HomeMy WebLinkAboutPACKET Town Board Budget Study Session 2021-09-30
TOWN BOARD
2022 BUDGET STUDY SESSION
Thursday, September 30, 2021
Meeting #1: 2:30 p.m. to 6:30 p.m.
In Person Meeting – Town Hall Board Room
To view or listen to the Budget Study Session by Zoom Webinar
ONLINE (Zoom Webinar): https://zoom.us/j/91077906778 Webinar ID: 910 7790 6778
CALL-IN (Telephone Option): 877-853-5257 (toll-free) Meeting ID: 910 7790 6778
If you are joining the Zoom webinar and are experiencing technical difficulties, staff will
be available by phone for assistance 30 minutes prior to the start of the meeting at 970-
577-4777.
1. Town Administrator / Finance Director Intro
2. Capital Improvement Plan Review
Presentation of the following funds/departments/functions:
3. General Government Functions
- Legislative
- Town Attorney’s Office
- Judicial
- Town Administrator’s Office
- Town Clerk’s Office
- Finance
- Human Resources
- Workforce Housing
4. Community Reinvestment Fund*
5. Community Center Fund*
6. Vehicle Replacement Fund*
Break
7. Outside Entity Funding
8. Information System Technology Fund*
9. Risk Management Fund*
10. Museum
11. Visitor Services
12. Events
13. Community Development
- Planning
- Building
* - Denotes Special Revenue or Internal Service Fund
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Entity Program 2022 Request 2022 Recommended
Boys and Girls Club Out-of-School Programming 5,000$ 5,000.00$
Chamber of Commerce Community Corner Café (C3)10,000$ 2,125.00$
EP Gun and Archery Club Contribution toward Roof Replacement 2,500$ 937.50$
Estes Land Stewardship Association Monitored Weed Drop-Offs 3,000$ 1,875.00$
Habitat for Humanity of the St. Vrain Valley Affordable Housing Initiative 5,000$ 5,000.00$
Larimer County Partners One-to-One Mentoring 5,000$ 5,000.00$
Shepherd of the Mountain Community Corner Café 1,000$ 875.00$
The Learning Place Need-based Scholarships 6,000$ 6,000.00$
The Old Gallery Visitor Services Program 1,250$ 375.00$
Total 38,750$ 27,188$
7,813$
2022 Town of Estes Park Community Initiative Funding
Total Funding Remaining (out of $35k recommended budget)
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2022 Operating Budget Overview
Town of Estes Park
Fiscal Year Ended
December, 31, 2022
Budget Overview
Duane Hudson
Travis Machalek Total Revenue = $73,371,053
Total Expenses = $78,819,620
Use of Reserves = $5,448,567
Key Takeaways
Proposed budget is balanced
Expenditures do not exceed revenues and available fund
balance
Conservative revenue projections for 2022
Meets General Fund balance target (25%)
Projected 34.4% at end of 2022
Demonstrate connection between Town Board
Strategic Plan and Budget
Focus on use of base and discretionary resources to
implement Town Board Strategic Objectives
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Strategic Plan - Absorbed
2022 Strategic Plan Objectives where time/money
comes from existing resources
These do not require significant additional appropriations
May need some minor additional funding (<$15,000)
Staff will try to implement these between day to day
activities and tasks
Strategic Plan – New Funding
Recommended Service Level Proposals
New items that require additional funding
Added several items with one time funds and ongoing
revenues from restricted De-bruced revenues
Restricted for “acquisition, maintenance, repair and replacement
of capital projects...”
Had limited ability to add ongoing costs for cost centers
not eligible for the restricted De-bruced revenues
i.e. Police, HR, Transit, Town Administrators Office, Town Attorney,
Town Clerk, Community Development, Finance, etc.
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Strategic Plan – Not Resourced
2022 Strategic Plan Objectives not included in the
proposed budget
Staff time will not be allocated to objective
No additional funding provided
2022 Budget Process
PROCESS OVERVIEW:
Budget development is a 7-8 month process
May 2021 – Begin CIP project development
June 2021- Town Board Strategic Planning Meeting
June 2021 – Departments complete budget requests
July-Aug 2021 – Executive Leadership Team reviews draft
requests
Sept 2021 – Proposed budget due to Town Administrator
Sept 2021 – Recommended budget to Town Board
Oct 15 Statutory Deadline
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2022 Budget Process
PROCESS OVERVIEW – Coming Up:
Sept 30 & Oct 7, 2021 – Town Board budget
worksessions
Oct 26, 2021 – Present budget overview at Town Board
Nov 9, 2021 - Budget approval at Town Board meeting
Dec 15, 2021 – Deadline to certify property tax levy to
County Commissioners
Jan 31, 2022 – Deadline to submit adopted budget to
State
Jan 2022 – Distribute bound budgets
2022 Budget Comments
OVERVIEW TOPIC:
Balanced Fund StrategicObjective
Projected General Fund balance at 34.4%
Difficult prioritization decisions were made to present
the proposed budget for 2022
Some strategic plan objectives and other needs
were not funded due to ongoing revenue
limitations
Staff will highlight these during their respective
sections
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2022 Budget Comments
OVERVIEW TOPIC:
Major Accounting Changes
2021 – No significant accounting changes
made
Broadband project will roll forward with other
projects
2022 – One new significant accounting change
made
Set up new cost center for the Workforce Housing
function (101-1945)
