HomeMy WebLinkAboutMINUTES Town Board 2021-10-12Town of Estes Park,Larimer County,Colorado,October 12,2021
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park,Larimer County,Colorado.Meeting held in the Town Hall and Virtually in
said Town of Estes Park on the 12th day of October,2021.
Present:Wendy Koenig,Mayor
Patrick Martchink,Mayor Pro Tern
Trustees Carlie Bangs
Marie Cenac
Barbara MacAlpine
Scott Webermeier
Cindy Younglund
Also Present:Travis Machalek,Town Administrator
Jason Damweber,Assistant Town Administrator
Dan Kramer,Town Attorney
Jackie Williamson,Town Clerk
Absent:None
Mayor Koeing called the regular meeting to order at 7:00 p.m.and all desiring to do so,
recited the Pledge of Allegiance.
PROCLAMATION:
Mayor Koenig requested Jose Almeida read the proclamation in Spanish honoring
Spanish Heritage Month September 15,2021 through October 15,2021.
AGENDA APPROVAL.
It was moved and seconded (Martchink/Cenac)to approve the Agenda with the
addition of the Study Session discussion item on Vacation Home Waitlist,and it
passed unanimously.
PUBLIC COMMENTS.
Laurie Dale Marshall/Community and Family Advisory Board (CFAB)Chair introduced
the newest member,Patti Brown.Ms.Brown reviewed the CFAB 2022 goals that support
the Town Board’s Strategic Plan.
TRUSTEE COMMENTS.
Trustee comments were heard and have been summarized:announced October as
Conflict Resolution Month;Larimer County Sheriff has been working with Restorative
Justice to provide services throughout the county area;CFAB meeting was held and the
2022 goals were discussed;requested staff bring forward a revised policy to establish a
childcare reserve fund modeled after the workforce housing reserve fund;Board of
Adjustment approved a variance for Habitat for Humanity;a public forum on ADU’s was
facilitated by Planner Bergeron;CompPAC consultants presented a summary of the
feedback received from seven focus groups with 33 individual attendees;C0mpPAC
heard a presentation from Visit Estes Park CEO Franker;and a reminder to the citizens
to get their COVID and flu vaccines.
TOWN ADMINISTRATOR REPORT.
1.POLICY GOVERNANCE MONITORING REPORT -POLICY 3.3 FINANCIAL
PLANNING.Town Administrator Machalek presented his monitoring report on
Policy 3.3 stating full compliance in all areas with the exception of partial
compliance related to 3.3.1 Deviates from statutory requirements due to an
expense overrun in the Medical Insurance Fund in 2020.
Board of Trustees —October 12,2021 —Page 2
CONSENT AGENDA:
1.Bills.
2.Town Board Minutes dated September 28,2021 and Town Board Study Session
Minutes dated September 28,2021.
3.Transportation Advisory Board Minutes dated August 18,2021 (acknowledgement
only).
4.Park Advisory Board Minutes dated August 19,2021 (acknowledgement only).
5.Resolution 71-21 Memorandum of Understanding with Estes Park Western Heritage
Inc.
6.Conduit Supply Purchase Order with Western United Electric Supply Corp.,Not to
Exceed $170,000,Budgeted.
7.Resolution 72-21 User Agreement for Colorado Bureau of Investigation Criminal
Justice Information Services Systems Access for Non-Criminal Justice Agency.
8.Appointments to the Estes Valley Public Library District Board of Trustees:
•Reappoint Beth Ellis for a 4-year Term beginning January 1,2022,expiring
December 31,2025.
•Appoint Anne Dewey for a 4-year Term beginning January 1,2022,expiring
December 31,2025.
9.Acceptance of the Town Administrator Policy Governance Monitoring Report.
It was moved and seconded (Webermeier/MacAlpine)to approve the Consent
Agenda,and it passed unanimously.
ACTION ITEMS:
1.INTERVIEW COMMITTEE FOR THE TRANSPORTATION ADVISORY BOARD.
It was moved and seconded (Martchink/Younglund)to approve the appointment
of Trustee Bangs and Trustee MacAlpine to the Transportation Advisory
Board interview committee,and it passed unanimously.
Mayor Koenig convened the Liquor License Authority.
LIQUOR ITEMS:(7:25)
1.SHOW CAUSE LIQUOR HEARING FOR GALEX LLC DBA CHELITOS MEXICAN
RESTAURANT,145 E.ELKHORN AVENUE,HOTEL AND RESTAURANT
LIQUOR LICENSE —MOTION TO AMEND TO ADD VIOLATIONS.Mayor Koenig
opened the public hearing and established Ericka Santana/Liquor Licensee was not
present.Attorney Brian Proffiff entered his appearance as the attorney representing
Galex LLC.Special Prosecutor Kristin Brown provided a brief summary of the
current violations and requested a Motion to Amend Order to Show Cause to add
an additional violation of C.R.S.44-3-301(3)(a)(1):“It is unlawfully for any person to
exercise the privileges granted under any license other that the license the person
holds or for any licensee to allow any other person to exercise the privileges under
the licensee’s license...”.Mr.Proffitt entered the licensee’s objection to special
prosecutor’s motion to amend the order to show cause.Attorney Kramer stated in
considering the amended motion the Liquor Licensing Authority should consider
whether probable cause exists to add the violation.The Show Cause Hearing
requires the special prosecutor to prove the violation occurred.It was moved and
seconded (Younglund/Webermeier)to approve the Amended Order to Show
Cause and to continue the hearing to November 11,2021 at 4:00 p.m.,and it
passed unanimously.
Mayor Koenig adjourned the Liquor Licensing Authority and reconvened the Board
meeting.
Board of Trustees —October 12,2021 —Page 3
REPORT AND DISCUSSION ITEMS
1.VACATION HOME WAITLIST DISCUSSION.
Town Clerk Williamson provided an overview of the current status of residential
vacation home waitlist stating the list stands at 60 with 43 added since January 2021.
The next application on the waitlist to begin the process was received December
2019.Staff estimates at the current processing rate it may take four to five years for
properties to move through the application process.The procedure utilized by the
Clerk’s office to add a property to the waitlist was reviewed to outline the majority of
the staff time managing the waitlist comes at the initial review.Three alternatives
were presented for the Board for consideration on how to manage the waitlist:A.
Place a cap on the waitlist and accept applications during February of each year;B.
Moratorium on the waitlist with a lottery system for future years once the current list
has been exhausted;and C.Status quo with no limit on the waitlist.Board
discussion followed and has been summarized:further discussion was heard on the
staff time the waitlist process requires;the need for a full application to be added to
the waitlist;discussed the value of the waitlist;setting reasonable expectations on
how long it may take to begin the application process;how a lottery may work in the
future;the need to look at requiring residency and how it would be established;
providing a point system for property owners that reapply each year for the lottery;
and stated concern for those property owners that have completed the life safety
inspection and are on the current waitlist.After further discussion,the Board
consensus was to direct staff to draft an ordinance placing a moratorium on the
waitlist as of October 12,2021 for consideration at the October 26,2021 meeting
and bring back code language at a later date on the establishment of a lottery system
for future years once the waitlist has been exhausted.The Board requested a future
study session on residency requirements for vacation home applications.
Whereupon Mayor Koenig adjourned the meeting at 8:28 p.m.
J c ie Williamson,Town Clerk