.IftheProjectisresumedafterbeingsuspendedformorethantwo(2)months,theConsultant’scompensationshallbeequitablyadjusted.DesignStudiosWest,Inc.AppendixA-MethodofCompensationPageA-2 —.-‘——.-—-,,—=———APPENDIXBPROFESSIONALSERVICESAGREEMENTThisagreemententeredintothisdayof2000betweenDesignStudiosWest,Inc.,hereinafterreferredtoas“CONSULTANT”andTheEstesParkUrbanRenewalAuthorityhereinafterreferredtoas“THEAUTHORITY”.Inconsiderationofthebenefitsanddetrimentsofthepartiesandothergoodandvaluableconsideration,theadequacyandsufficiencyofwhichisherebyacknowledged,thepartiesagreeasfollows:SectionOne:Intent-ItistheintentofTheAuthoritytohiretheConsultanttoperformprofessionalplanningdesign,engineeringandrelatedservicesinconjunctionwiththeusualoperationsoftheAuthority.TheConsultantwillprovideexpertiseintheareasoflanduseplanning,sitedesign,landfeasibilitystudies,costestimating,engineering,landscapearchitecture,graphicdesignandarchitecture.SectionTwo:FormofContract-Thiswillbeatimeandmaterialscontract.TheAuthorityagreestopaytheConsultantthefollowinghourlyrates:CategoryStandardRateEPURARatePrincipal-in-ChargeS120.00perflour$96.00perhourProjectManager93.00perhour72.00perhourSeniorLandscapeArchitect,90.00perhour72.00perhourArchitectandPlannerProfessionalEngineer75.00perhour60.00perflourLandscapeArchitect60.00pcrhour48.00perhourandSiteDesignerTechnician48.00perflour38.00perhourClerical35.00perhour28.00perhourDirectExpenseswillbereimbursedbyTheAuthorityatcost.EstesParkUrbanRcnew1AuthorityDesignStudiosWest,Inc.ProfcssonalServicesA’,ree,ncatP.gef aaSectionThree:Billing-TheAuthoritywillrequiretheConsultanttodocumentthepreviousservicesrenderedonamonthlybasis.Documentationwillincludemeetingsattended,documentsproduced,andadetaileditemizationofdirectexpenses.ConsultantsshallprovideTheAuthoritywithacumulativetotalofexpenditurestodate,onamonthlybasis.Sectionfour:Reporting-TheConsultantwillprovideinterimreportstoTheAuthorityatleastbi-monthly.Consultantsshallprovidereportsmorefrequently,asnecessary.Thepartiesagreetoreviewexpectations,desiredoutcomesandqualityofworkproductsonamonthlybasis.Anyanticipateddeviationfromexpectationsbyeitherpartiesshallbecommunicatedimmediatelytotheotherparty.SectionFive:Term-ThiscontractwillexpireonDecember31,2000,andisrenewableeachDecemberofthecalendaryearasextendedbybothparties,inwriting.Eitherpartymayterminatethiscontractbyprovidingfifteendayswrittennoticetotheotherparty.ThisAgreementissubjecttoannualappropriation.IntheeventofterminationofthisagreementbyTheAuthority,TheAuthorityshallpaytheConsultantforworkperformedthroughthedateoftheterminationletter.ApprovedandAcceptedApprovedandAcceptedDESIGNSTUDIOSWEST,INC.DateESTESPARKURBANRENEWALAUTHORITYExectiveDirectorIstesParkUrbrnRenew1AuthorityVProfessionScrviccsAgrccinentDesignStudiosWcsc,Inc.P.sgc2DonaldH.Brandes,Jr.,ASIAPresidentc:\flS’D\Pns\PU.fQwsrscZJXjdoc 00APPENDIXCADDITIONALSERvIcEsWoRKRELEASEDate:Client:Project:WorkDescription:ScheduleofCompletion:EstimateofProfessionalFees:_______________________________________________Thisworkreleasehasbeenreviewedandacceptedby:DESIGNSTUDIOSWEST,INc.ESTEsPARKURBANRENEWALAuTHoRiTYBy:By:Title:_________________________________Title:_________________________________Date:________________________________Date:_________________________________DesignStudiosWest,Inc.AppendixC-WorkReleasePageC-1