2022 Budget Comments
ORGANIZATION OF PRESENTATION:
Capital Improvement Plan review
Governmental Functions by Department,
including:
General Fund
Internal Service Funds
Special Revenue Funds
Utility Funds
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6
2022 Sales Tax Allocation
Sales Tax – 8.7%:
57.47 cents of every
dollar of sales tax goes to
the Town
2021 sales taxes are
currently projected to be
18.5% more than 2019
actuals
2022 sales taxes are
currently projected to be
24.5% more than 2019
actuals
57.47%
33.33%
9.20%
Sales Tax
Town 5%
State 2.9%
Larimer County .8%
2022 Sales Tax Allocation
Funds Receiving Sales Tax:
#101-General Fund (4 cent)
66% of total General Fund Revenues
1A Funds (1 cent)
#236 – Emergency Response Fund (2.5% of 1A rate)
#238 – Community Center Fund (25% of 1A rate)
#244 – Trails Fund (12.5% of 1A rate)
#260 – Streets Improvement Fund (60% of 1A rate)
Proposed use of these revenues will be reviewed
in more detail by each department
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2022 Sales Tax Projections
Projected increase of 24.5% from 2019 actuals
2019 Actuals - $16,339,342
2020 Actuals - $15,129,194
2021 Projection - $19,366,975
2022 Budget - $20,335,324
2019 was first year of internet sales tax starting in Oct so
an increase is expected from online sales
Future COVID-19 impacts are still uncertain but expected
to be less than 2020’s impact
Conservatively projection of 24.5% from 2019
Small decline from 2021 current levels
YTD taxable sales through July are up 29% from 2019
2022 Reserves & Restrictions
Policy 660 creates town wide operating
reserves
General Fund reserve is set at 25% of
non-capital expenditures
Provides guidance for other funds as well
Policy 660 reserves can generally be used
at Town Board discretion
General Fund 25% Reserve - $5,694,919
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2022 Reserves & Restrictions
(cont)
Discretionary Equipment Replacement Reserves
$1,975,931 Power and Communications Fund
$ 641,687 Water Fund
$1,380,307 Vehicle Replacement Fund
$48,000 Discretionary General Fund parking
garage maintenance reserve
$500,000 Workforce Housing General Fund
reserve
$1,700,000 Capital Reserve in General Fund
2022 Reserves & Restrictions
(cont.)
Fund Balance may also be legally restricted
for specific purposes within each fund
General Fund -$ 192,228 Legally restricted
$35,489 Veterans Memorial
$18,103 Knoll Willows Legacy Project
$65,684 Mrs. Walsh’s Garden
$7,085 PD Federal Drug Seizures and Forfeitures
$65,867 Police Canine
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9
Budget Guiding Principal
Ongoing vs. One-Time
One-time money should only be used for one-
time expenses, not for ongoing expenses
Fund Balance is considered one-time money
This was considered during the General Fund
budget development for 2022
General Fund
Net Ongoing Considerations
Must consider General Fund and Community
Reinvestment Fund together
Community Reinvestment Fund gets majority
of revenues as a transfer from the General
Fund
Must eliminate transfers between these two
funds in net ongoing calculation
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2022 General Fund
Net Ongoing Calculation
Includes combined General Fund and Community
Reinvestment Fund
Ongoing Revenues $22,086,323
Ongoing Expenditures $21,882,677
Net Ongoing Revenues (Deficit) $ 203,646
Net ongoing revenues vs. expenditures is expected to
be positive for 2022
The use of one time funds in 2021 for ongoing
expenses due to the COVID-19 impacts appear to no
longer be necessary in 2022 as expected
2022 General Fund
Net Ongoing Impact
Some strategic objectives and supporting proposals
were not funded as result
Some positions requested for the General Fund were
not included in budget
Additional Police Officer
Additional Fleet Mechanic
Reinstatement of Planner 1
Substituted $50,000 in contract svcs
Expansion of transit services
Retirement of 2013 Event Center COPs (debt)
Home ownership funding increase
Transition pavement marking program back to GF
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2022 General Fund
Proposed Changes
What is included in the 2022 General Fund / Community
Reinvestment Fund Budget?
$ 132,606 2% Merit Pool
$ 307,130 Stormwater Maintenance Crew
$ 299,000 Street Shop Remodel
$ 242,000 Town Hall VRF Phase 2 (AC unit replacement)
$ 286,000 Tregent Restroom Remodel
$ 200,000 Downtown Wayfinding Phase 2
$ 250,000 Graves Ave Improvement Scope Expansion
$ 250,000 Events Complex Paving
$ 200,000 Performance Park Refurbishment
$1,700,000 Capital Project Reserves
$1,494,913 Various Other Projects and Changes
2022 Budget
Restored Positions Cut for COVID
2.9 FTE - positions were restored in the
proposed 2022 budget
Cut as part of the April 28, 2020 COVID
Budget Reductions
1.9 FTE – COVID Cut - Seasonal Parks Workers
1.0 FTE – COVID Cut – Visitor Center Info Specialists
3 PT/Seasonal Positions
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2022 Budget
Proposed New Positions
6.0 FTE - new positions were included in the
proposed 2022 budget:
1.0 FTE – New HR Generalist
38% GF, 48% P&C, 14% Water
1.0 FTE – New Police Sergeant
1.0 FTE – New Emergency Services Dispatcher
3.0 FTE – 3 Member Stormwater Maintenance
Crew
2022 Budget
Proposed New Positions
1.0 FTE - new fixed term position was included in
the proposed 2022 budget:
