HomeMy WebLinkAboutMINUTES Estes Park Urban Renewal Authority 1983-12-07BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Estes Park Urban Renewal Authority Committee
'^''December 7, 1983
Commission;
Attending:
Also Attending:
Absent:
Chairman Charles H. Phares, Commissioners Larry Helmich,
J. Donald Pauley, Edward B. Pohl, Dale G. Hill, Anne K.
Moss, Arthur L. Anderson
Chairman Phares, Commissioners Pauley, Pohl, Hill, Anderson
Executive Director Cole, Secretary Graff, Russell Moore of
Design Studios West, Planning Commission Liaison John Carmack
Commissioners Helmich and Moss
Pohl asked that the November 16 minutes be corrected as follows:
Page 6, "Amend Bylaws," 3rd line, delete the words; "the reinstatement of the policy."
The minutes were approved as corrected.
BILLS;
Cole presented the following bills:
Entertainment
Design Studios West & Cole $40.61
Design Studios West,Cole & Moss's 85.40
Turner, Pauley, Cole 12.35
$138.36
Office Supplies
Pratt's $4.38
Town (Binders)6.30
Sachs-Lawlor 71.37
$82.05
Design Studios West - Fee $14,141.06
Jim Windholz - Fee $1,968.80
Total Bills $16,330.27
A motion was made and seconded (Hill—Anderson) to pay the bills. Motion approved.
COMMUNICATIONS;
Cole reviewed URA correspondence for the past two weeks.
COMMITTEE REPORTS;
Streetscape Committee;
There was discussion concerning the budget amounts for the construction work on the
Streetscape Project. These figures are only estimates and will change constantly
until a construction manager is hired. Moore indicated that he needs the Board s
approval of the Final Design Plan so that construction drawings can be started. A
motion was made and seconded (Pohl-Pauley) to accept the preliminary Streetscape Design
with the modifications and suggestions which were made at the Wednesday, November 30
meeting, as the guidelines for the Final Development Plan and that the design develop
ment proceed. Motion approved.
CITIZEN PARTICIPATION;
Jack Hickey, representing a group working on affordable housing in Estes Park, explained
that HUD has grant money available for Estes Park. The Committee has exhausted their
resources in finding a location which would be suitable. Hickey asked for input and
feelings from the URA about what they might be able to do and how they viewed their
responsibility in this matter. After a general discussion, Pauley suggested that the
Affordable Housing Committee look into the possibility of using the grant money to buy
down mortgage rates on existing properties. This would enable the people to buy single
family dwellings at a more attractive interest rate. Phares asked Cole to get in touch
with HUD and investigate the possibilities.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Urban Renewal Authority - December 7, 1983 - Page 2
OLD BUSINESS;
Kirchner-Moore Contract:
Cole read a memo from Boettcher and Kirchner-Moore concerning Investment Banking
Services to be provided by the two Companies. This document reflects the agreements
which were negotiated and presented to the URA and Town Board on November 23. A
motion was made and seconded (Pauley-Anderson) to accept this memorandum as an
addendum to the yet unprepared initial contract. Motion approved.
Resolution #4;
Windholz revised the Intergovernmental Agreement to reflect the changes requested by
Greg White in his letter of October 26. Pending Cole's approval, Windholz will forward
it to Greg White and the Town Board for their approval.
A motion was made and seconded (Anderson-Pohl) that the amendment of the Agreement of
Cooperation, Services and Loan of Funds be approved as made. Motion approved.
Resolution #5:
A motion was made and seconded (Pohl-Pauley) to approve Resolution #5:
RESOLUTION OF THE ESTES PARK URBAN RENEWAL AUTHORITY DESIGNATING THE ESTES
PARK BANK AS THE AUTHORITY'S DEPOSITORY.
WHEREAS, THE ESTES PARK URBAN RENEWAL AUTHORITY has been presented with an
Authorizing Resolution from the Estes Park Bank; and
WHEREAS, THE ESTES PARK URBAN RENEWAL AUTHORITY has reviewed and discussed such
Resolution,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE ESTES PARK URBAN
RENEWAL AUTHORITY:
That the Authorizing Resolution for the Estes Park Bank is hereby approved in the
form of the copy of such Resolution attached hereto:
It is passed and adopted this 7th day of December, 1983.
Motion approved.
Resolution #6:
A motion was made and seconded (Pohl-Pauley) to adopt Resolution #6:
A RESOLUTION AMENDING THE BYLAWS OF THE ESTES PARK URBAN RENEWAL AUTHORITY
WHEREAS, notice was given at the meeting of the Estes Park Urban Renewal Authority
of November 16, 1983, of a proposed amendment to the Bylaws.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE ESTES PARK URBAN
RENEWAL AUTHORITY THAT:
Article V, Section 1 of the Bylaws of the Estes Park Urban Renewal Authority is
hereby repealed in its entirety and re-enacted as follows:
SPcMon 1. Bank Accounts. The Authority may establish in accord with all_____
applicable la«S, such generaFand special bank accepts ^ the Af
nrlate with such banks, trust companies, or other depositories as the Authority may
desicLS Deposits f^r payments! checks or drafts on Authority ^counts in the amount
oTTToO.OO oPr more shal! Z signed by the Executive Director and
Treasurer. All disbursements of the Authority shall be reviewed by the Board
Commissioners.