Term limited to time remaining on existing 1A
Sales Tax that sunsets June 2014
Position may be continued depending on the
future sales tax renewal decisions
1.0 FTE – New Civil Engineer
50% Trails, 50% Streets
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2022 Transfers Between Funds
Transfers between funds are made as necessary, and
include the following for 2022:
Transfers To Amount Transfers From Amount
General Fund 1,488,000
Power &
Communication 1,488,000
General Fund 124,750 Water Fund 124,750
General Fund 4,947,780 Comm Reinvest 4,947,780
Comm Reinvest 7,848,919 General Fund 7,848,919
Fleet Maint 135,000 General Fund 135,000
Utility Transfers
Utility Transfers are now based on a fixed amount
to be transferred each year
Fixed amount will be set during budget process
Intent is to slowly and methodically reduce the
P&C transfer
P&C target - approximately 7 - 8% of revenues -
In progress
Water target – approximately 2 – 3% of revenues
- Met
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14
P&C Transfers
Year Transfer $ of Change Budgeted
Charges for
Services
Percentage
2016 1,391,740 39,856 14,220,729 9.8%
2017 1,646,929 255,189 15,054,858 10.0%
2018 1,731,228 84,299 15,882,874 10.9%
2019 1,772,928 41,700 16,569,422 10.7%
2020 1,720,029 (52,899) 16,381,232 10.5%
2021 Bdgt 1,670,029 (50,000) 16,705,600 10.0%
2022 Bdgt 1,488,000 (182,029) 17,505,800 8.5%
Water Transfers
A portion of the transfer was re-allocated to
P&C in 2016
Year Transfer $ of Change Budgeted
Charges for
Services
Percentage
2016 56,261 (146,996) 3,803,275 1.48%
2017 121,820 65,559 4,753,002 2.56%
2018 144,696 22,876 5,095,110 2.84%
2019 149,042 4,346 5,247,964 2.84%
2020 138,536 (10,506) 5,541,465 2.5%
2021 Bdgt 132,000 (6,536) 5,280,000 2.5%
2022 Bdgt 124,750 (7,250) 4,990,000 2.5%
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Future Budget Constraints
TABOR de-Brucing Limitations
Enterprise Funds are exempt from TABOR
P&C Fund
Water Fund
Nov 7, 2000 Ballot Language
Required transfer of the de-Bruced excess to
Community Reinvestment Fund
Restricted use of these de-Bruced funds to:
“Acquisition, maintenance, repair and replacement of capital
projects, including events/recreation facilities, open space,
sidewalks, trails, landscaping, street and parking lot
construction, storm drainage, and municipal buildings and
facilities”
Future Budget Constraints
TABOR de-Brucing Limitations
Proforma TABOR Calculation Based on 2022 Budget
$47,046,171 Total Revenues
$24,230,950 Exempted Revenues
$22,815,221 TABOR Revenues
$14,966,302 TABOR Revenue Base
$ 7,848,919 De-Bruced Revenues
TABOR Base only increases by local growth in property
tax valuations (new construction) and CPI for inflation
3 to 4 % a year on average
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Future Budget Constraints
TABOR de-Brucing Limitations
Consequences:
De-Bruced revenues must be transferred to Community
Reinvestment Fund per ballot language
These must then be transferred back to the General Fund
to cover eligible costs
Not eligible for increases in other non-asset maintenance
activities
Limits ability of Town Board to address issues in other
functions, such as Police, Dispatch, Community
Development, Transit, HR, etc.
No additional funding available for these functions
Future Budget Constraints
TABOR De-Brucing Limitations
Consequences (Continued):
Any increases in revenues just increase the amount of de-
Bruced revenues
Cannot grow out of this challenge due to TABOR Base
limitations
3 - 4% a year
Not expected to cover merit and pay scale adjustments
for non-asset maintenance activities in near future
When this happens, Town may ultimately be required
to reduce operations in these non-asset maintenance
activities
Anticipate a future work session to discuss this in more depth
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2022 BUDGET SUMMARY
Town-wide 2022 Budget Summary
Total Revenues $73,371,053
Total Expenditures $78,819,620
Net Use of Fund Balance ($ 5,448,567)
Estimated Beg Fund Bal $29,139,764
Estimated End Fund Bal $23,691,197
Proposed budget is balanced
Use of available one time funds (fund balance) for one
time expenditures is proper and allowable
Capital Improvement Plan
2022 to 2026
GF & CRF Projects = $1,365,628
Utility Projects = $1,575,000
OF Projects = $2,352,000
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CIP Function
The CIP is a companion to the actual annual
budget. The actual annual budget has the power
of law and authorizes actual operations through
appropriating funding.
A CIP is simply a formal planning tool to help
identify upcoming financial needs. It does not
authorize any spending.
A CIP facilitates a longer term planning
perspective than year to year annual budgets.
CIP Function
CIP projects are prioritized based on current
circumstances and financial feasibility.
It is not just a “wish list”.
As with all budgets and planning documents, the
CIP remains flexible and project prioritization
may change in the future.
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CIP Function
Operational budget constraints considered for
future years:
General Fund is limited to $700,000 to $800,000 per
year, net of any grants or external financing
Based on “one-time funding” available from carryover
fund balances
CIP process highlights the most significant projects
and the future funding needs as currently
identified.
CIP Process
May 2021 – Project development by Dept’s begun
June 2021 – Town Board set Strategic Plan
July-Aug 2021 - Projects are coordinated with
operating budget development
Aug 2021 – Final project prioritization completed with
Dept input
Nov 9, 2021 – Final CIP adopted by Town Board
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CIP Annual Summary
Fund 2022 2023 2024 2025 2026 5 Yr Total
General 0 0 0 0 0 0
Comm
Reinvest
1,365,628 3,726,000 962,200 2,587,556 463,000 9,104,384
Open Space 0 135,850 0 0 442,750 578,600
Trails 400,000 700,000 0 0 6,168,250 7,268,250
Parking 0 688,275 0 872,000 0 1,560,275
Street Improve 1,817,000 2,111,000 1,405,500 1,420,000 1,455,000 8,208,500
Power &
Comm
400,000 925,000 685,000 330,500 840,000 3,180,500
Water 1,175,000 448,375 42,691,005 1,910,372 1,436,500 47,661,252
Stormwater 0 0 0 0 0 0
Fleet Maint 135,000 0 0 0 0 135,000
Total 5,292,628 8,734,500 45,743,705 7,120,428 10,805,500 77,696,761
CIP Annual Summary
Fund 5 Yr Total Out Years Total CIP
General 0 0 0
Comm Reinvest 9,104,384 136,356,016 145,460,400
Open Space 578,600 402,500 981,100
Trails 7,268,250 172,500 7,440,750
Parking 1,560,275 61,849,500 63,409,775
Street Improve 8,208,500 0 8,208,500
Power & Comm 3,180,500 1,794,000 4,974,500
Water 47,661,252 20,893,223 68,554,475
Stormwater 0 177,000,000 177,000,000
Fleet Maint 135,000 0 135,000
Total 77,696,761 398,467,739 476,164,500
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21
General Fund & Community
Reinvestment Fund
Community Reinvestment Fund
monies come from a General Fund
transfer of excess TABOR revenue
Must consider both funds together
when evaluating budget
considerations
General Fund & Community
Reinvestment Fund
2022 Projects
7 projects totaling $1,365,628
$90,128 Arena Footing Renovation
$200,000 Downtown Wayfinding Ph 2
$100,000 Land Acquisition Opportunity Sites
$148,500 Security Camera System Ph 3
$299,000 Streets Shop Remodel
$242,000 Town Hall VRF Phase 2
$286,000 Tregent Restroom Remodel
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General Fund & Community
Reinvestment Fund
2022 Projects
Some projects are expected roll over from
2021 to 2022, including:
Completion of 1electric trolley purchase
Community Drive roundabout
Town-wide Facilities Space Needs Study
Comprehensive land use plan
Town Hall VRF Phase 1
Downtown Wayfinding Phase 1
Open Space Fund
2022 Projects
No new projects in 2022
Several projects will roll over from 2021,
including:
Uncompleted portion of the $1,622,225
Fall River Trail Extension Project
Includes $1,200,000 from 3 different grants
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Trails Expansion Fund
2022 Projects
1 new project totaling $400,000
$400,000 for Fall River Trail Extension Project
Incremental increase to existing project phases
budgeted in 2021
Parking Services Fund
2022 Projects
No new projects for 2022
Public input on the paid parking program will be sought
before proposing use of parking revenues
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Street Improvement Fund
2022 Projects
2 new projects totaling $1,817,000
$530,000 Overlay Program 2022
$1,287,000 Parking Lot Rehabilitation 2022
Includes anticipated State Grant of $1,030,000
Remaining balances on uncompleted 2021
projects will roll forward
Power and Communication Fund
2022 Projects
3 new projects totaling $400,000
$150,000 Automated Meter Reading
Improvements
$200,000 Pole Replacement and
Reconductoring
$50,000 Highway 7 Trip Savers
Remaining balance for the broadband
project buildout and other projects will roll
over from 2021
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Water Fund
2022 Projects
3 new projects totaling $1,175,000
$50,000 Acacia 4” Line Abandonment
$1,000,000 Bureau Area Phase 4
Waterline
$125,000 Parking Garage water line
replacement
Water Fund
2021 Roll Forward Projects
Remaining balances on 2021 projects will
roll forward
Glacier Creek WTP Disinfection Outreach
and Verification Effort (GC-DOVE)
Prospect Mountain Water District waterline
project
Various other projects
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Fleet Maintenance Fund
2021 Projects
1 new project
$135,000 2nd and final installment for
purchase of old water shop for new fleet
shop
Remaining balances on 2021 projects will
roll forward
CIP Summary
In summary, the 2022 CIP includes:
$5,292,628 in new projects for 2022
Included in the proposed annual operating budget
$72,404,133 in projects for 2023 to 2026
Does not include 2022 projects
$398,467,739 in total projects identified in outlying
years (beyond 5 year horizon)
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General Fund 2022 – General Govt
101-XXXX
Revenue = $331,950
Transfers In (Out) = $0
Expenses = $3,103,234
Scope of Services
General Government Services
Legislative – 101-1100
Town Attorney’s Office – 101-1190
Judicial – 101-1200
Town Administrator’s Office – 101-1300
Town Clerk’s Office – 101-1400
Finance – 101-1500
Human Resources – 101-1800
Workforce Housing – 101-1945
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General Government
Department Details
Cost Center Revenues Expenditures
Legislative $14,000 $362,697
Town Attorney’s Office 0 346,134
Judicial 7,000 78,798
Town Administrator’s Office 0 371,306
Town Clerk’s Office 298,950 355,255
Finance 0 667,539
Human Resources 12,000 411,505
Workforce Housing 0 510,000
Total $331,950 $3,103,234
Revenue
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2020 Actual 2021
Revised
2022
Proposed
2022
Liquor Licensing
$62,500
Business Licensing
$236,450
Court Fines $2,000
Misc $31,000
$331,645 $319,024 $331,950
Total = $331,950
21%
78%
1%
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29
Expenses
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations &
Maintenance
$1,130,875
Personnel
$1,472,359
Workforce
Housing Reserve
$500,000
Capital $0
$1,937,873 $2,310,123 $3,103,234
62%
38%
0%
Total = $3,103,234
Strategic Plan - Absorbed
2022 Strategic Plan Objectives absorbed in base budget:
Implement top priority language translation tasks
(Outcome Area: Govt Svc & Internal Support, Objective
4.B.1)
Evaluate the effectiveness of the central reception pilot
program (Outcome Area: Govt Svc & Internal Support,
Objective 5.1)
Establish an initial set of Performance Measures for each
dept and develop tracking tool (Outcome Area: Govt
Svc & Internal Support, Objective 6.A.1)
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Strategic Plan – Absorbed
(cont.)