PASSED AND ADOPTED this 7th day of December, 1983.
Motion approved.
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Urban Renewal Authority - December 7, 1983 - Page 3
NEW BUSINESS:
Financing Phase I;
Pohl made two corrections to the minutes from the Design Studios West/URA Work
Session of November 30. Item 8, "Groundcover" should be $7,000 and not "$17,000"
as shown. On page 3, paragraph 3 should read: "The Board felt comfortable with the
budget of $395,500" not "$385,500."
Cole reiterated that all figures given are estimates only. They will change on a
daily basis. The revised construction cost figure of $650,000 includes:
$ 515,000 Hard Costs (Construction)
50,000 Design Fees
50,000 Contingency
35,000 Construction Manager
There was discussion regarding the "Financial Report, Tax Increment and Sales Tax"
document distributed at the December 6 Finance Meeting between the Town Board and the
Budget Committee of the URA.
A motion was made and seconded (Pauley-Pohl) to accept the Kirchner-Moore Report and
to ask that it be submitted to the Town Board with a cover letter explaining the finance
figures are estimates based on the best current available Information. Motion approved.
Wlndholz indicated the next step is a resolution to present the formal proposal of
an amendment to the Plan to the Town Board. The URA Board must have the proposed
amendment specifically drafted. Wlndholz will draw up this resolution and the URA
Board will meet Friday, December 9 at 11 a.m. in the Town Board Room to adopt the
resolution so that it can go to the Town Board for their meeting on December 13.
Property Acquisition:
Cole asked for Board approval to authorize an appraisal of a piece of property in the
URA District which is for sale at the present time.
A motion was made and seconded (Anderson-Pohl) that Cole be allowed to spend up to $800
for this appraisal. Motion approved.
Wlndholz explained several issues concerning property acquisition.
1
2.
3.
4.
5.
The Board must make the determination that property is needed for public purpose,
then obtain an appraisal and make an offer accordingly.
There must only be one person negotiating for the Authority.
Do NOT enter into the acquisition of property without money. The Board must
negotiate in good faith before they can initiate eminent domain and condemnation.
Must have detailed, accurate appraisal of the property.
Do not make any promises to anyone. Problem down the line is that relocatees
say: "But we were promised this and this by staff or board members."
7.
8.
9.
Don't set dates or deadlines unless very sure they can be met.
when announcing public goals and deadlines.
Set deadlines for negotiations.
Set a realistic budget.
Set acquisition policies and stay with them.
Be realistic
BRADFORD PUBLISHING CO.RECORD OF PROCEEDINGS
Urban Renewal Authority - December 7, 1983 - Page 4
10. When an Urban Renewal Authority files a condemnation action, they pay an
appraised price, an agreed upon price, or a price set by a Board of
Commissioners to put this property on hold. The owner can take up to 75%
of the deposit paid by the URA if he so desires and the URA gets title to
the property to go ahead with development. Somewhere down the line a hearing
or trial is held regarding the price the Board has to pay for the property.
The property value goes back to the date of acquisition or of title to the
property.
Cole asked how much and when does the URA pay for relocation. Wlndholz stated that
the URA must pay a finder's fee and a legitimate, lowest bid cost to move these
people from their business to another location. The Board can set a maximum amount
to be paid.
Cole also asked how the problem should be handled of property owners wanting to sell
now but the property really isn't needed until Phase III. Windholz advised the Board
to buy it now. Prices will go up.
Windholz explained that the Board does not have to "negotiate in good faith," unless
they contemplate condemnation, if they acquire the property by negotiation. The
Board can put options on property and negotiate for the purchase of property and have
it fall through if the property isn't necessary until Phase III. The Board does not
have to negotiate with money in hand. However, they should make it clear that they
don't have the money in the bank. They're buying the option and only when the money
is in the bank can they exercise the option.
UCD Students - Facades;
Cole discussed the possibility of having University of Colorado at Denver students
put together a slide presentation of facade improvements which would help merchants
Interested in upgrading their property.
Construction Management;
The Board asked Design Studios West to help in interviewing construction managers and
narrowing down the list for final interviews. Additional costs will be worked out with
Windholz and Cole.
Commissioner Concerns;
Pohl reported that Moss spoke to the Board of Directors for the Merchants' Association
concerning earmarking elections and the need for them. The Chamber has requested
that a speaker make a presentation on the same topic at their next meeting. Pohl
will make the presentation.
Anderson made reference to Jenista's comments at the Public Hearing December 6
concerning his desire to have railroad ties instead of concrete planters. Anderson
noted that the timber planters would be too massive and too awkward looking.
A motion was made to adjourn the meeting to Friday, December 9 at 11 a.m.
Joyce Graff, Recording Secretary