2022 Strategic Plan Objectives absorbed in base budget:
Evaluate the structure of Public Art and make
recommendations (Outcome Area: Govt Svc & Internal
Support, Objective 2.1)
Implement top priority process improvement tasks
(Outcome Area: Govt Svc & Internal Support, Objective
6.B.1)
Negotiate development agreement with AmericaWest
for workforce housing on the Fish Hatchery site
(Outcome Area: Outstanding Community Svcs, Objective
1.A.1)
Strategic Plan – Absorbed
(cont.)
2022 Strategic Plan Objectives absorbed in base budget:
Evaluate additional funding streams for the workforce
housing reserve fund (Outcome Area: Outstanding
Community Svcs, Objective 1.A.2)
Complete community planning assistance for wildfire
(CPAW) process and begin implementation of
recommendations (Outcome Area: Public Safety, Health
and Environment, Objective 9.1)
Complete an HR Organizational Culture survey
(Outcome Area: Govt Svcs and Internal Support, Goal
1.A)
Implement a supervisor training program (Outcome
Area: Govt Svc & Internal Support, Goal 1.A)
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Strategic Plan – Absorbed
(cont.)
2022 Strategic Plan Objectives absorbed in base budget:
Revise the employee performance appraisal system
(Outcome Area: Govt Svc and Internal Support, Goal 6.A)
Implement the Employee Recruitment and Retention Task
Force referral program (Outcome Area: Govt Svcs and
Internal Support, Goal 1.A)
Implement the Employee Recruitment and Retention Task
Force relocation reimbursement program (Outcome Area:
Govt Svcs and Internal Support, Goal 1.A)
Implement the Employee Recruitment and Retention Task
Force sign on bonus program for hard to recruit positions
(Outcome Area: Govt Svcs and Internal Support, Goal 1.A)
Strategic Plan – Resourced
2022 Strategic Plan Objectives resourced with new
funding:
$12,500 Execute contract to scan and archive existing
invoices – split with utilities (Outcome Area: Govt Svc &
Internal Support, Objective 6.C.1)
$25,000 Develop a plan to replace the 1992 financial
accounting system, including both financial and staffing
considerations - split with utilities (Outcome Area: Town
Financial Health, Objective 1.A.1)
$40,172 Add a new HR Generalist position - split with
utilities
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32
Strategic Plan – Not Resourced
Items not resourced:
$50,000 Increase employee home ownership
assistance program from $20,000 to $25,000
(Outcome Area: Govt Svcs and Internal Support)
$40,000 Implement the Employee Recruitment and
Retention Task recommendation to establish a
position wage re-grade pool (Outcome Area: Govt
Svcs and Internal Support)
Community Reinvestment
Fund 2022 204-5400
Revenue = $50,500
Transfers In (Out) = $(3,236,763)
Expenses = $3,287,263
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33
Scope of Services
The Community Reinvestment Fund provides funds
for specifically targeted capital projects. Funding
comes from Grants and the General Fund TABOR
excesses (voter approved in 2000 de-Brucing
ballot) when applicable.
Past project examples include the Events Center,
Moraine Ave Bridge, Transit Facility Parking
Garage, and Dynamic Message Signs.
Revenue
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2020
Actual
2021
Revised
2022
Proposed
2022
Grants $50,000
Interest Income
$500
Other $0
GF Transfers In
$8,397,145
$1,313,175 $7,256,991 $8,447,645
Total = $8,447,645
1%
0%
0%
99%
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34
Expenses
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
2020
Actual
2021 Revised 2022
Proposed
2022
Operations & Maintenance
$123,500
Personnel $0
Capital $2,235,628
Debt Service $928,135
Transfers Out $5,160,382
$1,097,534 $7,472,633 $8,447,645
Total = $8,447,645
1%
0%
27%
11%
61%
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives absorbed in base
budget:
Apply for Safe Routes to Schools funding to
implement sidewalk expansion on Graves Avenue
and Comm Dr to improve network connectivity with
existing sidewalks on SH7, Community Drive and
Brodie Ave (Outcome Area: Transportation,
Objective 7.A.1)
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Strategic Plan – New Funding
2022 Strategic Plan Initiatives resourced with new funding:
$100,000 First Right of Refusal on Land Purchase of Opportunity
Sites (Outcome Area: Outstanding Comm. Svcs, Objective 8.A.1)
$148,500 Security Camera System Phase 3 – Events Complex
(Outcome Area: Public Safety, Health & Environment, Objective
2.B.1)
$ 242,000 Town Hall VRF Phase 2 (AC Units) (Outcome Area:
Infrastructure, Objective 4.C.1)
$100,000 US 34 Corridor Study ($50,000 state funding)
(Outcome Area: Transportation, Objective 2.E.1)
$250,000 Graves Ave Improvement Scope Expansion (Outcome
Area: Transportation, Objective 7.A.1)
$90,128 Arena Footing Renovation (Outcome Area: Exceptional
Guest Svcs, Objective 5.A.1)
Strategic Plan – New Funding
(Continued)
2022 Strategic Plan Initiatives resourced with new
funding:
$299,000 Streets Shop Remodel
$286,000 Tregent Restroom Remodel
$200,000 Downtown Wayfinding Phase 2 –
Pedestrian
$250,000 Events Complex Paving
$200,000 Performance Park Refurbishment
$100,000 Event Center IT Wireless Network –
Public Access
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Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
$1,321,859 US 36 & Community Dr Roundabout
additional funding ($1,552,141 currently budgeted)
(Outcome Area: Transportation, Objective 2.D.1)
$622,000 Community Drive Multi-Use Trail (pending
grant application)
$2,410,000 Retirement of 2013 Event Center
COPs (Debt)
Community Center Fund 2022
238-3800
Revenue = $1,016,766
Transfers In (Out) = $0
Expenses = $1,016,766
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Scope of Services
Services include:
Accumulation of the 1A sales tax for construction of
the Community Center by the Estes Valley Recreation
and Park District (EVRPD)
Remittance of the 1A sales tax revenues collected for
this purpose on a monthly basis to EVRPD
Revenue
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2020
Actual
2021
Revised
2022
Proposed
2022
Sales Tax
$1,016,766
Interest Income $0
$756,452 $908,665 $1,016,766
Total = $1,016,766
100
%
0%
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Expenses
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations &
Maintenance
$1,016,766
Capital $0
$780,025 $908,665 $1,016,766
100
%
0%
Total = $1,016,766
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives absorbed in base
budget:
None
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Strategic Plan – New Funding
2022 Strategic Plan Initiatives resourced with new
funding:
None
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
None
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Vehicle Replacement Fund 2022
635-3500
Revenue = $635,438
Transfers In (Out) = $0
Expenses = $240,000
Scope of Services
The Vehicle Replacement Fund (VRF) serves as the Town’s
mechanism to accumulate monies for systematic
replacement of General Fund vehicles and equipment.
Services include:
Approximately 84 units in the replacement fund
Replacement costs vary from $6,200 to $525,000
Depreciation tables between 6-20 years
$240,000 4 units up for purchase in 2022
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Revenue
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2020
Actual
2021
Revised
2022
Proposed
2022
Future Vehicle
Purchase $634,938
Investment Income
$500
Miscellaneous $0
Transfers In $0
$478,563 $509,386 $635,438
Total = $635,438
100
%
0%
0%
Expenses
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations &
Maintenance $0
Personnel $0
Capital $240,000
Transfers $0
$123,559 $450,693 $240,000
0%
0%
100
%
Total = $240,000
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42
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives absorbed in base
budget:
None
Strategic Plan – New Funding
2022 Strategic Plan Initiatives resourced with new
funding:
None
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43
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
None
General Fund 2022 – Outside Entity Funding
101-1900
Revenue = $0
Transfers In (Out)= $0
Expenses = $1,443,778
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44
Scope of Services
Services include:
Town assistance to various community organizations
•Base Funding
•Community Initiative Funding
Event sponsorship funds
Childcare funds
Town contribution to Fire District General Fund
Food tax refund
Outside Entity Funding
Base Funding
•Identify organizations to support
•Process request as a Departmental budget request
Community Initiative Funding
•Determine allocation
•Call for projects
•Projects rated and ranked by full Board (we will be
going through this exercise in a moment!)
Event Sponsorship Funding
•Discretionary line-item (with a per-event $ cap)
•Leadership team decision with criteria in place
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45
Outside Entity Funding
Outside Entity Funding Over Time (2014-2021) – Policy 671 Items
2015 2016 2017 2018 2019 2020* 2021 2022**
Base Funding $0 $0 $0 $200,300 $226,436 $249,500 $244,500 $244,500
Community
Initiative Funding $0 $0 $0 $31,176 $17,900 $99,999 $35,000 $35,000
Community
Service Grants $191,900 $142,900 $128,500 $0 $0 $0 $0 $0
Events
Sponsorships $0 $0 $0 $7,000 $7,000 $7,000 $5,500 $5,500
Pre-Base "EDC"$44,250 $44,250 $44,250 $0 $0 $0 $0 $0
Pre-Base "Crisis
Advocates"$13,000 $13,000 $13,000 $0 $0 $0 $0 $0
Pre-Base "Via"$30,000 $30,000 $30,000 $0 $0 $0 $0 $0
Total $279,150 $230,150 $215,750 $238,476 $251,336 $356,499 $285,000 $285,000
* Does not include $380,000 in COVID-19 Community Relief Funding ** Represents recommended budget
Base Funding Summary
Entity 2021
Funded
2022
Request
2022
Proposed
Crossroads Ministry of Estes Park $32,000 $36,000 $32,000
Estes Park Economic Development Corporation $51,500 $51,500 $51,500
Estes Park Housing Authority $30,000 $30,000 $30,000
Estes Park Nonprofit Resource Center $10,000 $20,000 $10,000
Estes Valley Crisis Advocates $16,000 $18,000 $16,000
Estes Valley Investment in Childhood Success $30,000 $50,000 $30,000
Estes Valley Watershed Coalition $43,340* $24,000 $18,000
Salud Family Heath Centers $22,000 $24,000 $22,000
Via Mobility Services $35,000 $35,000 $35,000
TOTAL $269,840 $288,500 $244,500
*Original request/allocation was $18,000. Total includes one-time funding for
participation in wildfire protection planning
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46
Expenses
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2020
Actual*
2021
Revised**
2022
Proposed
2022
Intergovernmental Support:
$1,138,778
Outside Entity Funding:
$305,000
$1,634,290 $1,593,045 $1,443,778
Total = $1,443,778
79%
21%
*2020 Budget includes $380,000 in COVID-19 related assistance
**2021 Budget includes $200,000 in COVID-19 related assistance
Intergovernmental Support
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2020
Actual
2021
Revised
2022
Proposed
$883,751 $1,062,705 $1,138,778
Fire District transfer
projected to increase
from 2021 Revised
Budget by $76,073
Contributions to
Larimer County will
drop from $45,000 to
$0 as the road and
bridge tax previously
remitted back to the
County has expired.
2022
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47
Outside Entity Funding
(less Intergovernmental Support)
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2020
Actual*
2021
Revised**
2022
Proposed
$750,539 $530,340 $305,000
Community Initiative
Funding brought back
to historical level from
increased levels in
2020 and 2021
2022
*2020 Budget includes $380,000 in COVID-19 related assistance
**2021 Budget includes $200,000 in COVID-19 related assistance
Strategic Plan - Absorbed
2022 Strategic Plan Objectives absorbed in base
budget:
None
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48
Strategic Plan – New Funding
2022 Strategic Plan Initiatives resourced with new
funding:
None
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
None
Page 52
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49
Community Initiative Funding
Board Recommended Funding Levels - Averaged
Entity Program 2022
Request
2022
Recommended
Boys and Girls Club Out-of-School Programming $5,000 $5,000
Chamber of Commerce Community Corner Café (C3)$10,000 $2,125
EP Gun and Archery Club Contribution toward Roof Replacement $2,500 $937.50
Estes Land Stewardship Association Monitored Weed Drop-Offs $3,000 $1,875
Habitat for Humanity of the St. Vrain
Valley Affordable Housing Initiative $5,000 $5,000
Larimer County Partners One-to-One Mentoring $5,000 $5,000
Shepherd of the Mountain Community Corner Café $1,000 $875
The Learning Place Need-based Scholarships $6,000 $6,000
The Old Gallery Visitor Services Program $1,250 $375
Total $38,750 $27,188
Funds Remaining (out of $35,000 recommended budget)$7,813
Internal Service Fund 2022 –
Information Systems Technology 625-2500
Revenue = $939,672
Transfers In (Out) = $0
Expenses = $959,691
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50
Scope of Services
Services include:
PC and server administration and support
Network management
Phone system management
Licenses, external connectivity,
network security, maintenance contracts
Cyber security
Staff training and development
Revenue
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
2020
Actual
2021
Revised
2022
Proposed
2022
Charges for
Services
$913,572Phone
Maintenance Fees
$22,100
$897,729 $955,751 $939,672
Total = $939,672
97
%
2%1%
Page 54
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51
Expenses
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2022
O&M $273,657
Personnel $597,034
Capital $89,000
$879,656 $942,214 $959,691
62
%
29
%
9%
Total = $959,691
Strategic Plan - Absorbed
2022 Strategic Plan Objectives absorbed in base
budget:
We will monitor for, and protect against,
cybersecurity threats.
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Strategic Plan – New Funding
2022 Strategic Plan Initiatives resourced with new
funding:
None
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
None
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2022 Risk Management Fund
645-4100
Revenue = $385,000
Transfers In (Out) = $0
Expenses = $385,000
Scope of Services
The Risk Management Fund is an internal service
fund created in 2019 to accumulate funds to pay
for property and liability coverages, including
building a reserve to help cover unanticipated
claims and deductibles.
Currently, the fund includes estimated CIRSA
renewal premiums and $30,000 amount for small
claims and deductibles.
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54
Revenue
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2020
Actual
2021
Revised
2022
Proposed
2022
Risk Ins. Charges
$385,000
$307,015 $361,327 $385,000
Total = $385,000
100%
Expenses
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations &
Maintenance $385,000
Personnel $0
Capital $0
$307,015 $361,327 $385,000
0%
100%
0%
Total = $385,000
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55
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives absorbed in base
budget:
None
Strategic Plan – New Funding
2022 Strategic Plan Initiatives resourced with new
funding:
None
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56
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
None
General Fund 2022 – Museum
101/5700
Revenue = $27,675
Transfers In (Out) = $0
Expenses = $440,469
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57
Scope of Services
Mission: To conduct activities that preserve, share, and
respect the unique history of Estes Park.
Services include:
Collections management & research assistance
Permanent, temporary & off-site exhibits
Education programs & website management
“Museum” includes:
Main Museum with Cobb-Macdonald Cabin and
Historic Boyd Building
Museum Annex
Historic Fall River Hydroplant (Seasonal Museum)
Birch Ruins and Birch Cabin located on the
Centennial Open Space at Knoll-Willows
3 FTE
30 Volunteers (includes Museum Friends Board)
Revenue
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2020
Actual
2021
Revised
2022
Proposed
2021
Charges for Services
$750
Monetary Donations
$2,800
Museum Friends Support
$24,125
Grants $0
$30,592 $22,375 $27,675
Total = $27,675
10%3%
87%
0%
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58
Expenses
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations & Maintenance
$145,582
Personnel $294,887
Capital $0
$395,116 $424,247 $440,469
67%
33%
0%
Total = $440,469
Strategic Plan - Resourced
Items funded:
No additions
Items resourced within base budget:
No additions
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59
Strategic Plan – Not Resourced
Items not resourced:
No additions
General Fund 2022 – Visitor Services
101-2600
Revenue = $41,000
Transfers In (Out) = $0
Expenses = $567,050
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60
Scope of Services
Services include:
Provide guests with information about the Estes Park area, local
businesses, Rocky Mountain National Park and more, both in person
and through the call center
Distribute local business directories and display
promotional materials
Provide public computers for guests
Promote area events/activities, sell Estes Park area
merchandise, and sell tickets for local events
Collect and organize Visitor Center data
Manage approximately 60 volunteers, 4.3 FTE
Revenue
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2020
Actual
2021
Revised
2022
Proposed
2022
Retail Sales $40,000
Misc. (includes non-taxable
postage stamp sales, and
ATM fee collected) $1,000
$2,513 $5,200 $41,000
Total = $41,000
2%
98%
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61
Expenses
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations &
Maintenance $196,301
Personnel $370,749
Capital $0
$403,016 $515,727 $567,050
65%
35%
0%
Total = $567,050
TS1
TS2
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives absorbed in base
budget:
Explore ways to use the Visitor Center to help
promote current events in Estes Park
Work with Visit Estes Park to develop a website
page on VisitEstesPark.com that is specific to Visitor
Services for easy access to Visitor Services Guest
Information Guides and other information useful to
guests.
Page 65
Slide 121
TS1 Teri Salerno, 10/7/2019
TS2 Teri Salerno, 10/11/2019
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62
Strategic Plan – Resourced
2022 Strategic Plan Initiatives resourced with new
funding:
None
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time
or funding:
None
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General Fund 2022 – Events
101-5500
Revenue = $630,400
Transfers In (Out) = $0
Expenses = $2,261,791
Scope of Services
Services include:
Marketing and Sales of the Events Complex and
other Town event facilities
Maintain and coordinate the use of the Events
Complex and other Town event facilities
Plan and produce Town events (Wine & Chocolate,
Whiskey Warmup, Big Foot Days, Wool Market, July
4th Fireworks, Rooftop Rodeo, Elk Fest, Rocky Mountain
Craft Spirits Festival, Tree Lighting, Catch the Glow
Parade)
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64
Revenue
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2020
Actual
2021
Revised
2022
Proposed
2022
Admission/Workshop
$270,000
Buildings/Event
Venues $209,250
Commercial Vendors
$57,300
Other $93,850
$293,671 $549,250
$630,400
Total = $630,400
33%
43%
9%
15%
Expenses
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2020
Actual
2021
Revised
2022
Proposed
2022
Operations &
Maintenance
$1,252,251
Personnel $1,009,540
Capital $0
$1,369,265 $2,123,423 $2,261,791
44%
56%
0%
Total = $2,261,791
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65
Strategic Plan - Absorbed
2021 Strategic Plan Initiatives absorbed in base
budget:
Develop a new Town event to attract a new
audience.
Develop an arena maintenance plan/fund for
the Events Complex.
Develop and implement a plan to make the
Rooftop Rodeo concessions and hospitality
functions zero-waste.
Strategic Plan – Resourced
2021 Strategic Plan Initiatives resourced with new
funding:
None
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66
Strategic Plan – Not Resourced
2021 Strategic Plan Initiatives not resourced with time
or funding:
None
General Fund 2022 – Planning
101-1600
Revenue = $40,000
Transfers In (Out) = $0
Expenses = $978,535
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67
Scope of Services
Services provided for Estes Park include:
Current planning (development review):
Dev. Plans; Subdivisions; Special Reviews; Variances; etc.
Zoning review of building-permit plans
Long-range planning – creation, implementation, monitoring:
Comprehensive Plan; Downtown Plan; Stanley Historic District
Master Plan; etc.
Staff support to Planning Commission, Bd. of Adjustment,
various specific-purpose entities
Administering the Town sign code
Staff: 5.5 FTE (1 unfilled due to COVID-19)
Revenue
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2020
Actual
2021
Amended
2022
Proposed
2022
Application Fees
$40,000
General Occ. License
$0
Other $0
$ 87,418 $ 261,869 $40,000
Total = $40,000
0%
100
%
0%
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68
Expenses
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2020
Actual
2021
Amended
2022
Proposed
2022
Operations &
Maintenance $493,242
Personnel $485,293
Capital $0
$565,588 $1,118,550 $978,535
50%
50%
0%
Total = $978,535
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives resourced from existing budget:
Complete new Comprehensive Plan in concert with Town and
Larimer County stakeholders (Outcome Area: Outstanding
Community Services, Objective 6.1)
Evaluate and improve the Development Review process (Outcome
Area: Robust Economy, Goal 2.A)
Implement the Downtown Plan (Outcome Area: Robust Economy,
Goal 4.A)
Incentivize downtown housing (Outcome Area: Outstanding
Community Services, Goal 1.C)
Prioritize EPDC amendments on Community Development Master
List that impact housing (Outcome Area: Outstanding Community
Services, Goal 1.B)
Complete Community Planning Assistance for Wildfire (CPAW)
process and begin implementation of recommendations (Outcome
Area: Public Safety, Health, and Environment, Objective 9.1)
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Strategic Plan – Resourced
2022 Strategic Plan Initiatives resourced with additional funding
and resources beyond current budget:
None
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time or
funding:
None
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General Fund 2022 – Building
101-2300
Revenue = $398,000
Transfers In (Out) = $0
Expenses = $649,350
Scope of Services
Services provided for Estes Park include:
Building Safety - Promoting a safe built environment to
minimize loss of life and injury, and reduce property damage
and destruction
Review construction plans;
Conduct inspections at each construction stage;
Maintain record of all past and present permits.
Note: The Town contracts with SAFEBuilt Colorado to provide
most building-safety related services, including most staffing,
processing plans and permits, and inspections. The Town
maintains oversight, administration, and enforcement roles.
Some expenses remain Town obligations out of General Fund
(e.g., part of Director and Admin. Asst. personnel costs.)
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Revenue
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2020
Actual
2021
Amended
2022
Proposed
2022
Building Fees
$392,000
Life Safety
Inspection $4,000
Other $2,000
$335,530 $400,000 $398,000
Total = $398,000
1%
98%
1%
Expenses
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2020
Actual
2021
Amended
2022
Proposed
2022
Operations &
Maintenance $578,004
Personnel $71,346
Capital $0
$506,550 $545,544 $649,350
11%
89%
0%
Total = $649,350
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72
Strategic Plan - Absorbed
2022 Strategic Plan Initiatives resourced from existing budget:
Modify codes and regulations to support alternative and
distributed energy (Outcome Area: Outcome Area: Public Safety,
Health, and Environment, Goal 1.A)
Adopt the 2021 International Code Council Building Code
updates, including the International Property Maintenance Code
(Outcome Area: Outcome Area: Public Safety, Health, and
Environment, Objective 2.1)
Strategic Plan - Resourced
2022 Strategic Plan Initiatives resourced with additional funding
and resources beyond current budget :
Adopt the 2021 International Code Council Building Code
updates, including the International Property Maintenance Code
(Outcome Area: Outcome Area: Public Safety, Health, and
Environment, Objective 2.1) [specifically, Study to Create
Prescriptive Wind & Snow Load Designs]
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73
Strategic Plan – Not Resourced
2022 Strategic Plan Initiatives not resourced with time or
funding:
None
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